**Information required for your annual report** This is for Charities not subject to full Audit
This information is required in order for you to comply with reporting requirements under the Charities Act. Please write your responses exactly as you want them to appear in your accounts. Use your mouse or tab key to move from grey box to grey box to complete this form. Once completed, save it and email it back to us. This is your chance to tell people what you do. Feel free to write as much as you like and we will put this into the report and accounts.
Group’s full name: Bassetlaw Food Bank Other names by which you are known: BFB The main contact address for the organisation: Bassetlaw Food Bank, Community Way, off Shrewsbury Road, Worksop, S80 2TU Your charity registration number: 1154703 And (if applicable) Your company registration number:
## Names of all current trustees, (directors)
|
Name|
Start date if not serving since the
start of this accounting period
**dd/mm/yy**|Office held (if applicable)|
|---|---|---|
|Kevin Dukes||Chair|
|Bob Lamb||Vice Chair|
|Karen Whitlamb|||
|Kathy Cowbrough|||
|Christine Oldfeld|||
|Rebecca Cullen|||
|Malcolm Lane-Ley||Treasurer|
|John Blackwell|08/08/2023||
|Emily Hoe-Crook|||
Names of other trustees, (directors) who have served during the period covered by the accounts but are not currently serving. (Continue on a separate sheet if necessary)
|necessary)||
|---|---|
|Name|Date of resignation/departure
**dd/mm/yy**|
|Steph Baker|25/04/2023|
|Rev. David Bean|14/07/2023|
|Louise Gladwin|14/07/2023|
|||
**The names, job titles and remuneration & benefits paid to your senior management staff** Robert Garland, Chief Executive Officer, £39,038.59 Ellen-Scarlett Ryan, Operations Manager, £34,000
**The methods adopted for the recruitment and appointment of new trustees** (How are your trustees appointed?):
The interested person applies via a form we have, and we invite them in to meet with a member of staff and have a tour of BFB. Then the Chair meets with the applicant and reports back to the Board. The applicant is then invited to observe a Trustees' meeting. The Board vote on whether to accept them as a Trustee at the same meeting, after the applicant has left.
**Objectives and activities**
What are the formal purposes (objectives) of your charity, as set out in your governing document?
To relieve financial hardship and to promote and preserve good health amongst the general public in the Bassetlaw District by the provision of funds, food, goods and services of any kind as deemed appropriate by the trustees.
What are your main activities? (the things you do in order to achieve the objectives) Bassetlaw Food Bank's main activity is to distribute emergency food parcels to those experiencing food insecurity. This is accomplished by collecting food donations from the general public, organisations & businesses in as many ways as possible.
The staff, volunteers and trustees use many publicity streams including local press, social media and public speaking opportunities to educate the local population on the need to support those living in our area who are suffering through food poverty.
Food and other essentilals are collected from many collection points across the district in churches, local businesses, schools, supermarkets etc. (or dropped of by the public directly at our centre) and taken to the BFB warehouse where the donations are sorted. Parcels containing enough food and toiletries for seven days are put together. (varying sizes for a single person, couple or family).
Clients who are in need are referred to the food bank by our referral agents who are working with the client in other ways to alleviate their immediate problems. A member of staff triages each request by phone.
Parcels are then collected by volunteer drivers or staff and delivered out to service users all across Bassetlaw by 6pm each day.
Additionally we operate several schemes aimed at increasing the access and affordability of food, with the aim of helping household who have experiences, or are at risk of experiencing food insecurity. These include a subsidised fruit & veg's box scheme, where households pay £4 and get a box of fresh produce delivered every other week.
The charity runs a mobile communtiy shop which serves 10 villages across Bassetlaw. Membership is free to residents of those village and members can buy food and household basics at a subsidised rate. This helps stretch their budget and reduces the need for emergency food parcels in those areas. It also gives BFB another way to signpost residents to other help
available in Bassetlaw.
We run a lunch club in partnership with Harworth & Bircotes Town Hall, where residents can get a hot two course meal for £4. This ensures attendees get at least one hot cooked meal a week, and creates an opportunity for socialising, around which a strong support network has been built.
We run a community allotment project on the land next to the warehouse, where we grow produce for Lunch Club and for emergency food parcels.
In order to raise funds the charity takes donations of goods and sells them on Ebay and on the outdoor Market in Retford.
How do these activities benefit the public?
As our criteria is that we are providing an emergency service for those who are experiencing Food Insecurity, we are supporting individuals and families who would otherwise be unable to feed themselves, or who have so little income that they have to choose between food, fuel or housing costs. These choices leave families facing stress, homelessness and ill health.
By providing a food parcel to those who are in such need, it allows other agencies (our referral agencies) the time to find support in other ways for these clients.
Providing emergency food parcels helps to give individuals and families who are in need enough food to keep them reasonably well nourished for a few days, staving off health issues associated with malnourishment as well as aleviating the mental strain being in a crisis like this.
The additional projects increase the accesibility and affordability of food, which helps households stretch their budgets further and reduces the likelyhood that they will need to request and emergency food parcel in the future.
There are also the additional benefits of these projects, like the support networks built between attendees of Lunch Club or customers of the community shop and even shoppers who regularly visit our market stall.
Please confirm that you have considered the charity Commission’s guidance on ‘public benefit’. Click here for a link to this guidance.
We have considered the Charity Commission's guidance.
## **Summary of the main achievements during the period**
What did you actually do? (You could add some statistics if you like, and give more detail of your activities):
Between April 2023 and March 2024 BFB supplied emergency food parcels to 8314 people across 1922 households.
We delivered 1260 fruit & veg boxes to families in Bassetlaw, served around 134 customers a week at Bassetlaw Community Shop and 2450 meals at Lunch Club.
We are able to do this with a team of around 100 volunteers, who give their time to help with many vital tasks throughout the charity.
## **Financial review**
**Please comment on your financial position at the end of the reporting period** (You might for example, refer to the surplus or deficit you’ve made, or the movement in the fund balances. Are you happy? – the choice is yours. )
We ended the financial year with a 53k surplus and positive performance against budget of £181,602. While the grants and donations landscape has been getting more challenging we are very happy with our current position.
**What is your policy on reserves?** (Your policy should include: why you need reserves, the target level, your current position, your plans to increase or use your reserves and how often you review this policy. If you do not need reserves you should explain the reason.)
Our policy is to hold enough reserves to operate the core purpose of the charity, providing emergency food parcels, for six months. This is currently held in a separate savings account and the policy and ammount is reviewed annually.
