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2022-11-30-accounts

Sunshine and Smiles - Leeds Down Syndrome Network

Charity number 1154661

Annual Report and Financial Statements

for the year ended 30 November 2022

Sunshine and Smiles - Leeds Down Syndrome Network

Annual Report and Financial Statements for the year ended 30 November 2022

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Receipts and payments account 7
Statement of assets and liabilities 8
Notes to the accounts 9 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

1

Sunshine and Smiles - Leeds Down Syndrome Network

Trustees' report for the year ended 30 November 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Marc Davies Jonathan Astin Emma Henson Jane Sinson Emily Vuijk

Appointed 10 May 2023 Appointed 10 May 2023

Charity number

1154661

Registered in England and Wales

Principal address

3 Drummond Road Far Headingley Leeds LS16 5LB

Bankers

The Co-operative Bank PO Box 101 1 Balloon Street Manchester M60 4EP

Shawbrook bank Lutea House Warley Hill Business Park The Drive, Great Warley, Brentford, Essex. CM13 3BE

Skipton Building Society Virgin Money The Bailey 20 Merrion Way Skipton Leeds BD23 1DN LS2 8NZ NS&I Sunderland SR43 2SB

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charitable incorporated organisation (CIO) is governed by a constitution adopted on 20 November 2013 and amended 23 November 2016.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

Sunshine and Smiles - Leeds Down Syndrome Network

Trustees' report (continued) for the year ended 30 November 2022

Objectives and activities

The charity's objects

  1. The relief of children and young people with Down Syndrome and their families in particular by providing advocacy, advice and support.

  2. The promotion of social inclusion among children with Down Syndrome and their families who are socially excluded from society, or parts of society, as a result of having Down Syndrome by:

  3. a) providing education and information to support children and enable their parents / carers to maximise educational opportunities for their children;

  4. b) raising public awareness of the issues affecting people with Down Syndrome, both generally and in relation to their social exclusion;

  5. c) providing workshops, advocacy and general support;

  6. d) providing recreational facilities and opportunities for children with Down Syndrome and promoting their wider participation in such activities in society

  7. The provision of facilities for recreation and other leisure time occupation in the interest of social welfare with the object of improving the conditions of life of people with Down Syndrome, their families and carers.

These objects shall be primarily undertaken in the Metropolitan District of Leeds and the surrounding area.

The charity's main activities

Sunshine and Smiles is a support network for children and young people who have Down Syndrome, and their families, in Leeds and the surrounding areas.

We aim to improve the lives and opportunities for children and young people with Down Syndrome.

We offer speech and language therapy, regular groups and activities, individual support and advocacy for families, as well as raising awareness and challenging preconceptions in the wider community.

We are able to achieve this by establishing links with hospitals, health and education professionals and connecting with other related charities.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and we feel that our services and the objects of our organisation are beneficial in the following respects:

In these ways the charity promotes equality and social inclusion for people with disabilities.

3

Sunshine and Smiles - Leeds Down Syndrome Network

Trustees' report (continued) for the year ended 30 November 2022

Achievements and performance

Over the past year we have run regular group activities as follows:

Weekly Mondays from 10.30am – 12pm – 0 – 4 year olds group.

Fortnightly Saturdays – 2 x dance classes for children aged 2 – 18 years. Fortnightly Saturdays – 2 x music classes for children aged 2 – 18 years.

Fortnightly Thursdays – evening karaoke group for young people aged 10 years and over.

Monthly Mondays, Saturdays & Sundays – 30 x speech and language groups for up to 5 children per group & Makaton Baby Sign groups.

Fortnightly Saturdays – Family Swim Sessions with taught lessons for 16 children - when possible. Fortnightly Sundays – Football Sessions for children aged 4 – 18 years Fortnightly online yoga sessions for young people aged 16+

Fortnightly cricket sessions for young people over 12 years old

The groups offer children opportunities to make new friends and socialise and at the family sessions siblings also get the chance to socialise and make friends. Parents and carers also have the opportunity to meet each other and share experiences and make supportive friendships.

There are a variety of activities for the children; musical instruments, paints, soft play, water play, tactile play, early developmental activities and support, singing and Makaton signing, movement and imagination play plus our speech and language therapy sessions. Parents are able to gain support and advice from other parents. We provide healthy snacks and drinks for the children and parents when our sessions run face to face.

We also held a World Down Syndrome Day celebration with Singing Hands for over 150 people and we were able to host our annual Christmas party, which we reframed as a multicultural celebration, for the first time in three years.

We undertook a wide ranging consultation exercise which has created a significant development plan for Sunshine & Smiles for the next 5 to 10 years.

We have a private Facebook group and a public page where people can share experiences and ask advice from other parents and carers. We also have links with the Child Development Centres and are often asked to meet with, or be available to, new parents who have a baby with Down Syndrome or parents who have had a diagnosis in pregnancy.

