## K A G A D V O C A C Y CIO ## FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ## CHARITY NUMBER 1154696 ## Sloane Winckless & Co Ltd ## Chartered Accountants 2 - 4 Stoneleigh Park Road Epsom Surrey KT19 0QT ## **KAG ADVOCACY CIO** ## **DIRECTORS’ ANNUAL REPORT – Year ended 31 March 2023** The trustees are pleased topresent their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **Legal and Administrative Details** |**Status**|Charitable Incorporated Organisation|(CIO) registered November 2013| |---|---|---| ||Charity Number 1154696|| |**Principal Address**|Canbury Works|| ||Units 6+7 Canbury Business Park|| ||Elm Crescent|| ||Kingston upon Thames|| ||KT2 6HU|| |**Directors**|RF ‘Jim’ Green|Chair| ||John Hallett|Treasurer| ||Kathy Gardner-Brown|| ||Anne Taylor|| ||Helen Clarke MBE|| ||Mike Todd|| ||Elangco Balendra|| ||Naim Salam|| ||Arinola Ologunleko|| |**Bankers**|The Royal Bank of Scotland|| ||Richmond branch|| ||23A, The Quadrant|| ||Richmond upon Thames|| ||TW9 1DF|| 2 **Accountants** Sloane Winckless & Co Ltd Chartered Accountants, 2 - 4 Stoneleigh Park Road, Epsom, Surrey KT19 0QT ## **The Directors** The directors who served the charity during the year were as follows:- RF ‘Jim’ Green Chair John Hallett Treasurer Kathy Gardner-Brown Helen Clarke MBE Anne Taylor Mike Todd Elangco Balendra Arinola Ologunleko Naim Salam ## **Structure, Governance, and Management** KAG Advocacy CIO (KAG) is governed by a management committee (the committee) comprised of Directors, who are also the Trustees. They are re- elected by rotation at the Annual General Meeting (AGM). CEO Sue Boakes has day to day management of KAG and is involved and consulted on all aspects of KAG’s business, as are staff and volunteers. Potential Directors are sought by open advertisement or by referral having regard to skills requirements for the committee. After initial meetings with the CEO, the Chair and the committee to discuss KAG’s activities new Directors are elected by the committee and must seek re-election at the following AGM. Newly appointed Directors are supplied with induction materials including annual reports and accounts and the Charity Commission guidance on the role of the Trustee. The management committee meets once every month as a full committee. In addition from time to time it establishes sub committees to look at specific issues – Quality, Personnel, Marketing, User involvement and Branding. 3 ## **Objects and Activities** The objects of KAG are to promote, protect and uphold the rights and interests of vulnerable individuals. KAG operates from its office in Kingston upon Thames to provide a range of advocacy services in response to various needs. This office also provides the management and administration for KAG and these core costs are funded by management fees from the various projects. ## **Achievements and Performance** **KAG** continued to deliver a range of different advocacy services to vulnerable individuals in its catchment area. This was funded by service level agreements. The services included: - **General Advocacy** -. The service provided short to medium term advocacy support to people with mental health problems to help them resolve crisis/complex issues. This involved ensuring that they were fully aware of their rights and provided with all relevant information. This service was provided by both paid and volunteer staff. - **Appropriate Adult Service** - Provided support to vulnerable detainees in Kingston police station’s custody suite. - **Relevant Person’s Representative** - KAG was commissioned by various local authorities to act as a person’s representative whilst their Deprivation of Liberty Safeguards authorisation is in place. - **Spot Purchase** - KAG was commissioned by local authorities to provide specific statutory advocacy roles such as IMCA and Advocacy under the Care Act. - **Specialist Advocacy in Hospitals** - KAG provided a full range of advocacy services including the role of the Independent Mental Health Advocacy at the Horton Rehabilitation Hospital. 