2021-04-05-accounts - Little Chalfont Community Library

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Trustees’ Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 06 April 2020 To 05 April 2021

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1154802

Little Chalfont Community Library

Charity’s principal address Little Chalfont Community Library Cokes Lane Little Chalfont, Bucks. Postcode HP7 9QA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Graham Yellowley	Chairman		Trustees
Julia Hughes-Morgan	Treasurer		Trustees
Jonathan Fantes	Secretary		Trustees
David Wolstenholme			Trustees
Rohan Dale			Trustees
Rowland Buck			Trustees
Christine Crease		6.4.20 to 29.6.20	Trustees
Michael Richardson			Trustees
Louise Boylan			Trustees
Andrew Wise			Trustees
George May		6.4.20 to 7.9.20	Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

June 2013

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed by trustee committee

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of the public by the provision of a lending library service for the benefit of residents of Little Chalfont and the surrounding area.

TAR

June 2013

In planning our activities the trustees have taken account of the Charity Commission’s general guidance on public benefit. All members of the community are welcome and nearly all our services are offered free of charge. Where charges are made, for example for book reservations, these are in line with those made by Bucks County Council.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Library is open 5 days per week lending books, large print books and audio books. It is wholly staffed by volunteers. We provide internet access and wireless broadband free of charge We provide computer tuition free of charge. We provide story telling for small children free of charge We show films for which no charge is made We provide a venue for local community groups to meet We host public information meetings We host class visits from local schools We host reading groups We host a Knit and Knatter group We host a Cantonese Play Group

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

June 2013

Section D Achievements and performance

Significant investment in upgrading the book stock including large print Summary of the main and audio books. achievements of the charity during the year Compliance with all Covid safety measures, but only open for 21 weeks during the year in question.

TAR

June 2013

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees believe it is prudent to hold a significant financial reserve of £40,000, equal to approximately two years of core expenditure, to ensure that the Community Library can continue to serve the community even in the light of a running costs deficit and the failure to obtain grant funding.

Maintenance

The Trustees also believe it is prudent to hold financial reserves for maintenance of the interior and exterior of the building. The building is leased from Bucks Council, is over 40 years old and will require expenditure. If reserves were not held the future of the library would be jeopardised if significant costs were to arise. The current maintenance reserve is £10,000.

What Happens If The Reserve Fails?

If total liquid assets fall more than one-third below the current target amount of £40,000 then the Trustees will make an appeal for financial support to all current, past and potential donors. If this fails to generate significant donations the Trustees will take steps to wind down the facility.

The investment of our Reserves

We are a small charity with outgoings that arise in a short time span. We need to adopt a risk-averse investment policy and ensure we have good access to sufficient funds at all times. Our reserves are held in immediate access interest bearing bank accounts, in deposit accounts and/or short term bonds. We review the investments regularly to ensure we obtain a competitive rate.

Reviewing our Reserves

The level of reserves needed is reviewed regularly to ensure the level remains appropriate for our aims, needs and objects in the light of the current economic environment.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy

TAR

June 2013

adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J.M. Fantes Full name(s) Jonathan Martin Fantes Position (eg Secretary, Chair, Secretary etc) Date 14 January 2022

TAR

June 2013

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a
	Little Chalfont Community Library			1154802
	Receipts andpayments acco			unts
	For the period from	Period start date	To	Period end date
		6/4/2020		5/4/2021

Section A Receipts and	payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Regular Donations	£2,556.50	-	-	2,557	2,643
One off Donations	£1,756.02	-	-	1,756	492
Council Grants	£29,679.00	-	-	29,679	12,858
Other Grants	£0.00	-	-	-
Fund Raising	£0.00	-	-	-	1,907
Film Nights	£0.00	-	-	-	3,832
LibraryHire	£0.00	-	-	-	1,775
Counter Takings	£287.87			288	2,806
Interest / Gift Aid	£989.82			990	2,250
from old charity	£0.00
	-	-	-	-	-
*Sub total*_(Gross income for AR) _	35,269	-	-	35,269	28,564
A2 Asset and investment sales, (see table).
		-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	35,269	-	-	35,269	28,564

A3 Payments
Rent	2,500	-	-	2,500
Utilities	2,356	-	-	2,356	4,033
Books etc	7,583	-	-	7,583	7,628
Maintenance/extension	1,000	-	-	1,000	4,366
Insurance	1,345	-	-	1,345	1,362
Internal Projects	-	-	-	-	534
Photocopier	672	-	-	672
cleaningstationeryetc	1,932	-	-	1,932	2,587
IT charges	887			887	144
Fund raisingcosts	149	-	-	149	1,316
**Sub total **	18,425	-	-	18,425	21,970

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

*Totalpayments*	18,425	-	-	18,425	21,970

*Net of receipts/(payments)*	16,844	-	-	16,844	6,594
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	76,781	-	-	76,781	70,187
*Cash funds thisyear end*	93,625	-	-	93,625	76,781


Section B Statement of	assets and lia	bilities at the	end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Treasurers Account		17,867	-	-
	Business money manag	er	24,743	-	-
	Bond		50,978	-	-
	Petty cash		37
		*Total cash funds*	93,625	-	-
	(agree balances	with receipts and payments account(s))	OK	OK	OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets				-	-
				-	-
				-	-
				-	-
				-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use				-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-
				-	-

	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities				-
				-
				-
				-
				-

Signed by one or two trustees on behalf of all the trustees	Sign	ature	Print	Name	Date of approval

0000001

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Little Chalfont Community Library On accounts for the year ended 5 April 2021 Charity no lif any 1154802 Set out on pages One I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended Responsibilities and As the charity truste8s of th8 Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {he Acf'l. I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515}(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below'l in connection with the examination which gives me cause to believe that in. any material respe¢t.' accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not accord wth th8 accounting records Independent examiner's ststement I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delète th8 words in the brackets rfthey do not apply. Signed: Date: Name: H R Thomas Relevant professional qualification(s) or body (if any): ACA (Retired) Address: Tamlan House Loudhams Wood Lane Chalfont st Giles Buths HP8 4AR IER October 2018