We have worked alongside the neo-natal and pre-natal teams at Leeds Teaching Hospitals Trust to start to develop a support pathway and we have developed an information pack for new families who are expecting or who have a baby with Down Syndrome.

Over 130 children and young people with Down Syndrome, 50 siblings and their wider families, have accessed group sessions and activities, over 60 children and young people have had the opportunity to access monthly Speech and Language sessions.

We have arranged parent information sessions and social opportunities for families to come together.

We have delivered raising awareness workshops to student midwives, medical students, childminders, nurseries, schools and health professionals.

We are part of a number of networks that enable us to raise the profile of people with Down Syndrome and also advocate for better services and support; Short Breaks Partnership, Down Syndrome Network North, Down Syndrome Parent Support Groups UK, Leeds Early Years Special Educational Needs and Disability Steering group, Young Live Leeds and Voluntary Action Leeds.

We have offered individual support to families including home visits, hospital visits, support with completing forms and referrals or signposting for other support.

4

Sunshine and Smiles - Leeds Down Syndrome Network

Trustees' report (continued) for the year ended 30 November 2022

Achievements and performance (continued)

We have set up a weekly session from 9.30am – 2.30pm where families can book individual support sessions with one of our staff team.

We have also developed age specific WhatsApp groups to promote peer support and sharing of advice and information.

We send out a weekly newsletter.

21 Co. continues to operate and offers training and paid work experience for 11 people with Down syndrome.

Members of the group, friends and family continue to support us by doing their own incredible fundraising challenges, by making generous donations and by making us wonderful things to sell at our fundraising events.

We have continued to fundraise and apply for relevant grants to ensure that the organisation is sustainable in the long term.

Financial review

The net payments for the year were £17,095, including net payments of £19,797 on unrestricted funds and net receipts of £2,702 on restricted funds.

Reserves policy

The charity's free reserves, at the year end were £184,265.

Our reserves policy is to aim to maintain our unrestricted reserves at the level of one year’s running costs based on the previous financial year; which based on 2021/22 expenditure would be £192,341.

Approved by the board of trustees on 10/5/2023

Marc Davies (Trustee)

5

Sunshine and Smiles - Leeds Down Syndrome Network

Independent examiner's report to the trustees of Sunshine and Smiles - Leeds Down Syndrome Network

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 November 2022, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

22/5/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Sunshine and Smiles - Leeds Down Syndrome Network

Receipts and payments account for the year ended 30 November 2022

Notes
2022
Unrestricted
funds
£
Receipts
Grants and donations
(2)
68,872
Fundraising activities
10,709
Café and shop sales
55,049
Fees earned
100
Bank interest
618
Total receipts
135,348
Payments
Salaries, NI, pensions and payroll charges
55,332
Freelance staff
22,873
Group resources
1,263
Trips and activities
5,276
Group refreshments
38
Administration
1,490
Rent
1,418
Group equipment
166
Publicity
608
Running costs
-
Transport
3,121
Fundraising resources
3,394
Travel expenses
17
Training costs
551
Speech and language sessions
16,782
Insurance
1,137
Subscriptions and licences
2,100
Independent examination
780
Café 21:
Café 21 consumables
7,538
Café 21 premises
8,052
Café 21 equipment
2,078
Other expenses
117
Counselling therapies
325
Makers fees
12,074
HR / Health and Safety
2,015
Professional fees
6,600
Total payments
155,145
Net receipts / (payments)
(19,797)
Fund balances brought forward
204,062
Fund balances carried forward
(3)
184,265		 2022
Restricted
funds
£
30,858
9,040
-
-
-
39,898
20,174
-
279
15,559
-
-
-
330
-
-
797
-
-
-
-
-
57
-
-
-
-
-
-
-
-
-
37,196
2,702
42,908
45,610		 2022
Total
funds
£
99,730
19,749
55,049
100
618
175,246
75,506
22,873
1,542
20,835
38
1,490
1,418
496
608
-
3,918
3,394
17
551
16,782
1,137
2,157
780
7,538
8,052
2,078
117
325
12,074
2,015
6,600
192,341
(17,095)
246,970
229,875		 2021
Total
funds
£
68,885
2,178
16,485
-
1,557
89,105
10,989
26,524
1,154
6,723
44
1,826
925
204
345
90
456
512
39
525
23,866
17
1,290
780
3,424
3,135
462
135
50
1,442
2,895
3,900
91,752
(2,647)
249,617
246,970

7

Sunshine and Smiles - Leeds Down Syndrome Network Statement of assets and liabilities

as at 30 November 2022
2022
Unrestricted
£
Cash funds
Cash at bank
184,145
Cash in hand
120
Total cash funds
184,265		 2022
Restricted
£
45,610
-
45,610		 2022
Total
£
229,755
120
229,875		 2021
Total
£
246,805
165
246,970

