Charity no. 1154479 ## **Stoke Gabriel Boating Association** # **Report and Unaudited Financial Statements** **31 December 2022** ## **Stoke Gabriel Boating Association** ## **Contents** ## **For the year ended 31 December 2022** ||**Page**| |---|---| |Legal and administrative details|1| |Trustees' annual report|2 - 9| |Independent examiner's report|10| |Statement of financial activities|11| |Balance sheet|12| |Notes to the financial statements|13 - 24| ## **Stoke Gabriel Boating Association** ## **Reference and administrative details** |**For theyear ended 31 December 2022**|**For theyear ended 31 December 2022**|||| |---|---|---|---|---| |**Charity number**|1154479|||| |**Registered office and**|SGBA Clubhouse|||| |**operational address**|Mill Point|||| ||Stoke Gabriel|||| ||Totnes|||| ||TQ9 6FX|||| |**Trustees**|The trustees who served during the year and up to the date of this report|||| ||were as follows:|||| ||John Bradbury CBE|Chair||| ||Anne Davis|||| ||Brian Deacon|Appointed 6 May 2022||| ||Charles Gillmore|Appointed 6 May 2022||| ||David Hazelton|||| ||William Lewis|Vice-Commodore,|an|ex-officio| |||trustee, appointed 6 May||2022| ||Neil Millward|Resigned 1 March 2022||| ||Christopher Moore|Commodore, an ex-officio trustee||| ||Tara Reeve|Resigned 27 February 2022||| ||Deborah Roberts|Appointed 6 May 2022||| ||Roger Stobbart|||| ||Peter Waite|||| ||Peter Walsh|||| ||Julian Williams CBE|||| |**Bankers**|Co-operative Bank p.l.c.|||| ||P.O. Box 101|||| ||1 Balloon Street|||| ||Manchester|||| ||M60 4EP|||| |**Solicitors**|Windeatts|||| ||19 High Street|||| ||Totnes|||| ||Devon|||| ||TQ9 5NW|||| |**Independent examiners**|Godfrey Wilson Limited|||| ||Chartered accountants and statutory auditors|||| ||5th Floor Mariner House|||| ||62 Prince Street|||| ||Bristol|||| ||BS1 4QD|||| 1 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** The Trustees present their report and unaudited accounts for the year ended 31 December 2022. ## **Reference and administrative details** The legal name of the charity is Stoke Gabriel Boating Association Charitable Incorporated Organisation. The charity is also known by its operating name, SGBA. The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1154479. The governing document of the charity is the Constitution of the CIO as approved by the Charity Commission in England & Wales (CCEW) on 6 November 2013. ## **Objects and activities of the charity** The purpose of the Charity is as set out in its governing document, and all it activities are directed to this purpose: The object of the SGBA is the promotion of community participation in healthy recreation, in particular by the provision of facilities for participation in the sports of sailing, kayaking, canoeing, and rowing. ## **The main activities undertaken in relation to charitable objectives during the year** The overarching priorities of SGBA during 2022 were: - Further development of RYA recognised training activities which had been reduced during the COVID pandemic; - Reinforcement of the role & responsibilities of the Executive Committee and the Board of Trustees; - Surveying the membership for their views on the facilities and direction of the Association; and - ▪ Revisiting the Fleet Replacement Strategy to ensure that the club's boats continue to meet members' needs and expectations. A key influence on activity in 2022 was the worsening economic situation (caused by a myriad of reasons including increasing energy prices, Brexit, and war in Ukraine to name but a few) which impacted on the costs of running the Association and reinforced a concern that fees and membership charges to members should remain affordable and offer good value for money. Nonetheless, thanks to additional revenues generated through growth in membership and increased bookings for training courses, it was agreed prior to AGM 2022 that no decision need be taken to increase SGBA membership fees for 2023/24 - this means rates will be held for three consecutive years! During 2022 it became increasingly apparent that as SGBA grows, a growing burden is placed upon volunteers from the membership who put themselves forward to carry out roles and duties which lubricate the activities of the club without increasing operating costs. As in many charities, SGBA's experience is that too few members do volunteer. More need to come forward - especially given that several key members of the Executive Committee and the Board of Trustees will be retiring by rotation or resigning in 2023. In order to ease this requirement, the Trustees decided in February 2022 to engage professional support for the production of financial information, data and reports, and in December 2022 for the bookkeeping function. Seeking further commercial support might prove necessary in 2023. 