Portchester Communl Associatlon iJblisherf 196 Portchester & District Community Association cio Annual Report 2023 Portchester Community Association CIO 2 New Parade, West Street, Portchester, Fareham, Hampshire, P016 9UY Telephone: 023 92210048 Email: admin@portchesterca.org.uk Website: www.portchesterca.org.uk Charity Number: 1154548 Where volunteers make it happen
Governance and Workforce Volunteers The volunteers are what make PCA the welcoming Hub that it is. They are at the heart of everything we do and this year has been no different. All of our volunteers go above and beyond with the day to day support they provide customers, as well as the sections and events we hold throughout the year. We cannot ever thank them enough for their dedication and support. Acknowledgments During 2023 PCA has worked with many voluntary, community and faith groups across Portchester, Fareham and beyond. along with officers and members of the local authorities who have all supported the association. Thank you also to our funders, donors and local traders who have contributed to PCA, and without their support the association would struggle to survive. Above all, huge thanks go to the local people of Portchester who have supported PCA in many ways in 2023. Trustees During 2023, PCA has sadly said goodbye to a couple of Trustees. But we have welcomed a new trustee, the board have bonded and created a strong team working well together. All the Trustees have a range of skills and knowledge that provides much needed diversity. Although a voluntary role, the trustee's contribution is valued and they bring fresh ideas to take the Association forward. Staff This year Hollie became the Manager and has done a wonderful job. Laura joined as Administration Assistant to support Hollie. We also welcomed Sarah to support Laura in preparation for Hollie to go on Maternity Leave in early 2024. Portchester Community Association continues to strive to provide the best service and support to all members of the local community, whether it be in The Hub or across the many groups it holds throughout the year. PCA Manager
Re ort from the Board of Trustees, Annual review for Portchester and District Communit Association CIO Thankfully Portchester Community Association started off the New Year very well. With all of the staff and volunteers returning after a lovely Christmas break. The book shop was really busy and we received lots of generous donations from members of the community. We were open and as busy as ever selling books, DVD'S, CD'S and Puzzles. Sales on eBay have been steady, we even managed to sell an old karaoke machinel Every penny helps. We have been using Ziffit lots in the shop to help with stock rotation and keep the books on the shelves fresh. This has meant that we have made additional money from sending books off for resale. This year marked the start of hiring the event space at the rear of The Hub. We provide a large and small room for community events and local groups to hire at an affordable rate. Which has proved popular and is helping us build even stronger relationships within the community and support even more people. Our fantastic team of volunteers have continued to be dedicated and loyal to The Hub. The various sections continue to thrive, lunch club is full to capaclty with a waiting listi The other groups are also doing really well and are all generating money for the Charity. The Trustees have built a strong team, that work well together and all have the best interests of The Hub at heart, lots of changes have been made and have had a positive effect. Throughout the year we have received various grants to support the Pantry and the PCA sections we also held our usual events throughout the year including the Christmas Lights and Portchester Gala. We also supported the Remembrance Service held in the Precinct in November. The Gala and the Christmas lights switch on event were a huge success. Many people attended the events and we had positive feedback from everyone- we are looking to make them even bigger and better in the coming yearl Local schools and groups performed at all events which always shows a great community spirit. Oveiall a positive year for us The Hub. Carole Bailey- Trustee
The Hub The Hub opened its doors early January lo start off the new year. The shop was very busy and kept our volunteers on their toes with plenty to do. As we've had an increased amount of donations coming into the Hub. the volunteers have spent a lot of time scanning books via the Zifit app on the iPad. Throughout 2023 from selling books. DVD'S and CD'S alone on the iPad, the Hub has made a total of £1.159.971 The Hub was very sorry to see Andy Pandy Preschool close at the end of July however this meant that we could use both rooms for other things. Our team of Trustees and volunteers spent hours in the Hub at the weekends clearing, cleaning, painting and making sure both rooms were ready to be hired out. Thank you to everyone who helped, this was not an easy jobl Due to having fantastic open rooms, The Hub was able to start hiring out the facilities once again. We welcomed Carole from Slimming World along with other local groups and also PCA'S own Craft Group. Along with the inside of the building, the outside of the Hub had a well overdue makeover. We were able to replace all the old signage at both the front and back of the building. From the photos you can see how good the Hub looks with a fresh new designl Along with the staff of Andy Preschool leaving, it was with great sadness that Cheryl Coleman resigned from her long-term manager role. Everyone in the Hub will miss Cheryl and we can thank her enough for all her hard work. Although some staff members left during this year, we welcomed volunteer Matthew Fluellen into the office as a staff member, he works each Wednesday to cover all the accounts and Laura Hall -Guy as Admin. Both Matthew and Laura are doing a great job and we hope they enjoy their time here in the Hub. To say thank you to all our volunteers for their hard work throughout the year, we hosted a volunteers afternoon tea party. The volunteers enjoyed tea, coffee, sandwiches, scones and cakes. It was lovely to see such a great turnout and it was a great way to get everyone in the same room at oncel Throughout the year we welcomed lots of new faces to the Hub, without our fantastic group of volunteers, the shop and groups couldn't operate without youl Hollie Ming- Office Staff
And Pand Preschool After the new year, Andy Pandy Preschool welcomed all the children back after a lovely Christmas break. They started off the year by exploring a newly donated kitchen, building and lots of physical activities in their outside area. They baked banana bread. made yummy banana smoothies and learned all about Winter. All the children enjoyed learning about all the key dates throughout the year. They explored candy floss scented f. playdough. polions and baking for Valentines Day, Chinese food and paintings for the Chinese New Year, reading different books for World Book Day and lots of other very important key dates throughout the year. Each week a different child was selected as Superstar of the week. this was a great idea and helped motivate the children to keep going and be positive. Unfortunately, the decision was made to close Andy Pandy Preschool in July. Before this, the children got to enjoy a very well deserved final leaving party with staff. children, parents and performances from Jiggy Wrigglers and also a magician. We can't thank all the Andy Pany Preschool staff members enough, they have done a tremendous job with all the children throughout the many years. We would like to wish them all the best for the futurel u¢.
