Wendover Swimming CIO
Charity number 1154899
Annual Report and Financial Statements
for the period 1[st] January 2021 to 31[st] December 2021
Wendover Swimming CIO
Annual Report and Financial Statements for the period 1[st] January 2021 to 31[st] December 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Statement of financial activities | 6 |
| Notes to the accounts | 7 |
| Examiner’s report | 8 |
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Wendover Swimming CIO
TRUSTEES REPORT
Reference and administrative details of the charity, its trustees and advisors
The Trustees during the financial year and up to and including the date the report was approved were:
| Name | Position | Dates |
|---|---|---|
| Sarah Hobbs | Chair | |
| Caroline Harrington | Treasurer | |
| Matt Brown | Trustee |
Sarah Hobbs, Caroline Harrington and Matt Brown served for the entire period, and remained in office at the date of this report.
Charity number
1154899 Registered in England and Wales
Registered office address
c/o Numbers Limited 32 High Street Wendover Buckinghamshire HP22 6EA
Governing document Constitution incorporated on 22[nd] October 2013
Bankers
Lloyds Bank 11 High Street Wendover Buckinghamshire HP22 6DU
Independent Examiner
Matt Ryan FCCA 32 High Street Wendover Buckinghamshire HP22 6EA
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Wendover Swimming CIO
Structure, governance and management
The Wendover Swimming CIO was registered as a Charity on 5th Dec 2013. The Trustees meet approximately quarterly to govern the charity by setting policy, determining strategy, making major decisions about the use of finances and to review the operations to ensure they meet the aims and objectives of the Charity.
All Trustees are volunteers. The Trustees are aware of the need to maintain a suitable mix of skills and diversity within the Board and regularly review whether new Trustees are required.
Recruitment and induction of Trustees
The Trustee group are looking to recruit additional Trustees. Prospective Trustee members will be interviewed by the Trustee group. Every new Trustee has to be proposed for appointment and accepted at a full Board meeting.
Public benefit statement
The charity advances its objects for public benefit by providing and operating the Wendover Swimming pool.
Risk management
It is the policy of Wendover Swimming CIO to proactively identify, understand and manage the risks inherent in our services and associated plans and strategies, so as to ensure that decisions taken are responsible and informed.
The Board maintains and regularly reviews risks. The Board as a whole monitor certain strategic and overarching risks, whilst others are monitored by specific Trustees. The Board is assisted by an Independent Health and Safety consultant, who specialises in Swimming Pools.
The Board considers the principle risks that could have a material impact on the operations of the Charity are as follows:
| Risk area | Keyrisk |
|---|---|
| Operational | Majorplant failure,leadingto loss of income and expensive repair |
| Operational | Too few volunteers or loss of keyvolunteers impactingon swim hours |
| Compliance | Failure in compliance with legislation or regulations |
| Safety | Serious injuryto a swimmer,or a casualtyis found in the water |
| Safety | Contamination to thepool water |
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Wendover Swimming CIO
Objectives and activities
The charity's objects
The objects of the CIO are the promotion of community participation in healthy recreation for the benefit of the inhabitants of Wendover and the surrounding area, by the provision of a swimming pool and such other ways as the Trustees think fit for the public benefit.
Principal activities
The principal activity of the charity is the running of a swimming pool, for use by individuals, private swim schools and local schools.
Main achievements in 2021:
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Covid restrictions came into force in March 2020 and the pool was required to shut. The Trustees were required to keep the pool safe and looked after so not a safety hazard whilst shut. This incurs a cost, which could not be recouped by the usual means (hiring out the pool and paid swimming).
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The Trustees used the time the pool was shut to undertake essential maintenance / improvement works. We were able to open the pool when rules permitted and enable people to continue to swim.
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Cash procedures at the pool were changed during Covid. Specifically, the option to pay by cash on arrival at the pool for a swim was removed. Swimmers for our public swim sessions now book a swim slot and pay in advance. This system has proved successful and so is still in operation. This means that cash is no longer kept at the pool, nor needs to be taken to the bank.
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The Trustees have been working hard to ensure that the pool stayed open and competitive during the high energy prices caused by the cost of living crisis.
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The pool continues to be well supported by a wonderful volunteer group, but concerns remain about the relatively small number of active volunteers.
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Trustee meetings were held in 2021 on 26 January, 27 May, 1 September, 25 November.
Future plans:
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The planned work to upgrade the plant room with a flow meter is likely to take place in 2022/2023. A UV filtration system is kept under review until the correct financial conditions due to its high energy requirements.
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The Trustees are aware that the pool liner is nearing the end of its expected lifespan. Monies are being kept in reserve for this work and we are monitoring the situation closely so the work can happen quickly if required.
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Wendover Swimming CIO
Financial review and reserves policy
The total income for the period was £71,611 (£43,254 prior year). This is broken down as:
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Swim school hire revenue
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Membership fees
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Public Session swims
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Total expenditure for the period was £33,916 (£59,994 prior year). This is broken down as:
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Consumables
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Marketing
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Subcontractors
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Building and equipment
The income represents about 211% of the expenditure over the period ended 31 December 2021. This gives net receipts of £37,695 (£16,740 net outgoings prior year).
