## **Trustees’ Annual Report for the period**
**From: 01.09.2021 Period start date To: 31.08.2022 Period end date**
## **Charity name: The Orchard Community Pre-School**
## **Charity registration number: 1154900**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and education of
children-primarily under statutory school age –
by encouraging parents to understand and
provide for the needs of their children
through community groups and by:
1.
Offering appropriate play, education and
care facilities and training courses,
together with the rights of parents to
take responsibility for and to become
involved in such groups, ensuring that such
groups offer opportunities for all children,
whatever their race, culture, religion,
means or ability.
**2.**Encouraging the study of the needs of
such children and their families and
promoting public interest in and
recognition of such needs.
**3.**Instigating and furthering the aims of the
EarlyYears Alliance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Orchard is a community pre-school, which
offers Early Years Education to children below
statutory school age and after-school care to
children from 3 to 7 years of age. In the main
we serve families in the immediate vicinity of
the pre-school in and around Milford, but we
also offer pre-school places to children from
further afield. We offer a wide range of play
facilities, through which the children learn and
develop physically, socially, emotionally, and
intellectually. Our staff are well-qualified in
early years education, and they use their
knowledge to ensure that the children are
provided with the educational experiences
that are essential to their progress and well-
being. All children within the appropriate age
group are welcomed into our pre-school and we
do not discriminate on thegrounds ofrace,|
|||culture, religion, means, or ability. Staff have
undertaken specific training to ensure that we
can cater for all children’s learning needs, and
we have made adaptations to the building, to
provide appropriate access for wheelchair
users.
Our staff recognise the importance of
carrying out thorough assessments of the
children’s learning needs and use the
information gained to plan for their future
development. Parents and carers are also
welcomed into the pre-school and encouraged
to contribute to their children’s records and
plans for their learning. Staff lend as much
support as they can to families that need it.
We promote public interest in the work we do,
by our involvement in local events and through
our own fund-raising efforts.
We have been members of the Early Years
Alliance for many years now, and we have
worked hard to instigate and adhere to their
aims and objectives. In part, we achieve this
by following their guidance in policy
development and by making use of their
publications and training, as appropriate to our
needs. We have also sought and acted upon
their advice on legal matters. The advice they
have offered has ensured that we act in ways
which provide the protection of a safe
environment for all who access our pre-school.
The After-School Club, which is run by pre-
school staff, caters for the pre-school’s
children and for children from the local
infants’ school. It offers much-needed
extended hours of care for children of
working parents in the locality and it provides
a relaxed, home-from-home atmosphere, which
is greatly appreciated by children and parents
alike.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We can confirm that the trustees have had
regard to the Charity Commission guidance on
public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Volunteers from amongst the parent members,
as well as those from outside the organisation,
provide excellent support to our pre-school.
Some help in practical ways, such as making
and repairing equipment and maintaining the
garden, whilst others support specific fund-
raising projects such as cake sales, stalls, fun
days, or sponsored events. Their help is
greatlyappreciated.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees are confident that the pre-
school provided a safe, happy, and stimulating
environment for the children in its care. Fund-
raising activities have been somewhat limited
due to the pandemic, but we have managed to
hold some events via Zoom and by the end of
the summer term, we were able to hold a
Summer Fair outdoors. All of our fund-raising
activities are designed to cater for our young
children as well as their parents and carers.
The After-School Club and the offer of an
early start to the pre-school day have
continued to be a great success both in terms
of meeting local need and in bringing additional
revenue to the pre-school during difficult
financial times. The number of children on roll
diminished significantly during the Covid
outbreak, but the pre-school remained open
throughout those difficult times, providing
vital childcare and education for key workers
and other working parents in the locality.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|In general terms, our main objectives are to
improve the learning environment for the
children and the working environment for
staff. Specifically, we have met some of those
objectives by making significant improvements
to the accommodation for our two-year-old
children and by providing a staffroom in which
the staff may take their lunch break or work
on their studies. The kitchen has been
completely re-furbished to enable us to offer
hot meals to the children at lunch time and to
prepare suitable snacks for the After School
Club children. Additionally, we have continued
to increase our budget for curriculum
resources to ensure that the children have
the best possible learning experiences whilst
in our care.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Despite the reduced number of fund-raising
events, the income from our fund-raisers
remained at expected levels. There were no
new specific fund-raising projects this year,
as we were still meeting some of the costs of
the building work, which included replacing a
large amount of the perimeter fence. Also, as
the budget was under some strain, funds
raised were taken into thegeneral budget.|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
||Review of the charity’s
financial position at the end
of the period|Para 1.21|This year, for the first time since the pre-
school’s change of status in November 2013,
we have to report a deficit budget. The pre-
Cap-ex figure being minus £455.00 and the
post-Cap-ex figure being minus £19,100.00.
