2021-03-31-accounts - Eden Gate Newport

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REGISTERED CHARITY NUMBER 1154545

EDEN GATE NEWPORT

ANNUAL REPORT

INCORPORATING FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31st MARCH 2021

EDEN GATE NEWPORT

YEAR ENDED 31st MARCH 2021

INDEX TO THE ANNUAL REPORT

INCORPORATING FINANCIAL STATEMENTS

Page

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EDEN GATE NEWPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2021

The Trustees present their report together with the financial statements of the charity for the year ended 31st March _ 2021.complyThewithfinancialthe Charity'sstatementsconstitutionhave beenandpreparedapplicablein accordancelaw. with the accounting policies set out in Note | and

Legal and administrative information

Charity registration number	1154545
Address
25 Hill Street
Newport, South Wales
NP20 1LZ
Trustees
Christopher RPennant	Secretaryand Treasurer
HarveyR Philpott	Chair until 11th January 2021
Mary Taylor
PamelaMcCarthy
Franz Huelle	Chair from 11th January 2021
Secretary
Christopher RPennant
Independent Examiner	i
Guilfoyle Sage LLP
21 Gold Tops
Newport
South Wales
NP20 4PG
Bankers
Barclays Bank Ple
14 Commercial Street
Newport
NP20 1HE
Solicitor
Christopher Pennant
3 Church Farm Close
Bettws
Newport
NP207HL

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Charity was registered as a Charitable Incorporated Organisation (CIO) on 13 November 2013 under charity registration number 1154545. The Charity's governing document is based on a Foundation Model Constitution.

Recruitment and appointment of new trustees

All persons wishing to become Trustees are given a trustee role description, a trustee person description and a trustee code of conduct, following which they are required to submit an application form with a CV and a declaration as to their fitness. If the existing Trustees resolve that the applicant be appointed, (s)he must undergo induction training during which (s)he will be given (and receive help understanding) copies of:

the governing document
the annual report and accounts
the current budget
internal policy statements
the strategic plan, business plan and/or operational plan

Page 1

EDEN GATE NEWPORT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2021 - continued STRUCTURE, GOVERNANCE AND MANAGEMENT continued

Organisational Structure

During the year we have had an Operations Manager, full time except for a 4 month career break during which time the role was covered by the Project Manager; a full time Project Manager, 2 full time Support Workers and 1 part time Support Worker. There are five Trustees: namely Chair, Secretary (who is also the Treasurer) and three others. The Operations Manager reports to the Chair. All other staff and volunteers report to the Operations Manager. Related Parties

We have no formal link with any related party, but we do actively co-operate with other organisations working to help those we seek to help.

Risk Management and Review

The Trustees regularly review a risk register which has identified the following risks as areas for consideration:

Risk of abuse by staff or volunteers or of abusive behaviour from a guest directed at staff or volunteers. This is managed by ensuring good procedures are in place to mitigate the risk, such as training staff, DBS checks being in place for staff and volunteers and enacting a clear safeguarding policy. Over the last year we have given more attention to the risk of threats from guests due to incidents of this nature taking place. A close relationship with the Police , increased security at the front door of Eden Gate's premises and supportive supervision have all been put in place to mitigate the effects of this on staff and volunteers. * Risk ofa loss of support from our volunteering base has also been identified. We hope this will lessen as we all learn to live with Covid. * Risk of loss of income from the Local Authority ‘Supporting People! funding. However, we have been re-assured that this funding will be in place for 2021/22 and there are indications that it will also be available in 2022/23.

OBJECTIVES AND ACTIVITIES

Summaryofthe objectives set out in the governing document

In Newport, South Wales (primarily) relief and help to homeless or substance dependent people by: * intervention services * alleviation through rehabilitation and support to integrate them back into society + educating the public about homelessness and substance dependence and abuse

working in partnership with other organisations, in particular but not exclusively, by working with Christian churches. As well as providing some reliefto people in obvious need, our overall aim is to help people move on, as far as possible, to a point where they can sustain themselves in suitable accommodation and escape from the traps of poverty and addiction.

