Registered charity number 1154658
## **Phan Foundation CIO**
Trustees' Report and Financial Statements
For the year ended 31 March 2025
## **Phan Foundation CIO Report and Financial Statements Contents**
||**Page**|
|---|---|
|Report of the trustees|1-4|
|Legal and administrative information|5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes forming part of the financial statements|9-14|
**Phan Foundation CIO Trustees’ Report Year ended 31 March 2025**
The Phan Foundation was founded by the four children of Padoh Mahn Sha, the General Secretary of the Karen National Union, and Nant Kyin Shwe, in their memory.
The Phan Foundation is a Charitable Incorporation Organisation, registered charity number 1154658. Our governing document is the constitution of the Phan Foundation.
## **Charitable objects**
1. TO PREVENT OR RELIEVE POVERTY IN BURMA.
2. TO PREVENT OR RELIEVE POVERTY (INCLUDING THE FINANCIAL NEEDS) OF REFUGEES, ASYLUM SEEKERS, MIGRANT WORKERS AND THEIR DEPENDENTS FROM BURMA.
3. TO ADVANCE THE EDUCATION OF PEOPLE OF ALL AGES FROM BURMA.
4. TO ADVANCE THE EDUCATION OF THE PUBLIC IN THE SUBJECTS OF ETHNIC KAREN CULTURE, HISTORY AND TRADITIONS.
5. TO PROMOTE HUMAN RIGHTS (AS SET OUT IN THE UNIVERSAL DECLARATION OF HUMAN RIGHTS AND SUBSEQUENT UNITED NATIONS CONVENTIONS AND DECLARATIONS) AND TO ADVANCE THE EDUCATION OF THE PUBLIC IN THE SUBJECT OF HUMAN RIGHTS IN BURMA AND SUCH OTHER PARTS OF THE WORLD AS THE TRUSTEES SEE FIT.
## **Grant-making approach and policy**
The founders of the Phan Foundation, being from Karen State Burma, growing up in a conflict zone and having been internally displaced and refugees, have a particular experience, knowledge and expertise in both the needs of the people, and the organisations which are providing effective assistance to them.
Phan Foundation aims to support civil society organisations, specialising in small high impact grants to organisations and areas which struggle to find funding from other donors.
We provide long term commitments to some projects so they do not have to worry about funding year to year and can instead focus on the work they are doing. We also aim to be responsive to events to provide assistance at times of emergency.
At the same time as rigorously ensuring funds are spent as allocated, it is an important and integral principle of the Phan Foundation that we do not place unreasonable and unnecessary reporting burdens on recipients of our grants.
1
**Phan Foundation CIO Trustees’ Report Year ended 31 March 2025**
## **Our grants to partners**
The civil society organisations we support are facing immense challenges with a dramatic increase in conflict, human rights violations, repression, and mass displacement since the 2021 military coup. During this reporting period the number of Internally displaced people increased from the low thousands to more than 1 million people in Kawthoolei (Kawthoolei is the Karen name for Karen State. It is larger than the borders of Karen State imposed by the central government in 1951).
The Phan Foundation has sought to continue to provide stable long-term grants to our partners, to assist them to plan ahead with assured funding, while at the same time responding to the urgent humanitarian crisis. Our main grants have been to civil society organisations assisting internally displaced people, and for education, we continue to support projects for protection and promotion of Karen culture, access to medical care, and protecting human rights defenders.
We also continued with our high profile Padoh Mahn Sha Young Leader Award, recognising outstanding young Karen leaders who work in areas related to our charitable objectives.
We are grateful to the donors who enable us to carry out our life-saving and lifetransforming work.
## **Grant areas**
Phan Foundation is proud to have been able to support the following outstanding Karen organisations in their work proving humanitarian assistance, education and health services, and promoting and preserving Karen culture.
Examples of partners we have supported in their work include:
## **Karen Peace Support Network**
Phan Foundation provided funding to KPSN to provide a wide range of support to internally displaced people fleeing attacks by the Burmese military, including support for shelter, food, medical care, transport, training of community workers, and safe houses for people evading arrest by the Burmese military. Specific support was targeted at hygiene needs for women and children.
## **Karen Education and Cultural Department**
Phan Foundation supported a wide range of activities carried out by KECD, including the printing of education materials, primary and higher education school programmes, scholarships, equipment for the running of KECD programmes, printers and projectors, teacher salaries and maintenance of school buildings.
## **Pwo Karen literature and language project**
Phan Foundation funded a cultural project to protect and promote Pwo Karen language and literature. Details must remain anonymous for their security.