2 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** ## **Membership** SGBA membership has continued to see year on year growth, continuing to reflect both a greater interest in healthy outdoor leisure pursuits and possibly a higher number of people now working from home in rural locations such as Stoke Gabriel and thus more readily able to use the Association's facilities. SGBA membership levels are at an all-time high: (The membership year runs from 1 March - 28 February annually) The number of family and joint members showed particular growth, with smaller increases in single memberships. During the year some analysis was conducted of members' domiciles, which found that 40% of members live in the Stoke Gabriel Civil Parish, 43% in the local region and the remainder are more widely scattered. At AGM 2022 a decision was made to establish a _Youth Membership_ category with effect from March 2023. Members aged 18-23 will henceforth enjoy discounted annual subscriptions and boat-use fees to use the club's boats. Alert to the possibility that affordability might dissuade some members from renewing their memberships, the Executive Committee intends to carefully monitor lapse rates during 2023. The results of a _Members' Survey_ were pleasing, with key data indicating that the Association is well regarded; that it provides good value; that the concept of voluntary support is well received and that overall, the members rate the Association as 'EXCELLENT'. Some improvements were suggested, some proposing that the SGBA should widen its focus, to concentrate less on sailing (members are interested in a variety of boat types) and that more social activities should be offered, both on and off the water. Members of the Executive Committee are addressing how to give effect to these proposals. 3 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** **Courses, Training, Events & Community** Summary of RYA Training for 2022 The members' survey also suggested that the SGBA should widen its sphere of training activities. Acting on this, RYA approval was obtained at the end of 2022 for the SGBA to offer these additional courses from 2023: VHF short range radio, Essential Navigation (online) and the RYA Safeguarding Awareness online course ("Safe and Fun"). _Junior Race Training - Saturdays:_ Throughout the year a Saturday session was offered for youngsters with Stage 3 or 4 to learn some basic racing skills and enjoy some competitive sailing. This proved extremely popular and numbers attending grew during the year, with sessions continuing over the winter period. ## Community Support Activities - _Sailing Taster Sessions:_ In support of the Association's objective to play an active role in the local community, three sailing taster sessions took place at the end of September, enabling 30 pupils of Stoke Gabriel Primary School to try sailing, stand up paddle boarding and motor boating on the river. The school reported these to be hugely successful. In addition, SGBA have continued to offer two zero-fee bursaries to the school for each of the three Junior Sailing Courses run by the club each year; and - _The RYA's "Together Fund" for Children:_ SGBA was awarded funding in 2022 to give sailing experience and training during 2023, to children who otherwise would not have access to such opportunities. The club will offer up to 12 sessions on Saturdays for up to 8 pupils from the local primary school, with all costs of kit and safety equipment covered from the RYA grant. ## **The SGBA Fleet** SGBA continues to successfully manage the use and maintenance of its fleet which now numbers over 50 sailing dinghies, kayaks, canoes, stand up paddleboards (SUPs), motorboats and rowing boats. A detailed fleet review took place in late 2020 with the objective of ensuring that our nonpowered fleet reflected the growth in membership and the growing usage and popularity of our club boats. This process was revisited in autumn 2022 to ensure that the Association's equipment continued to reflect the needs and usage patterns of members and also took into account feedback from the Members Survey referenced above. 