Summary of the main activities undertaken for the public benefit in relation to these objectives

Newport Night Shelter

This year we have been unable to operate the Night Shelter because of the Covid pandemic.

Drop-in services

Our drop-in services are a place where those who are experiencing homelessness can access local services as well as humanitarian support. We provide hot drinks and toast and signpost people to relevant services such as housing or drug/alcohol support services. These other services have also been sending representatives to attend some of the sessions, to help our guests engage with them. Our drop-in services have been severely limited because of the pandemic this year, but we have been moving towards opening 7 days a week from 10am to’3pm.

Our Sunday Munch project has not operated this year because of the pandemic.

Page 2

EDEN GATE NEWPORT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2021 - continued

OBJECTIVES AND ACTIVITIES continued

During the first part of the year we prepared and distributed packed meals to homeless people accommodated by the Local Authority in hotels. From November, we have been operating a ‘breakfast run' on Saturdays and Sundays, taking breakfast to rough sleepers and establishing contact with them. Numbers have varied between 8 and 15 at any one time.

Wider involvement

Eden Gate has benefitted from funding from Newport City Council via support of staff salaries from the ‘Supporting People’ programme. We have also been allocated a grant from the Newport City Homelessness Prevention Fund (which has, in fact, been received in May 2021), Work has been ongoing to strengthen links with the local council and other front-line services such as the Salvation Army, The Wallich, POBL, Newport City Homes and Melin Homes.

Main activities undertaken for the public benefit

In all their decisions as to the work of the charity the Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Volunteers

We remain very grateful to our volunteers without whom Eden Gate could not operate. They bring the humanity and welcome which is the life blood of all that we seek to achieve. We have continued to see volunteers joining our projects but it has been difficult to attract new volunteers this year because of concerns about Covid-19.

ACHIEVEMENTS AND PERFORMANCE

This has been a difficult year, but we have continued to pursue the objects of the charity as circumstances have permitted. We continue to be seen as people with whom rough sleepers and others can safely relate, without the perceived barriers which affect the Council or other official bodies. Our activities were heavily disrupted by the pandemic. However, from November we were able to maintain a 'preakfast run’ to rough sleepers followed by a drop-in session on Saturdays and Sundays.

We continue to provide a means whereby volunteers and churches can contribute to helping the homeless through . our activities.

FINANCIAL REVIEW

The total cash funds carried forward at the year end were £91,136. This comprised a total of unrestricted funds of £104,899 which includes the designated sinking fund of £25,200, and a deficit on restricted funds of £13,763. This deficit was covered by the subsequent late receipt ofa grant for this fund from Newport City Council. Our income for the year has exceeded expenditure by nearly 10%, leaving us with reserves in hand. The Trustees are aware that we have received much support from public funds over the last few years and that source of funding could dry up if public policy changes. However, our reserves would enable us to continue pursuing the objects of the Charity if that were to occur.

The Charity's principal sources offunding during the last financial year have been as follows: 31% given by individuals (2020: 25%)

5% given by churches (2020: 7%)

2% given by other donor bodies (2020: 3%)

5% gift aid reclaim (2020: 5%) 56% grants (2020: 60%) 1% other (2020: 0%)

We are extremely grateful to our supporters as it has not been necessary to engage in fundraising activities this year. Our income from local authority support and donations from churches, individuals and others has been sufficient to meet our needs.

Page 3

EDEN GATE NEWPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2021 - continued

FINANCIAL REVIEW continued

Of our expenditure, 72% went on staff costs (2020: 58%) and 7% on rent and other expenses of our premises (2020: 6%). The paid staff provide co-ordination of volunteers, support and mentoring for beneficiaries, general administration and management and they contribute to the development and planning of our services. The premises enable us to provide drop-in facilities for beneficiaries, office functions and a centre from which to operate.

Reserves Policy

Our policy is to keep a reserve of 50% of current annual staff costs and rent. The purpose is to ensure that we can meet our obligations to employees and our landlord if disaster strikes. In addition we are continuing to build a sinking fund at the rate of £700 per month to cover future costs of vehicle replacement and compliance with obligations to repair our leasehold premises.

