## **Trustees' Annual Report for the period**
## **From**
Period start date Period end date
**To**
Day 1st Month February Year 2021
Day 31 Month January Year 2022
Section A Reference and administration details
March **2012**
**TAR**
1
## **Charity name**
Walton Community Library
**Other names charity is known by**
None
**Registered charity number (if any)**
**1154607**
March **2012**
**TAR**
2
**Charity's principal address**
Charles Waterton House, 6 Almond Avenue
## Walton
## Wakefield
**Postcode WF2 6UA**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year**
March **2012**
**TAR**
3
**Name of person (or body) entitled to appoint trustee (if any)**
1
Colin Moran Chair Richard Hancock Vice-Chair Bryan Harvey Treasurer Peter Heigham Secretary
2 3
4
March **2012**
**TAR**
4
5
Malcolm Wood
6
Jim Gervasio
7
Libby Hall
8
Meryl Smith
9
March **2012**
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5
io
li
12
13
TAR
March 2012
14
15
16
17
18
TAR
March 2012
19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
8
## **Names and addresses of advisers (Optional information)**
## **Type of adviser Name Address**
## **Independent Examiner**
Brian Lister Sandal, Wakefield, West Yorkshire
## **Name of chief executive or names of senior staff members (Optional information)**
Library Manager – Rita Anderson
March **2012**
**TAR**
9
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution.
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Trustees are elected by rotation, in accordance with the Trustee selection methods Constitution, by members of the CIO at the Annual General (eg. appointed by, elected by) Meeting (AGM)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- Trustees’ consideration of major risks and the system and procedures to manage them.
Having been unable to open to the public for most of the year due to the COVID-19 restrictions and the lease negotiations, we opened our doors on 1 December 2021. The lease was finally agreed and signed in February 2022, so we now have security for the next 25 years.
The expectation was for Wakefield Hospice to open their Bistro shortly after but in the event this has not happened yet. It is expected that the dress agency will be opened shortly followed by the Bistro in August.
Footfall is gradually increasing as people get to find their way to the new premises. Walton Primary Academy have had several classes coming up for a visit to hear stories and borrow books, more are promised and expected in the new term.
## **Section C Objectives and activities**
March **2012**
**TAR**
10
To advance education of the public of Wakefield in West Yorkshire and its environs, by the running and management of a **Summary of the objects** community library and associated facilities for learning and **of the charity set out in** individual skills development including the cultivation of art and **its governing document** arts activities and recreation and leisure activities for the benefit of the said residents. 2021, proved challenging with the library closed. However, several of the community activities it promotes, were able to continue. Although due to the lockdowns, activities have been limited. But special mention should be made of the following: Our Nordic Walking group. Cycling groups - both for Beginners and Experienced riders. Several ukulele groups. Holiday Reading Challenge for the children of the village primary school, Seven residents attended a Creative Writing workshop, facilitated by Stephen Brennan, as part of the Word Fest event held 3[rd] March in St Paul’s church. Monthly Book Club on Zoom The library community choir was able to resume its rehearsals indoors, thanks to the Methodist Chapel - having previously been singing in the Social Club car park! The annual photo shoot competition went ahead with the winning pictures selected online by members of the public and **Summary of the main** used in the library calendar for 2022. **activities undertaken for** We also took part in the village Scarecrow Competition, recruiting **the public benefit in** the new Waterton Green residents alongside existing residents **relation to these objects** from the village to knit colourful squares to adorn a stunning **(include within this** Elmer the Elephant. **section the statutory declaration that trustees** Since opening in December, we have held a Christmas Carol **have had regard to the** concert at the Methodist Chapel. **guidance issued by the** We have had three classes of school children (90 in total) visit us **Charity Commission on** and each taking a book to read. **public benefit)** Arranged for the Phoenix Brass Band to perform for the residents at the Sports & Social Club. And we have restarted the children’s Chess Club. The library has four public computers and provides a printing, photocopying, and laminating service along with a children’s play area stocked with toys, books, and jigsaws. We have had numerous new members join the library several of whom have offered their services as volunteer helpers. The Trustees are mindful of their compliance obligations as trustees of a CIO regarding its governance and financial reporting and with regards to the public benefit obligation. The Trustees have fully considered the guidance on public benefit as issued by the CC in overseeing our work over the current financial year
March **2012**
**TAR**
11
## **Additional details of objectives and activities (Optional information)**
Walton Community Library does not make any grants.
We do not invest any assets in a policy Programme Related You **may choose** to include Investment. further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
Volunteers have still played a significant and essential role in running the activities and have kept the spirit of the library alive within the village until we were able to move into our new premises.