4 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** A key decision was made to begin withdrawal of older sailing dinghies that are non-standard, or bear significant maintenance requirements or are simply life-expired, and to concentrate on more modern craft with consistent design and capability and reflecting our growth in RYA sailing tuition and informal race training. At the end of 2022, a fleet of 12 new RS Tera dinghies was ordered, which will broadly replace the club's aging Topper and Bug fleets. An additional RS Quest was also ordered. The 2022 strategy update also decided on enhancements to the kayak and rowing fleet, but expenditure was to be dependent upon sufficient membership renewals by 1 March 2023 before committing to further purchases. In the event, this threshold was not achieved. ## **Legal Matters - Access to SGBA Land and Clubhouse** Since the inception of the SGBA more than 50 years ago, members have accessed the club land by travelling over Stoke Gabriel Quay and Slipway, and over the foreshore, major portions of which are in the ownership of third parties. In order to secure these benefits without relying on Prescriptive Rights, steps were taken in 2021 and 2022 to codify and enshrine these rights in legally enforceable documents. The Foreshore is, in the main, in the ownership of the Duchy of Cornwall; the SGBA owns that part above mean high water, which currently is calculated to be at 4.1m above Chart Datum. Discussions with representatives of the Duchy during 2021 and 2022 have resulted in an agreement for the Duchy to issue to the SGBA a licence to cross that part of the foreshore in the ownership of the Duchy to access the Club premises. The Duchy intend that the licence shall be reissued on an annual basis, conditional upon the SGBA adhering to the conditions applied to the revised Planning Permission granted by South Hams District Council in 2021. As a consequence, members have been reminded that they must be cognisant of the dangers to the SGBA's continued operation and ensure that they comply with the conditions attached to the revised planning permission and the Code of Practice for the movement of vehicles along the foreshore. It will help them that a freshly worded sign will shortly be erected by the Duchy where their foreshore land will first be crossed en route to the club's land. The Quay and Slipway: This also progressed during 2022. An Easement between the SGBA and the owners of the area of land in question (Mr Perry Lugg and Ms Angela Hingston) was generated and passed to the owners for review and signature. Regrettably however, before the easement could be concluded Ms Hingston died. A revised Easement was then drafted amending the ownership of the land to Mr Perry Lugg and Mr Paul Richard Hingston. Confirmation has now been received from solicitors acting for Mr Lugg, as to the acceptability of the draft easement. However, until the estate of Ms Hingston has been granted probate, her beneficiary Mr Hingston will be unable to enter into the easement. A short delay is therefore anticipated before this document can be concluded. ## **Upgrade of River Dart pontoon accessed from SGBA-owned land** In autumn 2020 SGBA were selected by South Hams District Council (SHDC) to receive Section 106 funding originating from a local housing development. Plans were subsequently drafted for a project to provide an all-tides permanent connection to a 'temporary' pontoon sited at Mill Point, and to improve the area in front of the SGBA clubhouse in order to provide a new access to that pontoon. The pledged funding is yet to be released by SHDC, pending grant of planning consent for the project. 5 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** Only slow progress was made during 2021 and 2022, due to several factors including COVID and multiple successive post-holders of the Dart Harbourmaster role (the project is essentially a joint enterprise with Dart Harbour and Navigation Authority, DHNA, which will own the pontoon). Also, most recently, but positively, is DHNA's stated willingness to replace the temporary plastic pontoon with a permanent structure. Thus, SGBA officers and volunteers have worked to refine the design and specification of the installation, working in collaboration with DHNA's nominated representatives. On 17 February 2023 some final details were updated and revised on the plans and drawings and they are, at the time of preparing this report, with the Harbourmaster for approval and subsequent inclusion in a planning application which will be submitted jointly by SGBA and DHNA. In preparing this revision the SGBA has consulted with appropriate officials including representatives of the Marine Management Organisation, South Hams District Council, the South Devon Area of Outstanding Natural Beauty and those with responsibility for the River Dart Marine Conservation Zone. The immediate task is to collate the documentation and submit the planning application as soon as confirmation of DHNA's support is received. ## **Achievements and Performance** ## Fundraising activities during the year In