## **Trustees' Annual Report for the period**
Period start date Period end date 1st February 2020 31[st] January 2021
**From To**
## Section A Reference and administration details
**Charity name** Friends of Burford School **Other names charity is known by** (FOB) **Registered charity number (if any)** 1154863 **Charity's principal address** Burford School
Marlow Bottom Marlow **Postcode SL73PJ**
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sarah Jordan Treasurer FOB committee
2 Rebecca Lewis Chairman FOB committee
3 Keith Grafham FOB committee
9 John Kentell FOB committee
10 FOB committee
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
March **2012**
**TAR**
1
**Type of adviser**
## **Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Elected at AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance education of pupils at Burford School by providing facilities for education at the school which are not normally provided by the LEA. To foster extended relationships between parents and staff and other associated with the school in activities that support the school.
March **2012**
**TAR**
2
Fundraising with the participation of children, parents, and staff of Burford School.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During this year, we have held some fantastic events. A major portion of the money raised (£12.5k) was paid over to the school to support the provision of the IT suite, with a further £10.9k donated to fund an upgrade of the Hall AV equipment, plus other smaller amounts (£0.5k each) for an ongoing Road safety campaign and Christmas hampers for deserving families.
This year was far from normal, due to the Covid pandemic taking off from March 2020, but we managed to hold a brand-new community Scarecrow festival event during October HT, which raised a phenomenal £6k through generous donations. We also ran a Christmas online Auction, which was very successful and raised a further £4.7k and managed to hold a couple of our usual events (Quiz and Comedy night) before the lockdown, plus some of our other normal fundraisers were able to continue, such as the Lottery, Happy School Bag clothing collection, 1 Cake Sale, Uniform sales and Christmas cards. Other new events to note were an ‘early’ Easter event (pre lockdown), plus online Wine and Beer tasting during the Autumn term, and sale of Christmas baubles. Funds were also considerably boosted through a very generous company donation £4.9k (via a parent) and a couple of small payroll giving donations.
March **2012**
**TAR**
4
## **Section E Financial review**
Reserves should earn interest. Normally these are kept to a minimum as **Brief statement of the** funds are passed to school when they are required. In 2020/2021, we **charity’s policy on reserves** made pledged donations of £12,500 towards the school’s IT provision, from our 2020/21 fund-raising efforts. Surplus funds brought forward from earlier years were paid over to the school to fund a major project – upgrading the Hall AV. Surplus funds raised in 2020/21 are carried forward to 2021/22, to fund other projects such as replacing the KS2 lockers.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Rebecca Lewis
Sarah Jordan|
|---|---|
||Rebecca Lewis
Sarah Jordan|
||
Chairman
Treasurer|
||23rd November 2021|
||23rd November 2021|
March **2012**
**TAR**
5
**FRIENDS OF BURFORD SCHOOL Charity commission registered number 1154863**
## **INCOME & EXPENDITURE ACCOUNT For the year ended 31st January 2021**
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2019/20 2020/21 2020/21
Income Spend Net Inc Income Spend Net Inc vs 2019/20
OPERATING ACTIVITIES TO GENERATE FUNDS
Events organised
Zumba 393.26 0.00 393.26 0.00 0.00 0.00 -393.26
First Aid 110.80 -87.50 23.30 0.00 0.00 0.00 -23.30
Easter Hunt 0.00 0.00 0.00 587.84 -310.50 277.34 277.34
