Derby Shakespeare Theatre Company CIO 31 March 2024 Derby Shakespeare Theatre Company CIO UnRudited Financial Statement for the year ended 31 March 2024 Charity (CIO) Number: 1154614 Report of the officers 2to5 Independent examiner's report Receipls and payments account Statement of assets and liabilities Derby Shakespeare Theatre Company CIO 31 March 2024 Report of the Officers The officers submit their report and financial statements for the year ended 31 March 2024. Status The company is a CIO (Charitable Incorporated Organisation) operating with the benefits of limited company status without the requirement to file returns to Companies House. Trustees, Officers and Commitlee Members The trustees, officers and committee members holding office throughout the year were as follows: Officers and commitlee members are also trustees of the charity. Officers Pr¢sid¢nt: Business Manager: Treasurer: Hon. Secretary: Membership Sc¢￿tary. Mathew Shepherd Role not filled Nicola Caister Helen Cornfield James Dean Vice President: Mrs Jessica Clewes Comtnitlee Members Ih For the period l April 2023 to S September 2023 Margarel Amot Joan Chambers Anthony Cooper Neil Jones Charlotte Matthews Ken Owen Committee Members Ih For the period 5 September 2023 to 31" March 2024 Susie Brayshaw-Thorne Neil Jones Ken Owen Selina Rob50n Derby Shakespeare Theatre Company CIO 31 March 2024 Strueture? governance and management Originally established in 1908 as the Derby Branch of the British Empire Shakespeare Society, the charity was first established by a Trust Deed, dated 4 April 1963, and was registered with the Charity Commission, number 228898. On 18th November 2013, the Charity Commission registered the company as a Charitable Incorporated Organisation with a new charity number, 1154614. The House Trustees, appoinl¢d for the old charity, all signed a Resolulion, dated l April 2014, to transfer the property, 93 Kedleston Road, Derby, DE22 1 FR, together with all the chattels of the old charity, as a gift, to the new CIO. On 1st April 2014 our solicitor, JH Powell lodged a TRI form, to transfer the property, with the Land Registry. The charity continues to be maintained by five officers together with up to six committee members elected annually at the Annual General Meeting. These officers and elected committee members will act as the Trustees of the CIO. With regard to risk management the officers have examined the major strategic business and operational risks which the charity faces and confim) that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. Objectives and activities The object of the charity is to study and perfomi the plays of William Shakespeare. We are a volunteer organisation which aims to provide the relevant training) education and vocational support to an unrestricted membership. To provide education and entertainment to thc general public in acccssibl¢ localions, chiefly in our own theatre located at Shakespeare House as well as other indoor and outdoor venues. We also make the theatre and rehearsal space at Shakespeare House available to local community groups and perfonning arts groups on favourable, discounted rates. There are no restrictions on the charity's power to invest. The investment policy is reviewed by the treasurer on a regular basis. The overall strategy is to continue to invest in low risk deposit accounts. The charity has referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning futu￿ activitics. In particular, the Officers and Committcc Members have considered how planned activities will contribute to the aims and objectives that have been set. Derby Shakespeare Theatre Company CIO 31 March 2024 Aehievements and performan¢e We had an extremely busy and productive year with a wonderful outdoor production of Midsummer Night's Dream that we were invited to take to Stratford io perforni in their outdoor space adjacent to the Swan theatre. Wc have also been able io reach out into our community around Derbyshire with a wonderful touring production of Art. by Yasmina Reza, attracting new audiences to our work. Christmas saw us put a wonderful collaboration of extracts from some of our favourite books on to the stage. Our final production of the year, was devised by our own members, based on a true siory. Paper Dolls was a creative success, loved by audiences and allowed us to make a significant donation to a local Charity. This year has marked another year of hard work