Information required for your annual report This is for Charities not subject to full Audit
This information is required in order for you to comply with reporting requirements under the Charities Act. Please write your responses exactly as you want them to appear in your accounts. Use your mouse or tab key to move from grey box to grey box to complete this form. Once completed, save it and email it back to us. This is your chance to tell people what you do. Feel free to write as much as you like and we will put this into the report and accounts.
Group’s full name: Bassetlaw Food Bank Other names by which you are known: BFB The main contact address for the organisation: Bassetlaw Food Bank, Community Way, off Shrewsbury Road, Worksop, S80 2TU
Your charity registration number: 1154703 And (if applicable) Your company registration number:
Names of all current trustees, (directors)
Name |
Start date if not serving since the start of this accounting period dd/mm/yy |
Office held (if applicable) |
|---|---|---|
| Kevin Dukes | Chair | |
| Bob Lamb | Vice Chair | |
| Karen Whitlam | ||
| Kathy Cowbrough | ||
| Rebecca Cullen | ||
| Christine Oldfeld | Secretary | |
| Emily Hoe-Crook | ||
Names of other trustees, (directors) who have served during the period covered by the accounts but are not currently serving. (Continue on a separate sheet if necessary)
| necessary) | |
|---|---|
| Name | Date of resignation/departure dd/mm/yy |
| John Blackwell | 10/09/2024 |
| Malcolm Lane-Ley | 10/12/2024 |
The names, job titles and remuneration & benefits paid to your senior management staff Robert Garland - CEO until March 2024. Salary £37,537.11pa Ellen Ryan - CEO from March 2024. Salary £39,000pa Laura Kennedy - Supporter Engagement Manager. Salary £30,875.71pa
The methods adopted for the recruitment and appointment of new trustees (How are your trustees appointed?):
The interested person applies via a form we have, and we invite them in to meet with a member of staff and have a tour of BFB. Then the Chair meets with the applicant and reports back to the Board. The applicant is then invited to observe a Trustees' meeting. The Board vote on whether to accept them as a Trustee at the same meeting, after the applicant has left.
Objectives and activities
What are the formal purposes (objectives) of your charity, as set out in your governing document?
To relieve financial hardship and to promote and preserve good health amongst the general public in the Bassetlaw District by the provision of funds, food, goods and services of any kind as deemed appropriate by the trustees
What are your main activities? (the things you do in order to achieve the objectives) Bassetlaw Food Bank's main activity is to distribute emergency food parcels to those experiencing food insecurity. This is accomplished by collecting food donations from the general public, organisations & businesses in as many ways as possible.
The staff, volunteers and trustees use many publicity streams including local press, social media and public speaking opportunities to educate the local population on the need to support those living in our area who are suffering through poverty.
Food and other essentilals are collected from many collection points across the district in churches, local businesses, schools, supermarkets etc. (or dropped of by the public directly at our warehouse) and taken to the BFB warehouse where the donations are sorted. Parcels containing enough food and toiletries for seven days are put together. (varying sizes for a single person, couple or family).
Clients who are in need are referred to the food bank by our referral agents who are working with the client in other ways to alleviate their immediate problems. A member of staff triages each request by phone.
Parcels are then collected by volunteer drivers or staff and delivered out to service users all across Bassetlaw by 6pm each day.
Additionally we operate several schemes aimed at increasing the access and affordability of food, with the aim of helping household who have experiences, or are at risk of experiencing food insecurity. These include a subsidised fruit & veg's box scheme, where households pay £4 and get a box of fresh produce delivered every other week. We support 100 households with this scheme.
The charity runs a mobile communtiy shop which serves 10 villages across Bassetlaw. Membership is free to residents of those village and members can buy food and household
basics at a subsidised rate. This helps stretch their budget and reduces the need for emergency food parcels in those areas. It also gives BFB another way to signpost residents to other help available in Bassetlaw.
We run a lunch club in partnership with Harworth & Bircotes Town Hall, where residents can get a hot two course meal for £4. This ensures attendees get at least one hot cooked meal a week, and creates an opportunity for socialising, around which a strong support network has been built.
We run a community allotment project on the land next to the warehouse, where we grow produce for Lunch Club and for emergency food parcels.
In order to raise funds the charity takes donations of goods and sells them on Ebay and on the outdoor Market in Retford.