2
**Phan Foundation CIO Trustees’ Report Year ended 31 March 2025**
## **Karen Department of Health and Welfare**
Phan Foundation provided funding for medical equipment such as stethoscopes, blood pressure medication and laptops for healthcare records and administration, for the provision of healthcare in Karen State and neighbouring areas. We also funded the provision of communication equipment for health workers in the field.
## **Karen Student Network Group**
We provided funding for the publication of a magazine which provides news and education for young Karen people and promotes Karen culture and language.
## **Ter Kwe Community Centre**
Phan Foundation funded this community centre, which provides a range of services to the local population, a school for post primary age children, and a teacher training centre.
## **Anonymous Organisation**
Working in Burmese military occupied areas to promote and preserve Karen language and publish education literature.
## **Anonymous Organisation**
Youth organisation carrying out education and cultural projects in Burmese military occupied territory.
## **Anonymous Organisation**
Provision of health services including emergency transport to hospitals.
## **Our Charitable Objectives**
The grants made in this financial year all further the charitable objectives of the Phan Foundation and are undertaken for the public benefit of these objectives. We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.
## **Financial review**
During the year the Charity’s income totalled £90,969 (2024: £101,218) and expenditure was £93,460 (2024: £94,457). The charity’s funds stood at £7,007 at 31 March 2025, (2024 £9,498) including £Nil (2024: £946) of restricted funds and £7,007 (2024: £8,552) of unrestricted funds.
## **Investment policy**
The charity does not currently hold sufficient funds to warrant investment. However, the charity banks with The Co-op, which has a sound ethical banking policy.
## **Reserves policy**
The charity holds a small cash balance and is yet to reach an operational level where it has been possible to consider establishing a financial reserve. The Trustees will continue to monitor the charity’s finances and will establish a reserves policy when funds allow.
3
**Phan Foundation CIO Trustees’ Report Year ended 31 March 2025**
## **Statement of Trustees’ responsibilities**
Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently,
- Observe the methods and principles in the Charities SORP,
- Make judgments and estimates that are reasonable and prudent,
- State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements, and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on December 2025 and signed 04 on its behalf.
**Stephen Bates**
Trustee
4
**Phan Foundation CIO Legal and Administrative Information**
Charity name:
Phan Foundation CIO
Charity registration number:
Charity registration number: 1154658 Registered office and 110 The Bon Marche Centre operational address: 241-251 Ferndale Road London SW9 8BJ
**Trustees on public record** Stephen Bates
## **Independent examiner**
Frank McDowell FJM Accountancy Limited 23 Shackleton Court 2 Maritime Quay London E14 3QF
## **Bankers**
The Co-operative Bank plc Head Office PO Box 101 1 Balloon Street Manchester M60 4EP
5
Phan Foundation CIO
Independent Examinerfs report
Independent examIneS report to the Trustees of Phan Foundation CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025.
Responsibilities and basls of report
As the charity trustees of the CIO you are responsible for the preparab'on of the accounts in accordance with the
requirements of the Charities Act 2011 ('the Acr).
I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act. In carrying out
my examination I have followed all applicable Directions given by the Charity Commission under section 145(5){b)
of the 2011 ACL
Independent exarninerfs statement
I have completed my examination. I confim that no material matters have come to my attention in connection with
the examinab'on giving me cause to believe that in any material respect
1. accounting records were not kept as required by section 130 of the Ac( or
2. the accounts do not accord bmth those records.
I confIn that there are no other matters to which your attention should be dra to enable a proper understanding
of the accounts to be reached.
Frank James McDowell FMAAT
FJM Accountancy Limited
23 Shackleton Court
2 Maritime Quay
London
E14 3QF
Date.. 10 December 2025
## **Phan Foundation CIO Statement of Financial Activities for the year ended 31 March 2025**
|**2025**
**Restricted Unrestricted**
**Total**
**Notes**
**£**
**£**
**£**
**Income from:**
Grants and donations
2
33,001
57,968
90,969
**Total income**
33,001
57,968
90,969
**Expenditure on:**
Raising funds
-
113
113
Charitable activities
3,4
33,836
59,511
93,347
**Total expenditure**
33,836
59,624
93,460
**Net (expenditure)/income for the year**
6
(835)
(1,656)
(2,491)
**Transfers between funds**
11
(111)
111
-
**Net movement in funds**
(946)
(1,545)
(2,491)
**Reconciliation of funds:**
Total funds brought forward
946
8,552
9,498
**Total funds carried forward**
11
-
7,007
7,007|**2024**|
|---|---|
||**Restricted Unrestricted**
**Total**
**£**
**£**
**£**
39,943
61,275
101,218|
||39,943
61,275
101,218|
||-
124
124
49,511
44,822
94,333|
||49,511
44,946
94,457|
||(9,568)
16,329
6,761
7,108
(7,108)
-|
||(2,460)
9,221
6,761
3,406
(669)
2,737|
||946
8,552
9,498|
The statement of financial activities includes all gains or losses for the year. All income and expenditure derives from continuing activities.
