## **Trustees' Annual Report for the period** Period start date Period end date 01 01 2021 31 12 2021 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1154700 **Charity's principal address** Aurora House, Deltic Avenue BR CLASS 8 STEAM LOCOMOTIVE TRUST Rooksley Milton Keynes **Postcode** MK13 8LW ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Mr Philip
Sanderson|Secretary||| ||Mr Trevor Tuckley|Chairman||| ||Mr Steven
Wakeland|Treasurer||| ||Mr David Oliver|||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted - (eg. trust, association, company) > [Foundation ] Trustee selection methods - (eg. appointed by, elected by) > [Appointed by the other trustees ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The trustees have delegated day-to-day management to a Management Committee, which meets monthly. The members of the committee have responsibilities aligned to their role titles, as follows: Chairman – Trevor Tuckley Secretary – Philip Sanderson Senior Principal, Engineering Liaison – Philip Sanderson Senior Principal, Finance & General Admin. – Steven Wakeland Engineering Principal – Dave Oliver Projects Principal – Andrew Bailey Finance Manger – Christine Marlow - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To advance public education and particularly scientific learning and skills
development by the acquisition, restoration, preservation, exhibition and
operation of such British Railways steam locomotives, rolling stock,
equipment and artefacts, relics, documents and records of historic and
scientific interest as the trustees may from time to time decide.| |---|---| ||In order to fulfil its objectives, the Trust seeks to maintain and operate
71000 Duke of Gloucester in a manner that emulates as closely as
possible the environment of its original working life, whilst taking into
account the demands and opportunities presented by operation in the
21st century. This requires an ongoing programme of periodic overhauls,
development and maintenance of the locomotive and its support coach to
ensure that they continue to meet the latest main line operating
standards. The operation of the locomotive hauling trains on both the
main line and heritage lines is fundamental to meeting the objectives so
that it can be experienced by the widest possible audience. An encounter
with No.71000 has the potential to ignite a lifelong interest in engineering,
technology, and transport and the potential to foster interest in these
subjects among young people.
The overhaul of the locomotive has continued through 2021, although
there was some continuing disruption due to the Coronavirus pandemic.
More recently the overhaul of the loco has again resumed, and the Trust
hopes to complete this late in 2022.
Although the activities of the Trust have been curtailed by the pandemic,
fundraising from members and other donations has been resilient.
To provide a public window on our activities, the Trust maintains an
active website to demonstrate the advances made on the loco.
Information is also regularly made available to interested members of the
public through magazines and periodicals, specifically targeting heritage
railways. Like most organisations, our face-to-face contact with the
public has been severely limited in 2021 as a result of the Coronavirus
pandemic.
The trustees have had regard to the Charity Commission guidance on
public benefit.| ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Throughout 2021 the overhaul of the locomotive (71000 Duke of Gloucester) progressed in accordance with the objectives and educational activities of the trust. Most of the work is undertaken by the professional engineers of Tyseley Locomotive Works, although the Trust has two Working Parties per month when associate members work on the loco. As stated in the summary above, work on the loco has been disrupted by the pandemic, but nevertheless good progress has been made. **TAR** March **2012** 3 ## Section D Achievements and performance The work of the trust has continued despite the challenges of the **Summary of the main** pandemic during the year. The Trustees and Management Committee **achievements of the charity** met monthly (via video conferencing) and regular communications were **during the year** maintained with all associate members (either electronically or by post). The finances of the trust continued to operate on a sound basis through previously established bank accounts (an operating account and a membership account), plus Stripe and PayPal accounts for on-line payments. During the year, the number of associate members supporting the trust increased from 400 to 441. Our regular communications with associate members continued through the year, with high readership and complementary feedback from members. Sadly, there were no opportunities to attend public events in 2021, due to various pandemic restrictions, however as stated elsewhere, interested members of the public have been kept informed via articles in relevant magazines, the Trust’s website and social media platforms. |**Section E Financial review**|**Section E Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any
ethical investment policy
adopted.|| ||During the year the trust maintained a tight control over its cashflow and
projected expenditure especially on the overhaul of the locomotive. The
Trust spent £102,236 on the locomotive, but also maintained a healthy
cash balance through the year, with a balance of £175,779 on
31 December 2021.
The trust will continue to maintain limited reserves to ensure that it can
fund any emergency or short-term expenses. The size of such reserves
will be reviewed from time to time and will be commensurate with the
risks that the trust is proactively managing.| ||The trust has no funds in deficit.| ||**(Optional information)**| ||The trust’s primary continuing source of income is associate membership
donations (primarily by monthly payment). In 2021 the Trust’s income
from associate members and members of the public was £126,416. The
Trust also undertakes limited sales of merchandise; during the period of
this report those sales totalled £2,206, which represented just under
1.5% of its income.
The bulk of expenditure in 2021 was on the locomotive overhaul and
insurance, which comprised 69.0% of expenditure.