We must attribute those worrying figures in
the main to the negative effects of the Covid
Pandemic. Cleaning costs increased
significantly due to Covid, staff absences
increased due to Covid and the rules of
‘isolation’ after contact and at the same time
income due to low numbers on roll dropped well
below the norm. We might have decided to|
|---|---|---|---|
|||abandon the Cap-ex projects if we had the
choice, but we did not, because they were for
projects that had to be completed and for
essential fencing work. Meeting our
responsibilities regarding increased employer
pension contributions and our commitment to
paying staff a decent living wage continue to
put a strain on our finances and Government
funding per hour per pupil is insufficient to
enable us to meet running costs. Without the
After-School Club fees, our financial situation
would be even lessfavourable.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have a commitment to
maintaining a reserves policy, which is based
on meeting identified priorities. The currently
held reserve amount of £25,000.00 was
decided upon several years ago to cover
potential staff redundancies and unforeseen
changes in pupil numbers. Realistically that
amount should now be increased to
£35,000.00 as staff salaries and other costs
have increased, but so far that has not been
possible. We also aim to hold £10,000.00 for
building maintenance, but the current amount
in that account is down to £568.00.
Concurrently, trustees try to maintain a
general reserve of approximately 20% of
normal annual spending, to meet fluctuations in
payments and receipts, again, that has been
impossible duringthe lastyear.|
|Amount of reserves held|Para 1.22|Actual reserves at the end of 2022 were
£25,000.00 for contingencies and risks;
£568.00 in the Building Fund and £7,765.50 in
the current account. We hope that
circumstances next year will be much more
positive and that we shall be able to
recuperate our losses.|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Once the ill-effects of the pandemic are over,
we anticipate that the high demand for our
Pre-school’s and After-School Club’s services,
will return and if that is the case there would
be fewer uncertainties regarding the charity’s
continuation. Lack of adequate Government
funding,however,doesgive causefor concern.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds were the fees for
places, which came partly from central
government via Surrey County Council and
partly fromparents’ and carers’feepayments.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|The risks facing our charity are always those
of financial insecurity. Although our staff are
not highly paid, most of our expenditure is on
staff salary costs. Paying a fair, living wage
ensures that we can employ well-qualified
staff, who meet the pre-school’s main
objectives for the children, and we are
committed to doing that. The Government’s
last two increases in the minimum wage were
not met with matching increases in the hourly
rates for children’s attendance, which come
from Government and are received via the
local authority. Predictions of further
increased costs across the board, in terms of
utilities, food and equipment are also very
worrying as they present further financial
risks.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|Memorandum and Articles of Association|
|How is the charity
constituted?|Para 1.25|Company Limited by Guarantee|
|Trustee selection methods
including details of any
constitutional provisions|Para 1.25|Trustees are elected annually at the AGM. At
least 60% of trustees must be parent
members ofthepre-school.|
## **Reference and Administrative details**
|Charityname|The Orchard CommunityPre-School|
|---|---|
|Other name the charity uses||
|Registered charity number|1154900|
|Charity’s principal address|The Orchard Community Pre-School,
17a, Elmside,
Milford, Godalming, Surrey
GU8 5EG|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|---|---|
|||Eileen Griffiths|Director/Treasurer||||Pre-School members|
|||Deborah Loveland|Director/Chairperson|||||
|||Teresa Ellis|Secretary|||||
|||Claire Jackson|Vice Chairperson|||||
|||Duncan Norton|Parent Member||01.09.2021- 06.10.2021|||
|||Laura Johnson|Parent Member||01.09.2021- 06.10.2021|||
|||Katie Bone|Parent Member||01.09.2021- 06.10.2021|||
|||Kerrie Porteous|Parent Member||01.09.2021- 06.10.2021|||
|||Helena Ciran|Parent Member||01.09.2021- 06.10.2021|||