7
## **Phan Foundation CIO Balance Sheet as at 31 March 2025**
||**Notes**||**2025**||**2024**|
|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|
|**Fixed assets**||||||
|Tangible assets|8||214||642|
|**Current assets**||||||
|Cash at bank and in hand||7,153||9,216||
|**Creditors: amounts falling**||||||
|**due within one year**|9|360||360||
|**Net current assets**|||6,793||8,856|
|**Net current assets and net assets**|10||7,007||9,498|
|**The funds of the charity:**|11|||||
|**Restricted income funds**|||-||946|
|**Unrestricted funds**|||7,007||8,552|
|**Total funds**|||7,007||9,498|
The financial statements were approved by the trustees on 04 December 2025 and signed on their behalf by:
**Stephen Bates**
Trustee
8
**Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
## **1 Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.
## _**Basis of preparation and assessment of going concern**_
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
## _**Funds structure and accounting**_
Restricted grants and donations are available for the charity's use only in accordance with the terms under which, and for the purposes which, the funds were donated to the charity.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
## _**Income recognition**_
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Grants and donations are included in full in the statement of financial activities when receivable.
## _**Donated services and facilities**_
In accordance with the Charities SORP (FRS 102), the general volunteer time of the charity is not recognised. The trustees’ annual report provides more information about the contribution of volunteers.
## _**Expenditure recognition**_
Expenditure is recognised on an accrual basis as a liability is incurred. Where expenditure includes VAT which can only be partially recovered, the irrecoverable VAT is reported as part of the expenditure to which it relates.
Grants payable are payments made to third parties in the furtherance of the charitable objects of the charity.
Costs of generating funds comprise the costs associated with attracting voluntary income and fundraising trading costs.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
9
**Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
## **1 Accounting policies**
## _**Expenditure recognition (continued)**_
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the statement of financial activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor area or estimated usage, as set out in Notes 3 and 4.
|**2**
**Grants and donations receivable**
Advance Myanmar
First Burmese Baptist Church of San Francisco
Karen Baptist Church Sheffield
Karen Community Association - London
Karen Community Association - UK
Karen National Union UK
Micromondo
Unitarian Universalist Service Committee
Anonymity requested by donors
Gift Aid
Other grants and donations|**2025**
**Restricted Unrestricted**
**Total**
**£**
**£**
**£**
-
50,000
50,000
-
-
-
1,060
-
1,060
1,000
-
1,000
-
-
-
1,000
-
1,000
1,209
-
1,209
18,937
-
18,937
600
2,000
2,600
-
3,392
3,392
9,195
2,576
11,771
33,001
57,968
90,969|**2024**|
|---|---|---|
|||**Total**
**£**
50,000
11,739
-
600
2,000
450
946
21,576
3,415
-
10,492|
|||101,218|
## **3 Analysis of expenditure on charitable activities**
|Grants paid (Note 4)
Equipment purchased for use in Myanmar
Publicity
Travel
IT and telecoms costs
Bank charges
Governance costs - independent examination
Depreciation|**Grant-**
**making**
**Fund-**
**raising**
**Governance Total 2025**
**£**
**£**
**£**
**£**
90,450
-
-
90,450
-
-
-
-
1,338
-
-
1,338
61
-
-
61
159
-
159
551
113
-
664
-
-
360
360
428
-
-
428
92,987
113
360
93,460|**Total 2024**
**£**
90,551
1,043
1,361
-
80
634
360
428|
|---|---|---|
|||94,457|
Expenditure on charitable activities was £92,987 (2024: £93,973) of which £59,191 (2024: £44,462) was unrestricted and £33,836 (2024: £49,511) was restricted.
10
## **Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
|**4**
**Grants paid**
Dawei and Myiek Mission
Karen Department of Health and Welfare
Karen Education and Culture Department
Karen Peace Support Network
Karen Student Network Group
Karen Youth Organisation
Naw Hay Thi Dew Project
Taw Oo
Ter Kwe Community-Based Organisation
Anonymity of organisations protected
Others
**5**
**Net (expenditure)/income for the year**
This is stated after charging:
Independent examiner's fees|**2025**
**Restricted Unrestricted**
**Total**
**£**
**£**
**£**
-
-
-
2,000
8,540
10,540
4,180
21,031
25,211
8,830
8,841
17,671
-
5,720
5,720
-
-
-
-
-
-
-
-
-
-
4,273
4,273
18,826
3,187
22,013
-
5,022
5,022
33,836
56,614
90,450
**2025**
**£**
360|**2024**
**Total**
**£**
-
2,849
20,936
21,585
1,399
4,672
3,178
3,703
4,448
27,781
-|
|---|---|---|
|||90,551|
|||**2024**
**£**
360|
## **6 Related party transactions and trustees’ expenses and remuneration**
The trustees all give their time and expertise freely without any form of remuneration or other benefit in cash or kind. No trustees claimed any expenses in the year or the preceding year.
