31[st] January 2024
Trustees' Annual Report for the period
From: 1[st] February 2023 To:
Section A Reference and Administration details
Charity Name:
Friends of Burford School
Other Names Charity is known by: Registered Charity Number (if any): Charity’s principal address: Postcode:
FOB
1154863
Burford School Marlow Bottom Marlow SL7 3PQ
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Rebecca Lewis | Chair | 01/02/23–24/05/2023 | FOB Committee |
| Helena Haye | Chair | 25/05/2023-eoy | FOB Committee |
| Carrie Pitt | Secretary | 01/02/23–24/05/2023 | FOB Committee |
| Christine Saul | Secretary | 25/05/2023-eoy | FOB Committee |
| Toby Francis | Treasurer | FOB Committee | |
| Cheryl Nichols | 01/02/23–24/05/2023 | FOB Committee | |
| Kathryn Cole Johnson | 25/05/2023-eoy | FOB Committee | |
Names of the charity trustees, if any (for example any custodian trustees)
Trustee Name Dates acted if not for whole year 1 2 3 ~~——~~ Names and addresses of advisors (optional information) Type of advisor Advisor Name Address 1 2 3 ~~—=SSSSSS~~ Name of chief executive or names of senior staff members (optional information)
1 2 ~~ee~~
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From: 1[st] February 2023
Trustees' Annual Report for the period
To:
31[st] January 2024
Section B Structure, Governance and Management
Description of the charity’s trusts
Constitution Type of governing document (eg. Trust deed, constitution) How the charity is constituted CIO (eg. Trust, association, company) Elected at AGM Trustee selection methods
- (eg. Appointed by, elected by)
Additional governance issues (optional information)
You may choose to include additional information, where relevant, about:
-
Policies and procedures adopted for the induction and training of trustees
-
The charity’s organisational structure and any wider network with which the charity works
-
Relationship with any related parties
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Trustees’ consideration of major risks and the system and procedures to manage them
~~[__]~~
Section C
Objectives and Activities
To advance education of pupils at Burford School by providing facilities for education at the school which are not normally provided by the Summary of the objects of the LEA. To foster extended relationships between parents and staff and charity set out in its other associated with the school in activities that support the school. governing document ~~a~~
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Trustees' Annual Report for the period
From: 1[st] February 2023 To: 31[st] January 2024 Fundraising with the participation of children, parents, and staff of Burford School. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grant-making;
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• policy programme related investment;
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contribution made by volunteers.
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From: 1[st] February 2023 To: 31[st] January 2024
Trustees' Annual Report for the period
Section D
Achievements and Performance
| Summary of the main | During this financial year, the regular fundraising activities have |
|---|---|
| achievements of the charity | brought in very much a consistent income as shown in recent prior |
| during the year | years, such as through the continuation of the annual scarecrow trail, |
| ice cream and cake sales. A major portion of the money raised | |
| (£12.5k) was paid over to the school to support the provision of the IT | |
| suite. Due to the large sum of money donated to the school at the end | |
| of last year, our cash reserve is low so currently additional donations | |
| to the school is limited until reserves build up. | |
| Fundraising events have gone well over the past year with majority of | |
| the money coming from fundraising events in the community and also | |
| from generous donations from local businesses. We held our fourth | |
| annual Scarecrow festival event during October HT, which raised | |
| another phenomenal total of around £4.2k through generous | |
| donations, plus some of our other normal fundraisers were able to | |
| continue, such as the Lottery, clothing bag collections, cake sales, | |
| uniform sales and Christmas cards. |
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From: 1[st] February 2023 To: 31[st] January 2024
Trustees' Annual Report for the period
Section E
Financial Review
B rief statement of the charity’s policy on reserves
Normally these are kept to a minimum as funds are passed to school when they are required. At the close of FY 2023/2024, we made pledged donations of £12,500 towards the school’s IT provision, from our 2023/24 fund-raising efforts. Surplus funds raised in 2023/24 are carried forward to 2024/25, as a buffer for any shortfall in donations to ensure we meet our £12.5k per year target for IT provisions.
