Charity Registration Number: 1154619
GLEADLESS VALLEY FOODBANK
REPORT AND ACCOUNTS
YEAR ENDED 30 SEPTEMBER 2025
GLEADLESS VALLEY FOODBANK
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 3 |
| Trustees’ annual report | 4 - 6 |
| Independent Examiner’s Report | 7 |
| Receipts and payments account | 8 |
| Statement of assets and liabilities | 9 |
| Notes to the accounts | 10-12 |
Page 2
GLEADLESS VALLEY FOODBANK
LEGAL AND ADMINISTRATIVE INFORMATION
| YEAR ENDED SEPTEMBER 2025 | |
|---|---|
| Full name: | Gleadless Valley Foodbank |
| Registered charity number: | 1154619 |
| Registered office & principal | |
| address: | 189 Blackstock Road |
| Sheffield | |
| S14 1FX | |
| Trustees: | Colin Havard |
| Catrina-May Connolly | |
| Katherine Steele – resigned 16 July 2025 | |
| Barry Evans – resigned 14 February 2026 | |
| Joshua Bearn - Treasurer | |
| Bankers: | The Co-operative bank |
| 60/62 Pinstone Street | |
| Sheffield | |
| S1 1HN | |
| Independent Examiner: | Faye Hazlehurst FMAAT |
| Community Accountant | |
| FH Accountancy Services | |
| Anston | |
| Sheffield | |
| S25 4JU |
_
Page 3
GLEADLESS VALLEY FOODBANK
TRUSTEES’ REPORT
YEAR ENDED 30 SEPTEMBER 2025
The trustees present their annual report together with the financial statements for the year ending 30 September 2025. The trustees have prepared the accounts on a Receipts and Payments basis, in accordance with the provisions of the Charities Act 2011 pertaining to smaller charities.
Structure, governance and management
Gleadless Valley Foodbank is a Charitable Incorporated Organisation, registered with the Charity Commission on 18 November 2013, charity number 1154619. The charity is governed by a Foundation Model Constitution, dated 15 November 2013. Under those Articles the trustees are responsible for the management of the affairs of the charity, for which purpose they may exercise all powers of the charity.
Appointment of trustees
The Trustees have previously been chosen from members of the church communities who were initially involved in the formation of the Foodbank.
The minimum number of charity trustees is 3 and the maximum number is 12.
Charitable aims and objectives
The objects of the charity as set out in the governing document are:
Establishing and running a Foodbank to provide food and related support to people in need, hardship, distress or poverty in Gleadless Valley and the surrounding area.
Activities undertaken for the public benefit
In order to achieve the charity’s aims, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. Public benefit is included in the information above.
Activities undertaken during the period
The past 12 months have been a period of stability for Gleadless Valley Foodbank, following a previous period of significant change.
In April 2024, a new committee stepped forward to take over from the previous committee and began the process of re-establishing the foodbank. This was not a straightforward task. The foodbank had previously operated as part of the Trussell Trust network and had benefited from their systems, processes, and operational guidance. As this support was no longer available, we needed to rebuild as an independent foodbank from the ground up.
Having undertaken that work in the prior year, we have been able to stabilise during the current reporting period. Importantly, the foodbank has remained open throughout the entire year, providing consistent support to those in need. This stability is due in large part to the retention of our Foodbank Manager and many of our dedicated volunteers. People are at the heart of everything we do, and this strong foundation has enabled us to deliver a vital and reliable service to the community.
Over the last 12 months, we have supported 189 projects and initiatives, allowing us to fulfil our public benefit objectives. While the provision of emergency food remains central to our work, we have also been able to offer wider support and opportunities for local people, helping to build community resilience and reduce longer-term hardship.
Page 4
GLEADLESS VALLEY FOODBANK
TRUSTEES’ REPORT continued
YEAR ENDED 30 SEPTEMBER 2025
Activities undertaken during the period continued
We have also worked hard to strengthen our Board of Trustees. We are pleased to welcome Josh Bearn as Treasurer, and we have recently appointed additional trustees. Together, they bring a wide range of skills and experience, providing the governance and strategic oversight needed to support our future development.