|||Alistair Marriott|Parent Member|||||
|||VickyJenkins|Parent Member|||||
|||Andreas Velios|Parent Member||06.10.21 – 21.04.2023|||
|||Sarah Knapp|Parent Member||06.10.2021 -to date|||
|||EmilyStafford|Parent Member||06.10.2021 -to date|||
|||Hannah Linden|Parent Member||06.10.2021 –to date|||
|||Charlotte Bellini|Parent Member||13.10.2022 – to date|||
|||HayleyOrrell|Parent Member||13.10.2022 – to date|||
|||Corporate trustees–names of the directors at the date the report was approved
**Director name**
**Eileen Griffiths**
**Deborah Loveland**||||||
|||**Director name**||||||
|||**Eileen Griffiths**||||||
|||**Deborah Loveland**||||||
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year Teresa Ellis Eileen Griffiths**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
**Name of chief executive or names of senior staff members (Optional information)**
Samantha Talman – Pre-School Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Deborah Karen Loveland|Eileen Joyce Griffiths|
||
Director/Chairperson|Director/Treasurer|
||08.06.2023.||
||08.06.2023.||
||**Orchard Pre-School– Profit & Loss**|**Orchard Pre-School– Profit & Loss**|**Orchard Pre-School– Profit & Loss**|**Orchard Pre-School– Profit & Loss**||||||
|---|---|---|---|---|---|---|---|---|---|
||**2021-2022**|||||||||
||**Whole Year**|||||||||
||**Income**||||**Planned**||**Actual**||**Variance**|
||||||**£**||**£**||**£**|
||SCC FEET Funding||Bank||19587.50||22020.27||2432.77|
||SCC 3-4yr Funding||Bank||65838.25||71729.60||5891.35|
||Inclusion Grant||Bank||6000.00||5790.41||-209.59|
||Parents' Fees inc lunch||Bank||32039.63||26290.76||-5748.87|
||After School Club Fees||Bank||40191.13||40538.24||347.11|
||**Total fees income**||||**163656.51**|**166369.28**|||**2712.77**|
||General Grants/Donations||Bank||0.00|3056.60|||3056.60|
||Fund Raising||Bank||1000.00|2169.00|||1169.00|
||Special Events||Bank||200.00|844.60|||644.60|
||Bank int'st minus charges||Bank||-250.00|-164.90|||85.10|
||Re-sale items||Bank||2250.00|1497.00|||-753.00|
||Refunds In||Bank||0.00|1230.00|||1230.00|
||**Total other income**||||**3200.00**|**8632.30**|||**5432.30**|
||**Total Income**||||**166856.51**|**175001.58**|||**8145.07**|
||**Income**||||**Planned**||**Actual**||**Variance**|
||**Expenditure Staff costs**|||||||||
||Staff salaries||BACS||121022.00||115204.37||5817.63|
||PAYE(HMRC)||BACS||12720.00||11669.04||1050.96|
||Payroll||BACS||528.00||528.00||0.00|
||NEST Pensions||BACS||7246.00||7254.88||-8.88|
||General Trainingcosts||Chq/Card||600.00||107.93||492.07|
||**Total Staff costs**||||**142116.00**|**134764.22**|||**7351.78**|
||**Expenditure Property**|||||||||
||Non-Domestic Rates||DD||780.00||317.24||462.76|
||Waverleyrent||Chq/Card||565.00||561.55||3.45|
||PLA -Building/Main Ins.||DD||2730.00||2744.67||-14.67|
||Cleaning- supplies||Chq/Card||1800.00||815.24||984.76|
||Cleaningcontract||BACS||5940.00||5827.20||112.80|
||Window Cleaner||BACS||90.00||80.00||10.00|
||B'dingmaint/Garden/Rent||Chq/Card||1800.00||3111.52||-1311.52|
||**Total Property Costs**||||**13705.00**||**13457.42**||**247.58**|
||**Utilities/Services**|||||||||
||Electricity||DD||620.00||696.61||-76.61|
||Gas||DD||1640.00||2232.00||-592.00|
||Water||DD||420.00||485.35||-65.35|
||Telephones||DD||1320.00||1032.05||287.95|
||Waste Man. - Synergy||DD||675.00||819.06||-144.06|
||Waste Man. - Sanaway||DD||1120.00||477.78||642.22|
||**Total Utilities/Services**||||**5795.00**||**5742.85**||**52.15**|
||**General/Sundry Costs**|||||||||
||Curriculum||Chq/Card||2400.00||3169.73||-769.73|
||PettyCash||Chq/Card||300.00||0.00||300.00|
||Office||Chq/Card||1200.00||3694.10||-2494.10|
||Licences/Membership||Chq/Card||120.00||141.48||-21.48|
||Licences/Membership||DD||35.00||70.00||-35.00|
||Fund Raisng||CC/Bacs||110.00||141.00||-31.00|
||Special events||Chq/Card||230.00||358.88||-128.88|
||Snacks||Chq/Card||75.00||182.62||-107.62|
||ASC||Chq/Card||330.00||204.74||125.26|
||Refunds||Chq/Card||0.00||24.82||-24.82|
||Re-Sale items||Chq/Card||1500.00||1673.60||-173.60|
||Catering||BACS||8820.00||10991.47||-2171.47|
||Accountant||BACS||900.00||840.00||60.00|
||**Total Gen/Sundry Costs**||||**16020.00**||**21492.44**||**-5472.44**|
||**Income**||||**Planned**||**Actual**||**Variance**|
||**Total Expenditure Wholeyear**||||**177636.00**|**175456.93**|||**2179.07**|
|||||||||||
||Planned Pre-capIncome less Exp.||||-10779.49||-455.35||-10324.14|
|||||||||||