4 KAG also delivered the following projects which were funded by grant making charities. - **Mentoring** - a project to support vulnerable people back into employment and or education. The support also includes workshops to assist people taking the first steps to work. - **Community Connections** - supporting vulnerable isolated older people in the Kingston area to take a more active role in their community. - **Benefits** - with funding KAG was able to provide two specific projects, one in Kingston and one in Richmond, to support vulnerable people to apply for Universal Credit and other welfare benefits. - **Independent Visitors** - providing support to residents in care homes who do not have any family or friends to visit. The role is to enable them to feel part of their new community and improve their quality of life. - **Royal Star and Garter** - providing advocacy, befriending and support to the residents of the Royal Star and Garter care home in Surbiton. - **Ukrainian Refugees -** providing initial advice and integration work to refugees from Ukraine who have settled into the Royal Borough of Kingston upon Thames (RBK) - **Hospital to Home -** project funded by RBK and NHS to support people discharged from hospital to remain independent in their own home. ## **Other Income Sources** As an accredited training and assessment centre for the National Advocacy Qualification and the Prince’s Trust Qualification, KAG performed these services for other service providers on a fee-paying basis. KAG has also been part of the Government’s Kickstart scheme where KAG has been funded by the Government to employ young people for six months. ## **Human Resources** In total KAG employed **11** staff, some on a part time basis. All staff were managed by the CEO with the support of the Management Committee. Staff meetings were held at regular intervals and staff members were encouraged to participate fully in the business of KAG. ## **Volunteers** Key to KAG’s continued success was the involvement of volunteers in all aspects of its business. During the year about **12** volunteers worked with KAG principally involved in providing Citizen Advocacy, Befriending and the Appropriate Adult Service. 5 ## **Interns** During the year KAG has provided **9** interns from Kingston University and Royal Holloway University each with a 50 hour placement principally working on advocacy and Appropriate Adult services. ## **Financial Review** The details are set out in the attached Financial Statements. ## **Reserve Policy** In the past we had maintained Reserves at a level of approximately 4 months of running costs. However, since 2017/18, in which we have experienced the effects of the expiry and non-renewal of our major contract with Surrey County Council and subsequently the contract with the Royal Borough of Kingston upon Thames, the brought forward reserves have been largely extinguished in managing the transition to our reduced scale of operations. We intend to re-build our reserves to the level of 4 months running costs over the coming years. ## **Risk Management** The Management Committee and the CEO continue to review the risks to which KAG may be exposed. They implement measures and establish systems to mitigate the effect of those risks where appropriate and this includes reducing