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← The Orchard Community Pre-School

2023-08-31-accounts

==> picture [202 x 51] intentionally omitted <==

Trustees’ Annual Report for the period

From: 01.09.2022 Period start date To: 31.08.2023 Period end date

Charity name: The Orchard Community Pre-School

Charity registration number: 1154900

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To enhance the development and education of
children-primarily under statutory school age –
by encouraging parents to understand and
provide for the needs of their children
through community groups and by:
1.
Offering appropriate play, education and
care facilities and training courses,
together with the rights of parents to
take responsibility for and to become
involved in such groups, ensuring that such
groups offer opportunities for all children,
whatever their race, culture, religion,
means or ability.
2.Encouraging the study of the needs of
such children and their families and
promoting public interest in and
recognition of such needs.
3.Instigating and furthering the aims of the
EarlyYears Alliance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Orchard is a community pre-school, which
offers Early Years Education to children below
statutory school age and after-school care to
children from 3 to 7 years of age. In the main
we serve families in the immediate vicinity of
the pre-school in and around Milford, but we
also offer pre-school places to children from
further afield. We offer a wide range of play
facilities, through which the children learn and
develop physically, socially, emotionally, and
intellectually. Our staff are well-qualified in
early years education, and they use their
knowledge to ensure that the children are
provided with the educational experiences
that are essential to their progress and well-
being. All children within the appropriate age
group are welcomed into our pre-school and we
do not discriminate on thegrounds ofrace,
culture, religion, means, or ability. Staff have
undertaken specific training to ensure that we
can cater for all children’s learning needs, and
we have made adaptations to the building, to
provide appropriate access for wheelchair
users.
Our staff recognise the importance of
carrying out thorough assessments of the
children’s learning needs and use the
information gained to plan for their future
development. Parents and carers are also
welcomed into the pre-school and encouraged
to contribute to their children’s records and
plans for their learning. Staff lend as much
support as they can to families that need it.
We promote public interest in the work we do,
by our involvement in local events and through
our own fund-raising efforts.
We have been members of the Early Years
Alliance for many years now, and we have
worked hard to instigate and adhere to their
aims and objectives. In part, we achieve this
by following their guidance in policy
development and by making use of their
publications and training, as appropriate to our
needs. We have also sought and acted upon
their advice on legal matters. The advice they
have offered has ensured that we act in ways
which provide the protection of a safe
environment for all who access our pre-school.
The After-School Club, which is run by pre-
school staff, caters for the pre-school’s
children and for children from the local
infants’ school. It offers much-needed
extended hours of care for children of
working parents in the locality and it provides
a relaxed, home-from-home atmosphere, which
is greatly appreciated by children and parents
alike.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We can confirm that the trustees have had
regard to the Charity Commission guidance on
public benefit.

