Trustees' Annual Report for the period
Period start date Period end date 01 06 2023 31 05 2024
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To
Section A Reference and administration details
Charity name
Exmouth United Football Club
Other names charity is known by EUFC
| Registered charity number (if any) 1154695 Charity's principal address 3 Southern Wood Exmouth Devon Postcode EX84EX ~~ee~~ |
Registered charity number (if any) 1154695 Charity's principal address 3 Southern Wood Exmouth Devon Postcode EX84EX ~~ee~~ |
Registered charity number (if any) 1154695 Charity's principal address 3 Southern Wood Exmouth Devon Postcode EX84EX ~~ee~~ |
Registered charity number (if any) 1154695 Charity's principal address 3 Southern Wood Exmouth Devon Postcode EX84EX ~~ee~~ |
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| Names of the charity trustees who manage the charity | ||||
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
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| 1 | Damian Prouse | Club Chairman | EUFC Committee | |
| 2 | Stephen Cross | Club Secretary | EUFC Committee | |
| 3 | Paul Baker | Club Treasurer | EUFC Committee | |
| 4 | Kathrine Prouse | Child Welfare Officer | EUFC Committee | |
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| 7 | ||||
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| 9 | ||||
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| 15 |
- 16 17 18 19 20 ~~===~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted on 23 September 2013
Type of governing document
(eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Elected by EUFC Committee at AGM Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
Additional governance issues (Optional information)
FA SAFEGUARDING CHILDREN DECLARATION YOUTH FOOTBALL As a club providing youth football we will: 1. Adhere to The FA’s Safeguarding Children (SC) Policy and Procedures and proactively share our Club SC Policy with all parents/carers, players, club, and team officials. 2. Proactively share and promote our Club Welfare Officer’s details with all parents/carers, players, club, and team officials. 3. Ensure all club officials’ details are accurate and up to date on FA systems. 4. Ensure all team officials working directly with under-18s are named on FA systems for every team. 5. Ensure all team officials working directly with under-18s maintain an indate accepted FA DBS check and have completed all required FA Safeguarding training. 6. Refer safeguarding concerns in line with The FA’s SC Policy and Procedures. 7. Ensure there are a minimum of two FA DBS-checked and safeguarding trained adults in place for all club-organised activities. 8. Commit to creating a child-centred culture EUFC trustees endorse the declaration and follow all the FA recommended FA policies and procedures, seeking guidance from the Devon FA DSO Designated Safeguarding Officer and respective League Welfare Officers as and when required. The club is recognised as an FA England Football Accredited club. The club is affiliated to the FA through Devon County Football Association and is a member of the Exeter and District Youth League and the Devon
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FA SAFEGUARDING CHILDREN DECLARATION YOUTH FOOTBALL
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You may choose to include additional information, where As a club providing youth football we will:
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relevant, about: 1. Adhere to The FA’s Safeguarding Children (SC) Policy and Procedures
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policies and procedures and proactively share our adopted for the induction and Club SC Policy with all parents/carers, players, club, and team officials. training of trustees; 2. Proactively share and promote our Club Welfare Officer’s details with all parents/carers, players,
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the charity’s organisational club, and team officials. structure and any wider 3. Ensure all club officials’ details are accurate and up to date on FA network with which the charity systems. works; 4. Ensure all team officials working directly with under-18s are named on
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relationship with any related FA systems for every team. 5. Ensure all team officials working directly with under-18s maintain an in-
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parties; date accepted FA
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trustees’ consideration of DBS check and have completed all required FA Safeguarding training. major risks and the system 6. Refer safeguarding concerns in line with The FA’s SC Policy and and procedures to manage Procedures. them. 7. Ensure there are a minimum of two FA DBS-checked and safeguarding trained adults in place for all club-organised activities. 8. Commit to creating a child-centred culture EUFC trustees endorse the declaration and follow all the FA recommended FA policies and procedures, seeking guidance from the Devon FA DSO Designated Safeguarding Officer and respective League Welfare Officers as and when required.