Assets retained for the charity's own use 4 laptops 2 Printer / scanner / photocopier machines Office furniture Toys and resources Coffee machine Display units and counter furniture Display fridge Fridge / freezer Freezer Tables and chairs 2 iPads Android tablet

Liabilities
Independent Examination
Staff tips		 2022
£
960
100
1,060

The financial statements were approved by the board of trustees on 10/5/2023

Marc Davies (Trustee)

8

Sunshine and Smiles - Leeds Down Syndrome Network

Notes to the accounts

for the year ended 30 November 2022

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Sunshine and Smiles - Leeds Down Syndrome Network

Notes to the accounts continued

for the year ended 30 November 2022

2 Grants and donations
Angela Gallagher Memorial Fund
Bupa Charity Fund
Charles Brotherton Trust
David Family Foundation
J Murphy & Sons
JCT 600
Leeds City Council (LCC)
Leeds Community Foundation
Linden Charitable Trust
Manson Family Trust
NISA Make a Difference Locally (MADL)
Pierrepont Trust
Price Waterhouse Coopers
Stubbs Family Foundation
The Blakemore Foundation
Co-op Community Foundation
Engage Interactive
Flint Family Fund
Football Association Foundation
Pudsey Gateway
St James's Place Foundation
Windmill Community Transport
Other donations		 2022
Unrestricted
funds
£
1,000
-
200
500
1,500
-
2,397
15,000
1,000
250
2,167
10,000
1,742
1,000
100
-
-
-
-
-
-
-
32,016
68,872		 2022
Restricted
funds
£
-
500
-
-
-
275
8,169
20,636
-
-
1,220
-
-
-
-
-
-
-
-
-
-
58
30,858		 2022
Total
funds
£
1,000
500
200
500
1,500
275
10,566
35,636
1,000
250
3,387
10,000
1,742
1,000
100
-
-
-
-
-
-
-
32,074
99,730		 2021
Total
funds
£
-
-
-
-
-
-
7,669
-
2,000
-
7,363
-
-
-
-
2,514
2,178
5,000
1,600
1,000
2,500
1,000
36,061
68,885

10

Sunshine and Smiles - Leeds Down Syndrome Network

Notes to the accounts continued

for the year ended 30 November 2022

3 Restricted funds
Balance b/f
£
Anne Maguire - Music Sessions
-
Pop Up Coffee Machine
-
Magic Bags
-
Christmas Party
-
Crowdfunder - Sports Sessions
-
Crowdfunder - Staffing
-
Flint Family Fund
1,669
Football Sessions
2,853
Employment Development Staffing
-
Individual Support Staffing
-
NISA - MADL
-
LCC Short Breaks
3,391
Sibling Participation Groups
1,225
Swimming Sessions
17,310
The Sunshine Hub
15,663
Windmill Community Transport
797
LCC Mice
-
42,908		 Incoming
£
5,000
250
250
250
4,061
5,004
5,000
308
5,318
5,318
1,220
7,669
-
-
-
-
250
39,898		 Outgoing
£
501
-
250
250
-
-
6,669
1,192
5,318
5,318
1,220
5,093
229
10,109
-
797
250
37,196		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance c/f
£
4,499
250
-
-
4,061
5,004
-
1,969
-
-
-
5,967
996
7,201
15,663
-
-
45,610

Fund name

Anne Maguire - Music Sessions Pop Up Coffee Machine Magic Bags Christmas Party Crowdfunder - Sports Sessions Crowdfunder - Staffing Flint Family Fund Football Sessions Employment Development Staffing

Individual Support Staffing

NISA - MADL LCC Short Breaks Sibling Participation Groups Swimming Sessions The Sunshine Hub

Windmill Community Transport LCC Mice

Purpose of restriction

To enable the delivery of accessible and inclusive music sessions. To enable the purchase of a pop up coffee machine. To provide Magic Bags for children aged 0 - 5 Towards the cost of the annual Christmas Party. To enable the provision of sports session activities.

To contribute towards the salary costs of the charity's employees. To contribute towards the costs of the consultation project and staffing. To enable the development and delivery of football sessions.

To increase staffing hours to develop an employment pathway for people with Down Syndrome working at Company 21. To increase staffing hours so as to enable additional support for families as needed.

To support the holding of a celebration event. To provide recreational groups and activities. To support the project delivery costs of sibling participation groups. To support the costs of running swimming sessions.

Funding provided for refurbishment and renovation works to the charity's premises including Stainbeck Community Hall.

To support transport costs for families.

To support World Down Syndrome Day celebrations.

11

Sunshine and Smiles - Leeds Down Syndrome Network

Notes to the accounts continued

for the year ended 30 November 2022

4 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £20,558.

12