## **Trustees’ Annual Report for the period** ## **From 1[St] Aug 2021 Period start date To 31[st] July 2022 Period end date** ## **Charity name: Monmouth and District Foodbank** ## **Charity registration number: 1154701** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Monmouth and its environs, in particular**
**but not exclusively, by providing**
**emergency supplies of food to**
**individuals in need and/or charities or**
**other organisations working to prevent**
**or relieve poverty.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Collection of food and other items**
**donated by the public and then**
**distributed to our clients who have**
**come directly to us, or via a network of**
**agencies, including the likes of doctors,**
**nurses, housing associations, local**
**government employees, the Citizens**
**Advice Bureau, debt charities, etc**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have worked with the**
**guidance issued by the Charity**
**Commission on public benefit. All our**
**activities are solely for the benefit of the**
**public and only for the relief or**
**prevention of hardship caused by**
**poverty.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **Everyone working for our food bank are volunteers. We have no paid employees. All of our efforts and success as a food** |Contribution made by
volunteers||**bank is solely down to the hard work,**
**and time given freely, by our group of**
**volunteers.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In our financial year 1st Aug 2021 - 31st**
**July 2022 we fed, on 504 occasions, a**
**total of 1082 individuals (made up of 746**
**Adults plus 336 Children) which is an**
**increase of 23% over the previous**
**twelve months.**
**We also gave an additional 36 families,**
**who were in a desperate financial**
**position, surprise Christmas parcels of**
**food, plus vouchers, which enabled the**
**families to purchase small presents for**
**their children.**
**These families were selected by our**
**agency network who knew each family’s**
**circumstances very well.**
**We also distributed free mobile phone**
**SIM cards to low-income families to**
**allow them free internet access and**
**telephone calls for a six-month period.**
**This allowed them to keep in touch with**
**their families, arrange job interviews,**
**communicate with social workers etc,**
**without having to spend the little money**
**they had left each month on these**
**necessities.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to be in a very strong**
**financial position with our retained**
**financial deposits increasing year on**
**year. In the event of the donations of**
**food from the public dropping off**
**significantly, we will have no problem**
**purchasing food to top up items in short**
**supply, thereby still being able to give**
**our clients a varied and nutritious diet**
**when needed.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not specifically hold reserves. We**
**do not actively seek financial donations,**
**only donations of food which are**
**enough to cover our clients’ immediate**
**needs.**
**Financial donations allow us to function**
**as a charity but also allow us to top up**
**on specific food stocks that are running**
**low, and to also give surprise Christmas**
**parcels and small Christmas presents to**
**needy families in our area.**| |Amount of reserves held|Para 1.22|**No specific reserves policy, but we have**
**£35,744 in the bank, all of which is**
**designated to be applied solely for the**
**promotion of the activities of our charity**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funds are**
**unsolicited financial donations given by**
**members of the public and local**
**businesses. We also rely on donations**
**of food given by the public and local**
**supermarkets, which are collected from**
**various locations in the town.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies held in our current, and**
**savings, bank accounts.**| |A description of the principal
risks facing the charity|Para 1.46|**Donations of money and food from the**
**public and businesses drying up,**
**together with a very large increase in**
**the numbers of clients coming to us**
**asking for help, where we could**
**therefore no longer fulfil the need.**| **At the present time, donations into the food bank are matching the volume of food that we are giving out to our clients, so there is no need to use our financial reserves to match the need.** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by the current trustees**
**having regard to the skills, knowledge**
**and experience needed for the effective**
**administration of the CIO**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are an independent charity but we**
**work with the Trussell Trust network**
**who supply training, computer systems,**
**literature and management governance**
**to enable us to work efficiently and**
**within the law.**| |Relationship with any
related parties|Para 1.51|**We act as a signposting agency to other**
**organisations that give financial advice**
**on benefits, debt, housing etc but we, as**
**an organisation, do not offer any**
**financial advice or loans, to our clients.**| |Other||| ## **Reference and Administrative details** |Charity name|Monmouth and District Foodbank| |---|---| |Other name the charity uses|| |Registered charity number|1154701| |Charity’s principal address|c/o Monmouth Baptist Church
3 Monk Street
Monmouth
Monmouthshire
NP25 3LR| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Brain|Chair||| ||Judith Frances Fussell|||| ||Michael John Roberts|Treasurer||| ||Anne Elisabeth
Sheppard|||| ||Rev Jonathan David
Greaves BD HONS|||| |||||| ||Ian James Roberts|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** M Brain **Full name(s)** Michael Brain **Position (eg Secretary,** Chair **Chair, etc) Date** 30th March 2023 MONMOUTH and Dlstrlct FOODBANK Charity No: 1154701 statement of Account- 1 Au t 202110 31 Ju RECEIPTS Monthty donations by standing order Individual d¢yBtions Grant TOTAL RECEIPTS 1.860.00 9.165.$5 7.867.110 18.892.$5 PAYMENTS Malerials Services Provisions 588.43 2.374.24 2,930.77 214.80 6.108.24 TOTAL PAYMEP NET SURPLUS 11784.31 statement of AsMts and Liabllitles 314U￿22 31dul-21 CASH FUNDS Cash at Bank- current ac0￿nt 35,744.12 22.959.81 TOTAL CASH FUNDS 35.744.12 21959.81 Note. Ail funds are unrestrictsd.