Approved by the Trustees and signed on their behalf by :

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Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDEN GATE NEWPORT

We report on the accounts for the year to 31st March 2021 set out on pages 6 to 11.

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Respective responsibilities of trustees and examiner

The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for the year under Section 144(2) of the Charities Act 2011, (the 2011 Act), and that an independent examination is needed.

It is our responsibility to:

examine the accounts under Section 145 of the 2011 Act - follow the procedures laid down in the general Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act and - state whether particular matters have come to our attention.

Basis of independent examiner's report

Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison ofthe accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present 'a true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with our examination, no matter has come to our attention:

1 which gives us reasonable cause to believe that, in any material respect, the requirements:

a to keep accounting records in accordance with section 130 of the 2011 Act; and
a to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
2 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Guilfoyle Gogo; Sgz d Accounts, : Dated 32, Geptembel oox 2)
21 Gold Tops, Newport, South Wales NP20 4PG
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Page 5

;

EDEN GATE NEWPORT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021

		2021	2021		2021	2020	2020	2020
		Unrest-	_—Restric-			Unrest-	——‘Restric-
		ricted	ted		Total	ricted	ted	Total
	Notes	Funds	Funds		Funds	Funds	Funds	Funds
		£	<		£	£	£	£
INCOMINGRESOURCES
Income from donations & legacies	2	54,091	5,199		59,290	56,471	10,647	67,118
Income from charitable activities	3	52,070	27,554		79,624	10,435	89,771	100,206
Investments - bank interest		24	-		24	99	-	99
TOTALINCOMING RESOURCES		106,185	32,753	£	138,938	67,005	100,418 £	167,423
RESOURCES EXPENDED
Costs ofraising funds		1,416	-		1,416	478	-	478
NET INCOMING RESOURCES AVAILABLE
FORCHARITABLE ACTIVITIES		104,769	32,753	£	137,522	66,527	100,418 £	166,945
Charitable activities	4	60,558	66,749		127,307	53,811	121,196	175,007
Other costs	5	924	7,582		8,506	1,653	8,080	9,733
TOTALRESOURCES EXPENDED		61,482	74,331	£	135,813	55,464	129,276 £	184,740
NETINCOMING/(OUTGOING)
RESOURCESFORTHEYEAR		43,287	(41,578)		1,709	11,063	(28,858)	(17,795)
Transfers between funds	8	(3,598)	3,598		-	(6,318)	6,318	-
NETMOVEMENTINFUNDS		39,689	(37,980)		1,709	4,745	(22,540)	(17,795)
Balance brought forward IstApril2020		65,210	24,217		89,427	60,465	46,757	107,222
Balance carried forward 31stMarch 2021	8&9	104,899	(13,763)	£	91,136	65,210	24,217 £	89,427
STATEMENTOFASSETS & LIABILITIESS
Assets retained forcharityuse	10& 11	-	-		-	-	8,082	8,082
BarclaysBank current account		4,223	-		4,223	5,504	5,504	11,008
Barclays Bank deposit account		75,481	(13,763)		61,718	41,062	10,631	51,693
PayPal account		25,131	-		25,131	18,627	-	18,627
Petty cash		64	-		64	17	-	17
		104,899	(13,763)	£	91,136	65,210	24,217£	89,427

Page 6

EDEN GATE NEWPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared on a receipts and payments basis under the historical cost convention, in accordance with the Charities Act 2011, the Charities SORP (Statement of Recommended Practice) 2019 (FRS 102) and applicable accounting standards.

Incoming Resources

All incoming resources are included on the Statement of Financial Activities in the year in which they are received.

Resources expended

Expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Motor Vehicles & trailer	-25% on cost
ITequipment	-33%oncost

Depreciation is charged at the beginning of the year following year of purchase or transfer. Profits and losses on disposal of assets are recognised in the Statement of Financial Activities in the year of disposal.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2. INCOME FROM DONATIONS AND LEGACIES

	2021	2021	2021	2020	2020	2020
	Unrest-	_—Restric-		Unrest-	_—Restric-
	ricted	ted	Total	ricted	ted	Total
	Funds	Funds	Funds	Funds	Funds	Funds
	£	£	£	£	£	£
Donations
Church organisations	5,703	1,000	6,703	8,246	3,306	11,552
Individuals Other organisations	25,587 2,298	908 200	26,495 2,498	23,251 3,415	1,247 1,205	24,498 4,620
Gift aid tax reclaimed	6,681	-	6,681	8,121	-	8,121
Other	-	-	-	. 20	28	48
PayPal account	13,822	3,091	16,913	13,418	4,861	18,279
	54,091	§,199£	59,290	56,471	10,647£	67,118

Page 7

EDEN GATE NEWPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021 cont.