SORP reference

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Volunteers from amongst the parent members,
as well as those from outside the organisation,
provide excellent support to our pre-school.
Some help in practical ways, such as making
and repairing equipment and maintaining the
garden, whilst others support specific fund-
raising projects such as cake sales, stalls, fun
days, or sponsored events. Their help is
greatlyappreciated.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The trustees are confident that the pre-
school provided a safe, happy, and stimulating
environment for the children in its care. All of
our fund-raising activities are designed to
cater for our young children as well as their
parents and carers. The After-School Club
and the offer of an early start to the pre-
school day have continued to be a great
success both in terms of meeting local need
and in bringing additional revenue to the pre-
school during difficult financial times. At the
end of the summer term, the staff also
provided a Holiday Club, which gave care to
the children of working parents. Whilst this
did not bring in very much additional revenue,
it did provide a valuable service to the
community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 In general terms, our main objectives are to
improve the learning environment for the
children and the working environment for
staff. Specifically, we have met some of those
objectives by making significant improvements
to the accommodation for our two-year-old
children and by providing a staffroom in which
the staff may take their lunch break or work
on their studies. The kitchen has been
completely re-furbished to enable us to offer
hot meals to the children at lunch time and to
prepare suitable snacks for the After School
Club children. Additionally, we have continued
to increase our budget for curriculum
resources to ensure that the children have
the best possible learning experiences whilst
in our care.
Performance of fundraising
activities against objectives
set		 Para 1.41 Income from our fund-raisers remained at
expected levels. As the general budget was
under some strain at the star of the academic
year, due to the effects of the Covid
pandemic, funds raised were taken into the
general budget.
Investment performance
against objectives		 Para 1.41
Other
Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Thankfully, the pre-school’s finances have now
recovered from the worst effects of the
pandemic. This is due in no small part to the
hard work of the manager and her staff, who
have ensured that the pre-school and After
School Club’s good reputation have brought in
large numbers of children, which in turn has
meant that we had a pre-cap-ex surplus of
£39,969.63 at the end of the financial year.
Post cap-ex it was£31,699.23.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The trustees have a commitment to
maintaining a reserves policy, which is based
on meeting identified priorities. The currently
held reserve amount of £25,000.00 was
decided upon several years ago to cover
potential staff redundancies and unforeseen
changes in pupil numbers. Given the surplus at
the end ofthisyear,we shall now be in a
position to increase that to the £35,000.00
we have been aiming for over the last few
years as staff salaries and other costs have
increased. We also aim to hold £10,000.00 for
building maintenance, and although the amount
currently held is only £390.65, we shall be
able to increase it to that amount at the start
of the next financial year. Concurrently,
trustees try to maintain a general reserve of
approximately 20% of normal annual spending,
to meet fluctuations in payments and receipts.
By the end of the past year, we were able to
manage that.
Amount of reserves held Para 1.22 Actual reserves at the end of 2023 were
£25,169.13 for contingencies and risks;
£390.55 in the Building Fund and £39,537.36
in the current account.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Lack of adequate Government funding
continues to give cause for concern. We
predict that their plans to increase children’s
hours of ‘free entitlement’ for places will
result in less funding than we were able to
acquire through our own hourly charges, so
even if numbers on roll remain high, we shall
be generating a lot less revenue than before.
Add to that the increase in the minimum wage
from April 2024 and we will be in a much less
favourable position than at the end of this
year.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Principal sources of funds were the fees for
places, which came partly from central
government via Surrey County Council and
partly fromparents’ and carers’feepayments.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The risks facing our charity are always those
of financial insecurity. Although our staff are
not highly paid, most of our expenditure is on
staff salary costs. Paying a fair, living wage
ensures that we can employ well-qualified
staff, who meet the pre-school’s main
objectives for the children, and we are
committed to doing that. The Government’s
last two increases in the minimum wage were
not met with matching increases in the hourly
rates for children’s attendance, which come
from Government and are received via the

local authority. Predictions of further increased costs across the board, in terms of utilities, food and equipment are also very worrying as they present further financial risks. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Memorandum and Articles of Association
How is the charity
constituted?		 Para 1.25 Company Limited by Guarantee
Trustee selection methods
including details of any
constitutional provisions		 Para 1.25 Trustees are elected annually at the AGM. At
least 60% of trustees should be parent
members of the pre-school. It remains a
challenge to recruit parent members, and at
times we have had to manage with fewer
parent members recently, having obtained
permission from the Early Years Alliance to do
so.