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Girls Football League.
The trustees have overall control over the charity, operational control is given to the Executive Football Club Committee at the AGM. The AGM follows standard protocols to vote in club executive committee members and trustees. This being made up of a quorum of four trustees, Chairman, Treasurer, Welfare Officer, Secretary and one non trustee who is the vice chairperson.
The Executive Committee hold regular meetings to discuss and agree running of the club, full club meetings with team managers and coaches are also held throughout the year.
Section C Objectives and activities
EUFC believes in the provision of community participation in healthy recreation, in particular by the provision of facilities for the playing of football. Summary of the objects of the charity set out in its governing document
In planning our activities for the year, we kept in mind the Charity Commissions guidance on public benefit at our Executive and Committee meetings. Exmouth United FC is committed to providing opportunities for as many children and young adults as possible to participate in physical activity and sport. Our focus is on the participation through the playing of football, both in training sessions and in non-competitive and/or competitive games. This season we have engaged with children, both girls and boys, from Summary of the main the ages of 9 to 16 years old. activities undertaken for the public benefit in relation to We believe that taking part in team football activities promotes these objects (include within development in self confidence and social skills, alongside physical this section the statutory fitness, mental well being and life skills. The club strongly believes declaration that trustees have football has no room for racism and believes in inclusion. To this end, the had regard to the guidance club has actively increased its provision for girls football this season. issued by the Charity Commission on public The benefit of participating in sport has not only been shown to increase benefit) concentration levels but also to help with academic achievement. We therefore believe that by providing a fun and safe environment to play in football can cross all social, and economic barriers and allow all children including those that have had to relocate as refugees, the chance to enjoy activities together, building friendships and lasting connections.
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Additional details of objectives and activities (Optional information)
The club recognises that some families have been affected by economic changes not only as a result of the cost-of-living crisis, displacement but also as an ongoing result of the pandemic.
Where there has been financial hardship or the child is in the care system or seeking political asylum the club committee have used discretion in relation to the paying of fees and sponsor a number of children allowing them to join the club and play football.
The growth of the club in recent years has seen an expansion of the number of girl’s teams, the club has invested heavily into qualifying new coaches and ensuring additional helpers have completed all the required training.
This is not only to ensure that the FA recommended child to DBS adult ratios are met (FA take recommended adult to children rations from the NSPCC recommendations and guidelines) but is seen as a long-term investment into the future of grassroots football.
Exmouth United FC is run solely by volunteers. We are proud of the huge contribution our committee members, member volunteers, coaches and managers make to the club in giving children opportunities to get involved in grassroots football.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
The committee works extremely hard behind the scenes to ensure the club continues to run safely and efficiently. Coaches put in immense amounts of personal time, effort, and energy into the planning of drills and training sessions, and in many cases provide opportunities beyond this in the form of outings to watch football matches as well as team bonding events.
Our club secretary has continued to volunteer for the Exeter District Youth League as the Assistant Child Welfare officer providing guidance for all clubs and teams in the area.
All that participate in the club activities also receive huge amounts of support and encouragement from parents, grandparents, and other club supporters. This provides a successful mix of family friendly and open community feel within the club. The club are very grateful for everyone’s contribution.