PCA Craft Grou The Craft group started the year in the Church, a small group but a very active one, we had a go at wine work, making trees and flower arranging. We also made teddy bears using sugar craft. In October we moved into the Hub and formed a new group of Art & Crafl, looking for an art teacher increasing new members from arty & crafty Portchester. We ended the year making small Portchester Fireman Bears with 22, which is the Portchester Fire Station number, these were given to local children by the Fireman at Christmas.
Lunch Club Since last year the Lunch Club on both Mondays and Wednesdays has at times been fully subscribed with a waiting list for "wannabe" diners. This is especially encouraging, as Mondays was a slow starter but eventually became full. We can take up to 28 people, so the register for each day has a maximum of 30 names, as it is unlikely everyone will turn up each time. Unfortunately, we have had a number of people who are no longer able to come due to issues with getting to the lunch club or having moved away or into accommodation where meals are provided. Also, sadly there are others who have passed away during the year, they may not be with us in body each week, but they are all still fondly remembered and missed. Lunch Club benefits the elder community with, for many, the only time they get out and see other people and making new friends. A massive thank you to all the regular team of volunteers, without whom it could not run and to those who step up to cover for holidays and other absences. Right at Home Carers have occasionally volunteered to help, hopefully this will continue especially at Christmas lunch sessions which are busy due to the extent of the serving of the various ingredients. l am assisting Right at Home by cooking their annual Christmas dinner at the Methodist this year in late November. To clarify, at the present time, in case this is ever questioned, due to sharing a kitchen wilh the Melhodist Church, Lunch Club will not be open to anyone with a severe allergy to certain ingredients. as avoidance of cross contamination cannot be guaranteed. Currenlly the Hygiene Rating remains at the top mark of five. Obviously, it is the aim to keep this rating when we are next inspected by the Environmental Health Agency. Financially Lunch Club currently supports itself and any grants obtained are needed to pay for new equipment such as cooking trays, pots and pans and crockery. A couple of us are a little clumsier than others as we have a smashing time. Adrian Walter
Primetime Primelime has been extremely busy this year with our widest variety of activities so far. We've had a couple of quiz sessions and some bingo but we've focussed on doing things we might not do elsewhere. We had a really fun afternoon making imaginative models from Lego and we got crafty with Alison Ray, who taught us how lo make cute teddy bears from fondant- we could eat Ihem looll We've had some wonderful talks on a variety of subjects from Margaret Gillmore's career in Setting Up Charity Shops to Portchester During WWII by Derek Pearce, and Jeanette Baltersby- Wilcox's Life as a Miliner. We celebrated the Coronation of King Charles 111 in May with a fabulous afternoon lea with all the Irimmings, patriotic music and flag waving. Our summer trip look us up to Milestone's Museum for a wander down memory lane. and in November we did some Christmas shopping and lunch al the Alver Valley Garden Centre in Gosport. Ably assisted by some volunteers and family members, we held a casino 01 afternoon (with pretend money, of Course) and we celebrated ou second Annual Village Fete with lols of stalls and prizes lo be won. As aVaYS. music played a big part The Cool Hand Ukes entertained us at our Easter Party with Iheir ukuleles. Doorstep Entertainment visited us again and delighted everyone with some good oldies al our birthday party, which also happened to be Jesse Pinok's 90, birthday Portchesler Community Choir lead us all in a rousing singalong in the summer and helped us round off the year wth carols at our Christmas party. All in all. another successful, fun year for Piimetime with lols of laughter. i•
Portchester Petan ue Club PORTCHESTER PÉTANQUE CLUB - 2024 ANNUAL REPORT TO PORTCHESTER COMMUNITY ASSOCIATION The club continues to play an active role within the Portchester Community. The club has a dedicated and enthusiastic committee which consists of Chairman, Secretary, Treasurer and 7 other co-opted members. We currently have a membership of 67 Adults and 4 Juniors. The club holds regular playing and coaching sessions at our'home, which is situated adjacent to the Portchester bowls club and next to the Portchester Community Centre car park. Playing sessions are held on a Monday, Wednesday and Sunday. Training sessions are held on Sunday mornings and Tuesday evenings. We have held various competition5 throughout the year and have regularly hosted visitors from other clubs and organisations. A new organisation to visit our club was the Fareh3m Vannes Twinning Association IFVTA), and they have asked to visit again next year as they enjoyed it so much. These visits continue to put both our club and Portchester on the map. The ethos of our club is that we are open to all and to have a friendly, approachable and amiable membership. New members are always welcome. Mark Cleave Chairman S),PORTCHESTER PETANQUE CLUB Polk 5kn eta •• Oi#J TAYLOR WALLIS Supported by Portchester Chifopiactk& Podlairycllc Plth-•..02J92)79417 ENGLAND io