During the year, we have prioritised strengthening our internal systems and safeguarding processes. We have implemented the necessary measures to ensure that we operate as a safe, effective, and well-managed organisation following the challenges of the previous period. These improvements place us in a strong position and enable our manager and volunteers to carry out their roles with confidence and to the highest possible standards.
Future plans
Going forward into 2026 we aim to continue our delivery of emergency food and the food pantry, whilst looking to develop use of the extra shop spaces that will become available to us. We plan to do this in partnership with other providers in the area and taking into account both the needs of our local community and the provision of other organisations.
In addition, we plan to solidify our governance by adding skills and experience to our Board and reviewing our policies and procedures, as relevant.
Policy on Reserves
The charity has adopted a reserves policy, commencing 1 April 2025. This will support the charity through peaks and troughs of cashflow; and any unforeseen operational costs such as resource cover for long term sickness; to allow time to organise alternative funding should funder(s) withdraw their funding and to be able to react to an unplanned opportunities. The trustees aim to maintain free reserves in unrestricted funds at a level which equate to approximately three months or 25 per cent of operational cost expenditure plus potential statutory redundancy liabilities.
Page 5
GLEADLESS VALLEY FOODBANK
TRUSTEES’ REPORT continued
YEAR ENDED 30 SEPTEMBER 2025
Unrestricted Reserves Target
Based on a forecast cost base for the financial year ending September 2025: Annual operational costs of £45,000 x 25% = £11,250.
Redundancy costs applicable on 31 July 2026 are £5,400, these have been calculated using statutory redundancy calculations. Total unrestricted reserves required at 30 September 2025 is £16,650.
The reserve fund will be recorded within charity’s financial records as ‘Reserves’ and will be maintained within charity’s general bank account.
There are no immediate plans to consider investment of any reserves until they reach a material level where it would be beneficial for the charity to do so.
The reserves position is reviewed regularly on a quarterly basis by the trustees. The reserves policy and level of reserve requirement is reviewed regularly and as a minimum, on an annual basis at each year end.
At the year ending 30 September 2025, the reserves held by the charity (represented by unrestricted funds) were £14,779 (2024: £19,940).
Financial review
In common with other charities of a similar size and nature, Gleadless Valley Foodbank has limited resources, and its ongoing operations are currently dependent on funding from grant providers, together with financial support from donors. This year the charity has raised income from room hire and the Pantry and hope to build on being more self-sufficient.
The financial statements are set out in pages 8 to 12. During the year the charity generated income of £49,860 which includes donated food of £18,711 (2024: £47,557, no donated food declared). Total expenditure during the year was £66,445 (2024: £105,511), giving a deficit for the year of £16,585 (2024: deficit of £57,954).
Total funds of the charity at year-end stand at £17,463 (2024: £34,048). The reserves of the charity, represented by unrestricted funds, have decreased from the previous year to £14,779 (2024: £19,940).
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signed: Date: 29th July 2026 Print name: _________
Colin Havard
Page 6
GLEADLESS VALLEY FOODBANK
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 30 SEPTEMBER 2025
I report to the trustees on my examination of the charity accounts set out on pages 8 to 12 for the year ended 30 September 2025.
Responsibilities and basis of report
As charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiners statement
I have completed my examination. I have identified matters of concern that give me reasonable cause to believe that:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
The receipt and payment accounts prepared for the Charity show receipts, including donated food of £49,860 and payments of £66,445. Receipts and payments were selected at random for sample selection, although improvements have been made from 2024 with evidence recording there were still a number of receipts/invoices the charity was unable to provide; some of the values were sizeable.
Whilst there was some analysis of restricted funds, this was grouped together as a whole so it was unclear which funder the expenditure related to. Grants of £14,108 were brought forward from the previous financial year, the charity has been in a period of upheaval, and another new Treasurer is in place, they are aware of the shortcomings in record keeping and the analysis of restricted funds and note that more care and controls are needed.
I can confirm that there are no other matters to which attention should be drawn to enable a proper understanding of the accounts to be reached.