## **What financial risks do you face?**
Like everyone we have been impacted by the ongoing Cost of Living crisis, not only with our operating costs increasing but a change in the type of food donations received and an increase in demand for emergency food parcels.
This financial year saw us having to increase our spending on food to stock the warehouse and donation levels have dropped at the same time as requests are increasing.
Applying for grants is becoming more challenging, as everyone faces the same cost increases and the available pool shrinks. We are reliant on grants to operate all of our additional projects, and while they are funded for now, to keep them going could be a challenge.
Wage increases put additional pressure on the charity, and these are some of the most challenging costs to find grants to cover.
## **If any of your funds are in deficit, what are you planning to do about it?**
N/A
**Detailed information if you hold funds for 3rd parties** (other groups or individuals): names and their main objects, a description of the assets held, opening balances/ in/ out/ closing balances
N/A
## **Funds**
**If your accounts include any designated or restricted funds, the notes to the accounts need to include a short explanation of the purpose and of each fund.** For example:
Name of fund: “ _The vehicle replacement fund_ ”
Purpose: “ _To build up sufficient funds to replace vehicles on a 5 year schedule_ ”
## **For each fund you hold, please give the details:**
Community Shop - Wages, running costs and stock for Bassetlaw Community Shop CSL - Future energy expenses
Grow it, Fix it - Wages and equipment for the communtiy allotment anf furniture/white goods project.
JH Rausing Trust - Fruit & Veg' boxes
Lottery Grant - costs associated with the warehouse building
Lunch Club - wages, food costs, equipment and expenses for the Wedensday Lunch Club held at Harworth & Bircotes Town Hall
NCC Covid - Fruit & veg' boxes, volunteer expenses and admin costs of the scheme. Post Code Places Trust - Funding for our full time Fundraising Manager.
## **Additional information**
## **This is a chance to add any other information to your report.**
For example: if you give grants, what is your policy? Do you want to say anything about your funders or supporters?
Charity registration number: 1154703
## Bassetlaw Food Bank
Annual Report and Financial Statements for the Year Ended 31 March 2024
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
## **Bassetlaw Food Bank**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Statement of Trustees' Responsibilities|6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8 to 9|
|Balance Sheet|10|
|Notes to the Financial Statements|11 to 21|
## **Bassetlaw Food Bank**
## **Reference and Administrative Details**
**Trustees** Kevin Dukes, Chair Robert Lamb, Vice Chair Malcolm Lane-Ley, Treasurer Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield Rebecca Cullen John Blackwell **Senior Management Team** Robert Garland, Chief Executive Officer Ellen-Scarlett Ryan, Operations Manager **Charity Registration Number** 1154703 **Principal Office** Community Way Shrewsbury Road Worksop S80 2TU **Independent Examiner** John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
## **Bassetlaw Food Bank**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Kevin Dukes, Chair Robert Lamb, Vice Chair Malcolm Lane-Ley, Treasurer Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield Rebecca Cullen John Blackwell (appointed 8 August 2023) Louise Gladwin (resigned 14 July 2023) Rev. David Bean (resigned 14 July 2023) Stephanie Baker (resigned 24 April 2023)
## **Structure, governance and management**
## _**Nature of governing document**_
The charity is operated under the rules of its constitution adopted 23rd April 2013 and most recently amended 17th June 2015.
## _**Recruitment and appointment of trustees**_
The interested person applies via a form we have, and we invite them in to meet with a member of staff and have a tour of BFB. Then the Chair meets with the applicant and reports back to the Board. The applicant is then invited to observe a Trustees' meeting. The Board vote on whether to accept them as a Trustee at the same meeting, after the applicant has left.
## **Objectives and activities**
## _**Objects and aims**_
To relieve financial hardship and to promote and preserve good health amongst the general public in the Bassetlaw District by the provision of funds, food, goods and services of any kind as deemed appropriate by the Trustees.
Page 2
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Objectives, strategies and activities**_
Bassetlaw Food Bank's main activity is to distribute emergency food parcels to those experiencing food insecurity. This is accomplished by collecting food donations from the general public, organisations & businesses in as many ways as possible.
The staff, volunteers and trustees use many publicity streams including local press, social media and public speaking opportunities to educate the local population on the need to support those living in our area who are suffering through food poverty.
Food and other essentials are collected from many collection points across the district in churches, local businesses, schools, supermarkets etc. (or dropped of by the public directly at our centre) and taken to the BFB warehouse where the donations are sorted.
Parcels containing enough food and toiletries for seven days are put together (varying sizes for a single person, couple or family).
Clients who are in need are referred to the food bank by our referral agents who are working with the client in other ways to alleviate their immediate problems. A member of staff triages each request by phone.
Parcels are then collected by volunteer drivers or staff and delivered out to service users all across Bassetlaw by 6pm each day.
Additionally, we operate several schemes aimed at increasing the access and affordability of food, with the aim of helping household who have experiences, or are at risk of experiencing food insecurity. These include a subsidised fruit & veg box scheme, where households pay £4 and get a box of fresh produce delivered every other week.
The charity runs a mobile communtiy shop which serves 10 villages across Bassetlaw. Membership is free to residents of those village and members can buy food and household basics at a subsidised rate. This helps stretch their budget and reduces the need for emergency food parcels in those areas. It also gives BFB another way to signpost residents to other help available in Bassetlaw.
We run a lunch club in partnership with Harworth & Bircotes Town Hall, where residents can get a hot two course meal for £4. This ensures attendees get at least one hot cooked meal a week, and creates an opportunity for socialising, around which a strong support network has been built.
We run a community allotment project on the land next to the warehouse, where we grow produce for Lunch Club and for emergency food parcels.
In order to raise funds the charity takes donations of goods and sells them on Ebay and on the outdoor Market in Retford.
Page 3
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Public benefit**_
As our criteria is that we are providing an emergency service for those who are experiencing Food Insecurity, we are supporting individuals and families who would otherwise be unable to feed themselves, or who have so little income that they have to choose between food, fuel or housing costs. These choices leave families facing stress, homelessness and ill health.
By providing a food parcel to those who are in such need, it allows other agencies (our referral agencies) the time to find support in other ways for these clients.
Providing emergency food parcels helps to give individuals and families who are in need enough food to keep them reasonably well nourished for a few days, staving off health issues associated with malnourishment as well as aleviating the mental strain being in a crisis like this.