At the end of 2024 we opened BFB Hive, a communiyt project that includes a Café, Laundrette and two communtiy rooms. In the café we offer reasonably priced meals to the general public, as well as having the capacity to gift meals to service users and those who are struggling. The laundrette can similarly be a paid for or gifted service.
How do these activities benefit the public?
As our criteria is that we are providing an emergency service for those who are experiencing Food Insecurity, we are supporting individuals and families who would otherwise be unable to feed themselves, or who have so little income that they have to choose between food, fuel or housing costs. These choices leave families facing stress, homelessness and ill health.
By providing a food parcel to those who are in such need, it allows other agencies (our referral agencies) the time to find support in other ways for these clients.
Providing emergency food parcels helps to give individuals and families who are in need enough food to keep them reasonably well nourished for a few days, staving off health issues associated with malnourishment as well as aleviating the mental strain being in a crisis like this.
The additional projects increase the accesibility and affordability of food, which helps households stretch their budgets further and reduces the likelyhood that they will need to request and emergency food parcel in the future.
There are also the additional benefits of these projects, like the support networks built between attendees of Lunch Club or customers of the community shop and even shoppers who regularly visit our market stall.
Please confirm that you have considered the charity Commission’s guidance on ‘public benefit’. Click here for a link to this guidance.
We have considered the guidance.
Summary of the main achievements during the period
What did you actually do? (You could add some statistics if you like, and give more detail of your activities):
Between April 2024 and March 2025 BFB supplied emergency food parcels to 3,303 people
across 1,636 households.
We delivered aroin 1,800 fruit & veg boxes to families in Bassetlaw, served around 125 customers a week at Bassetlaw Community Shop and 2,070 meals at Lunch Club.
We are able to do this with a team of around 90 volunteers, who give their time to help with many vital tasks throughout the charity.
We served 726 people at the BFB Hive café in our first four months, and supported 5 organisation with space to deliver their services in Manton.
Financial review
Please comment on your financial position at the end of the reporting period (You might for example, refer to the surplus or deficit you’ve made, or the movement in the fund balances. Are you happy? – the choice is yours. )
We ended the financial year with a defecit of around £5,000 more than we anticipated. While this is not ideal, we did know launching BFB Hive this year would use a proportion of our surplus put aside from previous years, which would be an unusual situation. We don't anticipate this to be the case next financial year.
What is your policy on reserves? (Your policy should include: why you need reserves, the target level, your current position, your plans to increase or use your reserves and how often you review this policy. If you do not need reserves you should explain the reason.) Our policy is to hold enough reserves to operate the core purpose of the charity, providing emergency food parcels, for six months. This is currently held in a separate savings account and the policy and ammount is reviewed annually.
What financial risks do you face?
The grant giving landscape continues to be challenging, with less grant available against more demand. While we have contiunued to diversify our income streams this still causes some concern as grants have typically covered larger costs like wages for different projects.
The rise in wages and on cost puts pressure on the charity's finances, but we are still commited to paying the Real Living Wage.
Recent changes to the benefits system looks likely to increase demand for our services, which will in turn increase our delivery costs, but we are commited to providing the best support we can for residents of Bassetlaw.
If any of your funds are in deficit, what are you planning to do about it?
We still have surplus in our bank account.
Detailed information if you hold funds for 3rd parties (other groups or individuals): names
and their main objects, a description of the assets held, opening balances/ in/ out/ closing balances N/A
Funds
If your accounts include any designated or restricted funds, the notes to the accounts need to include a short explanation of the purpose and of each fund. For example:
Name of fund: “ The vehicle replacement fund ”
Purpose: “ To build up sufficient funds to replace vehicles on a 5 year schedule ”
For each fund you hold, please give the details:
Community Shop - Wages, running costs and stock for Bassetlaw Community Shop CSL - Future energy expenses
Grow it, Fix it - Wages and equipment for the communtiy allotment and woodworking project. Lottery Grant - Costs associated with the warehouse building
Lunch Club - wages, food costs, equipment and expenses for the Wedensday Lunch Club held at Harworth & Bircotes Town Hall
NCC Covid Fund - Fruit & veg' boxes, volunteer expenses and admin costs of the scheme. Community Hub Project - BFB Hive, Café, Laundrette and community spaces. Covers wages, food and equipment costs.
Additional information
This is a chance to add any other information to your report.
For example: if you give grants, what is your policy? Do you want to say anything about your funders or supporters?