overheads. ## **Future Plans** KAG is looking to extend partnership working to deliver services. KAG is looking to extend the support and services that it can offer vulnerable people and to seek the associated funding. KAG is looking to extend advocacy provision beyond its current operational geographic areas. KAG is looking to develop management systems for full cost recovery. We continue to proactively seek out new funding opportunities to meet identified but unmet needs. New legislation offers opportunities to expand our capabilities and to be awarded new funding. 6 ## **Statement of Director’s Responsibilities** The Directors are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charity SORP; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the ongoing concern basis unless it is inappropriate to presume that the charity will continue in business. The Directors are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity at that time and to enable the Directors to ensure that any statement of accounts prepared by them complies with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from legislation in other jurisdictions. 7 DIRE￿ORs ANNUAL REPORT for year eAde4131 M*r¢h 2023 Approved by tIK Dir¢¢torg ( And si8MI on th¢ir b&￿Ir by 4G ADI"OCACY CIO OF FESL)CL4L ACT]ITtIES FOR THE IE4RLNI)ED 3151 IL4RCH 2023 1.4RCH 2023 MARCH 2022 Restricttd Inrestrieted Total Funds fwids Total Fund ind EndfriYmeAIS tDcome from Chantable acti3￿*5 Other tr￿1￿8 actiiitie5 tncome from Ini"estments Donaboas attd Leg•ues 34.948 134.867 109Jl5 126.469 3.747 3,747 2.559 34J48 138J14 173362 129.028 Expendltsr¢ ExpenthtUTe on funds Futtdr&sll￿ tradmg 13.695 13095 10.275 Expenthture on Cbarrtable *etii"itsti 34.948 123.000 1573148 129.042 34948 130,695 171,643 139 317 tt itttomel{expeDdiluT*) 1919 1919 (10289) Transfers Tran$f¢rs betwee• fund¥ 1.919 1919 (IOJ89) Total hnds bTvDsht fonrard (20.534) J34) (10245) Total carried forward (18hlS) (18.014) (20.534) p4pg io IC, ADI(￿￿Cl CIO IIALA.%CE 5HLLT Ali AT 315T IIAKCH 2023 MARCH Iiry J T￿#1 F¥nth YARCH Tro!* I Funds Flied Aw1% C •rrewJi AMrt* l)¢hon 10 11215 Tmal C¥rrtNI 11213 I'r%￿1[￿rS'. 4mowns t￿lin¥ d* on¢ !e•r J&774 Jl.750 ti C ¥rr*•t Axvi% Toi#l Asmts Ll•bJllil*# L￿fIlled l¥rMIs 1,'nr¢￿f￿ incM* luThJs ij 120.J34 To¢•1 and sisrtd lis behlf b) C hilrm* Jah• HJbJkni Tre**urtr li KAG ADI"OCACY CIO OTES TO THE .4CCOIThTS FOR THE LNTIED 31ST IL4RCH 2023 4) The financ￿1 5tste0￿fjts of the chanti.. a public i%nefit entiti" Dode¥ FRS 102, haiy been preparr in accordaace Cluritiex SORP (FRS L021'Accoun1￿ and ReportmE bs. Churtiej: Statement of Rec¢Jmmended PraCt￿e ipptscable to rthatities prepanug the￿ accounts ￿ accorda￿* I￿￿the Fitt*￿￿1 Re￿1]￿8 Stkntsd applitablt iti thé and Rybknc of ￿tI*lld (FRS 1021 {efftC￿.è l J*ttts*y 2015),, Ftttattcial Reportth8 Stattdard 102 The Fitiatictaj Rep)rtth8 Stsndard appJ*abJe th the attd Republic of trelattd IFRS 10:) {effects"i'e l Januuv ?OJ 5)., atsd the CbarTtsts Aet 2011.The sthtemettt$ bait beett prepared uoder the btstoncal eost cooi.ettt1￿ These statemeats baiy beea Prepued m bale beeosYep4red comPl￿nce yryth SOR￿ (FRS 102) alld the fioaDcul appl￿ble wthe Rybknc of Irela￿J. b) Ba￿$ of b) Basis of acCo￿￿llg locome and expellditure are ￿e0￿ted for on ￿ a¢(￿j￿h balii. cluded th full th the Stateiiient of Ftsuttcthl rttenyd. Gr4nts are included ill iu the St•tellMt of Fwocial Acts"iities for the Y￿10 thry •ppty. cl Fixed A¥sets are for the wle u¥e of the chanty w ffiJlfilkn8 th objectsi'es are capta1￿ed •Dd depreciated. Depreci*tsoD XJ pr011ded to Thyrte off the cost of exh as*t oiyr ts eJtllDated usehsl ￿fe, Iilllch eomputrr EquLpmellt LS three veari aLd fii"e )eats. The cost of thesé asséts ts trI￿ferred to a Jpecific reStr￿ted for¥J d) loluateu Irlp a￿1 8ths in kubl The of i"oluttt*ry hélp gdls reeeiitd JJ ttct the Accoltt￿ ts d￿ribed io the repwt of the tru￿¢¢¥. £harits"'i actsilltitt aod ￿ complullce c￿ti￿jt￿T￿l and ststutoTr reqoirements. 