The additional projects increase the accesibility and affordability of food, which helps households stretch their budgets further and reduces the likelyhood that they will need to request and emergency food parcel in the future.
There are also the additional benefits of these projects, like the support networks built between attendees of Lunch Club or customers of the community shop and even shoppers who regularly visit our market stall.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
Between April 2023 and March 2024 BFB supplied emergency food parcels to 8,314 people across 1,922 households.
We delivered 1,260 fruit & veg boxes to families in Bassetlaw, served around 134 customers a week at Bassetlaw Community Shop and 2,450 meals at Lunch Club.
We are able to do this with a team of around 100 volunteers, who give their time to help with many vital tasks throughout the charity.
## **Financial review**
We ended the financial year with a £58.5k surplus and positive performance against budget of £181,602. While the grants and donations landscape has been getting more challenging we are very happy with our current position.
## _**Policy on reserves**_
Our policy is to hold enough reserves to operate the core purpose of the charity, providing emergency food parcels, for six months. This is currently held in a separate savings account and the policy and amount is reviewed annually.
Page 4
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Major risks and management of those risks**_
## _Financial risks_
Like everyone we have been impacted by the ongoing Cost of Living crisis, not only with our operating costs increasing but a change in the type of food donations received and an increase in demand for emergency food parcels.
This financial year saw us having to increase our spending on food to stock the warehouse and donation levels have dropped at the same time as requests are increasing.
Applying for grants is becoming more challenging, as everyone faces the same cost increases and the available pool shrinks. We are reliant on grants to operate all of our additional projects, and while they are funded for now, to keep them going could be a challenge.
Wage increases put additional pressure on the charity, and these are some of the most challenging costs to find grants to cover.
Page 5
Bassetlaiv Food Bank
Statement of Trustees, Responsibilitles
The trnstees are responsible for preparing the irnstees, report and the fla1 statements in accordance with the
United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Pra¢tice) and
applicable law alld regulations.
The law applicable to charities require8 the trnstees to prepare financial slatemenls for each financial ycar which
give a true and fair view of the state of affairs of the charity and of th¢ incoming resources and application of
resources ol Ihe churity for that period. In preparing these fmwiciai 8tafrrnents, the trus*es are required to:
select suitsblc accounting policies and tben apply them consistently,.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable 8nd prudent;
state whether applicable accounting stsndards have been followel subject to any material departures
di5Llosed and ¢xplained in the flnancial stalem¢nts; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in busincs8.
The trustees are responsible for keeping proper accounting records that disclose with reonable accuracy at any
time the financial SItiOn of tbe charity and cnublc thcm to ensure that the financial statements comply with the
Charities ALt 2011, the Charities (Accounts and Reports) Regulations 21X)8, and the provisions of the
constitution. The tNstees are also responsible for safeguarding the assets of the charity and hence for tsktng
reasonable steps for the prevention and detection of fraud and other ittegulatities.
The trustccs are responsible for the maintenance and integrity of thc corporate &nd financial infornialion
included on the charitsble compan¥ web8lte. Legislation governing the preparation and dissemination of
financial statcments may differ frotn legislation in other jurisdictions.
Approved by the trustses of the charity on
11..?./1¥ and
Sied on its behalf by..
Kevin.DukcO-
. "This7ee
Page 6
## **Bassetlaw Food Bank**
## **Independent Examiner's Report to the trustees of Bassetlaw Food Bank**
## **Independent examiner’s report to the trustees of Bassetlaw Food Bank**
I report to the trustees on my examination of the accounts of Bassetlaw Food Bank (the Charity) for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... a John O’Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 7
## **Bassetlaw Food Bank**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total Income
**Expenditure on:**
Charitable activities
8
Total Expenditure
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19|**Unrestricted**
**£**
97,805
3,914
77,392
2,230
60,545
241,886
(164,701)
(164,701)
77,185
(8,732)
68,453
296,690
365,143|**Restricted**
**£**
-
186,117
-
-
-
186,117
(204,747)
(204,747)
(18,630)
8,732
(9,898)
72,542
62,644|**Total**
**2024**
**£**
97,805
190,031
77,392
2,230
60,545
428,003
(369,448)
(369,448)
58,555
-
58,555
369,232
427,787|**Total**
**2023**
**£**
109,168
229,022
45,443
652
49,542|
|---|---|---|---|---|
|||||433,827|
|||||(287,054)|
|||||(287,054)|
|||||146,773
-|
|||||146,773
222,459|
|||||369,232|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 19.
The notes on pages 11 to 21 form an integral part of these financial statements. Page 8
## **Bassetlaw Food Bank**
## **Statement of Financial Activities for the Year Ended 31 March 2024 (continued)**
**These are the figures for the previous accounting period and are included for comparative purposes**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total Income
**Expenditure on:**
Charitable activities
8
Total Expenditure
Net income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19|**Unrestricted**
**£**
109,168
4,555
45,443
652
49,542
209,360
(114,092)
(114,092)
95,268
27,159
122,427
174,263
296,690|**Restricted**
**£**
-
224,467
-
-
-
224,467
(172,962)
(172,962)
51,505
(27,159)
24,346
48,196
72,542|**Total**
**2023**
**£**
109,168
229,022
45,443
652
49,542|
|---|---|---|---|
||||433,827|
||||(287,054)|
||||(287,054)|
||||146,773
-|
||||146,773
222,459|
||||369,232|
The notes on pages 11 to 21 form an integral part of these financial statements. Page 9
Bassetlaw Food Bank
(Registration number: 1154703)
BAlance Sheet as At 31 March 2024
2024
2023
ote
Flxed assets
Tangible assets
15
38,335
38,012
Current assets
Debtors
Cash at bank and in hand
16
17
11,358
384,581
395,939
8,631
326.121
334,752
Credltors: Amounts falllng due wlthln one ye8r
18
6,48
3,532
Net current assets
389,452
331,220
Net a8seti
427,787
369.232
Funds of the charity..
Restrleted Income tsnds
Restricted fLmds
19
62.644
72.542
Unrestrlcted Income funds
Unreslricled funds
365 143
296,690
Total funds
19
427,787
369,232
al statements on pages 8 to 21 were approved by the trustees, and authoriscd for issue on
and signed on their behalf by.,
Malcolm Lane-Ley
Trustee
The notcs on pag&s I I to 21 forni an integral part of these financial statements.