Reference and Administrative details

Charityname The Orchard CommunityPre-School
Other name the charity uses
Registered charity number 1154900
Charity’s principal address The Orchard Community Pre-School,
17a, Elmside,
Milford, Godalming, Surrey
GU8 5EG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
15
16
17		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Eileen Griffiths Director/Treasurer Pre-School members
Deborah Loveland Director/Chairperson
Teresa Ellis Secretary
Claire Jackson Vice Chairperson
Alistair Marriott Parent Member
VickyJenkins Parent Member
Andreas Velios Parent Member Resigned 21/04/2023
Sarah Knapp Parent Member 06/10/2021 to date
EmilyStafford Parent Member 06/10/2021 - 13/10/2022
Hannah Linden Parent Member 06.10.2021 –to date
Charlotte Bellini Parent Member 13.10.2022 – to date
HayleyOrrell Parent Member 13.10.2022 – to date

– Corporate trustees names of the directors at the date the report was approved Director name Eileen Griffiths Deborah Loveland

Name of trustees holding title to property belonging to the charity

Trustee name **Dates acted if not for whole year **
Teresa Ellis
Eileen Griffiths

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Name of chief executive or names of senior staff members (Optional information)

Samantha Talman – Pre-School Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Deborah Karen Loveland Eileen Joyce Griffiths


Director/Chairperson		 Director/Treasurer
09.10.2023.
09.10.2023.
Orchard Pre-School– Profit & Loss Orchard Pre-School– Profit & Loss Orchard Pre-School– Profit & Loss
2022-2023
Whole Year
Income Planned Actual Variance
£ £ £
SCC FEET Funding Bank 19767.83 32920.03 13152.20
SCC 3-4yr Funding Bank 84574.97 82000.85 -2574.12
Inclusion Grant Bank 19200.00 22874.00 3674.00
Parents' Fees inc lunch Bank 38268.10 49355.47 11087.37
After School Club Fees Bank 67528.02 57601.76 -9926.26
Total fees income 229338.92 244752.11 15413.19
General Grants/Donations Bank 0.00 3081.68 3081.68
Fund Raising Bank 1000.00 2474.00 1474.00
Special Events Bank 200.00 265.00 65.00
Bank int'st minus charges Bank -250.00 -47.28 202.72
Re-sale items Bank 1800.00 839.45 -960.55
Refunds In Bank 0.00 525.34 525.34
Total other income 2750.00 7138.19 4388.19
Total Income 232088.92 251890.30 19801.38
Income Planned Actual Variance
Expenditure Staff costs
Staff salaries BACS 155961.30 145759.41 10201.89
PAYE(HMRC) BACS 15827.16 13534.25 2292.91
Payroll BACS 544.00 542.00 2.00
NEST Pensions BACS 7261.89 8563.78 -1301.89
General Trainingcosts Chq/Card 600.00 1542.50 -942.50
Total Staff costs 180194.35 169941.94 10252.41
Expenditure Property
Non-Domestic Rates DD 396.00 313.56 82.44
Waverleyrent Chq/Card 565.00 561.55 3.45
PLA -Building/Main Ins. DD 2750.00 2780.97 -30.97
Cleaning- supplies Chq/Card 900.00 860.90 39.10
Cleaningcontract BACS 4800.00 5400.00 -600.00
Window Cleaner BACS 90.00 0.00 90.00
B'dingmaint/Garden/Rent Chq/Card 2400.00 4528.01 -2128.01
Total Property Costs 11901.00 14444.99 -2543.99
Utilities/Services
Electricity DD 1200.00 702.94 497.06
Gas DD 3900.00 1588.20 2311.80
Water DD 432.00 542.26 -110.26
Telephones DD 1260.00 817.96 442.04
Waste Man. - Synergy DD 840.00 772.18 67.82
Waste Man. - Sanaway DD 345.00 456.11 -111.11
Total Utilities/Services 7977.00 4879.65 3097.35
General/Sundry Costs
Curriculum Chq/Card 3000.00 3932.82 -932.82
PettyCash Chq/Card 150.00 50.00 100.00
Office Chq/Card 2490.00 2930.17 -440.17
Licences/Membership Chq/Card 426.00 168.20 257.80
Licences/Membership DD 105.00 70.00 35.00
Fund Raisng CC/Bacs 150.00 21.00 129.00
Special events Chq/Card 150.00 258.14 -108.14
Snacks Chq/Card 75.00 141.95 -66.95
ASC Chq/Card 210.00 650.99 -440.99
Refunds Chq/Card 0.00 -40.31 40.31
Re-Sale items Chq/Card 1800.00 1157.61 642.39
Catering BACS 8520.00 12383.52 -3863.52
Accountant BACS 850.00 930.00 -80.00
Total Gen/Sundry Costs 17926.00 22654.09 -4728.09
Income Planned Actual Variance
Total Expenditure Wholeyear 217998.35 211920.67 6077.68
Planned Pre-capIncome less Exp. 14090.57 39969.63 -25879.06
Planned Cap-ex Purchases 5000.00 8270.40 -3270.40
Planned Year Profit/Loss w/cap-ex 9090.57 31699.23 -22608.66
Income Planned Actual Variance
Actual Year to dateprofit/loss Planned Year to dateprofit/loss
Year Chq/Card **16600.58 ** Total Planned Income 232088.92
Year BACS/DD 168809.84 Total Planned Expenditure 222998.35
Year Income 251890.30 Plannedprofit/loss 9090.57
Year Expenditure 220191.07
Yearprofit/loss 31699.23

