REGISTERED CHAIUTY NUMBER: 1154681 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR ROCK PARK TRUST
ROCK PARK TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8 to 12 Detailed Statement of Financial Activities 13
ROCK PARK TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to chariti¢s preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AIW ACTIVITIES Objectives and aims Rock Park Trust's aim, as set out in its governing document, is that of social welfare. to improve the conditions of life for the inhabitants of Barnstaple without distinction of political, religious or other opinions by the provision and maintenance of a park. Significant activities Its main activities are the: Provision and maintenance of.. o parkland for leisure purposes o a children's play area o adult gym equipment o public toilets o sports pttches o public seating o a war memorial o floral planting o a flagpole Provision of a refreshment kiosk, leased to a commercial provider which generates rental income. Maintenance of Rock Park Lodge, a house in the park grounds that is let to a tenant and used by the Town Ranger team as a base. Hire of parkland areas for community and commercial events. The Committee recognises that the principal risks to the trust's activities include: Damage through vandalism of park assets. Excessive wear and tear to play and other equipment. Injury claims due to lack of inspection and maintenance. Loss of tree stock due to weather events or lack of a planting programme. Public benefit In setting their objectives and planning their activities described above, the trustees have had due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. Volunteer8 Barnstaple in Bloom continue to take an active role in the development of the park this year and significant improvement has been made as they focus on different areas of the park. Page I
ROCK PARK TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 ACHIEVEME]Yr AND PERFORMANCE Charitable activities In 1879 Rock Park was left in perpetuity as a Charitable Trust to the Mayor and Aldennen of Barnstaple Corporation, their heirs and successors, by William Rock. Today, the Park is owned by Barnstaple Town Council and managed by the Rock Park Trust Management Committee. In March 2024 an agreement was put in place to enable the Town Council to undertake th¢ day-to-day operational management of the park. the Rock Park Trust ultimately remains responsible for the park maintenance. Throughout 2024125 Rock Park has been hired/used by the community for a variety of different activitieslevents Veterans Charity events, Lions Club picnic fundraiser, Children's Hospice Southwest running events, Race for Life, and regular events such as Parkrun, Park Yoga, fitness classes and football Tnatches. The Park is home to the war memorial and hosted the Act of Remembrance and Children's Remembrance Service in November. The Barnstaple Local Lions Club hosted their annual picnic in the park and Rowland's Fair returned, always a popular event. Routine maintenance and management of the park is carried out by the Town Council inhouse team throughout th¢ year, including play area inspcction / repairs, minor park furniture repairs, tree works, as well as grass cutting and pitch maintenance. During the year the Trust has.. Undertaken continued maintenance resurfacing works to the footpaths. Continued the use of the football pitches by the two youth teams. FINANCIAL REVIEW Financial position and principal funding source The Trust has again achieved a sustainable financial position utilising the £50,000 receipt of an annual grant from , Barnstaple Town Council paid in two halves. This is calculated by the Council to ensure it covers the running costs of thc park. Principal funding sources The main sources of funding are.. . Grant income from BTC Rental income from Rock Park Lodge and iefreshment kiosk Rental Income from commercial activities such as small fun fairs Other one-off grant applications Fees for the use of football pitches Page 2
ROCK PARK TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Fll¥4ANCXAL REVIEW Reserves policy The Trust maintains a level of general unrestricted reserves that equates to the running costs of the park of between four and six months, which provides a significant period for review should income be delayed or not realised. These reserves have increased from £1 10,810 at l April 2024 to £126,223 at 31 March 2025. Designated unrestricted reserves are maintained for specific projects or for unexpected costs in risk areas such as tree maintenance. This approach is reviewed annually in considering the budget, annual report and accounts. These reserves have decreased from £18,750 at l April 2024 to £15,250 at 31 March 2025 following a transfer of £3,500 from thc general unrestricted reserve. STRUCTURE, GOVERNANCE AND MANAGEMENr Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity is also governed by a Scheme of Delegation (Management Agreement) between Barnstaple Town Council and the Rock Park Trust Management Committee dated 6 March 2024. Recruitment and appointment of new trustees Barnstaple Town Council is the body corporate and sole trustee entitled to appoint members onto the Management Committee. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number I 154681 Principal address Barnstaple Town Council Barum House Th¢ Square BARNSTAPLE EX32 8LS Trustees Barnstaple Town Council Independent Examiner Mr A P Kennard FCCA Stevens & Willey Chartered Certified Accountants Grenville House 9 Boutport Street Barnstaple Devon EX31 ITZ Page 3