||**Planned Cap-ex Purchases**||||**12000.00**||**18644.52**||**-6644.52**|
|||||||||||
||Planned Year Profit/Loss w/cap-ex||||-22779.49||-19099.87||-3679.62|
||**Income**||||**Planned**||**Actual**||**Variance**|
||**Actual Year to dateprofit/loss**||||**Planned Year to dateprofit/loss**|||||
||Year Chq/Card|**13863.59**||**Total Planned Income**||||**166856.51**||
||Year BACS/DD|**137116.17**||**Total Planned Expenditure**||||**189636.00**||
||Year Income|**175001.58**||**Plannedprofit/loss**||||**-22779.49**||
||Year Expenditure|**194101.45**||||||||
||Yearprofit/loss|**-19099.87**||||||||
**REGISTERED COMPANY NUMBER: 08791069 (England and Wales) REGISTERED CHARITY NUMBER: 1154900**
Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 August 2022
## for
The Orchard Community Pre-School
LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ
The Orchard Community Pre-School
## Contents of the Financial Statements For The Year Ended 31 August 2022
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|2|
|Independent Examiner's Report||3||
|Statement of Financial Activities||4||
|Balance Sheet||5||
|Notes to the Financial Statements|6|to|10|
|Detailed Statement of Financial Activities|11|to|12|
The Orchard Community Pre-School
## Report of the Trustees For The Year Ended 31 August 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-
1. Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs.
3. Instigating and adhering to and furthering the aims and objects of the Early Years Alliance.
## **Significant activities**
1. As our name suggests, we are a community pre-school which offers Early Years Education to children below statutory school age. In the main we serve families in the immediate vicinity of the pre-school in and around Milford, but we also offer places to children from further afield. We offer a wide range of play activities through which the children learn and develop physically, emotionally, socially and intellectually. Our staff are well qualified in early years education and they use their knowledge to ensure that the children are provided with the educational experiences that are essential to their progress and well-being. All children within the appropriate age group are welcomed in to our pre-school and we do not discriminate on the grounds of race, culture, religion, means, or ability. Staff have undertaken specific training to ensure that we can cater for all children's learning needs and we have recently made adaptations to our building to provide appropriate access for wheelchair users.
2. Our pre-school has a well -qualified staff team, who recognise the importance of carrying out thorough assessments of the children's learning needs and using the information gained to plan for their future development. Parents and carers are also welcomed in to the pre-school and encouraged to contribute to their children's records and plans for their learning. Staff lend as much support as they can to families that are in need of it. We promote public interest in the work we do by our involvement in events in the locality and through our own fund raising efforts.
3. We have been members of the Early Years Alliance for many years now and we have worked hard to instigate and adhere to their aims and objectives. In part, we achieve this by following their guidance in policy development and by making use of their publications and training, as appropriate to our needs. We have also sought and acted upon their advice on legal matters. The advice they have offered has ensured that we act in ways which provide the protection of a safe environment for all who access to our pre-school.
4. Since September 2016, we have provided an After-School Club for the pre-school's children and for children from the local infant school. The After-School Club caters for children between 3 and 7 years of age. It offers much-needed extended hours of care for children of working parents in the locality and it provides a relaxed, home-from-home atmosphere, which is greatly appreciated by children and parents alike. The After-School Club is run by the pre-school staff.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The trustees are confident that, with the help of a very able and dedicated staff, the pre-school continued to provide a safe, stimulating and fun-filled environment for the children in its care. Fund Raising activities included a Christmas Fair and Raffle, an Easter Fair, and a Treasure Hunt stall at Milford Village Fête.