REGISTERED COMPANY NUMBER: 08791069 (England and Wales) REGISTERED CHARITY NUMBER: 1154900

Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 August 2023

for

The Orchard Community Pre-School

LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ

The Orchard Community Pre-School

Contents of the Financial Statements For The Year Ended 31 August 2023

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 10
Detailed Statement of Financial Activities 11 to 12

The Orchard Community Pre-School

Report of the Trustees For The Year Ended 31 August 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

  1. Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.

  2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs.

  3. Instigating and adhering to and furthering the aims and objects of the Early Years Alliance.

Significant activities

  1. As our name suggests, we are a community pre-school which offers Early Years Education to children below statutory school age. In the main we serve families in the immediate vicinity of the pre-school in and around Milford, but we also offer places to children from further afield. We offer a wide range of play activities through which the children learn and develop physically, emotionally, socially and intellectually. Our staff are well qualified in early years education and they use their knowledge to ensure that the children are provided with the educational experiences that are essential to their progress and well-being. All children within the appropriate age group are welcomed in to our pre-school and we do not discriminate on the grounds of race, culture, religion, means, or ability. Staff have undertaken specific training to ensure that we can cater for all children's learning needs and we have recently made adaptations to our building to provide appropriate access for wheelchair users.

  2. Our pre-school has a well -qualified staff team, who recognise the importance of carrying out thorough assessments of the children's learning needs and using the information gained to plan for their future development. Parents and carers are also welcomed in to the pre-school and encouraged to contribute to their children's records and plans for their learning. Staff lend as much support as they can to families that are in need of it. We promote public interest in the work we do by our involvement in events in the locality and through our own fund raising efforts.

  3. We have been members of the Early Years Alliance for many years now and we have worked hard to instigate and adhere to their aims and objectives. In part, we achieve this by following their guidance in policy development and by making use of their publications and training, as appropriate to our needs. We have also sought and acted upon their advice on legal matters. The advice they have offered has ensured that we act in ways which provide the protection of a safe environment for all who access to our pre-school.

  4. Since September 2016, we have provided an After-School Club for the pre-school's children and for children from the local infant school. The After-School Club caters for children between 3 and 7 years of age. It offers much-needed extended hours of care for children of working parents in the locality and it provides a relaxed, home-from-home atmosphere, which is greatly appreciated by children and parents alike. The After-School Club is run by the pre-school staff.

  5. To meet local demand, we have also begun to provide care during the school holidays in the form of a Holiday Club for the children of working parents. It has proved very popular, so we are hoping to extend this provision over the coming year.

ACHIEVEMENT AND PERFORMANCE Charitable activities

The trustees are confident that, with the help of a very able and dedicated staff, the pre-school continued to provide a safe, stimulating and fun-filled environment for the children in its care. Fund Raising activities included a Christmas Fair and Raffle, an Easter Fair, and a Treasure Hunt stall at Milford Village Fête.