Page 10
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Bassetlaw Food Bank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Exemption from preparing a cash flow statement**
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
## **Going concern**
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 11
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Motor vehicles|33.33% straight line|
|IT equipment|33.33% straight line|
|Fixtures, fittings & equipment|20% straight line|
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 12
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from companies, trusts and similar
proceeds
Grants, including capital grants;
Government grants
Grants from other charities|**Unrestricted**
**funds**
**General**
**£**
90,315
7,490
-
97,805|**Total**
**2024**
**£**
90,315
7,490
-
97,805|**Total**
**2023**
**£**
95,267
5,938
7,963|
|---|---|---|---|
||||109,168|
## **3 Income from charitable activities**
|Grants & donations
Lunch club fees|**Unrestricted**
**funds**
**General**
**£**
-
3,914
3,914|**Restricted**
**funds**
**£**
186,117
-
186,117|**Total**
**2024**
**£**
186,117
3,914
190,031|**Total**
**2023**
**£**
224,467
4,555|
|---|---|---|---|---|
|||||229,022|
Page 13
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **4 Income from other trading activities**
|Trading income;
Shop income from sale of donated goods and
services
Community shop revenue
Other trading income
Local fundraising
**5**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**6**
**Other income**
Rental income|**Unrestricted**
**funds**
**General**
**£**
19,853
46,876
9,480
1,183
77,392
**Unrestricted**
**funds**
**General**
**£**
2,230
**Unrestricted**
**funds**
**General**
**£**
60,545|**Total**
**2024**
**£**
19,853
46,876
9,480
1,183
77,392
**Total**
**2024**
**£**
2,230
**Total**
**2024**
**£**
60,545|**Total**
**2023**
**£**
22,938
17,473
769
4,263|
|---|---|---|---|
||||45,443|
||||**Total**
**2023**
**£**
652|
||||**Total**
**2023**
**£**
49,542|
Page 14
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
|**7**
**Grants and donations**
Barclays
Bassetlaw District Council
BCVS
Centre for Sport & Learning
Coalfields Regeneration Trust
Forrester Family Trust
Just Giving
Lidl
National Lottery Community Fund
Nottinghamshire County Council
Retford Rotary Club
Sundry grants & donations
The Grocer's Charity
The Rank Foundation|**Unrestricted**
**funds**
**£**
5,112
5,000
-
-
-
20,000
22,249
500
-
2,490
-
42,454
-
-
97,805|**Restricted**
**funds**
**£**
-
41,500
7,110
15,000
5,000
-
-
555
92,598
9,300
4,524
4,030
5,000
1,500
186,117|**Total funds**
**£**
5,112
46,500
7,110
15,000
5,000
20,000
22,249
1,055
92,598
11,790
4,524
46,484
5,000
1,500|
|---|---|---|---|
||||283,922|
Page 15
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **8 Expenditure on charitable activities**
|Bank charges
Cleaning & waste
Communications
Computer & consumables
Depreciation
Ebay shop costs
Equipment
Food shopping costs
Independent examination fee
Insurance
Just Giving costs
Maintenance & contracts
Office expenses
Other service costs
Professional fees
Salaries, NI & pension
Staff training, travel & expenses
Sundry payments
Utilities
Van costs
Volunteer expenses|**Unrestricted**
**funds**
**General**
**£**
610
10,795
1,224
1,142
15,500
928
4,560
22,175
1,068
5,343
554
6,373
611
-
6,759
59,778
1,681
455
13,825
5,998
5,322
164,701|**Restricted**
**funds**
**£**
-
2,159
88
-
1,183
515
8,975
49,146
-
1,843
-
5,662
305
-
-
103,559
-
82
25,156
5,294
780
204,747|**Total**
**2024**
**£**
610
12,954
1,312
1,142
16,683
1,443
13,535
71,321
1,068
7,186
554
12,035
916
-
6,759
163,337
1,681
537
38,981
11,292
6,102
369,448|**Total**
**2023**
**£**
158
11,517
841
1,451
12,915
3,112
17,804
39,502
960
3,805
515
15,978
976
5,000
2,565
128,580
1,612
340
19,711
12,446
7,266|
|---|---|---|---|---|
|||||287,054|
## **9 Net incoming/outgoing resources**
Net incoming resources for the year include:
Depreciation of fixed assets
|**2024**
**£**
16,683|**2023**
**£**
12,915|
|---|---|
Page 16
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **10 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2024**
**£**
156,723
4,953
1,661
163,337|**2023**
**£**
123,327
3,824
1,429|
|---|---|---|
|||128,580|
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
|Average number of employees|**2024**
**No**
10|**2023**
**No**
7|
|---|---|---|
5 (2023 - 4) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £1,661 (2023 - £1,429).
No employee received emoluments of more than £60,000 during the year
The total employee benefits of the key management personnel of the charity were £67,168 (2023 - £30,965).
## **11 Independent examiner's fees**
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
|Accounting Plus are analysed as follows:|||
|---|---|---|
|Independent examination|**2024**
**£**
890
890|**2023**
**£**
800|
|||800|
## **12 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **13 Related party transactions**
There were no related party transactions in the year.
Page 17
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **14 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **15 Tangible fixed assets**
|**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023|**Fixtures,**
**fittings &**
**equipment**
**£**
30,454
14,256
44,710
6,091
8,942
15,033
29,677
24,363|**Motor vehicles**
**£**
18,750
2,750
21,500
6,250
7,167
13,417
8,083
12,500|**IT equipment**
**£**
1,723
-
1,723
574
574
1,148
575
1,149|**Total**
**£**
50,927
17,006|
|---|---|---|---|---|
|||||67,933|
|||||12,915
16,683|
|||||29,598|
|||||38,335|
|||||38,012|
The Charity has the use of the premises - Manton Community Centre, Shrewsbury Road, Worksop, S80 2TU, which is held on trust by Robert Lamb, Karen Whitlam, Kevin Dukes, David Andrew Bean.
The Charity also enjoys use of the premises at 78 Lowtown Street, Worksop, on a peppercorn rent to Bassetlaw District Council.
