2024-03-31-accounts - Hedworthfield Community Association

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CHAIR REPORT

I welcome you to Hedworth Community Association. As Chair of the CA.

I am pleased to present my AGM report for the year 2023- 2024

This is my first full year in post as Chair and like most jobs it has come with its challenges. I think before we start getting into how the centre has performed in the last year It needs to be acknowledged the difficulty of navigating the day to day running of the centre as a solo manager when until 2 years ago there has been two people carrying out this managerial role. A transition like this takes time to steer and although some tasks have been delegated to appropriate staff, we need to be mindful of how such a significant change and demands of running a centre can impact on time constraints and workload. Due to work commitments and health constraints the availability of trustees to support the manager has unfortunately been lessened this last year.

Values

As a community association we believe everyone should feel they have a sense of belonging.

All trustees and staff live in the local area and believe in community facilities which through its design with provision for social, recreational and sporting activities offer the beneficial effect on the health and well- being of the local population. Changes to meet these demands are driven by people who understand local situations and who are enthusiastic to work in partnership with individuals and groups to do all we can to meet needs.

Community Engagement

The financial year that ended on March 31[st] , 2024, saw us in a positive financial position.

We don’t feel we can afford to take a back seat and as such need to be realistic about making the use of the centre to its full potential and consider how to provide services to more of the community. In attempts to establish this we are currently in the process of reviewing and rewriting elements of our business

plan. This will set out our aspirations for the next 5 years and how we plan to achieve them.

To ensure we are addressing the needs of the local population our intention is to send out a survey to locals to see what sort of activities that would attract them to the centre. Not only will this help us to plan, it will also help us to anticipate what Hedworthfield CA needs to look like for the future in order to ensure that community network is strengthened and equipped to meet local population needs.

In an effort to bring footfall back to pre- covid days encouraging engagement in the CA has been one of the main focuses for us this year. Changes in peoples working and social habits has brought about challenges for those in our local community and indeed us as a community centre.

Unfortunately attracting new members has not been as good as wanted and shows a drop in membership from previous years for example pre covid 308 to 120 at present. Consideration is being given to how renewal of membership is to be obtained to avoid some of the confusion that exists about renewal. If you don’t have an up-to-date membership, please renew as soon as possible.

Our Centre Manager Christine continues to build on bookings for rooms. Room hire is bringing in on average a yearly income of £72422.

These bookings not only provide us with the income we need to keep the centre running but delivers activities that meet the objectives of the charity such as leisure and sport activities, in addition to supporting local organisations to deliver training and to hold meetings.

Furthermore, the centre provides free space for members of the local community to meet, have a chat, a cuppa with the opportunity to buy a snack from our community cafe. Offering this opening we know helps with mental wellbeing and helps prevent isolation.

This year Christine successfully increased numbers for the social event that runs fortnightly on a Tuesday. There is a core of around 20 who come to enjoy a game of bingo, play your cards right and eat good food with excellent company. The

success of this social event has encouraged a service PRS to take on the idea to support their service users and the wider to engage on a weekly basis rather than biweekly.

The craft/knitting group is proving to be popular seeing a gradual increase in numbers.

We continue to have a partnership with Durham Football Association. Weather permitting, we have on average 6 teams play on a Saturday and 2 on a Sunday.

Teams also play during the week. I would like to thank John Topping for supporting the Community Centre and organising teams to play here where both home and away teams make good use of the café.

The Muga that is sited in our grounds is owned by an adjoining school with upkeep costs covered by the centre. There are negotiations going on at present with the local authority to consider potential ownership being transferred to the community association.

Agreement of this will come at an extra cost to the centre to include annual lighting bill in excess off £200 and insurance. Also, the ongoing upkeep of the MUGA will need to be factored into any decision making.

There has been a decline in the out of school care numbers. This had been expected as local schools are gradually providing their own after school clubs to comply with government recommendations to offer their own wrap around care by September 2026.

We have been informed that one local school will continue to use the centre as their option for after school care where other schools have made no definite decision, so the full impact this will have for us is not yet fully known.

This uncertainty has added to our struggles in the recruiting of a childcare manager. We had promoted within the childcare team but an opportunity in her own business was too good not to take up. Due to rises in food costs and resources we have needed to make a small increase in our Fees.

