## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st February 2023 **To** 31 January 2024 Section A Reference and administration details **Charity name** Walton Community Library **Other names charity is known by** None **Registered charity number (if any) 1154607 Charity's principal address** Charles Waterton House, 6 Almond Avenue Walton Wakefield **Postcode WF2 6UA** ~~ee~~ **Registered charity number (if any) 1154607** **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Colin Moran Chair 2 Bryan Harvey Treasurer 3 Peter Heigham Secretary 4 Libby Hall 5 Meryl Smith 6 Maureen Penney 7 Malcolm Wood 1/2/2023 – 30/11/2023 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~===~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** **TAR** 1 April 2024 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Independent Examiner**|Brian Lister|Sandal, Wakefield, West Yorkshire| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Library Manager – Rita Anderson ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution. - (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted - (eg. trust, association, company) Trustees are elected by rotation, in accordance with the Constitution, by Trustee selection methods members of the CIO at the Annual General Meeting (AGM) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees. - the charity’s organisational structure and any wider network with which the charity works. - relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. **TAR** 2 April 2024 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
Summary of the main activities
undertaken for the public benefit
in relation to these objects
(include within this section the
statutory declaration that
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit)|To advance education of the public of Wakefield in West Yorkshire and
its environs, by the running and management of a community library and
associated facilities for learning and individual skills development
including the cultivation of art and arts activities and recreation and
leisure activities for the benefit of the said residents.| |---|---| ||The following weekly activities continued throughout the year:
Nordic Walking group
Cycling groups - both for Beginners and Experienced riders.
‘Walton Singers’ library community choir with approx. 30 members
Toddlers group
Bridge club
Talk, Laugh and Craft
Monthly events:
Book Club
Whist Drive 2nd& 4thof the month
Wine Evenings 1st& 3rd
Ad Hoc events
Quiz’s
Flower arranging
Children’s Easter craft morning
Bunny Trail
Tracy Batty ‘Book Signing’ in the library
Linda Philips, Soroptimist, again used the library to highlight their
organisation.
‘Plant a Poem’ workshop by Jan Sargent to raise awareness of
Parkinsons Disease.
Organised 5k adult Fun Run at Walton Colliery Park- Legging it for the
library which included a ¼ mile children’s fun run. Everybody received a
medal.
Coronation Party – Library supported Walton Parish Council and
Working4Walton on the delivery of the Coronation celebrations. Loaned
out the library sound system and the library choir performed on the day.
Also arranged for three classes of school children (90 in total) to visit the
library on a regular basis and take books away to read.
Organised the Holiday Reading Challenge (theme – Creepy House). 41
children completed from Walton Primary Academy, and 13 from nearby
schools, each reading six books during the holidays.
Entered the Scarecrow competition with ‘Mary Poppins’
Word Fest – ‘Beyond Words’ Martin’s Circus Skill’s. Activities included
spinning plates, balloons, feathers, diabolos, flower sticks and rings. 38
people attended.