3. INCOME FROM CHARITABLE ACTIVITIES

3. INCOME FROM CHARITABLE ACTIVITIES
	2021	2021	2021	2020	2020	2020
	Unrest-	——‘Restric-		Unrest-	_—Restric-
	ricted	ted	Total	ricted	ted	Total
	Funds	Funds	Funds	Funds	Funds	Funds
	£	<	£	£	£	£
Newport CityCouncil Supporting People/other	49,001	23,971	72,972	9,825	41,771	51,596
Monmouth Diocese	-	1,810	1,810	-	-	-
NCC HousingDepartment	-	-	-	-	30,000	30,000
WelshAssembly grant	os	-	-	-	18,000	18,000
GAVO	1,486	-	1,486	-	-	-
HousingJustice	1,500	-	1,500	-	-	-
Big Issue Sales	32	-	32	610	-	610
Other receipts	51	1,773	1,824	-	-	-
	52,070	27,554 £	79,624	10,435	89,771 £	100,206
4, EXPENDITURE ONCHARITABLE ACTIVITIES
	2021	2021	2021	2020	2020	2020
	Unrest-	_—‘Restric-		Unrest-	_—Restric-
	ricted	ted	Total	ricted	ted	Total
’	Funds	Funds	Funds	Funds	Funds	Funds
	£	£	£	£	£	£
Premises costs	9,342	-	9,342	11,704	-	11,704
Guest expenses	2,278	-	2,278	1,386	13,810	15,196
Host churches for night shelter (Welsh Ass grant)	-	-	-	-	12,100	12,100
Staffcosts (note 7)	36,868	61,650	98,518	26,834	81,012	107,846
Equipmentexpenses	3,530	-	3,530	6,572	6,820	13,392
Motor& travelling expenses	1,397	3,059	4,456	147	5,039	5,186
Office costs, promotion and sundry	7,143	1,540	8,683	7,168	2,415	9,583
Donation	-	500	500	-	-	-
	60,558	66,749 £	127,307	53,811	121,196 £	175,007
5. EXPENDITURE ON OTHER COSTS
	2021	2021	2021	2020	2020	2020
	Unrest-	_—‘Restric-		Unrest-	——Restric-
	ricted	ted	Total	ricted	ted	Total
	Funds	Funds	Funds	Funds	Funds	Funds
	£	£	£	£	£	£
Independentexaminer fees Depreciation	924 -	- 7,582	924 7,582	924 729	- 8,080	924 8,809
	924	7,582£	8,506	1,653	8,080£	9,733

6. TRUSTEE REMUNERATION AND RELATED PARTY COSTS

No Trustee received remuneration in their capacity as a trustee.

No Trustee received payment for any costs other than legitimate reimbursements of expenditure on behalf of the Charity.

Page 8

EDEN GATE NEWPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021 cont.

