Kents Cavern Foundation
(CIO no. 1154561)
Annual Report of the Trustees
Year ended 31[st] December 2023
| Name | Kents Cavern Foundation |
|---|---|
| Charity number | 1154561 |
| Address | Kents Cavern Prehistoric Caves Ilsham Road Torquay TQ1 2JF |
| Trustees at date Report approved |
Robert Cox (appointed 3 August 2023) Timur Gorman (appointed 3 August 2023) James Hull |
| Other Trustees serving during the year |
Nick Powe (resigned 3 August 2023) Maureen McAllister (resigned 3 August 2023) |
| Main contact: | Robert Cox 07376 009460 Rob@tudorhotels.co.uk |
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Kents Cavern Foundation (CIO no. 1154561) Annual Report – 31 Dec 2023
1. Structure, governance and management Constitution, organisational structure, how Trustees are appointed, trained and how the charity’s decision making processes work.
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1.1 GOVERNANCE
Three Trustees served throughout the year and we continue to seek new
Trustees to strengthen the board up to the maximum permitted 12.
1.2 METHOD OF APPOINTMENT OF TRUSTEES
Potential Trustees are identified by assessing skill or capacity shortfalls amongst
the existing Board. Recruitment is currently by word of mouth and personal
recommendation. New Trustees are appointed to the board by a majority vote
of the existing Trustees. Each Trustee serves for a minimum period of 3 years.
1.3 POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES
New Trustees have an initial meeting with the Chairman and given an Induction
Pack which includes the Foundation’s constitution, latest Annual Report and
statement of accounts.
1.4 ORGANISATIONAL STRUCTURE AND DECISION MAKING
Decision-making of the Foundation is undertaken by the Board of Trustees at its
meetings. Regular meetings take place between the Trustees and volunteers of
the charity. The Board considers strategic matters and major practical issues
affecting the work of the Foundation, agrees budgets and key initiatives, and
sets priorities and timetables for future developments.
1.5 RISK MANAGEMENT
Risk management is regularly reviewed by the Trustees and considered by the
charity’s staff. The charity has adopted and follows relevant risk management
procedures of Kents Cavern Ltd in respect of capital and financial investments,
safeguarding, employing and paying staff, overseeing and managing volunteers,
and handling complaints.
1.6 CONFLICTS OF INTEREST
The Trustees have a policy to prevent conflicts of interest arising between
Trustees, the charity’s volunteers and staff and objectives of the charity.
2. Aims and objectives of the charity
2.1 OBJECTIVES AND ACTIVITIES
The principle aims of the charity are to conserve the prehistoric underground
caves at Kents Cavern and surrounding area covered by the Scheduled Ancient
Monument listing and the SSSI designation; to advance the education of the
general public by providing learning packs, sessions and activities focused on the
prehistory and geological heritage of the site; facilitating and coordinating
scientific research and educational activities.
3. Financial review
Including policy on reserves
3.1 POLICY ON RESERVES
The Trustees have a policy to maintain cash reserves of at least 3 months’
running costs.
3.2 PRINCIPAL FUNDING
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Kents Cavern Foundation (CIO no. 1154561) Annual Report – 31 Dec 2023
Income during the year was from donations collected by Kents Cavern Ltd’s online ticketing system and an individual donation. 3.3 ACHIEVEMENTS, PERFORMANCE AND FUTURE PLANS Donations are collected via the Kents Cavern online ticketing system to boost the charity’s reserves. The remit of the charity remains a commitment to the conservation of the caverns and advancement of education at the caves, all of which was undertaken by the owners of the heritage asset, Kents Cavern Ltd, during the year. The income will be spent on conservation projects in 2024.
4. Funds held as custodian trustee on behalf of others Description of the asset, the name and objects of the charity on whose behalf the assets are held, and details of the arrangements for safe custody and segregation of the asset from charity own 4.1 CUSTODIAN OF FUNDS OF OTHERS The Foundation does not hold any reserves or funds for others.
5. Public benefit statement A statement from Trustees confirming they have complied with their duty. 5.1 PUBLIC BENEFIT
The Trustees have reviewed the activities of the charity in the light of the guidance published by the Charity Commission on public benefit. The Trustees are satisfied that the Foundation’s activities are for the public benefit, relating as they do to the conservation of the environment and heritage of the cavern and the advancement of education. This benefits the community in maintaining an important prehistoric heritage site and environmental asset for the enjoyment of local people and visitors to the area.
For and on behalf of the Board of Trustees: Date: 23[rd] July 2024 Chair of Trustees
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Kents Cavern Foundation (CIO no. 1154561) Annual Report – 31 Dec 2023
Kents Cavern Foundation
CIO no: 1154561
Formed and registered with Charity Commission on 12 November 2013
Accounts for 12 month period ended 31 December 2023
Basis of preparation: Receipts and payments
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Project General
Digging KCF T Williams
Deeper account Fund Total 2022
£ £ £ £ £
Balance b/fwd 3,875.20 3,875.20 2,660.78
Income
From Kents Cavern (Ticketing) 676.83 676.83 1,439.42
Donation from Totnes U3A Lecture 20.00 20.00 -
Total income - 696.83 - 696.83 1,439.42
Spending
Educational material - Housing Seagull - - 25.00
Conservation and research - Torquay Museum - Archiving - - 200.00
Accommodation costs for Raking Light – Cave Graffiti research 819.00 819.00 -
Prehistoric technologist for Stone Age Coast – Geopark Festival Week 679.56 679.56 -
3 x education promotional films 415.00 415.00
Total spending - 1,913.56 - 1,913.56 225.00
Net income/(loss) after spending - (1,216.73) - ( 1,216.73) 1,214.42
Funds carried forward - 2,658.47 - 2,658.47 3,875.20
Represented by :
Balance at Bank 2,591.02 3,807.75
VAT due from HMRC - -
Petty Cash balance 67.45 67.45
£2,658.47 £ 3,875.20
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Accounts approved by:
23[rd] July 2024
Chairman of board of Trustees