Details of any funds materially in deficit
None
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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• how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F
Other optional information
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From: 1[st] February 2023 To: 31[st] January 2024 a|
Trustees' Annual Report for the period
Section G a
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Trustee 1 Trustee 2 Signature(s) Helena Haye Toby Francis ~~ee ee~~ Full Name(s) ~~a~~ Helena Haye Toby Francis Position (eg. Secretary, Chair etc) ~~a~~ Chair Treasurer Date ~~PF~~ 29.11.2024
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FRIENDS OF BURFORD SCHOOL Charity commission registered number 1154863 INCOME & EXPENDITURE ACCOUNT For the year ended 31st January 2024
| 2023/24 | 2022/23 | 2023/24 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Income | Spend | Net Inc | Income | Spend | Net Inc | vs 2022/23 | ||||
| OPERATING ACTIVITIES TO GENERATE FUNDS | ||||||||||
| Events organised | ||||||||||
| Bag2School | 876.85 | 0.00 | 876.85 | 808.20 | 0.00 | 808.20 | 68.65 | |||
| Ball / Auction | 0.00 | 0.00 | 0.00 | 8,777.02 | -8,858.92 | -81.90 | 81.90 | |||
| Bazaar | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Beer tasting | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| BFL | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Burford Bolt | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Cake Sale | 1,739.42 | -123.66 | 1,615.76 | 753.78 | -15.71 | 738.07 | 877.69 | |||
| Camping | 1,689.08 | -571.41 | 1,117.67 | 2,414.20 | -1,129.73 | 1,284.47 | (166.80) | |||
| Carols and Music Evening refreshments | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Cheese & Wine | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Cinema | 248.17 | -48.60 | 199.57 | 1,549.15 | -97.34 | 1,451.81 | (1,252.24) | |||
| Comedy night | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Donations Received | 3,270.77 | 3,270.77 | 7,660.50 | 7,660.50 | (4,389.73) | |||||
| Doughnuts | 0.00 | 0.00 | 0.00 | 390.40 | -72.10 | 318.30 | (318.30) | |||
| Easter Hunt | 1,166.86 | -584.00 | 582.86 | 915.52 | 0.00 | 915.52 | (332.66) | |||
| Golf | 0.00 | 0.00 | 0.00 | 402.00 | 0.00 | 402.00 | (402.00) | |||
| Ice Cream | 468.14 | -312.59 | 155.55 | 310.74 | -27.30 | 283.44 | (127.89) | |||
| Kids Discos | 1,617.36 | -490.00 | 1,127.36 | 2,403.63 | -597.36 | 1,806.27 | (678.91) | |||
| Lottery | 1,249.00 | 0.00 | 1,249.00 | 1,329.30 | 0.00 | 1,329.30 | (80.30) | |||
| Parents evenings - Gov, Summer concert & Prod'n | 75.15 | -163.08 | -87.93 | 1,282.14 | -488.05 | 794.09 | (882.02) | |||
| Photo Shoot | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Quiz/Curry | 1,042.76 | -318.46 | 724.30 | 0.00 | 0.00 | 0.00 | 724.30 | |||
| Road Safety | 0.00 | -289.44 | -289.44 | 0.00 | -104.07 | -104.07 | (185.37) | |||
| Scarecrow Festival | 4,493.82 | -241.00 | 4,252.82 | 4,690.33 | -78.27 | 4,612.06 | (359.24) | |||
| Sports Day | 602.14 | -53.56 | 548.58 | 1,525.21 | -1,041.13 | 484.08 | 64.50 | |||
| Summer Concert | 980.39 | -704.88 | 275.51 | 1,079.78 | -413.66 | 666.12 | (390.61) | |||
| Summer Fayre | 5.50 | -462.94 | -457.44 | 746.66 | -1,034.90 | -288.24 | (169.20) | |||
| Sundry | 0.00 | -263.00 | -263.00 | 0.00 | -1,277.89 | -1,277.89 | 1,014.89 | |||
| Theatre | 0.00 | 0.00 | 0.00 | 2,204.00 | -1,651.00 | 553.00 | (553.00) | |||
| Uniform Sales | 382.87 | 0.00 | 382.87 | 517.24 | 0.00 | 517.24 | (134.37) | |||
| Walkie Talkie | 7.86 | 0.00 | 7.86 | 0.00 | 0.00 | 0.00 | 7.86 | |||
| Wine tasting | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Xmas Cards | 952.34 | 0.00 | 952.34 | 961.50 | 0.00 | 961.50 | (9.16) | |||
| Xmas Fayre | 0.00 | -113.90 | -113.90 | 607.13 | -718.68 | -111.55 | (2.35) | |||
| Xmas Party | 0.00 | 0.00 | 0.00 | 443.14 | -187.85 | 255.29 | (255.29) | |||
| Other (Santa Sleigh, Paint Class) | 3,043.25 | -2,676.80 | 366.45 | 344.65 | 0.00 | 344.65 | 21.80 | |||
| 0.00 | ||||||||||
| Net income - Events ending 31/1/24 | 23,911.73 | -7,417.32 | 16,494.41 | 42,116.22 | -17,793.96 | 24,322.26 | (7,827.85) | |||
| Net income - All Events | 23,911.73 | -7,417.32 | 16,494.41 | 42,116.22 | -17,793.96 | 24,322.26 | (7,827.85) | |||
| 2020/21 | 2021/22 | |||||||||
| Income | Spend | Net Inc | Income | Spend | Net Inc | |||||
| INVESTMENT INCOME RECEIPTS | ||||||||||
| Bank Interest | 0.00 | 0.00 | ||||||||
| CHARITABLE ACTIVITIES - PAYMENTS | ||||||||||
| TO AND ON BEHALF OF THE SCHOOL | ||||||||||
| School Equipment and Facilities | -14,594.48 | -14,594.48 | -49,115.35 | -49,115.35 | ||||||
| 0.00 | -14,594.48 -14,594.48 | -14,594.48 -14,594.48 | 0.00 | -49,115.35 -49,115.35 | -49,115.35 -49,115.35 | |||||
| MANAGEMENT AND ADMIN COSTS | ||||||||||
| PTA membership | 0.00 | 0.00 | -140.00 | -140.00 | ||||||
| PTA gifts - Teacher coffee/cake | 0.00 | 0.00 | ||||||||
| Misc Purchases | 0.00 | 0.00 | ||||||||
| Stock Adjustments | 0.00 | 0.00 | ||||||||
| 0.00 | 0.00 | 0.00 | 0.00 | -140.00 | -140.00 | |||||
| TOTAL INCOME / (EXPENDITURE) | 23,911.73 | -22,011.80 | 1,899.93 | 42,116.22 | -67,049.31 -24 | 049.31 -24,933.09 |
Public
| BANK MOVEMENT y/e 31/01/2024 Balance b/f 01/02/2023 Add: 2023/24 net income from events Bank interest Total Income: Less Stock Adjustments Misc spend e.g. Gifts, Equipment Donations to School Management and Admin costs Total Expense Balance c/f 31/01/2024 |
£ 16,494.41 0.00 0.00 0.00 -14,594.48 0.00 |
£ 10,512.23 |
|---|---|---|
| 16,494.41 | ||
| -14,594.48 | ||
| 12,412.16 | ||
| Bank Reconciliation Per statement - 31.01.24 Uncleared cheques Per cashbook |
£ 12,412.16 0.00 12,412.16 |