generating revenue, the Charity relies principally on the subscriptions and fees contributed by its members and those undertaking training courses at the SGBA. Donations are accepted and valued, of course, and Gift Aid is claimed when appropriate. Normally, no formal fundraising or grant-seeking has been necessary. Talks and social events were arranged during the year for the benefit of members, the community, and potential members. As previously, these events in 2022 were made generally accessible to the widest audience, with charges made merely to cover costs - but a modest contribution to SGBA funds did sometimes result. ## The contribution of volunteers during the year Other than sailing instructors engaged for very short periods on a per diem basis, and a retained bookkeeper who works for just a few hours a month, the Charity has no paid staff. The delivery of the Charity's objects and activities relies almost entirely on volunteers found from the membership. Significant and frequent contributions are made by the individuals who act as Trustees and/or as members of the Executive Committee. Finding willing volunteers for other roles, though, is a constant challenge. The degree to which the achievements and performance during the year have benefited wider society - Activity with the Primary School benefitted and excited a number of children; - The Winter Talks and social events encouraged and benefitted community participation in SGBA activities; - SGBA officers serve on the Dart Estuary Forum and Dart Harbour Communities Group; and - ▪ The pontoon access project will in time deliver broader benefit to local residents and river users. The difference the Charity's performance during the year has made to the beneficiaries of the Charity As the data quoted above shows, 2022 saw a substantial increase in membership and strong participation by, and achievements of, members and beneficiaries particularly when taking account of periods of COVID closure. The SGBA delivered in 2022 on its 2021 plans to grow its instructor base, so is set to offer more training and more diverse activities for members in 2023 and beyond. In summary, the Charity is in good shape and is achieving its charitable purposes. 6 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** ## **Structure, Governance and Management of the Charity** The Charity's Constitution requires a minimum of five Trustees and permits a maximum of twelve. Currently there are twelve, named above. Trustees are found from volunteers amongst the membership and voted in at each AGM; one third of the Trustees retire by rotation at each AGM, in accordance with the SGBA's Constitution. The Trustee Board concerns itself principally with Governance and Compliance matters, formally delegating management of the Association's routine business to an Executive Committee comprising, at maximum, nine officers and 10 other members. The Commodore of the Association chairs the Executive Committee and is also an ex-officio Trustee (but may not serve as Chair of Trustees). The Vice-Commodore is also an ex-officio Trustee. A Trustee other than the Commodore or Vice-Commodore is elected to serve as Chair of Trustees. ## **Financial Review** 2022 income from membership fees, boat use, and from RYA course fees exceeded that in 2021. Operating costs were also greater (notably for instructor fees and IT / insurance costs, as well as for fleet repairs). Total income was £74k against a budget of £52k. Total costs were £59k against a budget of £43k. Income in excess of budget reflects growth in both membership and training output that were higher than assumed when the budget was prepared; expense in excess of budget reflects higher maintenance arising from increased usage of boats, and the effect of the higher depreciation referred to later in this report. The financial position of the Charity on 31 December 2022 and comparisons for the prior period, as more fully detailed in the accounts, are given below: |Unrestricted General Funds
Unrestricted Designated Funds
Restricted Funds
Total Charity Funds
Funds at year end:
Net Income in the year|2022
£
14,903
89,231
16,100
224,114
329,445|_Restated_
_2021_
_£_
_8,241_
_72,932_
_14,000_