Signed:
Faye Hazlehurst FMAAT Community Accountant FH Accountancy Services Anston Sheffield S25 4JU
Date: 29 July 2026
Page 7
GLEADLESS VALLEY FOODBANK
RECEIPTS AND PAYMENTS
YEAR ENDED 30 SEPTEMBER 2025
| Unrestricted Funds Receipts £ Grants 2 1,500 Donated food 3 18,711 Church donations - Room hire 1,500 Donations 15,452 Food (Pantry) 5,115 Charity shop income - Tesco Top Up - Just Giving 772 Gift Aid - Other income 2,310 Subtotal income 45,360 Asset and investment sale Motor Vehicle 4,500 4,500 Total receipts 49,860 Unrestricted Payments Funds £ Wages and salaries 7 23,934 Payroll charges 219 Office and distribution centre 1,367 Admin/telephone 1,264 Rent & rates 1,871 Trussell Trust - Insurance 396 Stationery and Postage - Transport and Motor costs 3,625 Equipment warehouse 920 Building including light and heat 1,374 Food 18,753 Skips waste disposal - Charity shop costs inc utilities - Citizens Advice Bureau Sheffield - Professional fees 1,298 Management charge - Other expenditure - 55,021 Asset purchased Motor vehicle - Refrigerator - - Total payments 55,021 Net receipts/payments (5,161) Cash funds brought forward 19,940 Cash funds carried forward 14,779 Subtotal payments* |
Restricted Funds £ - - - - - - - - - - - - - - - Restricted Funds £ - - 566 902 - - - 63 - 843 5,009 2,017 - - - 157 - 927 10,484 - 940 940 11,424 (11,424) 14,108 2,684 |
Total 2025 £ 1,500 18,711 - 1,500 15,452 5,115 - - 772 - 2,310 |
Unrestricted Funds £ 1,000 - 249 - 16,115 - 289 1,393 2,515 395 3,248 |
Restricted Funds £ 22,352 - - - - - - - - - - 22,352 - - 22,352 Restricted Funds £ - - - - - 360 - - - 912 - 1,408 624 - 42,289 - 4,928 400 50,921 4,900 - 4,900 55,821 (33,469) 47,577 14,108 |
__ Total 2024 £ 23,352 - 249 - 16,115 - 289 1,393 2,515 395 3,248 |
|---|---|---|---|---|---|
| 45,360 4,500 |
25,204 - |
47,556 - |
|||
| 4,500 | - | - | |||
| 49,860 | 25,204 | 47,556 | |||
| Total 2025 £ 23,934 219 1,933 2,166 1,871 - 396 63 3,625 1,763 6,383 20,770 - - - 1,455 - 927 |
Unrestricted Funds £ 33,767 226 4,850 - - - 366 - 2,323 - 1,500 - 737 4,438 - 35 (4,928) 1,276 |
Total 2024 £ 33,767 226 4,850 - - 360 366 - 2,323 912 1,500 1,408 1,361 4,438 42,289 35 - 1,676 |
|||
| 65,505 - 940 |
44,590 5,100 - |
95,511 10,000 - |
|||
| 940 | 5,100 | 10,000 | |||
| 66,445 | 49,690 | 105,511 | |||
| (16,585) 34,048 |
(24,485) 44,425 |
(57,954) 92,002 |
|||
| 17,463 | 19,940 | 34,048 |
- The previous motor vehicle owned by the charity was not included on the Statement of Assets and Liabilities.
Page 8
GLEADLESS VALLEY FOODBANK
STATEMENT OF ASSETS AND LIABILITIES
AS AT 30 SEPTEMBER 2025
| Note Monetary Assets Cash in hand Bank Current Account Total Monetary Assets Represented by: General Unrestricted Funds Restricted Funds 8 Total Funds Other Assets and Liabilities Fixed Assets retained for the charity's own use (est present value) Motor Vehicle Refrigerator Creditors and other liabilities Accountancy and IE fee VAS payroll fees |
2025 £ 110 17,353 17,463 14,779 2,684 17,463 10,000 940 10,940 (750) (26) (776) |
2024 £ - 34,048 |
|---|---|---|
| 34,048 | ||
| 19,940 14,108 |
||
| 34,048 | ||
| 10,000 - |
||
| 10,000 | ||
| (895) - |
||
| (895) |
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:
Signed: Print name: _____
Dated: 29th July 2026
Colin Havard
Page 9
GLEADLESS VALLEY FOODBANK
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 SEPTEMBER 2025
1. Accounting policies
Basis of the preparation of the accounts
The financial statements have been prepared on a receipts and payments basis. Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year.