Trustees made donations to the charity during the year totalling £180 (2024: £180).
## **7 Taxation**
As a registered charity, Phan Foundation is exempt from tax on income and gains falling within Part 11 of the Corporation Tax Act 2010 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
The charity is registered for Gift Aid with HM Revenue & Customs under reference number W56202.
11
**Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
## **8 Tangible fixed assets**
|**Cost**
At 1 April 2024
Additions
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book value**
At 31 March 2025
At 31 March 2024|**IT**
**equipment**
**£**
1,284
-|
|---|---|
||1,284|
||642
428|
||1,070|
||214
642|
There were no capital commitments at 31 March 2025 (2024: Nil)
- **9 Creditors: amounts falling due within one year**
|Accrued expenses|**2025**
**£**
360
360|**2024**
**£**
360|
|---|---|---|
|||360|
## **10 Analysis of net assets between funds**
|**Current year**
Tangible fixed assets
Net current assets
**Prior year**
Tangible fixed assets
Net current assets|**Restricted**
**Designated Unrestricted**
**funds**
**funds**
**funds**
**£**
**£**
**£**
-
214
-
-
-
6,793
-
214
6,793
-
642
-
946
-
7,910
946
642
7,910|**Total**
**funds**
**£**
214
6,793|
|---|---|---|
|||7,007|
|||642
8,856|
|||9,498|
12
## **Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
|**11 Movement in funds**
**Current year**
**Restricted funds:**
Anonymity of organisation protected
Education
Internally displaced people
Karen Children
Medical equipment
**Total restricted funds**
**Unrestricted funds:**
Designated fixed asset fund
General funds
**Total funds**
**Prior year**
**Restricted funds:**
Anonymity of organisation protected
Internally displaced people
Karen Children
Karen Education and Culture Department
Medical equipment
**Total restricted funds**
**Unrestricted funds:**
Designated fixed asset fund
General funds
**Total funds**
**Restricted funds:**|**At 1st**
**Incoming**
**Outgoing**
**At 31st**
**April**
**resources**
**resources Transfers**
**March**
**£**
**£**
**£**
**£**
**£**
-
18,937
(18,826)
(111)
-
-
3,234
(3,234)
-
-
-
8,830
(8,830)
-
-
946
-
(946)
-
-
-
2,000
(2,000)
-
-|
|---|---|
||946
33,001
(33,836)
(111)
-|
||642
-
-
(428)
214
7,910
57,968
(59,624)
539
6,793|
||8,552
57,968
(59,624)
111
7,007|
||9,498
90,969
(93,460)
-
7,007|
||-
21,575
(21,451)
(124)
-
1,287
16,372
(24,898)
7,239
-
-
946
-
-
946
2,119
-
(2,119)
-
-
-
1,050
(1,043)
(7)
-|
||3,406
39,943
(49,511)
7,108
946|
||1,070
-
-
(428)
642
(1,739)
61,275
(44,946)
(6,680)
7,910|
||(669)
61,275
(44,946)
(7,108)
8,552|
||2,737
101,218
(94,457)
-
9,498|
|||
## **Anonymity of organisation protected (for their security)**
Funding for a youth project in an area of Burma under Burmese military occupation was provided to the specified organisation whose name has been withheld for their security, and used for youth education, training, capacity building and equipment required to operate their work.
13
**Phan Foundation CIO Notes to the Accounts for the year ended 31 March 2025**
## **11 Movement in funds (continued)**
## **Restricted funds (continued):**
## **Education**
Donations raised from an appeal for funding for education were provided to the Karen Education and Culture Department for use in the running of schools in the Karen State area of Burma, including for building maintenance and educational materials.
## **Internally displaced people**
Donations provide for the support of Internally displaced people were provided to the Karen Peace Support Network and distributed to local community organisations which provide food, shelter, blankets and other essentials to internally displaced people.
## **Karen Children**
Donations made for children were provided to the Karen Education and Culture Department for a boarding house in Karen state, enabling children from conflict zones and remote areas without schools to travel to and stay where education is available.
## **Medical equipment**
We provided medical equipment for people in conflict effect areas in Karen State, Kawthoolei.
14