7. STAFF COSTS

Staffcosts were as follows:
			2021		2021	2021	2020	2020	2020
			Unrest-	_—Restric-			Unrest-	_—‘Restric-
			ricted		ted	Total	ricted	ted	Total
			Funds	Funds		Funds	Funds	Funds	Funds
			£		£	£	=	£	£
Wages, salaries, pension& social security costs Training, uniforms& other costs			35,138 1,730		60,210 1,440	95,348 3,170	24,339 2,495	80,483 529	104,822 3,024
			36,868		61,650 £	98,518	26,834	81,012 £	107,846
8. MOVEMENT IN FUNDS
			Balance					Balance	Balance
			at Ist					at31st	at 31st
	:		April 2020		In	Out	Transfers	March 2021	March 2020
			£		£	£	£	£	£
Unrestricted Funds			65,210	105,851		(62,564)	(3,598)	104,899	65,210
		2020	60,465		67,005	(55,942)	(6,318)		65,210
Restricted funds
Night Shelter High Sheriff Street Contact			14,169 768 5,632		29,170 - -	(44,783) - (7,786)	1,444 - 2,154	- 768 -	14,169 768 5,632
Monmouth Diocese			-		1,810	-	-	1,810	-
NCC Homelessness Prevention Fund			3,648		L773	(21,762)	-	(16,341)	3,648
Total Restricted Funds			24,217		32,753	(74,331)	3,598	(13,763)	24,217
2020
NightShelter			26,676		70,418	(93,124)	10,199		14,169
HighSheriff Street Contact			1,268 7,463		: P	“ (8,649)	(500) 6,818		768 5,632
Nationwide Bankgrant			6,098		E	(6,098)	-		<
NCCHomelessness Prevention Fund			5,252		30,000	(21,405)	(10,199)		3,648
Total Restricted Funds		2020	46,757		100,418	(129,276)	6,318		24,217
			Balance					Balance	Balance
		:	at Ist					at31st	at 31st
			April 2020		In	Out	Transfers	March 2021	March 2020
			£		£	£	£	£	£
TotalFunds			89,427	138,604		(136,895)	-	91,136	89,427
		2020	107,222		167,423	(185,218)	-		89,427

Page 9

EDEN GATE NEWPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021 cont.

Nature and purpose of each restricted fund

Night Shelter Fund

In Newport there is a need for emergency accommodation for rough sleepers which provides safety and refuge while long term solutions to cycles of homelessness and/or addictions are being sought. This shelter is hosted during the coldest winter months by Newport churches and during the rest of the year at the Charity's premises at 25 Hill Street, Newport.

High Sheriff Fund

This grant was made to enable the charity to present drug, alcohol and homelessness issues to schools.

Street Contact Fund

This is a project to engage with people on the streets of some deprived areas of Newport using a trailer and a van, manned by a team leader and volunteers.

Newport City Council Homelessness Prevention Fund

This is a fund, provided by Newport City Council, to assist with the running of the Night Shelter and related services.

Monmouth Diocese Fund

This is a grant received through St Mary's Church, Malpas for work with school aged children and young people.

9. GENERAL UNRESTRICTED FUND

The Trustees have designated funds to establish a sinking fund for the purpose of funding future vehicle replacements and fulfilment of obligations to repair the leasehold premises.

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2021 2021 2021 2020 2020 2020
Designated General Total Designated General Total
Fund Fund Fund Fund Fund Fund
£ £ £ £ £ £
Unrestricted Funds 25,200 79,699 104,899 16,800 48,410 65,210
10. TANGIBLE FIXED ASSETS
Computers
Motor &
a Vehicles equipment Total
£ £ z
Cost
Balance at Ist April 2020 22,962 13,243 36,205
Additions - - -
Disposals - (9,360) (9,360)
Balance at 31 March 2021 22,962 3,883 26,845
Accumulated Depreciation
Balance at 1st April 2020 17,220 10,903 28,123
Charge for year 5,742 1,840 7,582
Eliminated on Disposal - (8,860) (8,860)
Balance at 31 March 2021 22,962 3,883 26,845
Net Book Value
At 31st March 2021 _ * 5
At 31st March 2020 5,742 2,340 8,082
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Page 10

EDEN GATE NEWPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021 cont.

ANALYSIS OF TANGIBLE FIXED ASSETS BY FUNDS

	Unrest-		_—‘Restric-			Unrest-		_—‘Restric-
	ricted		ted	Total		ricted		ted	Total
	Funds		Fund	Fund		Funds		Fund	Fund
	£		£	£		£		£	£
Net book value	2021		2021	2021		2020		2020	2020
motor vehicles - night shelter		-	-		-		-	2,450	2,450
motor vehicles - street contact		-	-		-		-	3,292	3,292
equipment - street contact		-	-		-		-	2,340	2,340
		-	-£		-		-	8,082£	8,082

Page 11