Staff hours of work were increased to ensure we could provide appropriate support for children with Special Educational Needs Additional specialist equipment and staff training were also provided.
.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
08791069 (England and Wales)
## **Registered Charity number**
1154900
Page 1
The Orchard Community Pre-School
Report of the Trustees For The Year Ended 31 August 2022
## **Registered office**
17A, Elmside Milford Godalming Surrey GU8 5EG
## **Trustees**
E J Griffiths Director/Treasurer D K Loveland Director/Chairperson T A Ellis Secretary
C Jackson Vice Chairperson D Norton (resigned 6.10.21) L Johnson (resigned 6.10.21) K Bone (resigned 6.10.21) K Porteous (resigned 6.10.21) H Ciran (resigned 6.10.21) A Marriott V Jenkins A Velios (appointed 6.10.21) (resigned 21.4.23) S Knapp (appointed 6.10.21) E Stafford (appointed 6.10.21) (resigned 13.10.22) H Linden (appointed 6.10.21) C Belini (appointed 13.10.22) H Orrell (appointed 13.10.22)
**Company Secretary** T A Ellis
## **Independent Examiner**
LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ
Approved by order of the board of trustees on 24 May 2023 and signed on its behalf by:
T A Ellis - Trustee
Page 2
Independent Examiner's Report to the Trustees of The Orchard Community Pre-School
## **Independent examiner's report to the trustees of The Orchard Community Pre-School ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Peter Lucas
LUCAS & CO 11 Church Street Godalming Surrey GU7 1EQ
25 May 2023
Page 3
The Orchard Community Pre-School
## Statement of Financial Activities For The Year Ended 31 August 2022
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
173,747
Other trading activities
2
4,536
Investment income
3
4
**Total**
178,287
**EXPENDITURE ON**
Raising funds
16,785
**Charitable activities**
School operating costs
174,786
Other
930
**Total**
192,501
**NET INCOME/(EXPENDITURE)**
(14,214)
**RECONCILIATION OF FUNDS**
Total funds brought forward
95,764
**TOTAL FUNDS CARRIED FORWARD**
81,550|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
173,747
4,536
4
178,287
16,785
174,786
930
192,501
(14,214)
95,764
81,550|2021
Total
funds
£
184,414
4,467
6|
|---|---|---|---|
||||188,887|
||||19,158
167,788
-|
||||186,946|
||||1,941
93,823|
||||95,764|
The notes form part of these financial statements
Page 4
The Orchard Community Pre-School
## Balance Sheet
## 31 August 2022
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
41,500
**CURRENT ASSETS**
Debtors
9
8,529
Cash at bank and in hand
33,420
41,949
**CREDITORS**
Amounts falling due within one year
10
(1,899)
**NET CURRENT ASSETS**
40,050
**TOTAL ASSETS LESS CURRENT LIABILITIES**
81,550
**NET ASSETS**
81,550
**FUNDS**
11
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|2022
Total
funds
£
41,500
8,529
33,420
41,949
(1,899)
40,050
81,550
81,550
81,550
81,550|2021
Total
funds
£
41,292
2,851
52,581
55,432
(960)
54,472
95,764
95,764
95,764
95,764|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 24 May 2023 and were signed on its behalf by:
E J Griffiths - Trustee
D K Loveland - Trustee
The notes form part of these financial statements
Page 5
The Orchard Community Pre-School
For The Year Ended 31 August 2022
## Notes to the Financial Statements
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. OTHER TRADING ACTIVITIES**
## **3.**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||2022|2021|
||£|£|
|Photographs, school trips etc|4,536|4,467|
|**INVESTMENT INCOME**|||
||2022|2021|
||£|£|
|Deposit account interest|4|6|
Page 6
continued...
The Orchard Community Pre-School
Notes to the Financial Statements - continued For The Year Ended 31 August 2022
## **4. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||2022|2021|
|---|---|---|
||£|£|
|Depreciation - owned assets|18,436|15,105|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2022 nor for the year ended 31 August 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2022 nor for the year ended 31 August 2021.
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
## **7.**
|Child supervisors
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
184,414
Other trading activities
4,467
Investment income
6
**Total**
188,887
**EXPENDITURE ON**
Raising funds
19,158
**Charitable activities**
School operating costs
167,788
**Total**
186,946
**NET INCOME**
1,941
**RECONCILIATION OF FUNDS**
Total funds brought forward
93,823
**TOTAL FUNDS CARRIED FORWARD**
95,764|2022
10
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-|2021
10
Total
funds
£
184,414
4,467
6|
|---|---|---|
|||188,887|
|||19,158
167,788|
|||186,946|
|||1,941
93,823|
|||95,764|
Page 7
continued...