N/A
Charity registration number: 1154703
Bassetlaw Food Bank
Annual Report and Financial Statements for the Year Ended 31 March 2025
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Bassetlaw Food Bank
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 5 |
| Statement of Trustees' Responsibilities | 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 to 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 to 21 |
Bassetlaw Food Bank
Reference and Administrative Details
Trustees Kevin Dukes, Chair Robert Lamb, Vice Chair Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield, Secretary Rebecca Cullen Senior Management Team Ellen-Scarlett Ryan, CEO, from March 2025 Robert Garland, CEO, until March 2025 Laura Kennedy, Supporter Engagement Manager Charity Registration Number 1154703 Principal Office Community Way Shrewsbury Road Worksop S80 2TU Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
Bassetlaw Food Bank
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2025.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Kevin Dukes, Chair Robert Lamb, Vice Chair Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield, Secretary Rebecca Cullen
Malcolm Lane-Ley (resigned 10 December 2024) John Blackwell (deceased)
Structure, governance and management
Nature of governing document
The charity is operated under the rules of its constitution adopted 23rd April 2013 and most recently amended 17th June 2015.
Recruitment and appointment of trustees
The interested person applies via a form we have, and we invite them in to meet with a member of staff and have a tour of BFB. Then the Chair meets with the applicant and reports back to the Board. The applicant is then invited to observe a Trustees' meeting. The Board vote on whether to accept them as a Trustee at the same meeting, after the applicant has left.
Objectives and activities
Objects and aims
To relieve financial hardship and to promote and preserve good health amongst the general public in the Bassetlaw District by the provision of funds, food, goods and services of any kind as deemed appropriate by the Trustees.
Page 2
Bassetlaw Food Bank
Trustees' Report (continued)
Objectives, strategies and activities
Bassetlaw Food Bank's main activity is to distribute emergency food parcels to those experiencing food insecurity. This is accomplished by collecting food donations from the general public, organisations & businesses in as many ways as possible.
The staff, volunteers and trustees use many publicity streams including local press, social media and public speaking opportunities to educate the local population on the need to support those living in our area who are suffering through poverty.
Food and other essentilals are collected from many collection points across the district in churches, local businesses, schools, supermarkets etc. (or dropped of by the public directly at our warehouse) and taken to the BFB warehouse where the donations are sorted.
Parcels containing enough food and toiletries for seven days are put together (varying sizes for a single person, couple or family).
Clients who are in need are referred to the food bank by our referral agents who are working with the client in other ways to alleviate their immediate problems. A member of staff triages each request by phone.
Parcels are then collected by volunteer drivers or staff and delivered out to service users all across Bassetlaw by 6pm each day.
Additionally, we operate several schemes aimed at increasing the access and affordability of food, with the aim of helping household who have experiences, or are at risk of experiencing food insecurity. These include a subsidised fruit & veg's box scheme, where households pay £4 and get a box of fresh produce delivered every other week. We support 100 households with this scheme.
The charity runs a mobile community shop which serves 10 villages across Bassetlaw. Membership is free to residents of those village and members can buy food and household basics at a subsidised rate. This helps stretch their budget and reduces the need for emergency food parcels in those areas. It also gives BFB another way to signpost residents to other help available in Bassetlaw.
We run a lunch club in partnership with Harworth & Bircotes Town Hall, where residents can get a hot two course meal for £4. This ensures attendees get at least one hot cooked meal a week, and creates an opportunity for socialising, around which a strong support network has been built.
We run a community allotment project on the land next to the warehouse, where we grow produce for Lunch Club and for emergency food parcels.
In order to raise funds the charity takes donations of goods and sells them on Ebay and on the outdoor Market in Retford.
At the end of 2024 we opened BFB Hive, a community project that includes a Café, Launderette and two communtiy rooms. In the Café we offer reasonably priced meals to the general public, as well as having the capacity to gift meals to service users and those who are struggling. The launderette can similarly be a paid for or gifted service.
Page 3
Bassetlaw Food Bank
Trustees' Report (continued)
Public benefit
As our criteria is that we are providing an emergency service for those who are experiencing Food Insecurity, we are supporting individuals and families who would otherwise be unable to feed themselves, or who have so little income that they have to choose between food, fuel or housing costs. These choices leave families facing stress, homelessness and ill health.
By providing a food parcel to those who are in such need, it allows other agencies (our referral agencies) the time to find support in other ways for these clients.
Providing emergency food parcels helps to give individuals and families who are in need enough food to keep them reasonably well nourished for a few days, staving off health issues associated with malnourishment as well as aleviating the mental strain being in a crisis like this.
