## Sunshine and Smiles - Leeds Down Syndrome Network
Charity number 1154661
## Annual Report and Financial Statements
for the year ended 30 November 2020
Sunshine and Smiles - Leeds Down Syndrome Network
Annual Report and Financial Statements for the year ended 30 November 2020
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Receipts and payments account|7|
|Statement of assets and liabilities|8|
|Notes to the accounts|9 to 11|
**Prepared by West Yorkshire Community Accounting Service**
1
## Sunshine and Smiles - Leeds Down Syndrome Network
## Trustees' report for the year ended 30 November 2020
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position**
Marc Davies Chair Jonathan Astin Treasurer Katie Kelly Emma Henson
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1154661, on 20 November 2013.
## **Principal address**
3 Drummond Road Far Headingley Leeds LS16 5LB
## **Bankers**
The Co-operative Bank Skipton Building Society Yorkshire Bank PO Box 101 The Bailey 20 Merrion Way 1 Balloon Street Skipton Leeds Manchester M60 4EP BD23 1DN LS2 8NZ Shawbrook bank NS&I Lutea House Sunderland Warley Hill Business Park SR43 2SB The Drive Great Warley, Brentford Exxex. CM13 3BE
## **Independent examiner**
Claire Welling **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charitable incorporated organisation (CIO) is governed by a constitution adopted on 20 November 2013 and amended 23 November 2016.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Sunshine and Smiles - Leeds Down Syndrome Network
## Trustees' report (continued) for the year ended 30 November 2020
## **Objectives and activities**
## **The charity's objects**
1. The relief of children and young people with Down Syndrome and their families in particular by providing advocacy, advice and support.
2. The promotion of social inclusion among children with Down Syndrome and their families who are socially excluded from society, or parts of society, as a result of having Down Syndrome by:
- a) providing education and information to support children and enable their parents / carers to maximise educational opportunities for their children;
- b) raising public awareness of the issues affecting people with Down Syndrome, both generally and in relation to their social exclusion;
c) providing workshops, advocacy and general support;
- d) providing recreational facilities and opportunities for children with Down Syndrome and promoting their wider participation in such activities in society
3. The provision of facilities for recreation and other leisure time occupation in the interest of social welfare with the object of improving the conditions of life of people with Down Syndrome, their families and carers.
These objects shall be primarily undertaken in the Metropolitan District of Leeds and the surrounding area.
## **The charity's main activities**
Sunshine and Smiles is a support network for children and young people who have Down Syndrome, and their families, in Leeds and the surrounding areas.
We aim to improve the lives and opportunities for children and young people with Down Syndrome. We offer speech and language therapy, regular groups and activities, individual support and advocacy for families, as well as raising awareness and challenging preconceptions in the wider community.
We are able to achieve this by establishing links with hospitals, health and education professionals and connecting with other related charities.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and we feel that our services and the objects of our organisation are beneficial in the following respects:
- reducing social isolation by providing a network of support and friendship for children and young people who have Down Syndrome, and their families
- strengthening families by offering advice and support at times of stress and difficulty
- improving outcomes for children and young people with Down Syndrome by offering therapeutic support such as speech and language therapy, physiotherapy and early development support
- promoting community and social cohesion by facilitating activities and services that bring children and young people with Down Syndrome, and their families, together
- improving other services and raise awareness of issues relating to Down Syndrome by advocating on behalf of children and young people with Down Syndrome and their families
- promoting inclusion and accessibility by endeavouring to provide all of our activities and services free of charge to children and young people with Down Syndrome and their families
- increasing sensitivity and awareness to ‘difference’, to augment the spectrum of what is perceived as ‘normal’ and broaden horizons of all
- maximising the potential of people with Down Syndrome to ensure they can best participate in, and contribute, including economically, to the wider society
- maximising the potential and development of people with Down Syndrome so as to encourage their inclusion into the wider society, to minimise their dependence on their families of origin and wider society
- reducing stigma and discrimination by maximising the abilities, education and skills of people with Down Syndrome
In these ways the charity promotes equality and social inclusion for people with disabilities.
3
## Sunshine and Smiles - Leeds Down Syndrome Network
## Trustees' report (continued) for the year ended 30 November 2020
## **Achievements and performance**
Over the past year we have run regular group activities as follows: Fortnightly Mondays from 12.30pm – 2.30pm for 0 – 3 year olds group. Fortnightly Saturdays – 2 x dance classes for children aged 4 – 16 years. Fortnightly Saturdays – 2 x music classes for children aged 4 – 16 years. Monthly Thursdays – evening group for young people aged 9 years and over.
Monthly Mondays, Wednesdays Saturdays & Sundays – 25 x speech and language groups for up to 5 children per group & Baby Sign groups.
Fortnightly Saturdays – Family Swim Sessions with taught lessons for 16 children - when possible. Fortnightly Sundays – Football Sessions for children aged 4 – 16 years – on hold from March 2020 due to Coronavirus restrictions.
One to one cycling sessions.
The groups offer children opportunities to make new friends and socialise and at the family sessions siblings also get the chance to socialise and make friends. Parents and carers also have the opportunity to meet each other and share experiences and make supportive friendships.