New A e Kurlin We play in Portchester Community Centre every Thursday aflernoon from 2-4pm. The group enjoys New Age Kurling, an activity which is played indoors all year round- even in depth of winterl The group very much works as a team setting up the terrain. making the tea and putting equipment away at the end of the session. The group is incredibly friendly, sociable and we always welcome new members to join us. We play competitive yet sociable games in a relaxed atmosphere and there is a lovely diversity of age groups and abilities. The group enjoys the social scene when we stop for refreshments. There is always banter regarding winners, losers with friendly discussions of ability versus skill. We hope to continue the friendly atmosphere we have Greated in our group, the sport requires very little skill so is open to all and there is lots of opportunity to make friends with like minded people along the way. Hazel Flahey-Group Leader Fundraisin Joan Searle and Margaret Gillmore, with the help of the volunteers held a total of 7 sales at The Hub these were all held on Saturday mornings. A range of sales were carried out including bric-a-brac, plants and craft materials. The sales made a huge combined total of £769.43. In June they also ran a Tombola stall at Portchester Gala which was, as always, very successful and raised £210.50. It is always eagerly anticipated by the Gala attendees. A 1940's themed afternoon tea with cakes make using war item recipes was also held and this was very successful and enjoyed by many people, it was a lovely social occasion. Finally, the year ended with a Christmas Sale that made £384.90 and was a lovely way to finish off a hugely successful fundraising year. The total from all the fundraising done by Joan & Margaret was £1364.83. A huge well done and thank you to them both for all of their hard work and organisation. Margaret Gillmore li
In the Communi Portchester Remembrance Service The annual remembrance service was held on Saturday 11 November and was attended by local groups, representatives from the Armed Services, Police and Fire Brigade along with Councillors, dignitaries and Fareham's MP Suella Braverman. PCA provides support to this event with marshalling of the precinct area and handing out programmes. TS Tenacity Band marched the parade through the precinct followed by Scout groups, brownies, guides and Service Veterans. Portchester Choir led the crowd with appropriate songs for the occasion. Thank you to Jane and lain from the Flower Studio for providing the poppy wreath for PCA to lay at the memorial. Macmillan Coffee Morning As is tradition PCA once again held a Macmillan Coffee Morning alongside its PCA fundraising event on Saturday 2. December. This year the coffee morning was presided over by our Volunteer Anne and her daughter Tara, who made some delicious cakes. The sum of £142 was raised for Macmillan which was a fantastic effort from those involved. 12
Christmas Li hts The Christmas light switch on event was held on Friday 1st Dernber 2023. It was a nice evening and was cool but not too coldl Hollie and Laura organised Ihe event together this year. We re-ran the Christmas Card competition and had so many afflazing entriesl Ethan, 8 was the winner and he turned on the lights The other Christmas cards went to our lunch club members. Reverend lan from St Mary's Church once again presided over the event and did an incredible job. The Chrislmas Tree and light switch on event is funded by proceeds from the Raffle held al Portchester Gala in June. Thanks to all those who purchased tickets and contributed prizes. Trinity Ensemble "kicked off the event by playing Christmas music lo the waiting crowd, with Christmas carols performed by Castle Pfimary School. Portchester Community Choir, Abstract Dance & Performing Arts and Red Barn School. Jiggly Wrigglers also did a wonderful performance getting all the children in the crowd involved with their exciting routinesl There was a visit from "Santa" who handed out sweets during the evening and posed for photos, he was ably helped by a visit from an Elf. With food stalls providing refreshments. a fun evening was had by all. Huge thanks go to the volunteers for putting up the lights, and decorating the Christmas tree. Also, thank you to the numerous volunteers on the evening for handing out programmes, going around with collection buckets for next year's Christmas tree fund and marshalling the event so well. Laura Hall-Guy-Admin 4> 13
Portchester Gala The Gala as always, was held on the third Saturday in June. This year on 17 June. The weather was bright, cloudy but thankfully the rain decided to stay away for the day. Once again, the Gala was very well attended with large crowds enjoying the traditional village atmosphere. Lee Matthews funfair was back with lots of rides and all Ihe fun of the fail, with somelhing for everyone, big and small "kids" alike! The classic cars were in attendance in even greater numbers than previous years. Tiggy's Place Portchesler hosted the fun dog show, with lots of entrants in classes such as best puppy. prettiest girl, best rescue and waggiest tail. It was great to see so many people come along with their dogs and enter the show. The arerla was presided over by Steven Lawrence, who intrOdUd TS Tenacity to open the event with their rousing band music. They marched all the way from the Cormorant pub and into the Gala arena in the Castlel Following on. we were treated to a performance from Nick Magic who did two shows during the day, and delighted the crowds, young and old with his unique brand of magic. Abslract Dance & Performing Arts followed on providing a theatrical dance performance followed by Sing Now Choir and Everyone Aclive Fareham - Schoo1 of Gymriaslics. Coming to the end we had a Fire Investigalion search dog demonstration and finally to close the arena was a fun and active dan routine from Fit N Funky who as always performed with such energy. 14