_227,610_| |---|---|---| |||_314,542_| The Trustees consider the 31 December 2022 position to be satisfactory, at the conclusion of another busy and successful year. Total Charity Funds had increased, notwithstanding the depreciation catchup explained later in this report. The charity's volunteer Treasurer, Roger Phillips, rightly earns the Trustees' thanks for his diligence over a period in which he has faced many competing challenges, yet he has still delivered on his commitment to the charity. The total of Unrestricted General Funds has, since year end, been much reduced by the purchase of new boats. This has brought the total closer to one year's operating expenditure, which the Trustees consider to be the desirable amount to maintain. 7 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** ## **Reserves Policy** The SGBA's Reserves Policy was restated during 2022, as: - SGBA will hold a minimum level of reserves of £15,000 to cover six months operating expenses; - Given the healthy state of SGBA's income, and the fact that SGBA neither provides essential services to beneficiaries nor relies on any grant income to fund its activities, no further reserves are required to be held; - Short- and medium-term plans will be monitored to ensure that any funds over the minimum reserve level are not unreasonably accumulated nor withheld but are used to further SGBA's charitable purposes; and - The Trustees will review the minimum reserves requirement on an annual basis. ## Availability and adequacy of assets of each of the funds The Board of Trustees is satisfied that the Charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. ## **Risks and uncertainties facing the Charity** Risks as to the Charity's assets: as the owners of a building of significant value, the Charity has sought to mitigate the concomitant risks by maintaining adequate insurance cover. Furthermore, safety and security inspections are carried out at monthly intervals. Risks as to the Charity's activities: the trustees acknowledge the risks concerning safety inherent in the afloat activities of its members, and in the general safeguarding of its young members and seeks to mitigate all of these by adherence to guidance issued by the Royal Yachting Association and other appropriate bodies. Risks as to the Charity's reputation: continuing a strategy to make SGBA membership and activities accessible to the local community and, in doing so, participate as fully as possible in community activities, should protect and enhance the SGBA's reputation. Building on already good links with nearby clubs, the continuing contributions to the efforts of the Dart Estuary Forum and the Dart Harbour Communities Group, serve to maintain our positive contribution locally. ## **Factors likely to affect future financial performance** Preparation of the attached annual accounts was this year, for the first time, placed in the hands of charity-specialist accountants. Their expertise revealed an omission in past practice: the value of the SGBA clubhouse has not been depreciated year by year since its construction in 2016. A one-time correction has been effected by restatement of the 2021 accounts, made evident in the attached. A consequence is that future budgets must allow for extra revenue, or smaller expense, such that the annual depreciation charge of £6,800 will always be covered. Further, the acquisition of the new craft demands an increased depreciation charge the SGBA's fleet of boats, probably rising to around £10,000 p.a., which will also need to be covered. Since the rates of membership subscriptions and fees (which form a large portion of total revenue) are set one year ahead, meeting this requirement in 2023 will be challenging; if necessary, steps will be taken to ensure a return to surplus in and from 2024. 8 ## **Stoke Gabriel Boating Association** ## **Trustees' Annual Report** ## **For the year ended 31 December 2022** ## **Statement of Trustees' Responsibilities** The Charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015 (as amended by the Bulletin issued in February 2016). In particular, Charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit of the Charity. In preparing those financial statements the Trustees are required to: - prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law); - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business; and - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for the year. The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which are sufficient to show and explain the Charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the Trustees' report. The statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements. Approved by the trustees on 19 April 2023 and signed on their behalf by ## JOHN BRADBURY John Bradbury CBE - Chair 9 ## **Independent examiner's report** ## **To the trustees of** ## **Stoke Gabriel Boating Association** I report to the trustees on my examination of the accounts of Stoke Gabriel Boating Association (the CIO) for the year ended 31 December 2022, which are set out on pages 11 to 24. ## **Responsibilities and basis of report** As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** Godfrey Wilson Limited also provides bookkeeping services to the CIO. I confirm that as a member of the ICAEW I am subject to the FRC’s Revised Ethical Standard 2016, which I have applied with respect to this engagement. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - (1) accounting records were not kept in respect of the CIO as required by section 130 of the Act; or - (2) the accounts do not accord with those records; or - (3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 20 April 2023 **Rob Wilson FCA Member of the ICAEW** For and on behalf of: ## **Godfrey Wilson Limited** Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD 10 ## **Stoke Gabriel Boating Association** ## **Statement of financial activities** ## **For the year ended 31 December 2022** |Note
**Income from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
**Total income**
**Expenditure on:**
Charitable activities
**Total expenditure**
6
7
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
**Net income and net movement in**
**funds**|Restricted Unrestricted
£
£
3,315
930
-
69,931
-
25
-
65
3,315
70,951
6,811
52,552
6,811
52,552
(3,496)
18,399
227,610
86,932
224,114
105,331|**2022**
**Total**
**£**
**4,245**
**69,931**
**25**
**65**
**74,266**
**59,363**
**59,363**
**14,903**
**314,542**
**329,445**|Restated
2021
Total
£
305
56,640
-
-| |---|---|---|---| ||||56,945| ||||48,704| ||||48,704| ||||8,241| ||||306,301| ||||314,542| All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 14 to the accounts. The 2021 comparatives have been restated as set out in note 16 to the accounts. 11 ## **Stoke Gabriel Boating Association** ## **Balance sheet** ## **As at 31 December 2022** |Note
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
**Liabilities**
Creditors: amounts falling due within 1 year
11
**Net current assets**
**Net assets**
13
**Funds**
14
Restricted funds
Unrestricted funds
Designated funds
General funds
**Total charity funds**|**£**
**1,757**
**71,470**
**73,227**
**(3,459)**|**2022**
**£**
**259,677**
**259,677**
**69,768**
**329,445**
**224,114**
**16,100**
**89,231**
**329,445**|Restated
2021
£
267,971| |---|---|---|---| ||||267,971
1,683
45,545| ||||47,228
(657)| ||||46,571| ||||314,542| ||||227,610
14,000
72,932| ||||314,542| Approved by the trustees on 19 April 2023 and signed on their behalf by ## JOHN BRADBURY John Bradbury CBE - Chair 12 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **1. Accounting policies** ## **a) Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). Stoke Gabriel Boating Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. ## **b) Going concern basis of accounting** The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern. ## **c) Income** Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of provision of training courses and memberships are deferred until criteria for income recognition are met. ## **d) Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank. ## **e) Funds accounting** Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity. ## **f) Expenditure and irrecoverable VAT** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. 13 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **g) Allocation of support and governance costs** Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been wholly allocated to expenditure on charitable activities. ## **h) Tangible fixed assets** Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows: Buildings 2.5% straight line Safety boats 25% reducing balance Dinghies and other 15% reducing balance Items of equipment are capitalised where the purchase price exceeds £500. ## **i) Debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **j) Cash at bank and in hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **k) Creditors** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **l) Accounting estimates and key judgements** In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods. The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are depreciation as described in note [h] above. 14 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **2. Prior period comparatives: statement of financial activities (restated)** |Restricted
£
£
**Income from:**
Donations and legacies
-
305
Charitable activities
-
56,640
**Total income**
-
56,945
**Expenditure on:**
Charitable activities
6,811
41,893
**Total expenditure**
6,811
41,893
(6,811)
15,052
**3.**
**Income from donations and legacies**
**2022**
Restricted
**Total**
£
£
**£**
Donations
3,315
930
**4,245**
**Total income from donations**
3,315
930
**4,245**
_All income from donations and legacies in the prior period was unrestricted._