- contribution made by volunteers.
## Section D Achievements and performance
Although the library closed its doors at the end of March 2020 **Summary of the main** its members have continued to support its activities. Whether it **achievements of the** be virtually (Book Club) by Skype or Zoom or in person via **charity during the year** rehearsing in a cold and draughty car park (choir). The children still had their Reading Challenge thanks to the loan of the Methodist church hall. The Nordic Walking groups continue to meet with fewer numbers and socially distancing as did the cyclists.
The village continued to pull together and in December 2021 we moved into our new premises and normal services have now resumed.
A 25-year lease has been signed, and Walton Community Library officially have a new home at Charles Waterton House 6, Almond Avenue, Walton, Wakefield WF2 6UA.
March **2012**
**TAR**
12
Section D Achievements and performance
## **Section E Financial review**
**Brief statement of the** The Trustees have agreed to maintain a reserve of £10.000 **charity’s policy on** which is reviewed annually. The reserve is equivalent to one **reserves** year’s operating costs.
**Details of any funds** We do not have any funds in deficit. **materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include Once again, our income stream was affected by the various additional information, lockdowns and the public’s concern over covid. where relevant about: The choir continued to function by Zoom and outdoor rehearsals the charity’s principal with the usual Monday rehearsals later in the year. They raised sources of funds a net £400. (including any The Walton Calendar was produced and with increased sales fundraising); and the continued generous support of our sponsors raised how expenditure has £1510. We were able to put the Brass Band concert on, which Barclays supported the key Bank fund matched, and this made a net £575. objectives of the charity; The main source of income was a very generous anonymous investment policy and donation of £5000, towards the open garden project. objectives including any ethical investment policy Expenditure has been used solely for running the Library and adopted. funding the recreational and arts activities organised by the Library, for the benefit of Library members and the residents of Walton.
Investment policy is to keep reserve funds on deposit with a UK Clearing Bank covered by the FSCS.
## **Section F Other optional information**
Following the ending of the COVID-19 restrictions and the successful negotiations for the lease of the new premises, we were able to open to the public on 1 December2021. Since then footfall has gradually increased as more people become aware of the new address.
We hope that when the Wakefield Hospice bistro opens in the near future, that this will generate even more visitors.
March **2012**
**TAR**
13
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Peter Heigham **Full name(s)** Colin Moran **Position (eg Secretary,** Chair Secretary **Chair, etc) Date**
## **Appendix A - Organisation**
## Main Committee
## 8 Trustees
## Manager
1 Library Manager
## Membership
21 Charity Members
## Sub-committees
Events and activities Operations
## Volunteers
33 Regular volunteers
UA
March **2012**
**TAR**
14
**Charity Name N Walton Community Library 11**
3
## **Receipts and payments acco**
Period start date
## **For the period from**
**To**
1st February 2021`
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £**
**----- Start of picture text -----**
A1 Receipts
Library Generated 76 - -
Activities 2,248 - -
Events and Fundraising 8,434 - -
Appeal 443 - -
Grant - - -
- -
- - -
- - -
11,201 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 11,201 - -
A3 Payments
Managers Fees 2,981 - -
Library 2,318 - -
Activities 1,893 - -
Events and Fundraising 865 - -
Wif 859 - -
Appeal 639 262 -
- - -
- - -
- - -
Sub total 9,554 262 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 9,554 262 -
Net of receipts/(payments) 1,647 - 262 -
A5 Transfers between funds - - -
A6 Cash funds last year end 24,486 - -
Cash funds this year end 26,133 - 262 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|**Bank Account**
**Petty Cash**|**_Total cash funds_**|**to nearest £**
**25,866**
**5**
**-**
**25,871**|
||(agree balances|with receipts and payments
account(s))|Agreement Error|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**
Computers||2500
**asset belongs**|
|**charity’s own use**|Stock of Books
Fixture & Fittings||4000
5000
**Fund to which**|
|**B5 Liabilities**|**Details**||**liability relates**|
Signed by one or two trustees on behalf of all the trustees Signature Print N
**o (if any) 154607**
## **ounts**
## **CC16a**
Period end date
31st January 2022
## **Total funds**
## **Last year**
## **to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
76 368
2,248 1,293
8,434 2,691
443 6,189
- 1,500
- -
- -
- -
11,201 12,041
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
11,201 12,041
2,981 4,085
2,318 1,655
1,893 664
865 712
859 208
901 3,234
- -
- -
- -
9,816 10,558
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
9,816 10,558
1,385 1,483
- -
24,486 23,003
25,871 24,486
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
Agreement Error OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
Date of
Name
approval
**----- End of picture text -----**