Portchester Gala Continued We had a fantastic turnout this year with over 60 stalls. All stall holders were able to showcase exaclly what they do in the local community. We also had around 30 craft tables and had to provide an additional tent to accommodate. It's greal to see such a huge turnout to a local eventl The raffle was hugely successful again, selling a huge amount of raffle tickets and making a total of £950. First prize of £250 was donated by Castle Estate Agents, prize a luxury hamper and 3rd prize £100 donated by Portchester Choir with many more prizes donated by local traders. The proceeds of the Gala raffle fund the Christmas Tree and light switch on event in Portchester precinct. Special Ihanks to 3. Portchester Scouts who put up plenty of tents, gazebos and marquees and provide much needed refreshments to PCA staff and volunteers. As with every year, huge thanks must go to the many volunteers who give up Iheir time on the day, marshalling, car park attending (a Ihankless taskl) litler picking and lols of very unglamourous duties to make the Gala an annual successl 15
Woods 's Pantr Following on from a very successful previous year, Woodsy's Pantry opened its doors in 2023 lo help support the local community with an extremely dedicated team of volunteers led by Julie Sexton. We were delighted lo find out that Woodsy's Pantry had been awarded a grant from the Kenwood Community fund, administered by the Hampshire and Isle of Wight Community Foundation. The grant allowed us to maintain the operation of this much needed service and helped towards the cost of electiicity bills, purchasing food, advertising, etc The Pantry also partnered up with The C(Foperative to become part of the Coopuk Local Community Fund. Community members who shopped in the Co-op could select the Pantry as Iheir local cause and a percentage of the money they spent was donated Woodsy s Pantry. The Pantry also received an amazing funding opportunity from Hampshire County Council, Connect 4 Communities of £22.5k. This grant allows us to continue to provide for the local community and will help towards the cosls of food, utilities etc for a 12 month period. Along with financial donations Woodsy's Pantry has also received many donations of ambient foods with a huge support from the local community. A G Stapleford & Sons collected and donated a huge amount of easter eggs. Our volunteers were able to dislribute these to the members of the Pantry. We also received a very generous amount of food from local schools and churches during their harvest festivals. We can't thank them all enough for their hard work collecting and donating them to the Pantry. This is a huge help to both the Pantry and the local community. Unfortunately towards the end of Ihe year Julie Sexton made the decision to step back from the Pantry and hand il over to the Hub. We can't thank Julie enough for all her hard work starting the Panlry from scratch and bringing it along to the Portchester Hub. Julie and her team of volunteers have been able to help hundreds of people in the local community. We hope lo be able to continue running the pantry to as high a standard as Julie did throughout the years. We wish Julie all the best and will sadly miss her. This year the pantry has been supported again by Citizen Advice Fareham. Alongside helping the local residents of Portchester with a free advi bureau in the Library. they also provided free winter warmer packs and electric blankets to try help pantry members keep warm at home during a difficult time of increasing electricity and gas costs. Community first also very kindly provided winter warmer packs and Fareham library provided meal vouchers lo be used in their café. We really appreciate the additional support from local organisations. Bill and Barbara Wright residenls of Portchester once again decorated the outside of Iheir house with thousands of Chrislmas lights and collected money for Woodsy's Pantry Allhough the weather was a big let down this year, they still managed to put up all their decorations multiple times due to the strong winds knocking everything down. We can't thank them enough for their hard work and dedication to the local community and the Pantry. They managed to raise a huge £2450 for the Pantry, which makes it a huge total of £11, 462 over the past 4 years. Thank you very much to Bill, Barbara and their hard working teamll It is brilliant that many who have used the Community Pantry, have continued to support it once their circumstan$ have changed for Ihe belter and no longer need lo use it themselves. On behalf of everyone connecled to the Community Panlry, a huge Ihank you to everyone who has made such a difference in difficult limes. Hollie Ming PCA Manager 16