There are a variety of activities for the children; musical instruments, paints, soft play, water play, tactile play, early developmental activities and support, singing and Makaton signing, movement and imagination play plus our speech and language therapy sessions. Parents are able to gain support and advice from other parents. We provide healthy snacks and drinks for the children and parents when our sessions run face to face.
Due to the Coronavirus pandemic we have been running many of our groups virtually since March 2020.
We have been unable to offer face to face trips & activities for much of this year due to the Coronavirus pandemic.
We also held a virtual World Down Syndrome Day celebration and virtual Christmas parties for all of your
beneficiaries to join.
We have a private Facebook group and a public page where people can share experiences and ask advice from other parents and carers. We also have links with the Child Development Centres and are often asked to meet with, or be available to, new parents who have a baby with Down Syndrome or parents who have had a
We have worked alongside the neo-natal and pre-natal teams at Leeds Teaching Hospitals Trust to start to develop a support pathway and we have developed an information pack for new families who are expecting or who have a baby with Down Syndrome.
Over 130 children and young people with Down syndrome, 50 siblings and their wider families, have accessed group sessions and activities, over 60 children and young people have had the opportunity to access monthly Speech and Language sessions.
We have arranged parent information sessions & social opportunities for families to come together.
We took part in the 2.6 challenge which was a response to the cessation of many fundraising events due to
Coronavirus and this raised over £7,000 for the charity.
We have delivered raising awareness workshops to student midwives, medical students, childminders, nurseries, schools and health professionals.
4
## Sunshine and Smiles - Leeds Down Syndrome Network
## Trustees' report (continued) for the year ended 30 November 2020
## **Achievements and performance (continued)**
We are part of a number of networks that enable us to raise the profile of people with Down syndrome and also advocate for better services and support; Short Breaks Partnership, Down Syndrome Network North, Down Syndrome Parent Support Groups UK, Leeds Early Years Special Educational Needs and Disability Steering group, Young Live Leeds and Voluntary Action Leeds.
We have offered individual support to families including home visits, hospital visits, support with completing forms and referrals or signposting for other support.
We have started running a forum each half-term for Teaching Assistants supporting children with Down syndrome in schools.
We have set up a weekly session from 9.30am – 2.30pm where families can book individual support sessions with one of our staff team.
We have been running our 21 Co. shop & café since January 2019 offering work & training to adults who have Down syndrome. We have 10 adults working with us currently. The café has been closed since March 2020 but we will be in a position to reopen once Coronavirus restrictions ease.
Members of the group, friends and family continue to support us by doing their own incredible fundraising challenges, by making generous donations and by making us wonderful things to sell at our fundraising events.
We have continued to fundraise to ensure that the organisation is sustainable in the long term.
## **Financial review**
The net receipts for the year were £33,593, including net receipts of £21,268 on unrestricted funds and net receipts of £12,325 on restricted funds after transfers.
## **Impact of the Coronavirus pandemic**
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £220,580.
Our reserves policy is to aim to maintain our unrestricted reserves at the level of 1 year’s running costs based on the previous financial year.
In view of the Coronavirus pandemic, for this coming year (2020-2021) we would seek to use the running costs for the accounting year 2018 – 2019 as an accurate reflection of our usual running costs.
We are aware that we are holding slightly higher than one year’s unrestricted funding and the Trustees are committed to looking at ways to increase our support and services to reduce this balance.
Signed on behalf of the board of trustees:
Signed: …………………………………… Date: …………………………….
Name ……………………………………. (Trustee)
5
## Sunshine and Smiles - Leeds Down Syndrome Network
## Independent examiner's report to the trustees of Sunshine and Smiles - Leeds Down Syndrome Network Charitable Incorporated Organisation
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 November 2020, which are set out on pages 7 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Claire Welling
Date: ………………………..