The additional projects increase the accesibility and affordability of food, which helps households stretch their budgets further and reduces the likelihood that they will need to request and emergency food parcel in the future.
There are also the additional benefits of these projects, like the support networks built between attendees of Lunch Club or customers of the community shop and even shoppers who regularly visit our market stall.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
Between April 2024 and March 2025 BFB supplied emergency food parcels to 3,303 people across 1,636 households.
We delivered around 1,800 fruit & veg boxes to families in Bassetlaw, served around 125 customers a week at Bassetlaw Community Shop and 2,070 meals at Lunch Club.
We are able to do this with a team of around 90 volunteers, who give their time to help with many vital tasks throughout the charity.
We served 726 people at the BFB Hive café in our first four months, and supported 5 organisation with space to deliver their services in Manton.
Page 4
Bassetlaw Food Bank
Trustees' Report (continued)
Financial review
We ended the financial year with a deficit of around £5,041 more than we anticipated in the budget. While this is not ideal, we did know launching BFB Hive this year would use a proportion of our surplus put aside from previous years, which would be an unusual situation. We don't anticipate this to be the case next financial year.
Policy on reserves
Our policy is to hold enough reserves to operate the core purpose of the charity, providing emergency food parcels, for six months. This is currently held in a separate savings account and the policy and amount is reviewed annually.
Major risks and management of those risks
Financial risks
The grant giving landscape continues to be challenging, with less grant available against more demand. While we have contiunued to diversify our income streams this still causes some concern as grants have typically covered larger costs like wages for different projects.
The rise in wages and on cost puts pressure on the charity's finances, but we are still commited to paying the Real Living Wage.
Recent changes to the benefits system looks likely to increase demand for our services, which will in turn increase our delivery costs, but we are commited to providing the best support we can for residents of Bassetlaw.
Page 5
Bassetlaw Fo(Kl Bank Statement of Trustees, Responsibilities The trustees are responsible for preparing the tNstees' report and the financial statements in accordance with the United Kingdom Accounting Standards (Uniled Kingdorn Generally A¢¢¢pted Accounting Practice) and applicable law and regulations. The law applicable to ¢harAties requires the trustees to prepare financial statements for each finan¢ial year which give a true and fair view of the state of affairs of the charity and of the incoming resource5 and application of resour¢es of the charity for that period. In preparing these financial statements, the trustees are required to: select suitsble accountin8 policies and then apply them consistently. observe the method5 and principles in the Charities SORP. make judgement5 and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. and prepare the financial statements on the goin8 concem basi$ unless it is inappropriate lo presume Ihal the Charity will continue in bu5in¢ss. The trustees are responsible for keeping proper a¢¢ounting records that disGlose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financtal statements comply with the Charili¢s Act 2011. the Charities (Accounts and Reports) Regulations 2008, and the provisions of the onstitution. The trustees are also responsible for safeguarding the assets of ihe charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and finan¢ial infomiation included on the charitable company's website. Legislation governing the preparation and dissemination of finan¢ial ststements may differ from legislation in other jurisdictions. Approved by the trustees of the charity on .................... and signed on its behalf by: Kevin Dukes Trustee Page 6
Bassetlaw Food Bank
Independent Examiner's Report to the trustees of Bassetlaw Food Bank
Independent examiner’s report to the trustees of Bassetlaw Food Bank
I report to the trustees on my examination of the accounts of Bassetlaw Food Bank (the Charity) for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
a ......................................
John O’Brien MSc, FAIA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 7
Bassetlaw Food Bank
Statement of Financial Activities for the Year Ended 31 March 2025
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investment income 5 Other income 6 Total Income Expenditure on: Charitable activities 8 Total Expenditure Net income/(expenditure) Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 19 |
Unrestricted £ 86,403 5,676 87,857 2,654 28,918 211,508 (205,767) (205,767) 5,741 (55,259) (49,518) 365,143 315,625 |
Restricted £ - 149,373 - - - 149,373 (232,547) (232,547) (83,174) 55,259 (27,915) 62,644 34,729 |
Total 2025 £ 86,403 155,049 87,857 2,654 28,918 360,881 (438,314) (438,314) (77,433) - (77,433) 427,787 350,354 |
Total 2024 £ 97,805 190,031 77,392 2,230 60,545 |
|---|---|---|---|---|
| 428,003 | ||||
| (369,448) | ||||
| (369,448) | ||||
| 58,555 - |
||||
| 58,555 369,232 |
||||
| 427,787 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 19.