In this context, “cash” includes cash equivalents, for example bank accounts where cash can be readily withdrawn to pay for debts as they become due.
Fund Structure
Unrestricted funds
Represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from general donations, fundraising activities, and grants of a general nature.
Restricted funds
Restricted funds are those funds that have been provided to the charity for a particular purpose and which may only be spent for the purposes for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on the fund, unless permission is given by the funder to remove the restriction on the balance outstanding.
Income
All incoming resources are recognised when they are receivable and are accounted for gross.
Expenditure
The charity is not registered for VAT and all expenditure is shown inclusive of non-recoverable VAT.
2. Grants received
| SCC - Supporting People SCC - Ward SCC - New vehicle SCC - CIL Sheffield 1000 Sheffield City Council Total 2024 |
Unrestricted funds £ - - - - - 1,500 1,500 1,000 |
Restricted fund £ - - - - - - - 22,352 |
Total funds 2025 £ - - - - - 1,500 1,500 23,352 |
Total funds 2024 £ 4,900 4,728 4,900 6,824 1,000 1,000 |
|---|---|---|---|---|
| 23,352 | ||||
Page 10
GLEADLESS VALLEY FOODBANK
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 SEPTEMBER 2025
3. Donated goods
The Receipts and Payments include the estimated value of food that has been donated and distributed by Gleadless Valley Foodbank.
The estimated cost of food has been calculated by weight at an average retail cost of £2.88 per kilogram.
4. Trustees’ remuneration, benefits and expenses
Other than re-imbursed expenses there were no payments, remuneration or benefits made to trustees in this or the previous accounting period.
5. Related party transactions
One trustee was employed by Sheffield City Council, the charity received grants in this and previous financial years. Due to the reporting lines in place this isn’t considered to be a conflict of interest.
There were no other related party transactions, during this or the previous financial period.
6. Independent Examiners Fee
During the period the cost of the Independent Examination and accountancy services was £750. (2024: £895).
7. Salary costs
| Salaries Employers NI Employers Allowance Employer Pension costs Redundancy costs |
2025 2024 £ £ 23,419 32,095 2,367 2,004 (2,367) (2,004) 515 515 - 1,157 23,934 33,767 |
|---|---|
No employee received emoluments of more than £60,000.
The average number of employees during the period was 1 (2024: 3).
8. Movement in restricted funds
| 2025 SCC - Supporting People SCC - Ward SCC - CIL Sheffield City Council |
Opening balance £ 3,492 4,728 4,888 1,000 14,108 |
Receipts £ - - - - - |
Payments £ (808) (4,728) (4,888) (1,000) (11,424) |
Transfers £ - - - - - |
Closing balance £ 2,684 - - - |
|---|---|---|---|---|---|
| 2,684 |
Page 11
GLEADLESS VALLEY FOODBANK
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 30 SEPTEMBER 2025
| 2024 Trussell Trust (CAS) Trussell Trust SCC - Supporting People SCC - Ward SCC - New vehicle SCC - CIL Sheffield City Council |
Opening balance £ 47,217 360 - - - - - 47,577 |
Receipts £ - - 4,900 4,728 4,900 6,824 1,000 22,352 |
Closing Payments Transfers balance £ £ £ (47,217) - - (360) - - (1,408) - 3,492 - - 4,728 (4,900) - - (1,936) - 4,888 - - 1,000 (55,821) - 14,108 |
|---|---|---|---|
Restricted fund summary Trussell Trust
Funding to work in partnership with Citizens Advice Sheffield to users of Gleadless Valley Foodbank to access advice and to support with issues of financial hardship.
SCC – Supporting People
Funding to enable the foodbank to purchase priority items over the winter months and to support families with heating costs.
SCC Ward
Funding received for food and other essential items including support to families with utility costs.
SCC New Vehicle
Funding to purchase a new vehicle for the foodbank.
SCC – Community Infrastructure Levy
Funding towards costs of containers, skips and other shop costs.
Page 12