Treasurers Re ort 2023 Introduction This has been an interesting year due to a series of unusual events. These will be dealt with in more detail later, but substantial changes revolve around the closure of the preschool group and effects of "Woodsy's Pantry" on the general running of the Hub and its organisation. Reserves Polic During this year, very little use has been evident as our main concentration has been on the general running of the Hub, and the Pantry. Our Reserve Policies still stay at 2022 levels and have made very little impact on our overall Finance. At present, no additional projects involving reserves will be taken on board. Summar To be explained later, it will be seen that several important events have affected our Total Funds of £216.5, a fall of £8.0K. Income. Section Acknvities. All groups maintained a stable balance but overall the total was affected by the closure of the Andy Pandy group at the end of July. The remaining AP funds at this time were transferred into the Pantry Account to keep under review. This meant a fall of £87.5K overall, from £105.3K down to £19.7K. Income from AP was still falling at the end of July which supported the decision to close it down. As mentioned all remaining groups performed well, maintaining a steady income which supported running costs successfully. The Art Group and Family Learning have ceased to run but money to the tune of £5.5K is still in place. Other sources of income continue such as Rent of Flat at £7.5K. as well as additional Grants to assist in running the Pantry. Desi nated Funds. These include the Xmas Tree, Gala and the Lunch Club, all of had a successful 2023, with Income increasing and their overall funds increasing by £5.5K. Continued. 17
Treasurers Re Ort 2023 Continued Restricted Funds. The only Subheads still being used over 2023 are the Pantry and Defibrillator Maintenance. Initially Woodsy's Pantry benefited from the increase in funds from which an amount has been used in supporting the Hub with wages and running costs. The Pantry had a total fund at Year End of £65.4K. All other funds in this group are presently under review and being considered for transfer into General Running Costs. Total Income.120231 £176.5K. enditure. As previously mentioned. this has been an odd year with the winding up of the Pre School and an increase in activity in the Pantry. both of which affect our report substantially. However, this has amounted to a drop in expenditure of £16.5K. Total Ex enditure. {2023) £184.5K. BALANCE; (£224.SK + 176.5K) - 184.SK £216.5K at Dec. 2023. The fi'gures give the indication that actions taken during this year have been partially effective but early figures for 2024 show adjustments, need to be made in our accounting policies. Almost certainly it was the correct decision to close the Pre School but the long- term effect of runninE the Pantry as an alternative needs to be reviewed on a regular basis. The Pantry, as it Is, is almost self-sufficient, but only because it is not being charged for residence or use of facilities to help PCA. Future Grants must allow the Hub to have suitable access to some of those funds! A major step forward has been made by updating our facilities to allow the use of ex Andy Pandy rooms for regular replacement activities such as Slimming World and new users slowly increasing. Almost certainly, we are establishing a much better relationship with the local community which is the major reason for our existence. Finally, I would like to acknowledge the effort being put in by Staff, Volunteers and Board members in establishing our place in our community. Nick Hall. PCA Treasurer. 18
Portchester and District Communit Association CIO al and administrative information Portchester and Dislrict Community Association {Charily regislration number 1154548) constitution dated November 2013 that requires the Association to be managed be a Board of Trustees who are appointed each year at the Annual General Meeting by a ballot of the tnembers. Members are individuals of over 18 years of age who have paid the appropriate PCA subscription. The Charity's managing Trustees during the period ended 31st Dember 2023 or appointed since are.. David Johnson Inlerim Chair Pamela Wayman Nicolas Hall Hon Secretary Treasurer Other Trustees: Margaret Gillmore Joanne Lowery {From 19 Feb 19) (From 27 Jul 22) (From 14th Oct 22) (From 27 Jul 22) (From 27 Jul 22) {From 01 Sept 23) (From 10 Mar 231 {From 07 Aug 23) (From 08 Aug 23) David Johnson Teresa Lupton Trudy Bishop John MacEnri Fran MacEnri Carole Bailey Adrian Walter Senior Management Hollie Ming Advisers: Community First-Faieham Local Authority Representstives Cllr R.H Price-Hampshire County Council 19
Portchester and Districl Community Asso¢iation CIO Report of Ihe Trustees For the year ended 31 December 2023 Reference and Adminlstratlve Information Charity Registration Number 1154548 Principal Address 2 New Parade 38 West Street Potlchesler Fareham Hampshire P016 9UY Trustoes John MacEmrie {Chairl Nicolas Hall Pamela Wayinan Mawarel Gilmore Joanne Lowrey David Johnson Trudy Bishop Carole Bailey Fran MacEmriè Adrian Walle(s (from Oct 231 Ilrom Oct 231 {Irom Ocl 231 Senior Management Laura Hall-Guy Objects of the Charity The objects ol thè Porlchester and Disliicl Communily Association are". to promote the benefit for Ihe inhabilafiis of Ihe area ol benefit thOut distinction ol sex. sexual orientation, age, disability. natK>nalily, race or ol political, religious OT Other opinions. by associaling together Ihe said inhabilanls and Ihe slalulory authorities, voluntary and other org8nisJlions in a common effori lo advance educalion and to provide lacililies in Ihe interests of social welfare IOT recrealion and leisure-time OCCLJpalion wlh the objeol of improving the condilions of Ille for the said inhabitants.. to eslablish, or secure the establishment ol. a community cenlfe andlor olher communily premises, and lo maintain and Tnanage the same (whether alone or in co-operalion wth any statutory aulhoiily or other person or body) in lurlherance of tho objecls", lo promote such other charitable purposes as may from time to lime be delermined. The charily is non-party in politics and non-seclarian in religion. The aa ol benefit is Portchesler and thè surrounding neighbourhoods. Tlie IllllTrUril revielv which Iofms part ol Ihe Trustees Annual Report to the Charity Commission shows the aclivilies that we have carried oul Ihroughoul the year lo achieve these objects.