The notes on pages 11 to 21 form an integral part of these financial statements. Page 8
Bassetlaw Food Bank
Statement of Financial Activities for the Year Ended 31 March 2025 (continued)
These are the figures for the previous accounting period and are included for comparative purposes
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investment income 5 Other income 6 Total Income Expenditure on: Charitable activities 8 Total Expenditure Net income/(expenditure) Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 19 |
Unrestricted £ 97,805 3,914 77,392 2,230 60,545 241,886 (164,701) (164,701) 77,185 (8,732) 68,453 296,690 365,143 |
Restricted £ - 186,117 - - - 186,117 (204,747) (204,747) (18,630) 8,732 (9,898) 72,542 62,644 |
Total 2024 £ 97,805 190,031 77,392 2,230 60,545 |
|---|---|---|---|
| 428,003 | |||
| (369,448) | |||
| (369,448) | |||
| 58,555 - |
|||
| 58,555 369,232 |
|||
| 427,787 |
The notes on pages 11 to 21 form an integral part of these financial statements. Page 9
Bassetlaw Food Bank (Registration number: 1154703) Balance Sheet as at 31 March 2025 2025 2024 Note Fixed assets Tangible asset5 15 80.504 38.335 Current assets Debtors Cash at bank and in hand 16 17 1,690 276.999 11.358 384.581 278,689 395,939 Creditors: Amounts falling due within one year Ne¢ eurrent #ssets 18 8,8391 (6.487 269.850 389.452 Net assets 350,354 427,787 Funds of the eharity: Restricted income funds Restrict¢d funds 19 34,729 62,644 Unr¢$tri¢ttd income funds Unrestricted funds 315,625 365,143 Totsl funds 19 350,354 427 787 The financial statement5 on pages 8 10 21 were approved by the trustees. and authorised for issue on . and signed on t Robert Lamb Trustee The not¢s on pages l I to 21 form an integral part of these financial statements. Page 10
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Bassetlaw Food Bank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Exemption from preparing a cash flow statement
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 11
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| Motor vehicles | 33.33% straight line |
| IT equipment | 33.33% straight line |
| Fixtures, fittings & equipment | 20% straight line |
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 12
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Grants, including capital grants; Government grants |
Unrestricted funds General £ 76,403 10,000 86,403 |
Total 2025 £ 76,403 10,000 86,403 |
Total 2024 £ 90,315 7,490 |
|---|---|---|---|
| 97,805 |
3 Income from charitable activities
| Grants & donations Lunch club fees |
Unrestricted funds General £ - 5,676 5,676 |
Restricted funds £ 149,373 - 149,373 |
Total 2025 £ 149,373 5,676 155,049 |
Total 2024 £ 186,117 3,914 |
|---|---|---|---|---|
| 190,031 |
Page 13
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
4 Income from other trading activities
| Trading income; Shop income from sale of donated goods and services Community shop revenue Other trading income Local fundraising 5 Investment income Interest receivable and similar income; Interest receivable on bank deposits 6 Other income Rental income |
Unrestricted funds General £ 25,406 46,860 14,775 816 87,857 Unrestricted funds General £ 2,654 Unrestricted funds General £ 28,918 |
Total 2025 £ 25,406 46,860 14,775 816 87,857 Total 2025 £ 2,654 Total 2025 £ 28,918 |
Total 2024 £ 19,853 46,876 9,480 1,183 |
|---|---|---|---|
| 77,392 | |||
| Total 2024 £ 2,230 |
|||
| Total 2024 £ 60,545 |
Page 14
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
| 7 Grants and donations Arnold Clark Bassetlaw District Council Bassetlaw Community SPF Groundwork Morrisons Benton Woodroffe Just Giving Muslim Charity National Lottery Community Fund Veolia J N Derbyshire Trust Thoresby Charity Co-op Sundry grants & donations W G Edwards Charitable Foundation Thomas Farr Charity |
Unrestricted funds £ 1,000 10,000 - 1,000 - - 17,067 - - - - 1,750 1,642 53,944 - - 86,403 |
Restricted funds £ - 45,000 6,600 - 7,992 1,500 - 2,700 66,890 213 4,000 - - 9,291 2,187 3,000 149,373 |
Total funds £ 1,000 55,000 6,600 1,000 7,992 1,500 17,067 2,700 66,890 213 4,000 1,750 1,642 63,235 2,187 3,000 |
|---|---|---|---|
| 235,776 |
Page 15
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
8 Expenditure on charitable activities