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Sunshine and Smiles - Leeds Down Syndrome Network
## Receipts and payments account for the year ended 30 November 2020
|Notes
2020
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
56,501
Fundraising activities
9,786
Café sales
12,369
Sales of makers goods
7,102
Fees earned
195
Bank interest
532
Training
-
**Total receipts**
86,485
**Payments**
Staffing
31,821
Group resources
703
Trips and activities
1,837
Group refreshments
-
Administration supplies
555
Rent
1,040
Group equipment
607
Publicity
539
Running costs
1,183
Transport
1,648
Fundraising resources
579
Travel expenses
48
Training costs
594
Speech and language sessions
12,556
Insurance
2,367
Subscriptions and licences
1,326
Independent examination
780
Café 21
Café 21 consumables
2,777
Café 21 premises
2,830
Café 21 equipment
2,409
Other expenses
-
Counselling therapies
225
Makers fees
5,033
**Total payments**
71,457
15,028
Transfers between funds
6,240
**Net movement in funds after transfers**
21,268
**Fund balances brought forward**
199,312
**Fund balances carried forward**
(3)
220,580
**Net receipts / (payments)**|2020
Restricted
funds
£
23,317
4,889
-
-
-
-
-
28,206
4,615
-
3,563
-
-
-
201
-
-
-
-
-
-
1,212
33
17
-
-
-
-
-
-
-
9,641
18,565
(6,240)
12,325
16,712
29,037|2020
Total
funds
£
79,818
14,675
12,369
7,102
195
532
-
114,691
36,436
703
5,400
-
555
1,040
808
539
1,183
1,648
579
48
594
13,768
2,400
1,343
780
2,777
2,830
2,409
-
225
5,033
81,098
33,593
-
33,593
216,024
249,617|2019
Total
funds
£
115,555
5,173
56,535
15,766
251
643
90
194,013
61,294
807
9,171
19
1,081
6,911
179
342
2,081
3,925
3,566
149
406
14,834
1,275
780
420
8,791
2,091
7,641
21
50
10,248
136,082
57,931
-
57,931
158,093
216,024|
|---|---|---|---|
7
## Sunshine and Smiles - Leeds Down Syndrome Network Statement of assets and liabilities
|as at 30 November 2020
2020
Unrestricted
£
**Cash funds**
Current account
49,313
Skipton Building Society account
85,851
Yorkshire bank fixed term deposit
40,251
Shawbrook savings account
35,000
NS&I
10,000
Cash in hand
165
**Total cash funds**
220,580
**Other monetary assets**
Insurance paid in advance for 2020-21
**Assets retained for the charity's own use**
4 laptops
2 Printer / scanner / photocopier machines
Office furniture
Toys and resources
Coffee machine
Display units and counter furniture
Display fridge
Fridge / freezer
Freezer
Tables and chairs
2 iPads
Android tablet
**Liabilities**
Independent examination
**Approval of the accounts**|2020
Restricted
£
29,037
-
-
-
-
-
29,037|2020
Total
£
78,350
85,851
40,251
35,000
10,000
165
249,617
£
1,105
1,105
£
780|2019
Total
£
90,223
85,605
40,000
-
-
196
216,024|
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: ……………………………………
Signed: …………………………………… (Trustee)
Name …………………………………….
8
## Sunshine and Smiles - Leeds Down Syndrome Network
## Notes to the accounts
## for the year ended 30 November 2020
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
The receipts have been amended to disaggregate café sales and to show gross takings on the sales of makers goods, with the makers fees shown as a payment.
No other changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Sunshine and Smiles - Leeds Down Syndrome Network
## Notes to the accounts continued
## for the year ended 30 November 2020
|**2 Grants and donations**
Short Breaks Partnership
UK Youth funding
Leeds Community Foundation
Tesco Bags of Help Grant
National Lottery Communities Fund
Grow The Game Grant
Yorkshire Building Society Foundation
Leeds City Council
Ideas That Change Lives
Local Giving
Smaller funders
Moorlands school
Other donations
**3 Restricted funds**
Balance b/f
£
Short Breaks Partnership
1,886
Simply Health
496
Football sessions
1,540
Leeds Building Society
507
I Am Me project
2,648
Swimming sessions
6,438
4-9's Group
383
9-15's Group
550
Early development
2,152
Speech and Language
112
The Sunshine Hub
-
16,712|2020
Unrestricted
funds
£
-
-
4,875
500
10,000
-
-
2,359
-
-
-
-
38,767
56,501
Incoming
£
7,669
-
1,230
-
13,319
-
-
-
1,100
4,888
28,206|2020
Restricted
funds
£
7,668
12,000
-
-
-
1,200
1,000
-
-
-
-
-
1,449
23,317
Outgoing
£
7,565
-
864
-
-
-
-
-
1,212
-
9,641|2020
Total
funds
£
7,668
12,000
4,875
500
10,000
1,200
1,000
2,359
-
-
-
-
40,216
79,818
Transfers
£
-
-
-
(507)
(2,648)
-
(383)
(550)
(2,152)
-
-
(6,240)|2019
Total
funds
£
5,023
-
-
-
-
-
-
-
15,000
21,181
29,874
1,579
42,898
115,555
Balance c/f
£
1,990
496
1,906
-
-
19,757
-
-
-
-
4,888
29,037|
|---|---|---|---|---|
## **Fund name**
Short Breaks Partnership Simply Health Football sessions Leeds Building Society
I Am Me project Swimming sessions 4-9's Group 9-15's Group Early development Speech and Language The Sunshine Hub
## **Purpose of restriction**
To provide recreational groups and activities
Developing a garden space and creating a 'new families' information pack Development and delivery of football sessions
To purchase garden equipment.
A transfer of £507 was made to reflect historic usage of this fund. For project delivery
For swimming sessions To fund the 4-9's Group To fund the 9-15's Group To fund Early Development Groups For speech and language sessions
For the lead tenancy of Stainbeck Community Hall and refurbishment and renovation works thereto
Transfers totalling £5,733 from various funds have been made in recognition that the donations made to these groups / sessions were not restricted.
10
## Sunshine and Smiles - Leeds Down Syndrome Network
## Notes to the accounts continued
## for the year ended 30 November 2020
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Related party transactions**
11