The annual photo shoot competition went ahead with the winning pictures
selected by members of the public and used in the library calendar for
2024.| **TAR** 3 April 2024 Craft fair held at the Sports & Social Club in November enabling local crafters to display their wares. Arranged for the Phoenix Brass Band to perform for the residents in December along with the Christmas Choir Concert. On 11[th] January 2024 Karen Wright (from Bake Off) gave a talk on her new book and demonstrated how to cook in a caravan. General Library Services: The library has four public computers and provides a printing, photocopying, and laminating service along with a children’s play area stocked with toys, books, and jigsaws. We have had numerous new members join the library several of whom have offered their services as volunteer helpers. The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and financial reporting and with regards to the public benefit obligation. The Trustees have fully considered the guidance on public benefit as issued by the CC in overseeing our work over the current financial year. ## **Additional details of objectives and activities (Optional information)** Walton Community Library does not make any grants. You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; We do not invest any assets in a policy Programme Related Investment. Volunteers have still played a significant and essential role in running the activities and have kept the spirit of the library alive within the village until we were able to move into our new premises. - contribution made by volunteers. ## Section D Achievements and performance The library has worked hard to retain its original library members but also **Summary of the main** to attract new members and volunteers to the library. **achievements of the charity during the year** We have built on the existing activities we already deliver. Work Experience with 2 students went incredibly well. Both were keen and eager to learn. They picked up library operations quickly and were an immense help with setting up the Reading Challenge. They mixed well with the volunteers and hopefully left feeling they had accomplished something during their time with us. Both schools contacted us to **TAR** April 2024 4 ## Section D Achievements and performance express their gratitude to the library for taking them. Our Duke of Edinburgh Award student has now completed and has continued to work with us as an assistant library volunteer. The inaugural Fun Run was an overwhelming success. It proved to be an excellent day out for the family. The weather was kind to us and everyone who attended appeared to have an enjoyable time. With many runners achieving personal bests. We also held our first Ceilidh in September at the Sports and Social Club, with a live band, which was a sell-out. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs. **Details of any funds materially** We do not have any funds in deficit. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has Expenditure has been used solely for running the library and funding the recreational and arts activities organised by the library, for the benefit of - supported the key objectives Library members and the residents of Walton. - of the charity; - investment policy and Investment policy is to keep reserve funds on deposit with a UK Clearing objectives including any Bank covered by the FSCS. ethical investment policy adopted. **TAR** April 2024 5 **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Peter Heigham **Full name(s)** Colin Moran **Position (eg Secretary, Chair,** Chair Secretary **etc) Date** ## **Appendix A - Organisation** ## Main Committee ## 7 Trustees ## Manager 1 Manager of Library Operations ## Membership 24 Charity Members Sub-committees Events and activities Operations ## Volunteers 23 Regular volunteers UA **TAR** 6 April 2024 **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |3|ITY|COMMISSION| |Receipts|and|payments|accounts|CC16a| |For the|period| |from|4st|February|2024|31st January2025| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment|T|Last|yea| |funds|funds|funds|otal|Tatwee|year| |aebsaaiest|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |Ai|Receipts| |esEe bE|||es|0|EC CO[938|| |OT|[6,566| |eeeeee|||ees|||ees, eee|| |eeeeee|||eee|||ees eee| |eeeeee|||eee|eee tel CL| |neeee|||eee|eee ll| |el|Eee| |Sub|total (Gross income|for|27,720|27,720|18,042| |AR)| |A2|Asset|and|investment|sales,| |(see|table).| |esSubtotal] ——-|es| |A3|Payments| |Ee|6|ee|0|EH| |rs||| |_]|[(|5224| |[[CC]|[dC]| |Events|&|Fundraising|«id|[SSCS}]|«dd|[CSC«]||| |AppealEE|E1|00| |eeeee|||eee|ees lS| |heeeeeeee|||eee|||eee|| eee| |hee|eee,|||ees|||eee|eee| |Sub|total|[Lameeee:|5|ees|||eee)|2 eee| || [ey Ln| |A4|Asset|and|investment| |purchases,|(see|table)| |PO| |Sub|total|__| |A5TransfersbetweenfundsNet of|receipts(payments)[|st}|||fCae: 8es|[ EC]||Re ee|[ CF]| |A6CashfundslastyearendCash||25,844); ||||2584|| |funds this year end|oc: |Rie |ae|33,856|||[___25,841|| **----- End of picture text -----**
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x: CHARITY COMMISSION
FOR ENGLAND AND WALES
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Independent examiner's
report on the accounts
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Section A Independent Examiner’s Report
Report to themembers trustees/ of Wanton Communit’os. KiBRARY‘s
On accounts for theended year | [OUST] el January=< QQ2S Charity(ifany)| no //5 4607
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended ;
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- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. iD > _ qualification(s)Relevant professionalor body (if any): **----- Start of picture text -----**
SANDAL WAKEFIELD
LIES T VICK INCE WK2 6a
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## Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER 1 October 2018 ; | | | ; | | | Give here brief details of any items that the examiner wishes to disclose. IER 2 October 2018 c3c- roo> OJ O- Sty Q