2023-01-31-accounts - Walton Community Library

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st February 2022 To 31 January 2023

Section A Reference and administration details

Charity name Walton Community Library Other names charity is known by None Registered charity number (if any) 1154607 Charity's principal address Charles Waterton House, 6 Almond Avenue Walton Wakefield Postcode WF2 6UA

Registered charity number (if any) 1154607

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Colin Moran	Chair
Bryan Harvey	Treasurer
Peter Heigham	Secretary
Malcolm Wood
Jim Gervasio
LibbyHall
Meryl Smith
Maureen Penney












Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Independent Examiner	Brian Lister	Sandal, Wakefield, West Yorkshire

Name of chief executive or names of senior staff members (Optional information)

Library Manager – Rita Anderson

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution.

(eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation (CIO)

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Trustees are elected by rotation, in accordance with the Constitution, by members of the CIO at the Annual General Meeting (AGM)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees.
the charity’s organisational structure and any wider network with which the charity works.
relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To advance education of the public of Wakefield in West Yorkshire and its environs, by the running and management of a community library and associated facilities for learning and individual skills development including the cultivation of art and arts activities and recreation and leisure activities for the benefit of the said residents.
	The official Grand Opening of the Library took place weekend 25th / 27th March at Charles Waterton House. Everyone was invited. There was a programme of events including a special appearance of musician and author Joanne Harris and her band and activities for the children. The following weekly activities continued throughout the year: Nordic Walking group Cycling groups - both for Beginners and Experienced riders. ‘Walton Singers’ library community choir with approx. 30 members Toddlers group Childrens chess club Bridge club Talk, Laugh and Craft Book club - Monthly Third Thursday Topic including stamp collecting, ‘Going for Gold at Chelsea’ and an evening with Ash Wood renowned saxophonist. Other activities we have undertaken included willow weaving, wreath making, whist evenings, wine tasting. Organised the Holiday Reading Challenge (theme - mini beasts). We extended participation this year to include children attending schools other than Walton Primary Academy. Entered the Scarecrow competition with ‘Paddington Bear visits The Queen.’ Word Fest – A talk by Barbara Phipps on ‘The life and times of Charles Waterton’ 60 residents in attendance (the majority from the new housing development) The annual photo shoot competition went ahead with the winning pictures selected by members of the public and used in the library calendar for 2023. Craft fair held at the Sports & Social Club in November enabling local crafters to display their wares. Arranged for the Phoenix Brass Band to perform for the residents in December. Also organised for three classes of school children (90 in total) to visit the library on a regular basis and take books away to read. General Library Services: The library has four public computers and provides a printing,

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public benefit
in relation to these objects
(include within this section the
statutory declaration that trustees
have had regard to the guidance
issued by the Charity
Commission on public benefit)

To advance education of the public of Wakefield in West Yorkshire and its
environs, by the running and management of a community library and
associated facilities for learning and individual skills development including
the cultivation of art and arts activities and recreation and leisure activities
for the benefit of the said residents.

The official Grand Opening of the Library took place weekend 25th / 27th
March at Charles Waterton House. Everyone was invited. There was a
programme of events including a special appearance of musician and
author Joanne Harris and her band and activities for the children.
The following weekly activities continued throughout the year:
Nordic Walking group
Cycling groups - both for Beginners and Experienced riders.
‘Walton Singers’ library community choir with approx. 30 members
Toddlers group
Childrens chess club
Bridge club
Talk, Laugh and Craft
Book club - Monthly
Third Thursday Topic including stamp collecting, ‘Going for Gold at
Chelsea’ and an evening with Ash Wood renowned saxophonist.
Other activities we have undertaken included willow weaving, wreath
making, whist evenings, wine tasting.
Organised the Holiday Reading Challenge (theme - mini beasts). We
extended participation this year to include children attending schools other
than Walton Primary Academy.
Entered the Scarecrow competition with ‘Paddington Bear visits The
Queen.’
Word Fest – A talk by Barbara Phipps on ‘The life and times of Charles
Waterton’ 60 residents in attendance (the majority from the new housing
development)
The annual photo shoot competition went ahead with the winning pictures
selected by members of the public and used in the library calendar for
2023.
Craft fair held at the Sports & Social Club in November enabling local
crafters to display their wares.
Arranged for the Phoenix Brass Band to perform for the residents in
December.
Also organised for three classes of school children (90 in total) to visit the
library on a regular basis and take books away to read.
General Library Services:
The library has four public computers and provides a printing,

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photocopying, and laminating service along with a children’s play area stocked with toys, books, and jigsaws.

We have had numerous new members join the library several of whom have offered their services as volunteer helpers.

The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and financial reporting and with regards to the public benefit obligation. The Trustees have fully considered the guidance on public benefit as issued by the CC in overseeing our work over the current financial year.

Additional details of objectives and activities (Optional information)

Walton Community Library does not make any grants.