Staff hours of work were increased to ensure we could provide appropriate support for children with Special Educational Needs Additional specialist equipment and staff training were also provided.

.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

08791069 (England and Wales)

Page 1

The Orchard Community Pre-School

Report of the Trustees For The Year Ended 31 August 2023

Registered Charity number 1154900

Registered office

17A, Elmside Milford Godalming Surrey GU8 5EG

Trustees

E J Griffiths Director/Treasurer D K Loveland Director/Chairperson T A Ellis Secretary C Jackson Vice Chairperson A Marriott V Jenkins A Velios (resigned 21.4.23) S Knapp E Stafford (resigned 13.10.22) H Linden C Belini (appointed 13.10.22) H Orrell (appointed 13.10.22)

Company Secretary T A Ellis

Independent Examiner

Peter Lucas FCCA LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ T A Ellis - Trustee

Page 2

Independent Examiner's Report to the Trustees of The Orchard Community Pre-School

Independent examiner's report to the trustees of The Orchard Community Pre-School ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Peter Lucas FCCA

LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ

Date: .............................................

Page 3

The Orchard Community Pre-School

Statement of Financial Activities For The Year Ended 31 August 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
246,449
Other trading activities
2
3,603
Investment income
3
107
Total
250,159
EXPENDITURE ON
Raising funds
18,981
Charitable activities
School operating costs
213,660
Other
-
Total
232,641
NET INCOME/(EXPENDITURE)
17,518
RECONCILIATION OF FUNDS
Total funds brought forward
81,550
TOTAL FUNDS CARRIED FORWARD
99,068		 Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-		 2023
Total
funds
£
246,449
3,603
107
250,159
18,981
213,660
-
232,641
17,518
81,550
99,068		 2022
Total
funds
£
173,747
4,536
4
178,287
16,785
174,786
930
192,501
(14,214)
95,764
81,550

The notes form part of these financial statements

Page 4

The Orchard Community Pre-School

Balance Sheet

31 August 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
30,669
CURRENT ASSETS
Debtors
9
7,034
Cash at bank and in hand
65,126
72,160
CREDITORS
Amounts falling due within one year
10
(3,761)
NET CURRENT ASSETS
68,399
TOTAL ASSETS LESS CURRENT LIABILITIES
99,068
NET ASSETS
99,068
FUNDS
11
Unrestricted funds
TOTAL FUNDS		 Restricted
fund
£
-
-
-
-
-
-
-
-		 2023
Total
funds
£
30,669
7,034
65,126
72,160
(3,761)
68,399
99,068
99,068
99,068
99,068		 2022
Total
funds
£
41,500
8,529
33,420
41,949
(1,899)
40,050
81,550
81,550
81,550
81,550

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. E J Griffiths - Trustee

............................................. D K Loveland - Trustee

The notes form part of these financial statements

Page 5

The Orchard Community Pre-School

For The Year Ended 31 August 2023

Notes to the Financial Statements

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. OTHER TRADING ACTIVITIES

3.

OTHER TRADING ACTIVITIES
2023 2022
£ £
Photographs, school trips etc 3,603 4,536
INVESTMENT INCOME
2023 2022
£ £
Deposit account interest 107 4

Page 6

continued...

The Orchard Community Pre-School

Notes to the Financial Statements - continued For The Year Ended 31 August 2023

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 20,323 18,436

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

7.

Child supervisors
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
173,747
Other trading activities
4,536
Investment income
4
Total
178,287
EXPENDITURE ON
Raising funds
16,785
Charitable activities
School operating costs
174,786
Other
930
Total
192,501
NET INCOME/(EXPENDITURE)
(14,214)
RECONCILIATION OF FUNDS
Total funds brought forward
95,764
TOTAL FUNDS CARRIED FORWARD
81,550		 2023
12
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-		 2022
10
Total
funds
£
173,747
4,536
4
178,287
16,785
174,786
930
192,501
(14,214)
95,764
81,550

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continued...