## **16 Debtors**
|Prepayments
Other debtors
**17 Cash and cash equivalents**
Cash on hand
Cash at bank|**2024**
**£**
2,219
9,139
11,358
**2024**
**£**
399
384,182
384,581|**2023**
**£**
1,974
6,657|
|---|---|---|
|||8,631|
|||**2023**
**£**
589
325,532|
|||326,121|
Page 18
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **18 Creditors: amounts falling due within one year**
|**18 Creditors: amounts falling due within one year**|||
|---|---|---|
|Other taxation and social security
Accruals|**2024**
**£**
2,449
4,038
6,487|**2023**
**£**
2,252
1,280|
|||3,532|
## **19 Funds**
|**Unrestricted funds**
**_General_**
General fund
**Restricted funds**
Warehouse (Lottery)
CSL
Fruit & Veg Boxes
Electric Van
Time to Shine
Grow it, Fix it
Community Shop
JH Rausing Trust
Salary (Postcode Trust)
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2023**
**£**
296,690
-
-
21,905
2,841
7,557
3,975
19,548
2,109
14,607
72,542
369,232|**Incoming**
**resources**
**£**
241,886
92,098
15,000
20,920
1,500
-
9,651
46,948
-
-
186,117
428,003|**Resources**
**expended**
**£**
(164,701)
(71,880)
-
(21,273)
(2,754)
(7,557)
(22,358)
(62,209)
(2,109)
(14,607)
(204,747)
(369,448)|**Transfers**
**£**
(8,732)
-
-
-
-
-
8,732
-
-
-
8,732
-|**Balance at**
**31 March**
**2024**
**£**
365,143
20,218
15,000
21,552
1,587
-
-
4,287
-
-|
|---|---|---|---|---|---|
||||||62,644|
||||||427,787|
The transfer from the General fund to the Grow it, Fix it fund is to cover the deficit on this activity.
The specific purposes for which the funds are to be applied are as follows:
Fruit & Veg Boxes - for the subsidised Fruit & Veg Box scheme, to buy the boxes and for expenses for the volunteer drivers who make the deliveries.
Electric Van - grant to allow the charity to hire an electric van. Time to Shine – funding for the Fundraising Manager salary.
Grow it, Fix it - a new community growing project and white goods upcycling workshop. There are funds here for equipment purchases, salary, running costs, volunteer training etc. Community Shop - running costs, salary, auto costs and fund to purchase stock for the Bassetlaw Community Shop project.
Page 19
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
JH Rausing Trust - money to purchase fresh produce for emergency food parcels, cover volunteer expenses and a contribution to staff salaries.
Warehouse (Lottery) - for taking on the lease and maintenance and running costs for BFB's current warehouse location.
Salary (Postcode Trust) - to fund a year's salary for the Fundraising Manager. CSL - future energy costs.
## _**These are the figures for the previous accounting period and are included for comparative purposes**_
|**Unrestricted funds**
**_General_**
General fund
**Restricted**
Fruit & Veg Boxes
Electric Van
Lunch Club
Time to Shine
Food (BCVS Fund)
Grow it, Fix it
Community Shop
JH Rausing Trust
Warehouse (Lottery)
Salary (Postcode Trust)
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2022**
**£**
174,263
17,480
6,181
6,282
11,427
6,826
-
-
-
-
-
48,196
222,459|**Incoming**
**resources**
**£**
209,360
11,988
-
9,114
8,742
5,082
27,261
57,530
19,109
65,758
19,883
224,467
433,827|**Resources**
**expended**
**£**
(114,092)
(7,563)
(3,340)
(10,896)
(12,612)
(11,908)
(9,669)
(27,515)
(17,000)
(67,183)
(5,276)
(172,962)
(287,054)|**Transfers**
**£**
27,159
-
-
(4,500)
-
-
(13,617)
(10,467)
-
1,425
-
(27,159)
-|**Balance at**
**31 March**
**2023**
**£**
296,690
21,905
2,841
-
7,557
-
3,975
19,548
2,109
-
14,607|
|---|---|---|---|---|---|
||||||72,542|
||||||369,232|
Page 20
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **20 Analysis of net assets between funds**
## **Unrestricted**
||**Unrestricted**|||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**General**
**£**
38,335
333,295
(6,487)
365,143
**Unrestricted**
**General**
**£**
38,012
262,210
(3,532)
296,690|**Restricted**
**£**
-
62,644
-
62,644
**Restricted**
**£**
-
72,542
-
72,542|**2024**
**Total funds**
**£**
38,335
395,939
(6,487)|
||||427,787|
||||**2023**
**Total funds**
**£**
38,012
334,752
(3,532)|
||||369,232|
Page 21
Charity registration number: 1154703
## Bassetlaw Food Bank
Annual Report and Financial Statements for the Year Ended 31 March 2024
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
## **Bassetlaw Food Bank**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Statement of Trustees' Responsibilities|6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8 to 9|
|Balance Sheet|10|
|Notes to the Financial Statements|11 to 21|
## **Bassetlaw Food Bank**
## **Reference and Administrative Details**
**Trustees** Kevin Dukes, Chair Robert Lamb, Vice Chair Malcolm Lane-Ley, Treasurer Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield Rebecca Cullen John Blackwell **Senior Management Team** Robert Garland, Chief Executive Officer Ellen-Scarlett Ryan, Operations Manager **Charity Registration Number** 1154703 **Principal Office** Community Way Shrewsbury Road Worksop S80 2TU **Independent Examiner** John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
## **Bassetlaw Food Bank**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Kevin Dukes, Chair Robert Lamb, Vice Chair Malcolm Lane-Ley, Treasurer Karen Whitlam Kathy Cowbrough Emily Hoe-Crook Christine Oldfield Rebecca Cullen John Blackwell (appointed 8 August 2023) Louise Gladwin (resigned 14 July 2023) Rev. David Bean (resigned 14 July 2023) Stephanie Baker (resigned 24 April 2023)
## **Structure, governance and management**
## _**Nature of governing document**_
The charity is operated under the rules of its constitution adopted 23rd April 2013 and most recently amended 17th June 2015.
## _**Recruitment and appointment of trustees**_
The interested person applies via a form we have, and we invite them in to meet with a member of staff and have a tour of BFB. Then the Chair meets with the applicant and reports back to the Board. The applicant is then invited to observe a Trustees' meeting. The Board vote on whether to accept them as a Trustee at the same meeting, after the applicant has left.
## **Objectives and activities**
## _**Objects and aims**_
To relieve financial hardship and to promote and preserve good health amongst the general public in the Bassetlaw District by the provision of funds, food, goods and services of any kind as deemed appropriate by the Trustees.
Page 2
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Objectives, strategies and activities**_
Bassetlaw Food Bank's main activity is to distribute emergency food parcels to those experiencing food insecurity. This is accomplished by collecting food donations from the general public, organisations & businesses in as many ways as possible.
The staff, volunteers and trustees use many publicity streams including local press, social media and public speaking opportunities to educate the local population on the need to support those living in our area who are suffering through food poverty.