**4.**
**Income from charitable activities**
**2022**
**£**
Membership subscriptions and fees
**25,810**
Training courses
**25,573**
Hire of safety boats
**1,850**
Other boat use
**9,830**
Storage
**6,495**
Facilities hire
**50**
Sale of tide tables
**323**
Social events
**-**
**Total income from charitable activities**
**69,931**
Unrestricted
Unrestricted
**Net income / (expenditure) and net movement in**
**funds**|2021
Total
£
305
56,640| |---|---| ||56,945| ||48,704| ||48,704| ||8,241| ||2021
Total
£
305| ||305| ||2021
£
19,505
18,607
1,130
9,180
6,355
-
375
1,488| ||56,640| _All income from charitable activities in the current and prior period was unrestricted._ 15 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **5. Income from other trading activities** |**Income from other trading activities**||| |---|---|---| |Room hire
**Total income from other trading activities**|**2022**
**£**
**25**
**25**|2021
£
-| |||-| _All income from other trading activities in the current period was unrestricted._ 16 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **6. Total expenditure** |Training courses
RYA subscriptions and DHNA fees
Production of tide tables
Maintenance of sailing craft
Maintenance of rowing craft
Safety boat maintenance and fuel
Donations
Social events
Insurance
Rates and water
Light, heat and power
Cleaning and waste management
Premises repairs and renewals
Information technology
Sundry expenses
Training
Accountancy
Bank charges
Card and direct debit processing fees
Depreciation
Loss on disposal of fixed asset
**Sub-total**
Allocation of support and governance costs
**Total expenditure**|Raising funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**|Charitable
activities
£
17,269
1,191
244
5,707
233
3,882
40
154
-
-
-
-
-
-
-
-
-
-
-
-
-
28,720
30,643
**59,363**|Support and
governance
costs
£
-
-
-
-
-
-
-
-
7,056
125
821
821
1,309
2,719
1,440
150
2,763
81
1,107
12,125
126
30,643
(30,643)
**-**|**2022 Total**
**£**
**17,269**
**1,191**
**244**
**5,707**
**233**
**3,882**
**40**
**154**
**7,056**
**125**
**821**
**821**
**1,309**
**2,719**
**1,440**
**150**
**2,763**
**81**
**1,107**
**12,125**
**126**| |---|---|---|---|---| |||||**59,363**
-| |||||**59,363**| Total governance costs were £1,260 (2021: £480) 17 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** **6. Total expenditure Prior period comparative (restated)** |**Prior period comparative (restated)**
Training courses
RYA subscriptions and DHNA fees
Production of tide tables
Maintenance of sailing craft
Safety boat maintenance and fuel
Social events
Insurance
Rates and water
Room hire
Light, heat and power
Clearning and waste management
Premises repairs and renewals
Information technology
Sundry expenses
Accountancy
Bank charges
Card and direct debit processing fees
Depreciation
**Sub-total**
Allocation of support and governance costs
**Total expenditure**|Raising funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Charitable
activities
£
10,677
1,087
234
5,757
2,262
1,772
6,730
-
-
-
-
-
-
-
-
-
-
-
28,519
20,185
48,704|Support and
governance
costs
£
-
-
-
-
-
-
-
64
60
947
375
1,904
2,230
616
480
349
657
12,503
20,185
(20,185)
-|2021 Total
£
10,677
1,087
234
5,757
2,262
1,772
6,730
64
60
947
375
1,904
2,230
616
480
349
657
12,503| |---|---|---|---|---| |||||48,704
-| |||||48,704| 18 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** |**7.**
**Net movement in funds**
This is stated after charging:
Depreciation
Operating lease payments
Trustees' remuneration
Trustees' reimbursed expenses
Auditors' / Independent examiner's remuneration:
Independent Examination (including VAT)
Other services|**2022**
**£**
**12,125**
**Nil**
**-**
**1,260**
**1,260**|Restated
2021
£
12,503
Nil
-
480
-| |---|---|---| ## **8. Taxation** The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes. ## **9. Tangible fixed assets** |**Cost**
At 1 January 2022
Additions in year
Disposals in year
At 31 December 2022
**Depreciation**
At 1 January 2022
Charge for the year
Disposals in year
At 31 December 2022
**Net book value**
**At 31 December 2022**
At 31 December 2021|Restated
282,452
21,862
**-**
-
**-**
-
282,452
21,862
44,842
19,884
6,811
454
**-**
-
51,653
20,338
**230,799**
**1,524**
237,610
1,978
Safety Boats
Land &
Bulidings|57,828
4,057
(600)
61,285
29,445
4,860
(374)
33,931
**27,354**
28,383
Dinghies &
Other|**Total**
**£**
**362,142**
**4,057**
**(600)**| |---|---|---|---| ||||**365,599**| ||||**94,171**
**12,125**
**(374)**| ||||**105,922**| ||||**259,677**| ||||267,971| _Included within Land and Buildings is £10,000 of land, which was not included in the cost of the clubhouse build._ 19 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **10. Debtors** |Prepayments
**11. Creditors : amounts due within 1 year**
Trade creditors