The Trustees are acutely aware of the financial risks and review the cash
flow at least monthly.| **TAR** March **2012** 4 **Section F Other optional information** In January 2018 action was taken to extend the Trust’s lease of the locomotive from 50 to 100 years. The Trust will now be the custodian of the locomotive until 3rd December 2117. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Steven Sidney Wakeland **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 27 August 2022 **TAR** March **2012** 5 **BR Class 8 Steam Locomotive Trust 1154700 Receipts and payments accounts CC16a For the period** 01/01/2021 31/12/2021 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**121,254**
**5,162**
**-**
**2,206**
**339**
**17,917**
**-**
**-**
**146,878**
**-**
**47**
**1,255**|**Unrestricted**
**funds**
**to the nearest £**
**121,254**
**5,162**
**-**
**2,206**
**339**
**17,917**
**-**
**-**
**146,878**
**-**
**47**
**1,255**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**121,254**
**5,162**
**-**
**2,206**
**339**
**17,917**
**-**
**-**|**Total funds**
**to the nearest £**
**121,254**
**5,162**
**-**
**2,206**
**339**
**17,917**
**-**
**-**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |MembershipDonations|**121,254**||||||**121,254**||**105,016**| |Donations|**5,162**||||||**5,162**||**5,627**| |Legacies|**-**||||||**-**||**3,850**| |Sale of Merchandise|**2,206**||||||**2,206**||**3,019**| |Miscellaneous Income|**339**||||||**339**||**244**| |Sale of Assets|**17,917**||||||**17,917**||**-**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**146,878**||||||**146,878**||**117,756**| ||||||||**-**
**47**
**1,255**
**1,302**||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |Loans Received|**-**||**-**||**-**||**-**||| |Decrease in ShopInventory|**47**||**-**||**-**||**47**||**90**| |Decrease in VAT Debtor|**1,255**||**-**||**-**||**1,255**||**-**| |**_Sub total_**|**1,302**||**-**||**-**||**1,302**||**90**| |**_Total receipts_**
**A3 Payments**|||||||||| ||**148,180**||**-**||**-**||**148,180**||**117,846**| ||**117**
**102,236**
**1,117**
**7,670**
**263**
**593**
**2,765**
**983**
**30,000**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**117**
**102,236**
**1,117**
**7,670**
**263**
**593**
**2,765**
**983**
**30,000**
**145,744**
**-**
**-**||| |
MembershipCards|**117**||**-**||**-**||**117**||**58**| |Locomotive Overhaul & Insurance|**102,236**||**-**||**-**||**102,236**||**127,232**| |Purchase of Merchandise|**1,117**||**-**||**-**||**1,117**||**672**| |Promotions, Printing& Software|**7,670**||**-**||**-**||**7,670**||**4,503**| |Membership& Affiliations|**263**||**-**||**-**||**263**||**35**| |Finance Charges|**593**||**-**||**-**||**593**||**548**| |Professional Fees|**2,765**||**-**||**-**||**2,765**||**1,150**| |Miscellaneous Expenses|**983**||**-**||**-**||**983**||**-**| |Purchase of BR Mk1 Support Coach|**30,000**||**-**||**-**||**30,000**||**-**| |**_Sub total_ **|**145,744**||**-**||**-**||**145,744**||**134,198**| ||**-**
**-**
**-**
**145,744**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |
Increase in VAT Debtor|**-**||||||**-**||**4,665**| |Increase in ShopInventory|**-**||||||**-**||| |**_Sub total_ **|**-**||||||**-**||**4,665**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||**145,744**||**138,863**| ||||||||**2,436**||| ||**2,436**||**-**||**-**||**2,436**||**- 21,017**| ||**-**|

|**-**|

|**-**||**-**||**-**| ||**173,343**||**-**||**-**||**173,343**||**194,360**| ||**175,779**||**-**||**-**||**175,779**||**173,343**| CCXX R1 accounts (SS) 26/08/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Interest Free Loans
**Details**
**Details**
Railway Locomotive 71000 "Duke of
Gloucester" - Leasehold
BR Mk1 BFK Support Coach No W17105
Cash at Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Shop Inventory
VAT Debtor
**Details**|**Unrestricted**
**funds**
**to nearest £**
**175,779**
**-**
**-**|||**Endowment**
**funds**
**to nearest £**| |||**175,779**||**-**|**-**| |||**-**||**-**|**-**| |||**-**||**-**|**-**| |||**175,779**||**-**|**-**| |||OK|||OK| ||||||**Endowment**
**funds**
**to nearest £**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| |||Steven S Wakeland|||27 August 2022| ||||||| CCXX R2 accounts (SS) 26/08/2022 2 CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of BR Class 8 Steam Locomotive Trust On accounts for the year ended 31 December 2021 Charity no lif any) 1154700 Set out on pages Form CC16a- Pages 1 & 2 I report to the Iruslees on my examination of the accounts of the above charity { the Trust") for the year ended 31 December 2021. Responsibilities and basis of report As the charity's Iruslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Acl"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission und6r séction 145151{bl of the Act. Independent I have completed my examination. I confirm that no material mallers have examiner's statement come lo my allenlion in connection with the examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not ac¢ord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aGcounls give a 'lrue and fair, view which is not a matter considered as pari of an independent examination. I have no concerns and have come across no other mallers in connection with the examination to which allenlion should be drawn in this report in order lo enable a proper understanding of the acGounls lo be reached. Signed: Date: 19 AL4GusT Zozz Name: Melanie Allday Relevant professional qualificationlsl or body {if any): MAAT Address: 2 Bridge Farm Offices, Harberton, Tolnes. TQ9 7PP IER Oct 2018 Section B Disclosure Only complete if Ihe examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef details of any items that the exarniner wlshes to dls¢lose. IER Oct 2018