Food and other essentials are collected from many collection points across the district in churches, local businesses, schools, supermarkets etc. (or dropped of by the public directly at our centre) and taken to the BFB warehouse where the donations are sorted.
Parcels containing enough food and toiletries for seven days are put together (varying sizes for a single person, couple or family).
Clients who are in need are referred to the food bank by our referral agents who are working with the client in other ways to alleviate their immediate problems. A member of staff triages each request by phone.
Parcels are then collected by volunteer drivers or staff and delivered out to service users all across Bassetlaw by 6pm each day.
Additionally, we operate several schemes aimed at increasing the access and affordability of food, with the aim of helping household who have experiences, or are at risk of experiencing food insecurity. These include a subsidised fruit & veg box scheme, where households pay £4 and get a box of fresh produce delivered every other week.
The charity runs a mobile communtiy shop which serves 10 villages across Bassetlaw. Membership is free to residents of those village and members can buy food and household basics at a subsidised rate. This helps stretch their budget and reduces the need for emergency food parcels in those areas. It also gives BFB another way to signpost residents to other help available in Bassetlaw.
We run a lunch club in partnership with Harworth & Bircotes Town Hall, where residents can get a hot two course meal for £4. This ensures attendees get at least one hot cooked meal a week, and creates an opportunity for socialising, around which a strong support network has been built.
We run a community allotment project on the land next to the warehouse, where we grow produce for Lunch Club and for emergency food parcels.
In order to raise funds the charity takes donations of goods and sells them on Ebay and on the outdoor Market in Retford.
Page 3
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Public benefit**_
As our criteria is that we are providing an emergency service for those who are experiencing Food Insecurity, we are supporting individuals and families who would otherwise be unable to feed themselves, or who have so little income that they have to choose between food, fuel or housing costs. These choices leave families facing stress, homelessness and ill health.
By providing a food parcel to those who are in such need, it allows other agencies (our referral agencies) the time to find support in other ways for these clients.
Providing emergency food parcels helps to give individuals and families who are in need enough food to keep them reasonably well nourished for a few days, staving off health issues associated with malnourishment as well as aleviating the mental strain being in a crisis like this.
The additional projects increase the accesibility and affordability of food, which helps households stretch their budgets further and reduces the likelyhood that they will need to request and emergency food parcel in the future.
There are also the additional benefits of these projects, like the support networks built between attendees of Lunch Club or customers of the community shop and even shoppers who regularly visit our market stall.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
Between April 2023 and March 2024 BFB supplied emergency food parcels to 8,314 people across 1,922 households.
We delivered 1,260 fruit & veg boxes to families in Bassetlaw, served around 134 customers a week at Bassetlaw Community Shop and 2,450 meals at Lunch Club.
We are able to do this with a team of around 100 volunteers, who give their time to help with many vital tasks throughout the charity.
## **Financial review**
We ended the financial year with a £58.5k surplus and positive performance against budget of £181,602. While the grants and donations landscape has been getting more challenging we are very happy with our current position.
## _**Policy on reserves**_
Our policy is to hold enough reserves to operate the core purpose of the charity, providing emergency food parcels, for six months. This is currently held in a separate savings account and the policy and amount is reviewed annually.
Page 4
## **Bassetlaw Food Bank**
## **Trustees' Report (continued)**
## _**Major risks and management of those risks**_
## _Financial risks_
Like everyone we have been impacted by the ongoing Cost of Living crisis, not only with our operating costs increasing but a change in the type of food donations received and an increase in demand for emergency food parcels.
This financial year saw us having to increase our spending on food to stock the warehouse and donation levels have dropped at the same time as requests are increasing.
Applying for grants is becoming more challenging, as everyone faces the same cost increases and the available pool shrinks. We are reliant on grants to operate all of our additional projects, and while they are funded for now, to keep them going could be a challenge.
Wage increases put additional pressure on the charity, and these are some of the most challenging costs to find grants to cover.
Page 5
Bassetlaiv Food Bank
Statement of Trustees, Responsibilitles
The trnstees are responsible for preparing the irnstees, report and the fla1 statements in accordance with the
United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Pra¢tice) and
applicable law alld regulations.
The law applicable to charities require8 the trnstees to prepare financial slatemenls for each financial ycar which
give a true and fair view of the state of affairs of the charity and of th¢ incoming resources and application of
resources ol Ihe churity for that period. In preparing these fmwiciai 8tafrrnents, the trus*es are required to:
select suitsblc accounting policies and tben apply them consistently,.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable 8nd prudent;
state whether applicable accounting stsndards have been followel subject to any material departures
di5Llosed and ¢xplained in the flnancial stalem¢nts; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in busincs8.
The trustees are responsible for keeping proper accounting records that disclose with reonable accuracy at any
time the financial SItiOn of tbe charity and cnublc thcm to ensure that the financial statements comply with the
Charities ALt 2011, the Charities (Accounts and Reports) Regulations 21X)8, and the provisions of the
constitution. The tNstees are also responsible for safeguarding the assets of the charity and hence for tsktng
reasonable steps for the prevention and detection of fraud and other ittegulatities.
The trustccs are responsible for the maintenance and integrity of thc corporate &nd financial infornialion
included on the charitsble compan¥ web8lte. Legislation governing the preparation and dissemination of
financial statcments may differ frotn legislation in other jurisdictions.
Approved by the trustses of the charity on
11..?./1¥ and
Sied on its behalf by..
Kevin.DukcO-
. "This7ee
Page 6
## **Bassetlaw Food Bank**
## **Independent Examiner's Report to the trustees of Bassetlaw Food Bank**
## **Independent examiner’s report to the trustees of Bassetlaw Food Bank**
I report to the trustees on my examination of the accounts of Bassetlaw Food Bank (the Charity) for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... a John O’Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 7
## **Bassetlaw Food Bank**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total Income
**Expenditure on:**
Charitable activities
8
Total Expenditure
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19|**Unrestricted**
**£**
97,805
3,914
77,392
2,230
60,545
241,886
(164,701)
(164,701)
77,185
(8,732)
68,453
296,690
365,143|**Restricted**
**£**
-
186,117
-
-
-
186,117
(204,747)
(204,747)
(18,630)
8,732
(9,898)
72,542
62,644|**Total**
**2024**
**£**
97,805
190,031
77,392
2,230
60,545
428,003
(369,448)
(369,448)
58,555
-
58,555
369,232
427,787|**Total**
**2023**
**£**
109,168
229,022
45,443
652
49,542|
|---|---|---|---|---|
|||||433,827|
|||||(287,054)|
|||||(287,054)|
|||||146,773
-|
|||||146,773
222,459|
|||||369,232|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 19.