Accruals
Deferred income (see note 12)
Other creditors
**12. Deferred income**
At 1 January 2022
Deferred during the year
Released during the year
At 31 December 2022|**2022**
**£**
**1,757**
**2022**
**£**
**484**
**1,680**
**1,170**
**125**
**3,459**
**2022**
**£**
**-**
**1,170**
**-**
**1,170**|2021
£
1,683| |---|---|---| |||2021
£
157
500
-
-| |||657| |||2021
£
-
-
-| |||-| _Deferred income relates to membership fees and training courses paid in advance._ 20 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **13. Analysis of net assets between funds** |**Analysis of net assets between funds**||||| |---|---|---|---|---| |Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 December 2022**
**Prior year comparative (restated)**
Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 December 2021**|£
-
224,114
-
**224,114**
£
-
227,610
-
227,610
Restricted
funds
Restricted
funds|£
-
16,100
-
**16,100**
£
-
14,000
-
14,000
Designated
funds
Designated
funds|£
259,677
(166,987)
(3,459)
**89,231**
£
267,971
(194,382)
(657)
72,932
General
funds
General
funds|**Total**
**funds**
**£**
**259,677**
**73,227**
**(3,459)**| |||||**329,445**| |||||Total
funds
£
267,971
47,228
(657)| |||||314,542| 21 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **14. Movements in funds** |**Restricted funds**
Clubhouse Fund
Together Fund
**Total restricted funds**
_Designated funds:_
_Total designated funds_
General funds
**Total unrestricted funds**
**Total funds**
**Unrestricted funds**
Safety Boat Replacement
Fund
Fleet Replacement Fund|At 1
January
2022
£
227,610
-
227,610
14,000
-
14,000
72,932
86,932
314,542|Income
£
-
3,315
3,315
-
-
-
70,951
70,951
74,266|£
(6,811)
-
(6,811)
-
-
-
(52,552)
(52,552)
(59,363)
Expenditure|£
-
-
-
2,000
100
2,100
(2,100)
-
-
Transfers
between
funds|**£**
**220,799**
**3,315**
**At 31**
**December**
**2022**| |---|---|---|---|---|---| ||||||**224,114**| ||||||**16,000**
**100**| ||||||**16,100**| ||||||**89,231**| ||||||**105,331**| ||||||**329,445**| **Purposes of restricted funds** Clubhouse Fund Funding received from multiple donors, including Sport England, to build the clubhouse. The clubhouse is a restricted asset for the remainder of it's useful economic life and depreciation is charged against the fund. Together Fund Funding received from RYA to encourage disadvantaged children and their families into the sport of sailing, paying for some courses and equipment, as well as membership for their families. **Purposes of designated funds** Safety Boat Replacement To go towards the costs of replacing safety boats. Fund Fleet Replacement Fund To go towards the costs of replacing the sailing, rowing and paddle craft. ## **Transfers** There has been a transfer from general funds to the designated funds. 22 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** ## **14. Movements in funds (continued)** ## **Prior year comparative (restated)** |**Restricted funds**
Clubhouse Fund
**Total restricted funds**
_Designated funds:_
_Total designated funds_
General funds
**Total unrestricted funds**
**Total funds**
Safety Boat Replacement
Fund
**Unrestricted funds**|At 1
January
2021
£
234,421
234,421
12,000
12,000
59,880
71,880
306,301|Income
£
-
-
-
-
56,945
56,945
56,945|£
(6,811)
(6,811)
-
-
(41,893)
(41,893)
(48,704)
Expenditure|£
-
-
2,000
2,000
(2,000)
-
-
Transfers
between
funds|£
227,610
At 31
December
2021| |---|---|---|---|---|---| ||||||227,610| ||||||14,000| ||||||14,000| ||||||72,932| ||||||86,932| ||||||314,542| ## **15. Related party transactions** There were no related party transactions in the current or prior period. ## **16. Prior period restatement** The comparative financial statements have been restated due to an incorrect method of accounting in which the building had not been depreciated since it's build in 2016. The effects of this restatement are set out below: |**Expenditure**
Expenditure per original accounts at 31 December 2021
Depreciation on building
Restated expenditure at 31 December 2021|Restricted
£
-
6,811
6,811|£
41,893
-
41,893
Unrestricted|Total 2021
£
41,893
6,811| |---|---|---|---| ||||48,704| 23 ## **Stoke Gabriel Boating Association** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** |**16. Prior period restatement (continued)**
**Funds brought forward**
Funds per original accounts at 31 December 2021
Historical depreciation on building
Reclassification of clubhouse capital expenditure
Restated funds at 31 December 2021|Restricted
£
265,695
(44,842)
6,757
227,610|£
93,689
-
(6,757)
86,932
Unrestricted|Total 2021
£
359,384
(44,842)
-| |---|---|---|---| ||||314,542| 24