12 fj Fund acc¢JmtsDg Uttre¥trided Fwth.The¥t •re in¢ome re¢eitwJ fo¥ th¢ obJ"e¢ts of the • 4)eufi¢ pwpo5e PtepoT41ion of financ￿1 st•teThents 2 Tn￿t￿¢s. remuneratloo 3 Ineomè from Charitablè adiiitfiès Rtstrkt 2022 Tot T%)t41 Colltr•¢tsJAI pa)Inents *lld sruts 34948 134.867 169115 120.469 34948 134,867 J69JiS 116,469 13 4G ADI"OCACY CIO YOTES TO THE.4CCOLThIS FOR THE IE4RLNT)ED JIST IL4RCH 2011 5 Donations and ￿leS 2023 Totsl Totsl Do•atsJn5 aThd Lrya(¥u 3.747 4747 ¥59 Totsl 3,747 3,747 1559 6 ExptNdlt#rt M R*i¥t•t fu R*sttkthd ds T•tal T•tAI 13. 10275 Tothl 13.fj95 iJJ95 10275 ExpeDthure oll ChaTftable acth*les Reltrkted L*rntrkted f•*d• 2023 Totsl 2022 Total 31196 1.103 19 144JQ7 UWJ 19J 117,286 9,400 146 9.92J 174 Telephott olUllts￿ Expe￿3 Expenjes cl￿ Trni'elJill8 & other Fees, Contrrf Publ.&Adi'. Ga4 He4 9J6 7,r14 JJ7J 777 Ji? 6￿1 2,856 6,771 1,138 612 952 Offi¢e Con>pwer EX￿¥*$ 71 203 643 1.831 752 7fOJ 714 Baok Chu8 r￿Ur￿￿e 1397 835 720 Lew.'IO % co*rof8ew*kn8 mcome (13.695) (13195) (102751 Totsl 34.948 123.000 157948 1Tr9.042 14 KAG ADI"OCACY CIO OTES TO THE ACCOLThTS FOR THE IE4R LNT)ED 31ST JL4RCH 2023 8 Movement in Fwxd Balances brnught fon¥ard Fund BalaDees ¢•rried fonyard Fwids Ullrestriaed Fwts {20.534) 138,614 136,695 {1161 lie3tricted FuDds 34.948 Total Ftso eOJ341 17336? 171h4J {Iyis) l T*ll￿bIe Flxed.155ets Offi¢e Cost C•mptAter T•t•l At l Apnl 2022 Additioos Disposals At 31 Nlarch 2023 IU93 7.178 19,771 12J93 7.178 19,771 Depreeiatio At 1 .4pnl 2022 Chuge for the year 11593 7.177 19.770 At 31st M•r¢h 2023 12.593 7.177 19.770 et book i.alue At 31 MARCH 2022 At 31 MARCH 2023 10 Debtors ry022 16.158 15 IL4G ADI:OCACY CIO OTES TO THE .4CCOLThTh FOR THE IE4R L)WED 31ST )L4KCH 2023 11 Creditors- (Amounts hlbmg due within one Tear) 2022 Other Creth"tOfS Baok Ob"erdTaft 4.835 26915 ,774 31,750 12 Tax•tkni Thè th*nf•bl¢ ¢omp•tty is exempt from corFY•tsoa its ¢ts•nubk •¢ts"iti. 13 Fvidl nrestrirted funds compn¥e¥ tkn¥e s￿l¢b the trtsstee¥ *t free to u¥e iti ￿t0[d*￿te Mth the tlwitsble obJe¢ti. RestTkted fllThds e kn"t be¢0 for Fwposes projttts. l4 Eqllal Opportllthltl 4G Adi"ou¢v CIO is to oD￿￿t￿. IS kn. ¢xamiiialiLin ¢Arricd oul iii wilh the G¢n¢rnl DIrnYti￿$ giverb by th¢ Charity Commi5510ners. An exaniinthiii)n includes a r¢vt¢w (Trf Ihg xwJniin8 ft¢ord5 ke0 by the ¢htrity And a comparison of the account5 pr¢Y¢nI￿ wilh Ihos¢ rrcords. It also con$ideraibM of any unusual items or disclo$uTes in ih¢ a¢¢oun15. and 5eekin8 explAnalions from Ihe TNslees con¢¢rnin8 *ny s￿h mallers. The wrK¢dwe5 und¢n•k¢n do iiot provid¢ Ill the eviden¢¢ ihai w(MJld be rtquirtd in an awjit art w)$¢9￿￿tly. no opinion is given ￿ io wh¢th¢Y the •c¢oun prnaent 4 trne ind view and th¢ 15 limited to mAtterJ oui in the st•tem¢Thi below. In lonn￿tIv￿ Wbth my ¢XAmin41lo￿ ￿ ￿￿tter hLq c(th¢ to my ittention:. which 8iw¢8 m¢ rcasonoble ¢aus¢ io ￿lIeve that. in any m•ieri•l wrlpect. r¢quiT¢menls:. IA) lo k¢ep accwniing in accLYd•rKe wtih s￿￿)rt l JO ofih¢ 2011 Ael; and Ibl to prepare ¥Wllllls which xc(Ird with the *countin8 records wmply with the xcounlini f¢qUI￿.￿eni5 of the ?01 I AEI have nLA ￿en rn¢i.' 10 which. in my opinion. attention glwxld b¢ drnwn in ordwto•n&ble * pry UNI¢￿1￿8 orth¢ I￿ount1 to ￿aChed. IOL3 24 Ston¢l¢igh Park Ro Epsom Surrey KT19 (QT SLOANE WINCKLESS & CO ChafftrEd Account￿1$ 19 10 Debtors 21fJ 2022 Prepamnents and Accrued Ittcome 16.158 20