Ball/Xmas Auction 22,413.47 -8,723.78 13,689.69 4,678.90 0.00 4,678.90 -9,010.79
Burford Bolt 0.00 30.00 30.00 0.00 0.00 0.00 -30.00
Cake Sale 961.95 0.00 961.95 144.49 0.00 144.49 -817.46
Camping 2,974.48 -1,813.09 1,161.39 0.00 0.00 0.00 -1,161.39
Carols and Music Evening refreshments 456.90 0.00 456.90 0.00 0.00 0.00 -456.90
Reception Welcome evening 287.90 -173.16 114.74 0.00 0.00 0.00 -114.74
BFL 10.00 0.00 10.00 0.00 0.00 0.00 -10.00
Xmas Party 450.26 -450.00 0.26 0.00 0.00 0.00 -0.26
Comedy night 2,809.00 -1,055.02 1,753.98 2,195.50 -481.19 1,714.31 -39.67
Bazaar/Xmas Bauble 0.00 -457.55 -457.55 600.00 -330.00 270.00 727.55
Doughnuts 545.49 -129.00 416.49 0.00 0.00 0.00 -416.49
Ice Cream 1,230.75 -300.72 930.03 0.00 0.00 0.00 -930.03
Kids Discos 39.50 -240.78 -201.28 0.00 0.00 0.00 201.28
Silent Disco 0.00 -238.00 -238.00 0.00 -100.00 -100.00 138.00
Cinema 879.51 -191.52 687.99 0.00 0.00 0.00 -687.99
Parents evenings - Gov, Summer concert & Prod'n 1,870.45 -717.49 1,152.96 0.00 0.00 0.00 -1,152.96
Quiz 2,137.66 -720.65 1,417.01 1,245.22 -877.74 367.48 -1,049.53
Summer Fayre 35.00 -334.90 -299.90 0.00 -150.00 -150.00 149.90
Theatre 60.00 -173.55 -113.55 -20.00 0.00 -20.00 93.55
Scarecrow Festival 0.00 0.00 0.00 4,248.00 -355.57 3,892.43 3,892.43
Sports Day 896.33 -224.94 671.39 0.00 0.00 0.00 -671.39
Uniform Sales 78.00 0.00 78.00 100.00 0.00 100.00 22.00
Xmas Cards 2,127.70 -1,584.58 543.12 0.00 -2,047.98 -2,047.98 -2,591.10
Lottery 1,991.70 0.00 1,991.70 1,516.30 0.00 1,516.30 -475.40
Happy School Bag 1,257.84 0.00 1,257.84 2,048.70 0.00 2,048.70 790.86
Wine tasting 0.00 0.00 0.00 3,780.04 -2,850.00 930.04 930.04
Beer tasting 0.00 0.00 0.00 390.00 -260.10 129.90
Other (Santa Sleigh, Oth donations, Easy2Name) 1,072.00 1,072.00 5,186.64 5,186.64 4,114.64
Net income - Events ending 31/1/21 45,089.95 -17,586.23 27,503.72 26,701.63 -7,763.08 18,938.55 -8,695.07
Net income - All Events 45,089.95 -17,586.23 27,503.72 26,701.63 -7,763.08 18,938.55 8,565.17
2019/20 2020/21
Income Spend Net Inc Income Spend Net Inc
INVESTMENT INCOME RECEIPTS
Bank Interest 0.00 0.00
CHARITABLE ACTIVITIES - PAYMENTS
TO AND ON BEHALF OF THE SCHOOL
School Equipment and Facilities -28,100.00 -28,100.00 -24,433.86 -24,433.86
0.00 -28,100.00 -28,100.00 0.00 -24,433.86 -24,433.86
MANAGEMENT AND ADMIN COSTS
PTA membership -122.00 -122.00 -123.00 -123.00
PTA gifts -15.50 -15.50 0.00
Misc Purchases (Padlock, pizza, Xmas staff drinks) -165.08 -165.08 -523.50 -523.50
Stock Adjustments 0.00 90.00 90.00 369.50 369.50
0.00 -212.58 -212.58 369.50 -646.50 -277.00
TOTAL INCOME / (EXPENDITURE) 45,089.95 -45,898.81 -808.86 27,071.13 -32,843.44 -5,772.31
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BANK MOVEMENT y/e 31/01/2021
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£ £
Balance b/f 01/02/2020 25,754.06
Add:
2020/21 net income from events 18,938.55
Bank interest 0.00
18,938.55
Less
Stock Adjustments 369.50
Misc spend e.g. Gifts, Equipment -523.50
Donations to School -24,433.86
Management and Admin costs -123.00
-24,710.86
Balance c/f 31/01/2021 19,981.75
Bank Reconciliation £
Per statement - 31.01.21 19,981.75
Uncleared cheques
0.00
Per cashbook 19,981.75
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**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/** Friends of Burford School **members of**
**On accounts for the year Charity no ended** 31[st] January 2021 **(if any)** 1154863
**Set out on pages** 1 to 3
(remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed: Name:** Nick Hudson **Relevant professional** ACA **qualification(s) or body (if any):**
**Date:**
1
**March 2012**
**IER**
**Address:** 12c Meadow View Marlow Bottom Bucks SL7 3PA
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**March 2012**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**March 2012**
**IER**