| Bank charges Cleaning & waste Communications Computer & consumables Depreciation Ebay shop costs Equipment Food shopping costs Independent examination fee Insurance Maintenance & contracts Office expenses Professional fees Salaries, NI & pension Staff training, travel & expenses Community Hub project Sundry payments Utilities Van costs Volunteer expenses |
Unrestricted funds General £ 716 1,077 1,018 2,687 16,684 1,269 1,376 14,922 1,110 7,744 4,370 1,217 7,900 112,370 1,070 - 473 19,967 5,732 4,065 205,767 |
Restricted funds £ - 1,958 - 346 14,713 - 1,908 57,814 - 2,050 1,600 7 145 101,121 294 22,835 - 21,328 6,236 192 232,547 |
Total 2025 £ 716 3,035 1,018 3,033 31,397 1,269 3,284 72,736 1,110 9,794 5,970 1,224 8,045 213,491 1,364 22,835 473 41,295 11,968 4,257 438,314 |
Total 2024 £ 610 12,954 1,312 1,142 16,683 1,443 13,535 71,321 1,068 7,186 12,035 916 7,313 163,337 1,681 - 537 38,981 11,292 6,102 |
|---|---|---|---|---|
| 369,448 |
9 Net incoming/outgoing resources
Net (outgoing)/incoming resources for the year include:
Depreciation of fixed assets
| 2025 £ 31,397 |
2024 £ 16,683 |
|---|---|
Page 16
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
10 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs Pension costs |
2025 £ 201,990 9,415 2,086 213,491 |
2024 £ 156,723 4,953 1,661 |
|---|---|---|
| 163,337 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Average number of employees | 2025 No 12 |
2024 No 10 |
|---|---|---|
8 (2024 - 5) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £2,086 (2024 - £1,661).
No employee received emoluments of more than £60,000 during the year
The total employee benefits of the key management personnel of the charity were £101,579 (2024 - £67,168).
11 Independent examiner's fees
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
| Accounting Plus are analysed as follows: | ||
|---|---|---|
| Independent examination | 2025 £ 925 925 |
2024 £ 890 |
| 890 |
12 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
13 Related party transactions
There were no related party transactions in the year.
Page 17
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
14 Taxation
The charity is a registered charity and is therefore exempt from taxation.
15 Tangible fixed assets
| Cost At 1 April 2024 Additions At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 |
Fixtures, fittings & equipment £ 44,710 73,566 118,276 15,033 23,655 38,688 79,588 29,677 |
Motor vehicles £ 21,500 - 21,500 13,417 7,167 20,584 916 8,083 |
IT equipment £ 1,723 - 1,723 1,148 575 1,723 - 575 |
Total £ 67,933 73,566 |
|---|---|---|---|---|
| 141,499 | ||||
| 29,598 31,397 |
||||
| 60,995 | ||||
| 80,504 | ||||
| 38,335 |
The Charity has the use of the premises - Manton Community Centre, Shrewsbury Road, Worksop, S80 2TU, which is held on trust by Robert Lamb, Karen Whitlam, Kevin Dukes.
The Charity also enjoys use of the premises at 78 Lowtown Street, Worksop, on a peppercorn rent to Bassetlaw District Council.
16 Debtors
| Prepayments Other debtors 17 Cash and cash equivalents Cash on hand Cash at bank |
2025 £ 1,585 105 1,690 2025 £ 641 276,358 276,999 |
2024 £ 2,219 9,139 |
|---|---|---|
| 11,358 | ||
| 2024 £ 399 384,182 |
||
| 384,581 |
Page 18
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
18 Creditors: amounts falling due within one year
| 18 Creditors: amounts falling due within one year | ||
|---|---|---|
| Other taxation and social security Accruals |
2025 £ 4,162 4,677 8,839 |
2024 £ 2,449 4,038 |
| 6,487 |
19 Funds
| Unrestricted funds General General fund Restricted funds Warehouse (Lottery) CSL Fruit & Veg Boxes Electric Van Lunch Club Grow it, Fix it Community Shop Community Hub project Total restricted funds Total funds |
Balance at 1 April 2024 £ 365,143 20,218 15,000 21,552 1,587 - - 4,287 - 62,644 427,787 |
Incoming resources £ 211,508 66,890 - 20,748 - 8,187 7,600 27,000 18,948 149,373 360,881 |
Resources expended £ (205,767) (84,997) - (24,682) (1,587) (8,978) (11,150) (59,620) (41,533) (232,547) (438,314) |
Transfers £ (55,259) - - - - 791 3,550 28,333 22,585 55,259 - |
Balance at 31 March 2025 £ 315,625 2,111 15,000 17,618 - - - - - |
|---|---|---|---|---|---|
| 34,729 | |||||
| 350,354 |
The transfer from the General fund to the restricted funds is to cover the deficit on these activities.