There was no expenditure relating to significant capital projects taken during the year.
Cash in the bank and additional accounts at 31 December 2021 was £149,896 (£112,201 prior year). This represents the charity’s total of restricted and unrestricted funds and constitutes the reserves of the charity. It is the intention of the Trustees that the charity will retain sufficient funds to cover the running costs for three months. The reserves held are currently higher to allow future planned capital expenditure (namely UV filtration system and pool liner referred to above) and to allow for reconciliation of long outstanding expected utilities bill. The budget and expenditure are in accordance with available resources.
The total income is under the current £500,000 audit threshold in the Charities Act 2011 and the Trustees have therefore agreed that the accounts should be independently examined rather than incurring the additional costs of audit.
Trustees’ responsibilities
The Trustees of the charity acknowledge their responsibility to maintain proper accounting records, to prepare Annual Accounts which show a true and fair view of the activities of the charity and to take appropriate measures to protect the assets of the charity from major loss.
This Report is made under the Charities Act 2011 in accordance with the requirements of the Charities (Accounts and Reports) Regulations 2008.
Approval
This report was approved by the Trustees on 26 October 2022 and is signed on their behalf by:
Caroline Harrington Treasurer
Matt Brown Trustee
Date: 26 October 2022
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Wendover Swimming CIO
Statement of Financial Activities for the period ended 31[st] December 2021
| Unrestricted | Restricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Incoming resources | Funds 2021 | Funds 2021 | 2021 | 2020 | |
| £ | £ | £ | £ | ||
| Hire of pool to external users | 50,532 | 0 | 50,532 | 24,037 | |
| Public memberships | 2,769 | 0 | 2,769 | 3,670 | |
| Public session swimming | 18,168 | 0 | 18,168 | 5,413 | |
| Public donations | 0 | 0 | 0 | 35 | |
| Grant payments received | 0 | 0 | 0 | 10,000 | |
| Misc Income | 142 | 0 | 142 | 99 | |
| Total incoming resources | £71,611 | £0 | £71,611 | £43,254 | |
| Resources expended | |||||
| £ | £ | £ | £ | ||
| Plant & Machinery | 5,197 | 0 | 5,197 | 6,574 | |
| Utilities | 8,442 | 0 | 8,442 | 8,000 | |
| Building works & improvements | 2,128 | 0 | 2,128 | 30,381 | |
| Volunteer Training | 4,100 | 0 | 4,100 | 1,230 | |
| Contractors | 0 | 0 | 0 | 0 | |
| Contractors (cleaners) | 6,045 | 0 | 6,045 | 5,450 | |
| Legal Services | 0 | 0 | 0 | 0 | |
| Insurance | 1,806 | 0 | 1,806 | 1,746 | |
| Accountant | 192 | 0 | 192 | 192 | |
| Comms & IT | 1,027 | 0 | 1,027 | 3,175 | |
| Marketing | 936 | 0 | 936 | 936 | |
| Office & Misc | 2,724 | 0 | 2,724 | 1,834 | |
| Banking costs | 1,319 | 0 | 1,319 | 476 | |
| Total resources expended | £33,916 | £0 | £33,916 | £59,994 | |
| Net incoming / (outgoing) | 37,695 | 0 | 37,695 | (16,740) | |
| resources | |||||
| Net movement in funds | 37,695 | 0 | 37,695 | (16,740) | |
| Total funds b/f | 112,201 | 0 | 112,201 | 128,941 | |
| Transfers between funds | 0 | 0 | 0 | 0 | |
| Total Funds c/f | £149,896 | 0 | £149,896 | £112,201 | |
| Statement of assets and liabilities as at 31st December 2021 | |||||
| Cash at bank | £149,797 | 0 | £149,797 | £112,201 | |
| Cash in Paypal Account | £99 | £0 | £99 | £0 | |
| Net Assets | £149,896 | £0 | £149,896 | £112,201 |
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Wendover Swimming CIO
Notes to the Accounts
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The financial statements have been prepared using the Receipts and Payments basis.
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As at 31[st] December 2021 the Trustees were of the opinion that any assets “owned” by the WS CIO were of negligible value.
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This year there were no restricted funds held arising from Grants paid.
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The charity is exempt from taxation on its charitable activities under Section 505(1) of the Income and Corporation Taxes Act 1988.
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Gift Aid – No reserve has been made as at 31 December 2021 for potential recovery of Gift Aid on the charitable payments. A large proportion of our income is from memberships, which is not eligible for Gift Aid.
Approval
These accounts were approved by the Trustees on 26 October 2022 and are signed on their behalf by:
Caroline Harrington Date: 26 October 2022 Treasurer
Matt Brown Trustee
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Wendover Swimming CIO
Independent examiner's report to the trustees of Wendover Swimming (Charity No 1154899)
I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021 as set out on pages two to seven.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act Charities Act 2011 (the Act).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matt Ryan FCCA 32 High Street, Wendover, Bucks HP22 6EA
26 October 2022
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