The Orchard Community Pre-School
## Notes to the Financial Statements - continued For The Year Ended 31 August 2022
## **8. TANGIBLE FIXED ASSETS**
|Improvements
to
Curriculum
property
equipment
£
£
**COST**
At 1 September 2021
68,557
19,868
Additions
18,644
-
At 31 August 2022
87,201
19,868
**DEPRECIATION**
At 1 September 2021
30,459
19,868
Charge for year
17,440
-
At 31 August 2022
47,899
19,868
**NET BOOK VALUE**
At 31 August 2022
39,302
-
At 31 August 2021
38,098
-
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments and accrued income
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Social security and other taxes
Accruals and deferred income
**11.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**|Furniture
and fixed
items
£
9,964
-
9,964
6,770
996
7,766
2,198
3,194
At 1.9.21
£
95,764
95,764
Incoming
resources
£
178,287
178,287|Computer
& electrical
equip
Totals
£
£
3,306
101,695
-
18,644
3,306
120,339
3,306
60,403
-
18,436
3,306
78,839
-
41,500
-
41,292
2022
2021
£
£
2,375
909
6,154
1,942
8,529
2,851
2022
2021
£
£
729
-
1,170
960
1,899
960
Net
movement
At
in funds
31.8.22
£
£
(14,214)
81,550
(14,214)
81,550
Resources
Movement
expended
in funds
£
£
(192,501)
(14,214)
(192,501)
(14,214)|
|---|---|---|
Page 8
continued...
The Orchard Community Pre-School
## Notes to the Financial Statements - continued For The Year Ended 31 August 2022
## **11. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
||Net||
|---|---|---|
||movement|At|
|At 1.9.20|in funds|31.8.21|
|£|£|£|
|**Unrestricted funds**|||
|General fund
93,823|1,941|95,764|
|**TOTAL FUNDS**
93,823|1,941|95,764|
|Comparative net movement in funds, included in the above are as follows:|||
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|**Unrestricted funds**|||
|General fund
188,887|(186,946)|1,941|
|**TOTAL FUNDS**
188,887|(186,946)|1,941|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.9.20|in funds|31.8.22|
||£|£|£|
|**Unrestricted funds**||||
|General fund|93,823|(12,273)|81,550|
|**TOTAL FUNDS**|93,823|(12,273)|81,550|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|367,174|(379,447)|(12,273)|
|**TOTAL FUNDS**|367,174|(379,447)|(12,273)|
Page 9
continued...
The Orchard Community Pre-School
Notes to the Financial Statements - continued For The Year Ended 31 August 2022
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2022.
Page 10
The Orchard Community Pre-School
## Detailed Statement of Financial Activities For The Year Ended 31 August 2022
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
School Fees
**Other trading activities**
Photographs, school trips etc
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Sundries
**Other trading activities**
School meals
**Charitable activities**
Wages
Pensions
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
SEN cover & safeguarding
Improvements to property
Depn of curriculum equipment
Fixtures and fittings
Depn of computer & electrical
**Support costs**
**Management**
Cleaning and caretaking
**Finance**
Bank charges
**Other**
Staff training
Rent
**Other 2**
Repairs and gardening|2022
£
3,057
102,451
68,239
173,747
4,536
4
178,287
5,794
10,991
122,903
7,255
936
2,279
2,196
1,032
2,472
69
4,808
17,440
-
996
-
162,386
8,029
169
-
562
562
3,112|2021
£
3,274
124,749
56,391|
|---|---|---|
|||184,414
4,467
6|
|||188,887
5,447
13,711
123,203
6,569
433
2,710
532
1,002
2,850
256
210
13,711
80
996
319|
|||152,871
8,922
139
279
562|
|||841
3,503|
This page does not form part of the statutory financial statements
Page 11
The Orchard Community Pre-School
||Detailed Statement of Financial Activities|||
|---|---|---|---|
||For The Year Ended 31 August 2022|||
|||2022|2021|
|||£|£|
|**Other 2**||||
|**Governance costs**||||
|Accountancy fees||930|984|
|Payroll services||528|528|
|||1,458|1,512|
|Total resources expended||192,501|186,946|
|**Net (expenditure)/income**||(14,214)|1,941|
This page does not form part of the statutory financial statements
Page 12