The specific purposes for which the funds are to be applied are as follows:
Fruit & Veg Boxes - Fruit & veg boxes, volunteer expenses and admin costs of the scheme.
Community Hub Project - BFB Hive, Café, Launderette and community spaces. Covers wages, food and equipment costs.
Electric Van - grant to allow the charity to hire an electric van.
Grow it, Fix it - a new community growing project and white goods upcycling workshop. There are funds here for equipment purchases, salary, running costs, volunteer training etc.
Community Shop - running costs, salary, auto costs and fund to purchase stock for the Bassetlaw Community Shop project.
Lunch Club - wages, food costs, equipment and expenses for the Wedensday Lunch Club held at Harworth & Bircotes Town Hall.
Page 19
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Warehouse (Lottery) - for taking on the lease and maintenance and running costs for BFB's current warehouse location.
CSL - future energy costs.
These are the figures for the previous accounting period and are included for comparative purposes
| Unrestricted funds General General fund Restricted Warehouse (Lottery) CSL Fruit & Veg Boxes Electric Van Time to Shine Grow it, Fix it Community Shop JH Rausing Trust Community Hub project Total restricted funds Total funds |
Balance at 1 April 2023 £ 296,690 - - 21,905 2,841 7,557 3,975 19,548 2,109 14,607 72,542 369,232 |
Incoming resources £ 241,886 92,098 15,000 20,920 1,500 - 9,651 46,948 - - 186,117 428,003 |
Resources expended £ (164,701) (71,880) - (21,273) (2,754) (7,557) (22,358) (62,209) (2,109) (14,607) (204,747) (369,448) |
Transfers £ (8,732) - - - - - 8,732 - - - 8,732 - |
Balance at 31 March 2024 £ 365,143 20,218 15,000 21,552 1,587 - - 4,287 - - |
|---|---|---|---|---|---|
| 62,644 | |||||
| 427,787 |
Page 20
Bassetlaw Food Bank
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
20 Analysis of net assets between funds
Unrestricted
| Unrestricted | |||
|---|---|---|---|
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
General £ 80,504 243,960 (8,839) 315,625 Unrestricted General £ 38,335 333,295 (6,487) 365,143 |
Restricted £ - 34,729 - 34,729 Restricted £ - 62,644 - 62,644 |
2025 Total funds £ 80,504 278,689 (8,839) |
| 350,354 | |||
| 2024 Total funds £ 38,335 395,939 (6,487) |
|||
| 427,787 |
Page 21
Annual accounts 31 March 2025 report to the management committee
Bassetlaw Food Bank Community Way Shrewsbury Road Worksop S80 2TU
Please reply to Romana
9[th] June 2025
Dear Board Members,
We are pleased to supply final copies of your accounts for the period ending as above. Please either print a copy, sign and date in black ink, and return to us by post or, email a signed pdf back to your Accountant. You should already have received our invoice for the work. Once we have confirmed receipt of your payment, we will then sign and return the final accounts to you.
On completion of the work we have no specific recommendations to make regarding the financial management of your organisation.
If you need further advice or explanations, please do not hesitate to contact us.
Finally, we would be most grateful if you could complete the enclosed monitoring and feedback form and return it to us, or complete the form electronically by clicking here
Yours faithfully,
John O’Brien MSc FCIE FAIA
Community Accounting Plus Units 1 and 2 North West 41 Talbot Street Nottingham NG1 5GL
Tel: 0115 947 0839 Fax: 0115 958 8779 General email: caplus@capIus.org.uk Payroll email: payroll@capIus.org.uk www.caplus.org.uk
Community Accounting Plus is a registered Charitable Incorporated Organisation No 1080565 CA Plus gratefully acknowledges financial assistance from Nottinghamshire County Council
Community Accounting Plus
Monitoring & Feedback Form
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