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Section D Achievements and performance
The club was affiliated to the DCFA Summary of the main A total of 15 youth teams were registered. achievements of the charity Nine teams were entered into the Exeter and District Youth League during the year Six teams were entered into the Devon Girls league. The club gave over 200 children the opportunity to participate in football this year. Matches were held on Saturday morning / afternoons and Sunday mornings. Operation of match day football at multiple venues: Lease of football pitches @ Bicton Agricultural College, Woodbury Recreational Ground, Budleigh Salterton Cricket Club Hire of local council pitches at Withycombe Common from East District County Council. Operation of football training venues. Hire of astro turf pitches for training at Exmouth Community College and Bicton Agricultural College. The club operates exclusively 10 months of the year from August to May, additionally the month of June is optional to coaches to run free of charge and we have therefore offered football for 44 weeks of the year for all age groups. The cost of venue hire for training and matches continues to be our highest outlay each season. As a continued investment in providing football opportunities in the closed season paying for teams to enter local tournaments, with the committee agreeing that each team were able to take part in 3 tournaments supported by the club. The club’s main income remains from player membership subscriptions. It was with great pride we were able to hold another celebratory presentation day with each child being recognised for their contribution during the year receiving an individual medal or trophy. Each year the Andy Guy Shield is awarded to a player who has shown commitment and dedication to the club which extended past his own player journey. Each year the Cross Cup is awarded to the coach who has demonstrated commitment and contributed the most to the club’s ethos in the past year. The annual presentation day was a huge success and it was wonderful to see so many children, friends and families enjoying themselves. The club, through from the trustees, committee, managers, coaches and helpers all recognise that football is not just about the number of goals scored, or games won, it is about learning the enjoyment of celebrating with friends when times are good and supporting each other when things don’t always go right as an individual or group. It is these life lessons and times for learning that create the foundations for personal growth and build resilience for the future. This is something that everyone at the club can be extremely proud of.
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Section D Achievements and performance
It has been wonderful this year to see so many children seeing their hard work and effort pay off, whether that be in reaching cup finals and winning leagues or making new friendships and small advances in football skills and fitness. All have been possible only through the commitment of the club volunteers.
Summary bullet points collated from all the team managers.
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Focused on being more competitive in a newly formed league and won the league cup for the second year in a row.
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Developed as a group, formed strong friendships, and grew in strength and confidence in an inclusive, fun environment.
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Had the opportunity to be match day mascots for Exeter City Ladies.
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Competitive 7 aside with exciting and close games.
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Focused on new roles, rules, and the 9 aside format in friendly games, emphasizing impeccable teamwork.
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Initially had few players but grew stronger through the season.
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Coaches developed their skills (4 Level One FA badges), and players formed strong bonds, improving as individuals.
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Won the League and formed a strong bond despite changes.
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Team spirit grew, with players enjoying time together off the pitch, preparing to defend titles next season.
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Created to offer more opportunities for girls to play football, with many players developing remarkably despite little experience.
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Exceeded expectations, winning League title and will compete in the DGFL next season.
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Moved to competitive league football in Division 1 with top teams, finishing 3rd at Christmas.
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Struggled in the second half due to player availability, finishing 6th, but proud of the overall performance.
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Rebuilt confidence after losing several players to higher-level leagues and managed to stay in Division 1.
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Consistent hard work and effort, looking forward to next season.
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Successful season after promotion to Division 1, achieving key goals: fun, competitiveness, and playing with friends.
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Strong cup run and competitive friendlies, with great attitude and commitment from players.
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Split into two groups for development, catering to different player levels, with over 30 players involved.
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Both groups competed at their best and are looking forward to the next season.
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Best ever season, benefiting from a UEFA B Licensed Coach and focusing on technical performance while maintaining fun.
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Reached the Cup Final, a thrilling match, with several players ready for senior-level football next season.
z
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Section E Financial review
Although the club does not have reserves policy sufficient funds are Brief statement of the required at the start of every season for the club to continue to function charity’s policy on reserves before sufficient memberships fees are collected. Advance hire fees and procurement of training equipment and training kit and training courses for new coaches.
It is quite difficult to judge the amount required each season to enable this to happen and there is always a risk with expenditure throughout the season exceeding expected expenditure. The largest financial commitment of the club is hire of training and match venues and equated to approx.£15000. The next biggest commitment is the provision of training kit, training equipment, and trophies for presentation day. Equating to approx. £15000
At the end of this financial period, we held £2126.15 in the club bank account this was down compared to last year where we held £4178.51. All of which is unrestricted. Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Principal sources of funds 99% are player membership subscriptions, with the addition of some small grants and or fund raising. Expenditure is entirely related to the provision of football for children being our core objective.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The clubs continued growth and plans to increase opportunities for children and young adults in the local community to participate in football is directly related to the availability of training and match venues. This means continued participation levels and further increase in growth are always at risk due to insufficient facilities in Exmouth are and East Devon.
