## **Trustees’ Annual Report for the period** ## **From 1[st] August 2022 Period start date To Period end date** ## **31[st] July 2023** ## **Charity name: Monmouth and District Foodbank** ## **Charity registration number:1154701** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Monmouth and its environs in particular**
**but not exclusively, by providing**
**emergency supplies of food to**
**individuals in need and/or charities, or**
**other organisations, working to prevent**
**or relieve poverty**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Collection of food and other items**
**donated by the public and then**
**distributed to our clients who have**
**come directly to us, or via a network of**
**introducing agencies, including the likes**
**of doctors, nurses, housing**
**associations, local government**
**employees, The Citizens Advice Bureau,**
**churches, social workers, debt**
**agencies, etc**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have worked with the**
**guidance issued by the Charity**
**Commission on public benefit. All our**
**activities are solely for the benefit of the**
**public and only for the relief or**
**prevention of poverty.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers||**All staff are volunteers-we have no paid**
**employees**| Para 1.38 **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In our financial year 1st August 2022 -**
**31st July 2023 we fed, on 617 occasions,**
**a total of 1367 individuals, made up of**
**933 Adults, plus 434 children, which is**
**an increase of 26% over the same**
**period last financial year.**
**We also gave an additional 50+ families,**
**who were in a desperate financial**
**position, surprise Christmas parcels.**
**These consisted of a week’s supply of**
**ordinary food, plus gift vouchers so that**
**the families could buy themselves**
**Christmas food, and presents, for all the**
**family.**
**We did not choose who got the parcels.**
**The families concerned were selected**
**by our independent agency network**
**who specifically knew each family’s**
**circumstances.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to be in a very strong**
**financial position. We have no need to**
**look for further financial donations, in**
**fact we turn down many offers of**
**support, suggesting that the donor**
**supports other charities that are in a**
**worse financial position than ourselves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not specifically hold reserves. We**
**also do not actively seek financial**
**donations, only donations of food which**
**are enough to cover our clients’**
**immediate needs.**
**Financial donations allow us to function**
**as a charity and allow us to purchase**
**specific food stocks that are running**
**low, plus also to give surprise**
**Christmas food parcels, and presents,**
**to needy families in our area.**
**Due to the kindness of the people of**
**Monmouth, our donations, both**
**financial and of foodstuffs, have**
**continued over the last 12 months**
**giving us a very strong financial**
**position.**| |Amount of reserves held|Para 1.22|**£25187 is presently held in our savings**
**account, in addition to £12876 in our**
**transactions account**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funds are**
**unsolicited financial donations given by**
**members of the public and local**
**businesses. We have not taken any**
**grants or loans. We also rely on food,**
**toiletries, and other such household**
**products, donated by the public and**
**other organisations, to help our clients’**
**immediate needs.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies held in our current and**
**savings bank accounts.**| |A description of the principal
risks facing the charity|Para 1.46|**Donations from the public drying up, but**
**our financial position should cover this**
**risk for the foreseeable future.**| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by the current Trustees**
**having regard for the skills, knowledge**
**and experience needed for the effective**
**administration of the CIO**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are an independent charity but we**
**work with the Trussell Trust, who supply**
**training, computer systems and**
**literature, together with compliance**
**management, to enable us to work**
**efficiently and within the guidelines of**
**the organisation.**| |Relationship with any
related parties|Para 1.51|**We act as a signposting agency to other**
**organisations like the Citizens Advice**
**Bureau, Debt charities and**
**Monmouthshire CC where our clients**
**can get help to ease their financial**
**problems. We do not offer any loans or**
**financial advice to our clients.**| |Other||**Even though we work with vulnerable**
**people we only meet them on the food**
**bank premises where we make them feel**
**welcome and give them a food parcel.**
**There is always more than one volunteer**
**present to help each client.**| ## **Reference and Administrative details** |Charity name|Monmouth and District Foodbank| |---|---| |Other name the charity uses|| |Registered charity number|1154701| |Charity’s principal address|c/o Monmouth Baptist Church
3 Monk Street
Monmouth
NP25 3LR| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Brain|Chair of Trustees
/Manager||| ||JudyFussell|||| ||Michael John
Roberts|Treasurer||| ||Anne Elisabeth
Sheppard|||| ||Rev Jonathan
Greaves|||| ||Ian James Davis
Roberts|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** M Brain **Full name(s)** Michael Brain **Position (eg Secretary,** Chair **Chair, etc) Date** 13th May 2024 PIONMOUTH and Dlstrfct FOODBANK Charity No: 1154701 Statsment of A¢¢ount- 1 Au ust 2022 to 31 Ju 2023 RECEIPTS Monlhty donab'ons ty standing order Individual donations Interest on the Savings Ac¢ount TOTAL RECEIPTS 2.760. 12,643.92 187.44 16￿1.36 PAYMENTS Materials Services Provisions Others TOTAL PAYPAENTS 1,093.60 3,308.86 8,566.09 302.99 13271.54 NET SURPLUS 1319 Slatement of Assets and Llabllftle• 31-ju￿23 31-Jul-22 CASH FUNDS Cash al 8ank- savings account Cash at Bank- current account Petty Cash 25.187.44 12,876.50 35.744.12 TOTAL CASH FUNDS 38.063.94 35,744.12 Note.. All funds are unrestrirtgj.