Trustees Responsibilithes in Relation to the Financial Statements The charily truslees are responsible fw Pfeparing a trvslees. annual report and financi81 statements in accordance wilh applicable law and under United Kingdom Accounling Siandards (United Kingdom Generally Accepted Accounting Praclicel. The law applicable to charities in England and Wales requires Ihe charily iruslees to prepare financial slaleTnents lor each year which gives a true and lair wew ol the stale of ihe affairs ol the chaiily and the incoming resources and application ol resources. of the charity for Ihal period. In preparing the Iinancial statements. truslèes are required lo". select suilable awunting poli¢ses and Ihen apply them consislenUy', observe the methods and principles In ihe applicable Charslies SORP,. make judgements and eslim3tes thal ale ieasonable and prudent". slate whelher applicable accounting slandards have been followed, subject lo any material departures disolosed and explained in the financial slalemenls,. prepare Ihe financial slatemenls on the going concem basis unless il is Inappropriate lo presume that the charily will Gonlinue in business. The trustees are responsible lor keeping proper accounling cecords Ihal disclose with reasonable accuracy al any time the financial posilion of the charity and to enable them to ensure that the financial statements cornply with the Charities Act 2011, the applicable Charilies IAG¢ounts and Reports) Regulations. and the provisions of Ihe. con51ilulion. They are also responsible lor safeguarding Ihe assels ol Ihe charily and taking reasonable steps lor prevention and detection ol fraud and other irregularities. The Iruslees ale reponsible for the mainlenanoe and Integrity ol the charity and financial Inlorrnali(>n included on the chaiills website. Legislalion in the United Kingdom governing the preparalion and disseminab'on may differ from legislation in other jurisdictions. Approved by the Board and signed on its behalf by. F+yo/ N Hall Trustee and Treasurer 15 May 2024
Portchester and District Community Association CIO Charlty Registration Number 1154548 BALANCE SHEET 31.Dec-23 31-Dec-22 ASSETS UNREsTRTED REsTRTED TOT*L Noie FUNOS FUNDS Fixed Assets Property Total Fixed Assets 5.70 5,700 5,700 5.700 8.671 8.671 Currenl Assets Stocks Debtors and Prepayments Bank and Cash Total Current Assels io 176 144.016 £ 67.958 144.066 £ 67.958 £ 211,974 £ 212.024 216. 137 216.963 LIABILITIES Current Liabililies Creditors Total Current Liabililiès 13 1.141 1,141 1.141 1.141 965 965 Nel Current Assets 142.925 £ 67.958 £ 210.883 215.998 Nel Assets 148,625 £ 67.958 £ 216,583 224.669 Fof the year ended 2021 Ihe company was Èntilled lo exernplion from au¢Jit under seclion 477121 of Ihe Conipanies A¢1 2006. No members havo required thè company lo obiain an audit of ils accounts for Ihe year in question In accofdan¢e wilh Section 476 of Ihe Companies Act 2006. The trustees acknovAedge their responsibility for". Iii Ensuring the company keeps accounting records which comply wlh Seeon 386 and Iiil Preparing accounts which give a Irve and fair wew of ihe Sta of affaifs of IhÈ company as at Ihe end of its profil and Ioss lor tho financial year in accordance wlh Se¢bon 393. and Ythich olhetwse cornply with the requiremenls ol the Cornpanies Act relating lo Ihe ac¢otsnts. so far as applicable lo the Company. Appr(>ved by the Board on Signed on their behalf by N Hall Trustee and Treasurer 15 May 2024
Portchester and District Community Association CIO STATEMENT OF FINANCIAL ACTIVITIES For year ended 31 Dec 23 Ngle 2023 2022 Income from.. Total Frt Fune5 Donations & Grants Charitable Activites Other Trading Activities £ 66.457 £ 44,742 £ 17.754 £ 10.991 £ 36.238 150 111,199 28.745 36.388 45.913 £ f44.t06 19.376 Total Inwme £ 120.450 £ 55.883 176.332 £ 209.395 Expendilure on Raising Funds Chaiilable Activities 3.281 £ 144.837 3,281 181 137 5.803 £ 36.301 £ t94.338 Total Expenditure £ 148.118 £ 36.301 184.419 £ 200.141 Nel Movement in Funds £ 127.6681 £ 19.582 18,0861 9,254 Total Funds Brought Forwar £ 207.379 £ 17.290 224.669 É 215.415 Total Funds Carried Forward £ 179.711 £ 36.872 216.583 f 215.415 Mc>vement on all reserves and all re¢ogniseil gains and losses are shown above. All ol Ihe organisalion's operaiions are classed as conlinuing.