The Orchard Community Pre-School

Notes to the Financial Statements - continued For The Year Ended 31 August 2023

8. TANGIBLE FIXED ASSETS

Improvements
to
Curriculum
property
equipment
£
£
COST
At 1 September 2022
87,201
19,868
Additions
8,270
-
At 31 August 2023
95,471
19,868
DEPRECIATION
At 1 September 2022
47,899
19,868
Charge for year
19,094
-
At 31 August 2023
66,993
19,868
NET BOOK VALUE
At 31 August 2023
28,478
-
At 31 August 2022
39,302
-
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Accruals and deferred income
11.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS		 Furniture
and fixed
items
£
9,964
753
10,717
7,766
1,072
8,838
1,879
2,198
At 1.9.22
£
81,550
81,550
Incoming
resources
£
250,159
250,159		 Computer
& electrical
equip
Totals
£
£
3,306
120,339
469
9,492
3,775
129,831
3,306
78,839
157
20,323
3,463
99,162
312
30,669
-
41,500
2023
2022
£
£
4,048
2,375
2,986
6,154
7,034
8,529
2023
2022
£
£
2,361
729
1,400
1,170
3,761
1,899
Net
movement
At
in funds
31.8.23
£
£
17,518
99,068
17,518
99,068
Resources
Movement
expended
in funds
£
£
(232,641)
17,518
(232,641)
17,518

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continued...

The Orchard Community Pre-School

Notes to the Financial Statements - continued For The Year Ended 31 August 2023

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement At
At 1.9.21 in funds 31.8.22
£ £ £
Unrestricted funds
General fund
95,764		 (14,214) 81,550
TOTAL FUNDS
95,764		 (14,214) 81,550
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund
178,287		 (192,501) (14,214)
TOTAL FUNDS
178,287		 (192,501) (14,214)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.9.21 in funds 31.8.23
£ £ £
Unrestricted funds
General fund 95,764 3,304 99,068
TOTAL FUNDS 95,764 3,304 99,068

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 428,446 (425,142) 3,304
TOTAL FUNDS 428,446 (425,142) 3,304

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continued...

The Orchard Community Pre-School

Notes to the Financial Statements - continued For The Year Ended 31 August 2023

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2023.

Page 10

The Orchard Community Pre-School

Detailed Statement of Financial Activities For The Year Ended 31 August 2023

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
School Fees
Other trading activities
Photographs, school trips etc
Investment income
Deposit account interest
Total incoming resources
EXPENDITURE
Raising donations and legacies
Sundries
Other trading activities
School meals
Charitable activities
Wages
Pensions
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
SEN cover & safeguarding
Improvements to property
Fixtures and fittings
Depn of computer & electrical
Support costs
Management
Cleaning and caretaking
Finance
Bank charges
Other
Staff training
Rent
Other 2
Repairs and gardening
Governance costs
Accountancy fees
Carried forward		 2023
£
3,097
134,795
108,557
246,449
3,603
107
250,159
6,597
12,384
160,925
8,564
937
2,754
2,451
818
2,575
124
-
19,094
1,072
156
199,470
7,491
155
1,543
562
2,105
2,895
1,002
1,002		 2022
£
3,057
102,451
68,239
173,747
4,536
4
178,287
5,794
10,991
122,903
7,255
936
2,279
2,196
1,032
2,472
69
4,808
17,440
996
-
162,386
8,029
169
-
562
562
3,112
930
930

This page does not form part of the statutory financial statements

Page 11

The Orchard Community Pre-School

Detailed Statement of Financial Activities
For The Year Ended 31 August 2023
2023 2022
£ £
Governance costs
Brought forward 1,002 930
Payroll services 542 528
1,544 1,458
Total resources expended 232,641 192,501
Net income/(expenditure) 17,518 (14,214)

This page does not form part of the statutory financial statements

Page 12