Although there are finical incentives to charities on tenure with rate reductions, we do not receive any relief for any of the training or match day venues we hire from Exmouth Community College or East Devon District Council or Bicton Agricultural College (which is part of Cornwall College).
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
D Prouse S J Cross |
|---|---|
| Damian Prouse Stephen Cross |
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Club Chairman Club Secretary |
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| 27/03/2025 | |
| 27/03/2025 |
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Balance Sheet
Exmouth United Youth Football Club
As at 31 May 2024
| Balance Sheet Exmouth United Youth Football Club As at 31 May 2024 |
Balance Sheet Exmouth United Youth Football Club As at 31 May 2024 |
|---|---|
| 31 MAY 2024 | |
| Current Assets | |
| Cash at bank and in hand | |
| Exmouth United Youth FC 7,183.32 |
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| Total Cash at bank and in hand 7,183.32 |
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| Prepayments 2,935.00 |
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| Total Current Assets 10,118.32 Creditors: amounts falling due withinone year |
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| Accruals 3,786.01 |
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| Historical Adjustment 4,702.16 |
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| Income in Advance (496.00) |
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| Total Creditors: amounts falling due within one year 7,992.17 |
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| Net Current Assets (Liabilities) 2,126.15 |
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| Total Assets less Current Liabilities 2,126.15 |
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| Net Assets 2,126.15 Capital and Reserves |
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| Current Year Earnings 2,126.15 |
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| Total Capital and Reserves 2,126.15 |
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Balance Sheet Exmouth United Youth Football Club
Profit and Loss
Exmouth United Youth Football Club For the year ended 31 May 2024
| Profit and Loss Exmouth United Youth Football Club For the year ended 31 May 2024 |
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|---|---|
| 2024 | |
| Turnover | |
| Grant Income | 514.00 |
| Interest Income | 0.35 |
| Kit Purchases | 691.31 |
| Sponsorship | 6,168.00 |
| Training Fees | 37,793.10 |
| Total Turnover | 45,166.76 |
| Gross Profit | 45,166.76 |
| Administrative Costs | |
| Affiliation Fees | 1,829.00 |
| Audit & Accountancy fees | 162.20 |
| Coaches Kit | 2,652.20 |
| Fines | 206.00 |
| IT Software and Consumables | 194.40 |
| Large Equipment | 1,088.58 |
| Match Kit | 3,292.87 |
| Pitch Hire - Match | 4,016.62 |
| Pitch Hire - Training | 11,031.43 |
| Printing & Stationery | 36.00 |
| Repairs & Maintenance | 1,496.90 |
| Tournament Entry | 651.25 |
| Training - Coach Courses | 1,890.00 |
| Training Equipment | 3,985.08 |
| Training Kit | 5,747.20 |
| Trophies | 4,760.88 |
| Total Administrative Costs | 43,040.61 |
| Operating Profit | 2,126.15 |
| Profit on Ordinary Activities Before Taxation | 2,126.15 |
| Profit after Taxation | 2,126.15 |
Profit and Loss Exmouth United Youth Football Club
10 Dec 2024 Page 1 of 1
10[th] August 2024
To Whom it May Concern
Exmouth United FC - Accounts 1st June 2023 to 31st May 2024
I can confirm that I have checked the prepared accounts for Exmouth United FC and they appear to be complete and accurate
These records have been well kept and reconciled in Xero.
regards
Helen Buck
Helen Buck FICB PM.Dip Practice Number: 292419
Accounting On Us Bookkeeping Ltd
12 Cheriswood Avenue Exmouth EX8 4HG
Email: h elen@accounting-on-us.co.uk
Office: 01395 202395 Telephone: 07736 297848 Company Number: 11846220