Portche51er and Distri¢t Community Association CIO Notes to the Accounts datèd 31 December 2023 Note 1 - Accounting policies a. Basis of Preparation The financial slatements are prepared Under the histofic cosl convention las modified by the revaluation of fixed asset inveslmenlsl and in accordance wilh applicable aGwunting standards.. Charities Acts and Charilies Slalement of Recomrnended Practice 2019. b. Fund Accounting Gèneral funds are unrestricted funds which are available foi use at the discretion of Ihe trustees in furtherance ol the general objeclsves ol the charily. Restricted funds are lun(Ss wliich are lo be used In accordan wth specific instructions imposed by donors or which have been raised by the chaiity lor particular purposes. The costs ol raising and administering such funds are charged against Ihe specific fund_ The aim and use of each reslricted fund is sel out in the noles to the financial statements. Assets Tangible fixed assèts are slaled al cosl or valuation less depreciation and any piovision for impairment. Deprecialitsn is provided al rales calculated to write ofl the cosl or valuation. less Iheir residual value. over their expected useful lives on the lollowng basis: Fixtures and fittings 25 /0 Reducing Balance Equipmenl 250/, Reducing Balance d. Income il Donations are included in the Stalemenl of Financial Activities ISOFAI when the charity becomes entitled to the donation or grant and il Is reasonably certain Ihat it wll be received and the value can be measured wlh sullicienl reli2bilily. ill Income Iiom fund raising is reporied gross in the SOFA. iiil Grants and donalions are only included in the SOFA when the charily has uncondilional entitlement to the resources. For lega¢ies. enlillemenl is the earlier of the Charity being notified of an impend5ng distribution or the legacy being received. Income from granis. including capilal grants, is included In Income when these are receivable excepl as follows.. al when donors spocily Ihal grants given to Ihe charity musl be LSsed in hjture accounting periods, the ir)come is delerrod unlil Ihose periods bl when donors impose conditions which have lo be luifilled before the charity becomes entitled to use such income, it is deferred and nol included in income until Ihe precondilions lor use have been met When donors specifiy that grants. including capilal grants. are loi particular restricted purposes, which do not aniounl lo pre-conditions regarding enlitletnenl. Ihis income is induded in Ihe Income ol restricled funds when receivable. iv) Gifts in Kind are accounted foi al a reasonable eslimale of Iheir valve lo Ihe charily or the amount actually realised. Gilts in Kind for sale or di511ibulion are included In Ihe accounls as gifts only when sold or dislribuled by the charity. Gifts in Kind lor use by the charity are included In Ihe SOFA as income when receivable. No amoiints are included in the Iinancial slatetnents for services donated by volunteers but their value is describcd in the Iruslees, annual ieport. vl Donated services and lacillies are only recognised when sold. as it is impraclical lo rneasure the lair valuo ol donated goods. vil No material items of delerred inconie has been included in the ac¢ounls.
e. Expenditure and Liabilities il Liabilities are recognised as soon as there is a legal or conslruclive obligation committing the charily to Ihe expenditure and Ihe aTnounl Gan be measured with reasonable certainty. iii All expenditure is accounted for on an accruals basis. iiil Support costs are allooaled between govemance and other supp(Kt cos15. Govemance Costs comprise all costs involving public accountability ol the Gharity and its compliance with regulation and good practice. Support costs indude central functtons and have been allocated to Seclions and oiher projects on a bgsis consislonl wilh the use ol resources. In particular cole slaff lime. l. Change5 lo Accounting Policies and Prèvious Year Accounts The Income and Expenditure Sialements (Noles 2 and 31 are now shown as by aclivily ralher than by fund. Previous Year Iigures have also been adjusted.
Note 2 - Incorne 2023 2022 Donations ihirestrKled Funds RriCted FiJtH15 Total All Funds DonationlFundraising Gilt Aid Grants 5.046 912 60.499 66.457 7.146 12.192 912 98.094 111.199 13.614 756 £ 138.020 £ 152.390 37.595 44.742 Charitable Aclivilies Rootn Hire Memberships 16.708 1,046 17.754 10.991 27.699 1,046 28.745 26.043 10.991 Other Tradjn Activities Sale ol Donaled Books Olher Sales Rent ol Flal Gala Misc 13.689 4,409 7.900 8,636 1,604 36.238 13.689 4.409 7.900 8.636 1,754 36.388 11.530 7.800 6.543 150 150 2.671 29.68t Total Income 120.450 55.883 £ 176.332 E 209.395 Note 3 . Expenditure 2023 2022 Charitable Activities Ronl General & Water Rates EleclricitylBldg Insurance EoLJipmenl Hire Repairs & Renewals Cleaning Insurance Internel & Website Slalionery, Printing & Post £ Subscriptions Telephone Relreshmenls Room Hire TraininglRecruilment Misc Purchases Support Salaries Bank Charges Travel CRB Checks Advertising Consijltancy Account Examinalic>n Gilts Deprecialion 22.857 1.181 4,089 743 5.725 2,807 815 £ 426 £ 2.252 1.852 190 716 £ 4.761 22.857 1,181 5.477 743 5,776 2.807 815 426 2,252 1,852 190 716 4.761 21.8?1 573 1.387 6.221 51 £ 2618 2.937 198 1 185 2. 189 1.250 704 752 6.430 554 26.269 12.590 27.945 40.535 78.696 669 571 53 £ 254 £ 257 310 51 £ 2,971 144.837 6.918 85.614 669 571 53 254 257 310 51 2.971 181.137 4S7 867 310 136 2.8gi 36.301 794.338 Costs Gala 3.281 3.281 5.803 Total Expenditure 148.118 £ 36.301 184.419 £ 200.14f