on the fabric of the building with new back stsge facilities being created, a new storage unit, new windows and considerable roof repairs. We are also delighted to have replaced the chairs in the studio which has been a big hit with our audiences. We also played host to a number of local amateur perfomiance cornpanies this year with more in prospect for 2024-25. As every year, all that we achieve is a testament to the continued effort and hard work of our Trustees and members. Niki Caister Treasurer Reserves Policy The officers have established a policy whereby the minimum unrestricted funds not committed or invested in tangible fixed assets or production costs (the free reserves) held by the company should be between one and two years of the reserve expended which equates 10 £41,473 in 8eneral funds. Free reserves represent the Working capital of the charity available to support short and medium term capital projects that the demands of our Victorian building places upon us. Over the next few years we have significant obligations as follows:. Creating hard-standing space at the front of the building and front car park to enable wheelchair access to the front door est £25,000 Continued refurbishment of flats est £6,000 Upgrading of LX equipment in the studio est £3,000 At present the free reserves amount to £90,937 which, taking into account the above, leaves a deficit on free reserves of £5.273. Financial position The results for the year show a total net deficit of £13,363 (2023: net surplus of £33,115). Cash at bank and in hand as at 31 March 2024 amounted to £90,937 (2023: £104,300). Derby Shakespeare Theatre Company CIO 31 March 2024 Referenee and administrative details Charity (CIO) number: 1154614 Address of principal office: ShakespKare House 93 Kedleston Road Derby DE22 IFR The charity's bankers are: The Co-operative Bank PLC The charity's independent examiners are: Messrs Johnson Tidsall Limited 81 Burton Road DERBY DEI ITJ By order of the Officers: Mrs H Cornfield - Secretary Derby Shakespeare Theatre Company CIO 31 March 2024 Independent examiner's report to the trustees of Derby Shakespeare TheAtre Company cio. We report to the charity trustees on our examination of the accounts of Derby Shakespeare Theatre Company CIO (the Trust) for the year ended 31 March 2024. Responsibilities and basis of report As the charily trustees of the Trusi you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). We report in respect of our examination of the Trust's accounts carried out under section 145 of the Act and in carrying out our cxaminalion we have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiners Statement We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act. or the accounts do not accord with thos¢ records; or the accounts do not comply with the applicable requirements Concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts giv¢ a true and fair view which is not a matter considered as part of an independent examination. We confinn that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Johnson Tidsall Limited Chartered Accountants 81 Burton Road Dcrby DEI ITJ Date: Derby Shakespeare Thealre Company CIO Receipts ond Payments for the year ended 31st Mareh 2024 Receipts 2024 2023 Unrestricl fund funds fun Subscriptions and donations Production income Bar surplus Other fundraising income Other studio income Bank interest Rents received Grants rcccived Mi5cellan¢ous 3.030 10,320 2,681 3,030 10,320 2,681 ,557 46.220 1,351 ,685 1,685 1,165 86 15.660 18,785 18,785 37,613 37,613 66,039 Payments Production ¢osts Rates, insurances Heat, light, repairs and maintenonce Tel¢￿mS and media Legal, professional and financial Governance and independent examination 9,503 4,810 33,237 479 2,233 714 50,976 9,503 4,810 33,237 479 2,233 714 50,976 7,314 4,218 16,570 2,197 1,941 684 32,924 Assets and investment purchases Tolal payments Net r¢ceiptsl(payments) 50,976 (13,363) SO,976 (13,363) 32.924 33,115 Cash funds lasl year end Cash funds this year end 104,300 90,937 104,300 90,937 71,185 104,300 Derby Shakespeare The9tre Company CIO Statement of assets And liabilities as al 3 1st March 2024 2024 Unrestric (und5 2023 nrestricte Cash at bank and in hand 90.937 104,300 Assets retained for the charity's own use IAnd and buildings Fixtur¢s and fittings 123,149 14,765 123,149 16,405 228,851 243,854 Signed on behalf of the Otyicers and Trustees Mrs H Cornfield Dale of approval I zl rlza24.