Unexpected expenditure

The building is 42 years old, and we are reaching the stage where more maintenance work is required, for example,

Purchasing a new dishwasher
Repair of lift
Repair of kitchen machinery- coffee machine
Repair of shutters in OSC
Repairs to MUGA damage
Burst water pipe

There is a need to recognise that the burden of maintenance will not lighten and there will be a need for us to take this into account in our financial planning.

Funding picture

Grants received 2023/24

£11400 - HAF - Easter Holiday programme £1000 - Dogger bank - food parcels £250 - Catherine Cookson - food parcels £2000 - Community Foundation - activities

£10200 - HAF - 6 weeks activity programme £1500 - Jarrow Festival - activities £1100 - The Rothley Trust - Outdoor play equipment £440 - CAF - Halloween party £500 - CAF - Christmas Party £4250 - HAF - Christmas trip activities £606 - COOP £1000 - James Knott Funding – activities

Hedworthfield CA is not only about delivering services in the centre.

We are the community’s association and have continued through HAF funding to provide food hampers to the elderly and families on low incomes.

Seasonal events are an established part of the community calendar and continue to be popular.

Spaces for the Easter and Halloween activities are taken as soon as it is advertised. Children enjoy these activities as they provide great entertainment and enjoyment alongside helping to develop physical and social skills. These bring a small amount of money for the centre. It also gets the community together. Through connections of Stella one of our trustees we

have been offered the support from Inspire to make sure funding applications meet all the mandatory requirements for the funding opportunity. Our gratitude for this offer cannot be expressed enough.

Finally, I would like to thank our funders and supporters and those that have worked tirelessly to all that we have done in the last year, particularly Christine the centre manager, the trustees Audrey, Kath, Stella, Jay and Kevin; Our local councillor Audrey who despite her busy and hectic schedules has always been there to help when we need her. Thanks, must also go to staff. We want to acknowledge your support and hard work. The place wouldn’t be the same without you, so thank you.

As most know Kevin Brydon stepped down from being one of the directors for the CA. On behalf of everyone on the committee, and the community I would like to thank Kevin for his energy and commitment that he has given to the community association and wish him all the best spending time at his caravan. Sadly, we have not welcomed any new trustee members to date this year. This is not surprising as more than half of charities are finding recruitment difficult, but we will not let this phase us as we continue our drive to encourage people with the right skills and qualities to join us.

Looking forward to I have no doubt 2024-2025 will be a challenging year for HCA particularly in terms of finances Funding being more difficult to get.

As I draw to a close, I would like to pass on my sincere thanks to my fellow trustees who have given their time and support during the last year. Furthermore, thanks must be expressed to the manager and staff and anyone who gives so generously of their time

Thank you Teresa Kingdon

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    



  







  



          





      



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

  



     



 ( 00952DF182EA496...by: 





Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A











 

   



  

 

 

 

  

 

















Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A



 

                  	            	            	           	          
				



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A











			
			

			
			

			
			
			
			
			
			
			
			
			

			
			
			

 

  

   











Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 







     

  







   







  



 



  



 



	    	    	   	  
				



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





             	           	      
		
		  
		





  	    	   
		



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





      	          	          	                   


























































Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





                         	                      	                     
		





 

	
	
	
	



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 







  	       	   
		
		 
		







             	             	             	           
			



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A









         	         	         	         	         	       
					



   	     	    
		



 	    	   
		





   	  
	



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 







         	                    	                    	                    	                	   
					
					   
					
					   
					
					    
					



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 

















          	                   
	   
	                   
	   



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 



                           	                          	           
		            
		
		





Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A













Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

	
	
	
	
	
	

Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A





















Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A









Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A



























Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A



                  	            	            	           	          
				



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A











			
			

			
			

			
			
			
			
			
			
			
			
			

			
			
			









Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A























	    	    	   	  
				



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





             	           	      
		
		  
		





  	    	   
		



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





      	          	          	                   





Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 





                         	                      	                     
		





 

	
	
	
	



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 







  	       	   
		
		 
		





             	             	             	           
			



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A









         	         	         	         	         	       
					



   	     	    
		



 	    	   
		





   	  
	



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 







         	                    	                    	                    	                	   
					
					   
					
					   
					
					    
					



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A















          	                   
	   
	                   
	   



Docusign Envelope ID: 3D80D75F-B2B2-4ADB-AC3C-7B5660ED3027Docusign Envelope ID: 2F80820D-7A93-4258-9A6F-84E2A92E8D2A

 



                           	                          	           
		            
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