Note 4 - Analysls of Expenditure on Charftable Activities Activilies Support Costs Total 2023 Total 2022 Portchesler Hub Section Activilies Andy Pandy Preschool Projects Gala Voody's 36.010 £ 30,643 8.307 12.376 £ 47.957 9.543 3.281 29,383 £ 6.918 98.901 £ 85.518 66.653 8.307 lQ.286 60.333 t 115 505 9,543 12.665 3.281 5.803 36,301 19.6T3 184,419 E 200.141 36 209 Note S . Paid Employees 2023 84.622 2922 Salaries and Wages Employers Nl Contributions Pensions. 97.133 1.351 1.423 99.9)7 993 E 85,614 No employee received benelits ol more than £60,000 The average number ol employees during the years was 412022 - 71 'The charity operates a defined benefit conliibulion pension scheme. Note 6 - Statemènt of Funds 1Jan23 Income Expenditure Transfèrs 31 Dec 23 Designated Funds Gala Outreach Projecls Lunch Club Christmas Event 8.383 £ 8.636 1.591 22.235 £ 9.167 540 £ 366 13.2811 13,738 1,591 23.202 437 8.2011 11.3431 Total 32,749 £ 18.169 112.8251 38.094 Section Funds Arl Group Family & Communily Learning £ New Age Kuding Club Crall Group Petanque Club Andy Pandy Presthool Fundraisin9 Aclivilies Primelime 1.592 3.971 622 £ 2.546 443 £ 1.091 5.536 £ 3.222 87,067 £ 60.951 5.056 268 1.096 £ 2.651 1,592 3,971 1.147 493 5,499 12.0211 11,0411 13,2591 160.3331 E 187,6851 5.324 1,760 11.9871 168.6401 £ 187.6851 Total 105.382 £ 70,729 19.786 General Funds 32.566 £ 31.727 166,8291 £ 87,685 85,149 Total Unrestricted Funds 170.698 £ 120.625 1148,294) 143.029 Restricted Funds Woodys Pantry Appienliceship Garden Furniture Toy Library Delribrilator Eniergency Planning Total Restricted Funds 45.837 £ 55.882 70 £ 201 3.430 E 167 4.268 53,973 £ SS.883 136.3011 65.418 70 201 3.431 167 4.268 73,554 136.3011 Total Funds 224.670 £176,508 £ 1184,5951 216,583
Note 7 - Analysis of Nel Assèts Bètween Funds Unrestricted (incl Designated) Reslricled Total Funds Fixed Assets Current Assets Current Liabilities 5.700 £ 144.066 £ 11 1411 £ 148,625 5.700 £ 212.024 £ 11.1411 £ 216.583 £ 67.958 Total Net Assets £ 67.958 Note 8- Designated Funds and Section Funds Christmas Event - A designgted fund ciealed lo ieflecl PCA organising and meeting costs of Ihe annual Chrislnias lights and tree for the local community. Gala Fund - This fund has been ¢reaied to coniribule towards meeling Ihe costs ol the annual Portchesler Gala. Outreach Projects - This is a fund eated in order to contribute to the cosls and seed-funding of new outrèach projecls. Woodsy's Pantry- This fund has been crealed lo operale a Communily Panlry within the Association to provide the local communily with an alfofdable rood source. Giants received afe for specific purposes and are solely used lor this purpose and hence this is a reslricled fund. although donalions ale nol reslricted. Soctlon Funds: A section is a specific interest. club of aclivily group operating urKler the auspices ol PCA All sections". are legally responsible and accountable lo Ihe PCA Board of Trustees are bound by the PCA constitulion la legal doGLTrmentl may appoint a represenlalive lo the PCA Board of Trustees may l)ave their own Committees and bank accounis as agreed by the Board annc)l operate or independenlly negoliale wilh exlofflal bodies wlhoul Board approval may enjoy tlie full benefits ol being part of PCA under its charilable slalus funds In Section bank accounts and Seclion equipment and resources are used lor Ihe purpose ol Section aclivilies but remain the legal property of PCA Note 9 - Tangible Fixed Assets FixtiSfèS & Fillings Equipment Tolal At1Jan23 Depreciation Al 31 Dec 23 5.581 £ 11,8811 3,700 3.090 1 11.0901 2,000 8.671 £ 12.9711 5,700
Note 10 - Stocks Stock Note 11 Mlscellaneous Debtors Trade Debtors Note 12 - Accruals and Creditors British Ga5 IONOS Cloud Scoltish Water Portche51er MethclS( Church Unily Finan 226 22 337 135 422 £ 1.141 Note 13 - Other Information The lund does not have any material commilments nol piovided for in the accounts. The fund has nol given any guaranlees lo any third party that could be Galled on at the year end. The fund has nol granted any loans. The fund did nol make any ex graba paymenls during the year. Declarations The Trustees have not changed the year end date nor Ihe lenglh of ihe fund's financial year. All the fund's operations are coniinuing operations and no operations have been disGonlinued. No funds are in delicil. The fund has no marketable iniangible assels. None ol the lunds funclional assets have been ievalued during the yeac and the fund does not have a policy of revaluabon ol these assels. The fund has no material fixed assets which have nol ben ¢3pilalised and included in the Balance Sheel. None ol the trustees have been paid any remuneration or receive(l any olhei benefits Irorn an employmenl wilh their charity or a related enlity. There have been no transaclions with trustees or related parties. The conipany has no liability for corrK)ratM)n lax as it is a Charilable Incorporated Organisation ICIOI. The chorily is controlled by the Irustees. 10