The notes on pages 11 to 21 form an integral part of these financial statements. Page 8
## **Bassetlaw Food Bank**
## **Statement of Financial Activities for the Year Ended 31 March 2024 (continued)**
**These are the figures for the previous accounting period and are included for comparative purposes**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total Income
**Expenditure on:**
Charitable activities
8
Total Expenditure
Net income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
19|**Unrestricted**
**£**
109,168
4,555
45,443
652
49,542
209,360
(114,092)
(114,092)
95,268
27,159
122,427
174,263
296,690|**Restricted**
**£**
-
224,467
-
-
-
224,467
(172,962)
(172,962)
51,505
(27,159)
24,346
48,196
72,542|**Total**
**2023**
**£**
109,168
229,022
45,443
652
49,542|
|---|---|---|---|
||||433,827|
||||(287,054)|
||||(287,054)|
||||146,773
-|
||||146,773
222,459|
||||369,232|
The notes on pages 11 to 21 form an integral part of these financial statements. Page 9
Bassetlaw Food Bank
(Registration number: 1154703)
BAlance Sheet as At 31 March 2024
2024
2023
ote
Flxed assets
Tangible assets
15
38,335
38,012
Current assets
Debtors
Cash at bank and in hand
16
17
11,358
384,581
395,939
8,631
326.121
334,752
Credltors: Amounts falllng due wlthln one ye8r
18
6,48
3,532
Net current assets
389,452
331,220
Net a8seti
427,787
369.232
Funds of the charity..
Restrleted Income tsnds
Restricted fLmds
19
62.644
72.542
Unrestrlcted Income funds
Unreslricled funds
365 143
296,690
Total funds
19
427,787
369,232
al statements on pages 8 to 21 were approved by the trustees, and authoriscd for issue on
and signed on their behalf by.,
Malcolm Lane-Ley
Trustee
The notcs on pag&s I I to 21 forni an integral part of these financial statements.
Page 10
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Bassetlaw Food Bank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Exemption from preparing a cash flow statement**
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
## **Going concern**
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 11
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Motor vehicles|33.33% straight line|
|IT equipment|33.33% straight line|
|Fixtures, fittings & equipment|20% straight line|
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 12
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from companies, trusts and similar
proceeds
Grants, including capital grants;
Government grants
Grants from other charities|**Unrestricted**
**funds**
**General**
**£**
90,315
7,490
-
97,805|**Total**
**2024**
**£**
90,315
7,490
-
97,805|**Total**
**2023**
**£**
95,267
5,938
7,963|
|---|---|---|---|
||||109,168|
## **3 Income from charitable activities**
|Grants & donations
Lunch club fees|**Unrestricted**
**funds**
**General**
**£**
-
3,914
3,914|**Restricted**
**funds**
**£**
186,117
-
186,117|**Total**
**2024**
**£**
186,117
3,914
190,031|**Total**
**2023**
**£**
224,467
4,555|
|---|---|---|---|---|
|||||229,022|
Page 13
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **4 Income from other trading activities**
|Trading income;
Shop income from sale of donated goods and
services
Community shop revenue
Other trading income
Local fundraising
**5**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**6**
**Other income**
Rental income|**Unrestricted**
**funds**
**General**
**£**
19,853
46,876
9,480
1,183
77,392
**Unrestricted**
**funds**
**General**
**£**
2,230
**Unrestricted**
**funds**
**General**
**£**
60,545|**Total**
**2024**
**£**
19,853
46,876
9,480
1,183
77,392
**Total**
**2024**
**£**
2,230
**Total**
**2024**
**£**
60,545|**Total**
**2023**
**£**
22,938
17,473
769
4,263|
|---|---|---|---|
||||45,443|
||||**Total**
**2023**
**£**
652|
||||**Total**
**2023**
**£**
49,542|
Page 14
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
|**7**
**Grants and donations**
Barclays
Bassetlaw District Council
BCVS
Centre for Sport & Learning
Coalfields Regeneration Trust
Forrester Family Trust
Just Giving
Lidl
National Lottery Community Fund
Nottinghamshire County Council
Retford Rotary Club
Sundry grants & donations
The Grocer's Charity
The Rank Foundation|**Unrestricted**
**funds**
**£**
5,112
5,000
-
-
-
20,000
22,249
500
-
2,490
-
42,454
-
-
97,805|**Restricted**
**funds**
**£**
-
41,500
7,110
15,000
5,000
-
-
555
92,598
9,300
4,524
4,030
5,000
1,500
186,117|**Total funds**
**£**
5,112
46,500
7,110
15,000
5,000
20,000
22,249
1,055
92,598
11,790
4,524
46,484
5,000
1,500|
|---|---|---|---|
||||283,922|
Page 15
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **8 Expenditure on charitable activities**
|Bank charges
Cleaning & waste
Communications
Computer & consumables
Depreciation
Ebay shop costs
Equipment
Food shopping costs
Independent examination fee
Insurance
Just Giving costs
Maintenance & contracts
Office expenses
Other service costs
Professional fees
Salaries, NI & pension
Staff training, travel & expenses
Sundry payments
Utilities
Van costs
Volunteer expenses|**Unrestricted**
**funds**
**General**
**£**
610
10,795
1,224
1,142
15,500
928
4,560
22,175
1,068
5,343
554
6,373
611
-
6,759
59,778
1,681
455
13,825
5,998
5,322
164,701|**Restricted**
**funds**
**£**
-
2,159
88
-
1,183
515
8,975
49,146
-
1,843
-
5,662
305
-
-
103,559
-
82
25,156
5,294
780
204,747|**Total**
**2024**
**£**
610
12,954
1,312
1,142
16,683
1,443
13,535
71,321
1,068
7,186
554
12,035
916
-
6,759
163,337
1,681
537
38,981
11,292
6,102
369,448|**Total**
**2023**
**£**
158
11,517
841
1,451
12,915
3,112
17,804
39,502
960
3,805
515
15,978
976
5,000
2,565
128,580
1,612
340
19,711
12,446
7,266|
|---|---|---|---|---|
|||||287,054|
## **9 Net incoming/outgoing resources**
Net incoming resources for the year include:
Depreciation of fixed assets
|**2024**
**£**
16,683|**2023**
**£**
12,915|
|---|---|
Page 16
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **10 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2024**
**£**
156,723
4,953
1,661
163,337|**2023**
**£**
123,327
3,824
1,429|
|---|---|---|
|||128,580|
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
|Average number of employees|**2024**
**No**
10|**2023**
**No**
7|
|---|---|---|
5 (2023 - 4) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £1,661 (2023 - £1,429).
