2022-04-05-accounts

Trustees’ Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 06 April 2021 To 05 April 2022

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1154802

Little Chalfont Community Library

Charity’s principal address Little Chalfont Community Library Cokes Lane Little Chalfont, Bucks. Postcode HP7 9QA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Graham Yellowley	Chairman		Trustees
	Julia Hughes-Morgan	Treasurer		Trustees
	Jonathan Fantes	Secretary		Trustees
	David Wolstenholme			Trustees
	Rohan Dale			Trustees
	Rowland Buck			Trustees
	Michael Richardson			Trustees
	Louise Boylan		6.4.21 to 27.7.21	Trustees
	Andrew Wise		6.4.21 to 25.10.21	Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

Appointed by trustee committee

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of the public by the provision of a lending library service for the benefit of residents of Little Chalfont and the surrounding area.

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In planning our activities the trustees have taken account of the Charity Commission’s general guidance on public benefit. All members of the community are welcome and nearly all our services are offered free of charge. Where charges are made, for example for book reservations, these are in line with those made by Bucks County Council.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Library is open 5 days per week lending books, large print books and audio books. It is wholly staffed by volunteers. We provide internet access and wireless broadband free of charge We provide computer tuition free of charge. We provide story telling for small children free of charge We show films for which no charge is made We provide a venue for local community groups to meet We host public information meetings We host class visits from local schools We host reading groups We host a Knit and Knatter group We host a Cantonese Play Group

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Significant investment in upgrading the book stock including large print Summary of the main and audio books. achievements of the charity during the year

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees believe it is prudent to hold a significant financial reserve of £40,000, equal to approximately two years of core expenditure, to ensure that the Community Library can continue to serve the community even in the light of a running costs deficit and the failure to obtain grant funding.

Maintenance

The Trustees also believe it is prudent to hold financial reserves for maintenance of the interior and exterior of the building. The building is leased from Bucks Council, is over 40 years old and will require expenditure. If reserves were not held the future of the library would be jeopardised if significant costs were to arise. The current maintenance reserve is £10,000.

What Happens If The Reserve Fails?

If total liquid assets fall more than one-third below the current target amount of £40,000 then the Trustees will make an appeal for financial support to all current, past and potential donors. If this fails to generate significant donations the Trustees will take steps to wind down the facility.

The investment of our Reserves

We are a small charity with outgoings that arise in a short time span. We need to adopt a risk-averse investment policy and ensure we have good access to sufficient funds at all times. Our reserves are held in immediate access interest bearing bank accounts, in deposit accounts and/or short term bonds. We review the investments regularly to ensure we obtain a competitive rate.

Reviewing our Reserves

The level of reserves needed is reviewed regularly to ensure the level remains appropriate for our aims, needs and objects in the light of the current economic environment.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy

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adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J.M. Fantes Full name(s) Jonathan Martin Fantes Position (eg Secretary, Chair, Secretary etc) Date 10 January 2023

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CC16 A% Iwis

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the truste8sl Little ChaFfont Communty Library On accounts for the year ended 5 April 2022 Charity no Irf any) 1154802 Set out on pages One I report to the trustees on my examination of the accourts of the above dlarity (Ihe Trusf) for the year ended Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basls of report of the acLounts in acc{￿dan￿ with the requirements of the Chartties Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have tollowed the applicable Directions given by the Charity Commission under sec*on 14515)(b) of the Ad. I have completed my examination. I confimi that no material matters have come to my attention {other than that disclosed ￿loW ') in connection with the examination which gr¥es me Lsuse to believe that in, any material resFeCt: accounting records were not kept in accordance with section 130 of the Act or the accounts do rK)t aC￿d with the accounting records Independent examinerfs ststement I have no concems and have come across no other matters in connection with the examination to vthich attentÉon should be drawn in order to enable proper understanding of the accounts to tE reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: H R Thomas Relevant pn>fessional qualification(s) or body (rfany): ACA (Retired) Address: Tamlan House Loudhams Woc>d Lane Chalfont st Giles Bucks HP8 4AR IER October 2018