You may choose to include further statements, where relevant, about:

We do not invest any assets in a policy Programme Related Investment.

 policy on grant making; Volunteers have still played a significant and essential role in running the  policy programme related activities and have kept the spirit of the library alive within the village until we were able to move into our new premises.

policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The library has worked hard to retain its original library members but also to attract new members and volunteers to their new premises. We have built on the existing activities we already deliver. 2nd June was the Queens Jubilee. We assisted in an outdoor family picnic held on the local recreational ground. Nicknamed Party in the Park - a picnic box with complementary food was provided. Games for children were organised, and music by the local ukulele band, the Walton Singers, Ali Bullivant (singer) and a dance troupe were all provided free of charge for everyone’s entertainment. Approx attendance 250. Open Gardens: 22 gardens opened on Sunday 3 July and played host to hundreds of visitors from across West Yorkshire. We received many positive comments with the variety of gardens proving to be of particular interest. Live music provided by Ali Bullivent, Walton Singers and the Wakeylele Band added to the enjoyment of the day. Over 50 volunteers including gardeners, their friends and family all contributed to the success of the day. Welcomed Wakefield Hospice Bistro to Charles Waterton House. Who

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Section D Achievements and performance

now share the space on the ground floor with Walton Community Library.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details
	The Trustees have agreed to maintain a reserve of £10.000 which is reviewed annually. The reserve is equivalent to one year’s operating costs.
	We do not have any funds in deficit.
	(Optional information)

You may choose to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);
how expenditure has Expenditure has been used solely for running the library and funding the supported the key objectives recreational and arts activities organised by the library, for the benefit of of the charity; Library members and the residents of Walton.
investment policy and Investment policy is to keep reserve funds on deposit with a UK Clearing
objectives including any Bank covered by the FSCS.
ethical investment policy adopted.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Peter Heigham Full name(s) Colin Moran Position (eg Secretary, Chair, Chair Secretary etc) Date

Appendix A - Organisation

Main Committee

8 Trustees

Manager

1 Manager of Library Operations

Membership

21 Charity Members

Sub-committees

Events and activities Operations

Volunteers

33 Regular volunteers

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1st FebruA 2022 31#tJ•nuary 2023 Section A Receipts and payments Total funds Section B Statement of assets and liabilities at the end of the period *thr•t£ •fJ_

(HARITY (OMMISSION Independent Examiner's Section A Independent Examiner's Report Report to the tTUStees/membeis ALf)AJ CothMU*vIT r LIA£Ak/ On accounts for the year ended JllflllBEI charity no (il any) Set out on page5 (iefflembwto Include tr¢pa9enumbÈL%0lidthtlla1Sh¢et&I Respertive responbIlItIeS ol tmslees and Lyaminer The chaiity's trustees are responsible for the pieparation ol the accounts. The £haritI5 trustees consider that an audit 15 not required lor this yeaT under section 144 of the Charities Ait 2011 (the Ihaiities Act) and that an independent examifiation is needed. examine ine a(c¢Junts uTr¢Jer Section 145 01 the Chaiilie5 Ait, to follow the procedvre5 laid duwn in the geneial Directions given by the Charity Commi5510n (uftder section 145(5){b) ol the Charitie5 Art), and to slate whether paflicular matters have come to my attention. Basi5 of independent examiner's statement My examination was carried out in a£cordance with general Directions given by the Charity Comfftission. An examinatlDn includes a review ol the acco¢Jnlillg iecoids kept by the charity and a comparison of the accounts presènted with those records. It also includes consideration ol any unusual items 01 disclossJre5 in the accounts, and seeking explanations from the liustees COnrning any such matters. The pioce4ure5 undeitoken do not provide all the evidenie thal would be requiif nd consequently no opinion 15 given 05 to whether the accounts prei view and the report Is limited to those matter5 sel out in the stal Independent examiner's slatemei r than that dis(losed uelow").. (i) wniin give5 ffle ieasonaDie cause io Deiieve inat In, any mati requiremeftts: lu keep accounting recoids in accordance with section 131 Charilies Act- to Pfepaie accounts which accoid with the accounling reci et,. or l2) io wnicn, In my Opinion, aiiention sThouio De orawn In Draec io enable a pfoper understaTrding ol the accounts to be reached. ° Pleose delele ihe words in the brockets if theydo nor opply. Signed Date Name Aif4KJ Relevènl professional qualification{51 or body {il any) Address £AN)IJA

Annual General Meetin8 24 October 2023 These coverthe period l February 2022 to 31 January 2023. Charities Commission and approved by the Trustees. adopted a policy of having an independent examination, irrespective of income level. The examinerfs certificate is attached to the accounts and there are no areas of concern. £214 Inca$lnE the yea rend balance to £26,085 previous years accounts. The Craft Fair proved a hit once again and raised £1,024.70. The Walton Calendar sold well and with the generous support of our sponsors made £1,610 The Choir contributed a net £581. Barclays Bank fund matched the Brass Band Concert which made £370 and we held 8 Third We receweu a generou5 grant Trom tne Yar15h Council towards the appeal made in 2022. Managers Fees £5,398 Items bought from appeal £3,024

Cleaning £1,530 Photocopier £1.135 Insurance £769 Wifi & Telephone £748 success. We are still heavily reliant upon Open Gardens and we are exploring ways to increase income in alternative years to Open Gardens. for all their hard work organising and running the various events and artivrties. Also thanks to all the members and sponsors that have supported the Library throu8hout the year, not