No employee received emoluments of more than £60,000 during the year
The total employee benefits of the key management personnel of the charity were £67,168 (2023 - £30,965).
## **11 Independent examiner's fees**
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
|Accounting Plus are analysed as follows:|||
|---|---|---|
|Independent examination|**2024**
**£**
890
890|**2023**
**£**
800|
|||800|
## **12 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **13 Related party transactions**
There were no related party transactions in the year.
Page 17
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **14 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **15 Tangible fixed assets**
|**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023|**Fixtures,**
**fittings &**
**equipment**
**£**
30,454
14,256
44,710
6,091
8,942
15,033
29,677
24,363|**Motor vehicles**
**£**
18,750
2,750
21,500
6,250
7,167
13,417
8,083
12,500|**IT equipment**
**£**
1,723
-
1,723
574
574
1,148
575
1,149|**Total**
**£**
50,927
17,006|
|---|---|---|---|---|
|||||67,933|
|||||12,915
16,683|
|||||29,598|
|||||38,335|
|||||38,012|
The Charity has the use of the premises - Manton Community Centre, Shrewsbury Road, Worksop, S80 2TU, which is held on trust by Robert Lamb, Karen Whitlam, Kevin Dukes, David Andrew Bean.
The Charity also enjoys use of the premises at 78 Lowtown Street, Worksop, on a peppercorn rent to Bassetlaw District Council.
## **16 Debtors**
|Prepayments
Other debtors
**17 Cash and cash equivalents**
Cash on hand
Cash at bank|**2024**
**£**
2,219
9,139
11,358
**2024**
**£**
399
384,182
384,581|**2023**
**£**
1,974
6,657|
|---|---|---|
|||8,631|
|||**2023**
**£**
589
325,532|
|||326,121|
Page 18
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **18 Creditors: amounts falling due within one year**
|**18 Creditors: amounts falling due within one year**|||
|---|---|---|
|Other taxation and social security
Accruals|**2024**
**£**
2,449
4,038
6,487|**2023**
**£**
2,252
1,280|
|||3,532|
## **19 Funds**
|**Unrestricted funds**
**_General_**
General fund
**Restricted funds**
Warehouse (Lottery)
CSL
Fruit & Veg Boxes
Electric Van
Time to Shine
Grow it, Fix it
Community Shop
JH Rausing Trust
Salary (Postcode Trust)
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2023**
**£**
296,690
-
-
21,905
2,841
7,557
3,975
19,548
2,109
14,607
72,542
369,232|**Incoming**
**resources**
**£**
241,886
92,098
15,000
20,920
1,500
-
9,651
46,948
-
-
186,117
428,003|**Resources**
**expended**
**£**
(164,701)
(71,880)
-
(21,273)
(2,754)
(7,557)
(22,358)
(62,209)
(2,109)
(14,607)
(204,747)
(369,448)|**Transfers**
**£**
(8,732)
-
-
-
-
-
8,732
-
-
-
8,732
-|**Balance at**
**31 March**
**2024**
**£**
365,143
20,218
15,000
21,552
1,587
-
-
4,287
-
-|
|---|---|---|---|---|---|
||||||62,644|
||||||427,787|
The transfer from the General fund to the Grow it, Fix it fund is to cover the deficit on this activity.
The specific purposes for which the funds are to be applied are as follows:
Fruit & Veg Boxes - for the subsidised Fruit & Veg Box scheme, to buy the boxes and for expenses for the volunteer drivers who make the deliveries.
Electric Van - grant to allow the charity to hire an electric van. Time to Shine – funding for the Fundraising Manager salary.
Grow it, Fix it - a new community growing project and white goods upcycling workshop. There are funds here for equipment purchases, salary, running costs, volunteer training etc. Community Shop - running costs, salary, auto costs and fund to purchase stock for the Bassetlaw Community Shop project.
Page 19
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
JH Rausing Trust - money to purchase fresh produce for emergency food parcels, cover volunteer expenses and a contribution to staff salaries.
Warehouse (Lottery) - for taking on the lease and maintenance and running costs for BFB's current warehouse location.
Salary (Postcode Trust) - to fund a year's salary for the Fundraising Manager. CSL - future energy costs.
## _**These are the figures for the previous accounting period and are included for comparative purposes**_
|**Unrestricted funds**
**_General_**
General fund
**Restricted**
Fruit & Veg Boxes
Electric Van
Lunch Club
Time to Shine
Food (BCVS Fund)
Grow it, Fix it
Community Shop
JH Rausing Trust
Warehouse (Lottery)
Salary (Postcode Trust)
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2022**
**£**
174,263
17,480
6,181
6,282
11,427
6,826
-
-
-
-
-
48,196
222,459|**Incoming**
**resources**
**£**
209,360
11,988
-
9,114
8,742
5,082
27,261
57,530
19,109
65,758
19,883
224,467
433,827|**Resources**
**expended**
**£**
(114,092)
(7,563)
(3,340)
(10,896)
(12,612)
(11,908)
(9,669)
(27,515)
(17,000)
(67,183)
(5,276)
(172,962)
(287,054)|**Transfers**
**£**
27,159
-
-
(4,500)
-
-
(13,617)
(10,467)
-
1,425
-
(27,159)
-|**Balance at**
**31 March**
**2023**
**£**
296,690
21,905
2,841
-
7,557
-
3,975
19,548
2,109
-
14,607|
|---|---|---|---|---|---|
||||||72,542|
||||||369,232|
Page 20
## **Bassetlaw Food Bank**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **20 Analysis of net assets between funds**
## **Unrestricted**
||**Unrestricted**|||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**General**
**£**
38,335
333,295
(6,487)
365,143
**Unrestricted**
**General**
**£**
38,012
262,210
(3,532)
296,690|**Restricted**
**£**
-
62,644
-
62,644
**Restricted**
**£**
-
72,542
-
72,542|**2024**
**Total funds**
**£**
38,335
395,939
(6,487)|
||||427,787|
||||**2023**
**Total funds**
**£**
38,012
334,752
(3,532)|
||||369,232|
Page 21