ROCK PARK TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMtNISTRATIVE DETAILS Management Committee Members of Barnstaple Town Council (B TC) fonn a Management Committee. Current members and other details relating to the Committee can be found at: https://barnstapletowncouncil.moderngov.co.uk/mgCommitteeDetails.aspx?ID-13 8 The role of the Management Committee acting on behalf of BTC who meet four times a year is to.. Undertake managcm¢nt of the Trust and responsibilities of the Rock Park Trust Deed of 4th February 2008. Approve the Annual Return to the Charity Commission. . Approve the Rock Park Management Plan. Delegate the maintenance of Rock Park to Barnstaple Town Council. The Management Committee delegate day-to-day management of the Trust to Mr R J Ward, Town Clerk of BTC (Clerk to the Committee). Approved by order of the board of trustees on S. O.(-fv¥io c 200 S and signed on its behalf by: Trustee ULLEFJ Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCK PARK TRUST Independent examiner's report to the trustees of Rock Park Trust I report to the charity trustees on my examination of the accounts of Rock Park Trust (the Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'th¢ Act,). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect". accounting records were not kept in respect of the Trust as required by Section 130 of the Act. or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givc a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr A P Kennard FCCA The Assoclation of Chartered Certified Accountants Stcvens & Willey Chart¢red Certified Accountants Grenville House 9 Boutport Street Barnstaple EX31 ITZ Date.. Page 5
ROCK PARK TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Unrestricted funds 2024 Total funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 50,000 50,000 Charitable activities 13,910 13,500 Total 63,910 63,500 EXPENDITURE ON Charitable activities Charitable activities 51,997 37,046 NET INCOME 11,913 26,454 RECONCILIATION OF FUNDS Total funds brought fOard 129,560 103,106 TOTAL FUNDS CARIUED FORWARD 141,473 129,560 The notes on page O forni part of these financial statements Page 6
ROCK PARK TRUST BALANCE SHEET 31 MARCH 2025 2025 Unrestricted funds 2024 Total funds Notes CURRENT ASSETS Debtors Cash at bank 1,081 142J84 4,961 132,916 143.465 137,877 CREDITORS Amounts falling duc within one year (1,992) (8,317) NET CIJRRENT ASSETS 141,473 129,560 TOTAL ASSETS LESS CURRENT LIABILITIES 141.473 129,560 NET ASSETS 141,473 l29,560 FUNDS Unrestricted funds 141,473 129,560 TOTAL FUNDS 141,473 129,560 The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: Trustee ULLEKJ Trustee The notes on page O forni part of these financial statements Page 7
ROCK PARK TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice appllcable to charitics preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be mcasured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has bcen classified under headings that aggregate all cost related to the category. Where costs cannot be dTr¢ctly attributed to particular headings they have been allocated to activities on a basis consistent with the use of rcsources. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only bc used for particular restricted purposes within the objects of th¢ charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 8 continued...
ROCK PARK TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 CHARITABLK ACTIVITIES 2025 2024 Kiosk rent Lodge rent Park hire Sports pitch income 2,700 2,500 7,110 1,600 2,700 2,500 7,000 1,300 13,910 13,500 INDEPENDENT ELXMINERS RETrIUNERATION 2025 2024 Independent examination fees 500 875 TRUSTEES, REMUNERATION AND BEIYEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds INCOME AND ENDOWMENTS FROM Donations and legacies 50,000 Charitable activities 13,500 Total 63,500 EXPENDrruRE ON Charitable activities Charitable activities 37,046 NET INCOME 26,454 RECONCILIATION OF FUNDS Total funds brought forward 103,106 Page 9 continued...
ROCK PARK TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 COlklPARATIVES FOR THE STATEMEiYf OF FINANCIAL ACTIVITIES- continued Unrestricted funds TOTAL FUNDS CARRIED FORWARD 129,560 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors Other debtors 225 856 225 4,736 1,081 4,961 CREDITORS: AMOUIYTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade Creditors Other creditors 1,492 500 7,567 750 1,992 8,317 MOVEMELNT IN FUNDS Net movement in funds Transfers between funds At 31.3.25 At 1.4.24 Unrestricted funds General fund Designated fund 110,810 18,750 11,913 3,500 (3,500) 126223 15,250 129,560 11,913 141,473 TOTAL FUNDS 129,560 11,913 141,473 Page 10 continued...
ROCK PARK TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUls - continued Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 63,910 (51,997) 11,913 TOTAL FUNDS 63,910 (51,997) 11,913 Comparatives for movement in funds Net movement in funds Transfers between funds At 31.3.24 At 1.4.23 Unrestricted funds General fund Designated fund 81,356 21,750 26,454 3,000 (3,000) 110,810 18,750 103,106 26,454 129,560 TOTAL FUNDS 103,106 26,454 129,560 Comparative net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 63.500 (37,046) 26,454 TOTAL FUNDS 63,500 (37,046) 26,454 Page 11 continued...
ROCK PARK TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months combined position is as follows.. Net movement in funds Transfers between funds At 31.3.25 At 1.4.23 Unrestricted funds General fund Designated fund 81,356 21,750 38,367 6,500 (6,500) 126,223 15,250 103,106 38,367 141,473 TOTAL FUNDS 103,106 38,367 141,473 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows.. Incoming resourc¢s Resources expended Movement in funds Unrestricted funds Gcneral fund 127,410 (89,043) 38,367 TOTAL FUNDS 127,410 (89,043) 38,367 RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 12
ROCK PARK TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMEIYTS Donations And legacies Grants 50,000 50,000 Charitsble activities Kiosk rent Lodge rent Park hire Sports pitch income 2,700 2,500 7,110 1,600 2,700 2,500 7,000 1,300 13,910 13,500 Total incoming resourees 63,910 63,500 EXPENDITURE Charitable activities Electricity - toilet block Gas Water - toilet block Park maintenance Tree felling Lodge repairs Kiosk rates Cleaning Security 2,044 la84 1,697 32,011 2,836 986 1,617 14,327 3,220 286 187 10,542 1,610 1,889 187 10,430 1,610 51352 35,611 Support costs Governance costs Independent examination fees Sundries LegaE fees 500 70 175 875 70 490 745 1,435 Total resources expended 51,997 37,046 Net income 11,913 26,454 This page does not form part of the statutory financial statements Page 13