Gwynfi Miners Community Hall
(A company limited by guarantee)
Report and Financial Statements for the
12 months ended 31st March 2024
Charity number 1154423 Company number 08275575
Gwynfi Miners Community Hall (A company limited by guarantee)
Annual Report and Financial Statements For the 12 months ended 31st March 2024
Contents Page Legal and Administrative Information 3 Objectives 4 Structure, Governance & Management 5 Chair’s Report 6 Manager’s Report 7 Achievements and Performance 9 Financial Review 12 Financial Accounts 2022-23 15 Signed Independent Examiners Report 18 Statement of Financial Activities 19 Signed Balance Sheet 20 Notes to the Financial Statements 21-28
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Gwynfi Miners Community Hall (A company limited by guarantee)
Report of the Trustees for the 12 months ended 31[st] March 2024
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2024 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
Reference and Administrative Information
Charity name: Gwynfi Miners Community Hall Charity registration number: 1154423 Company registration number: 08275575 Registered Office an Operational address: 98 Jersey Road Blaengwynfi Port Talbot SA13 3TE
Trustees
Dr Brian Gibbons FRCGP, MB BCh BAO Chair Mr John Griffiths Company Secretary Mrs Christine Isobelle Suzanne Keirle Mrs Mairlyn Young James Arthur Jordan Ciaran Gibbons *
*Trustees who are not directors under company law.
Independent Examiner
Bankers
Darren Norton FCCA Young and Phillips Chartered Certified Accountants Co-operative Bank
Accountant
Joanna Surman FCCA Young and Phillips
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Gwynfi Miners Community Hall (A company limited by guarantee)
Objectives
Our charity’s objectives as set out in the objects contained in the company’s memorandum and articles of association are:
To promote for the benefit of the inhabitants of the electoral ward of Gwynfi and the surrounding area, the provision of facilities for well-being, self-improvement, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
To help young people, especially but not exclusively through leisure time activities, to develop their capabilities so that they may grow to full maturity as individuals and members of society.
Ensuring Our Work Delivers Against Our Objectives
Our objectives are borne in mind when considering new activities, services or facilities provided by the charity. During our first year of operation a review of activities was undertaken to determine core activities offered to the community so as to achieve our objectives. Since then, every year we have continued to build on our prior achievements, trying new activities as well as reviewing those already in place and introducing new services.
The Gwynfi Miners Community Hall has had to change from being a traditional village hall to becoming a community hub that hosts multiple agencies and services. This was crucial if we were to continue meeting the communities emerging needs and Organisations main objectives.
The facility manager regularly reports to the trustees on the activities undertaken with reference to what was done, activity attendance levels and usage rates for the hall facilities. The facility manager also reports on future activity plans and discussions around who would benefit from the provision of any suggested activity or facility provision. Any activities or facilities that are reviewed and found to be no longer suitable or supported by the community are discontinued so that resources can be redirected to new activity which better achieves our objectives.
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our objectives and in planning and implementing our future activities.
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Gwynfi Miners Community Hall (A company limited by guarantee)
Structure, Governance & Management
Governing Document
Gwynfi Miners Community Hall is a charitable company limited by guarantee, incorporated in England and Wales on 31 October 2012 and registered as a charity on 31 October 2013.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
Recruitment and Appointment of Directors
The directors of the company are also charity trustees for the purposes of charity law. Directors are appointed at the annual general meeting or co-opted for a particular skill sets during the year.
Under the requirements of the Memorandum and Articles of Association the directors are appointed to serve until such time as they are required to retire at a subsequent annual general meeting. At each annual general meeting one third of the directors or, if their number is not three or a multiple of three, the nearest to one third, must retire from office. The directors to retire by rotation shall be those who have longest served in office since their last appointment.
All directors give their time voluntarily and receive no remuneration or benefits from the charity.
Management
The Directors oversee the business of the Charity, and the premises are managed operationally by the full time facility manager and supervised by two paid members of staff, providing cover between them during opening hours.
Risk Assessment
The Facility Manager has carried out an appropriate health and safety risk assessment and has established systems to reduce identified risks. Assessments are kept up to date with regular reviews completed by the facility manager which are presented to the board of directors during the monthly committee meetings.
The most significant risk remains our funding uncertainty, further exacerbated with the challenges of the Cost-of-LivingCrisis and Fuel Poverty.
Every effort is focused on finding ways to work with our partners to mitigate those risks. The Gwynfi Miners Community Hall is committed to providing free or subsidized services locally so that our services are inclusive to everyone who requires them.
The Gwynfi Miners Community Hall provides a Warm Space where residents can gather in a safe, warm, structured, welcoming environment and have access to free resources such as Wi-Fi, charging points, refreshments and social activities. The Warm Space, fosters a sense of community, reduces the risk of people especially our most vulnerable residents from becoming isolated or affected by the rising costs.
The water ingress to our lower floors continues to have a significant impact on the community hall, affecting both the building itself and the disruption to scheduled activities and events. Investigation and surveying procedures have been undertaken or ongoing, and we are making good headway.
We anticipate that within the next twelve months we will have all the structural reports, site surveys and costings available to apply for external funding. Funding that will be required to complete the remedial works and refurbishments which is a requirement for the space to be reopened and for services to resume.
This essential works will bring forth a multitude of new activities and opportunities, safeguard the structural integrity and improve the organisations financial viability.
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Gwynfi Miners Community Hall
(A company limited by guarantee)
Chair’s Report
For another year the number of users of Gwynfi Miners Community Hall has increased – during the year user numbers reached 17,500. And we were very pleased to note that 40% of these users were young people. But this is not just about numbers, it is also about the range and diversity of activities now on offer.
This is great tribute to our staff – Simon (Manager), Leigh and Pam. And we must not forget the many volunteers who give so many hours to making GMCH the success that it is. In May Simon was a guest at the Buckingham Palace Tea Party, a real recognition of his contribution to village life. Congratulations to all on wonderful achievements.
During the year we celebrated the 10th Anniversary of GMCH which was graced by the High Sheriff, Alan Brayley as well as a wide range of local dignitaries including CEO NPT CBC Karen Jones, Stephen Kinnock MP and Gaynor Richards CEO NPT CVS. Bryon Gage (Cymer & District Historical Society) gave a fascinating talk on the start of the Workmens' Hall in Gwynfi which initially opened in 1901 and Ciaran Gibbons presented a film.
Our now, Annual Remembrance Concert was a sell-out success. We are delighted to host Ogmore Male Voice Choir once again and pleased to welcome Barry Brass Band as well as have a lovely solo performance by Josie Gibbons.
Throughout this period the problem with the downstairs flooding remains. We have had a series of multi-agency meetings to try to sort out the problem out as well as working collaboratively to begin to develop ideas on how we can move forward. We are now beginning to get a feel for the scale of the challenge that we face. We thank all our partners in this work.
For much of the latter part of the year we have been actively engaged with the Building Communities Trust to develop a funding relationship which could result in securing £150,000 over four years to build community anchor organisations. This application process had been demanding but it has also required us to reflect on who we are working with to meet community needs.
Also with the anniversary event, the grant application process has allowed GMCH to move from stage of “struggling from year to year to survive” to seeking to become a more forward, looking community asset and resource.
This has been helped by our relatively better funding position for most of the year. This modest level of certainty has allowed us to look beyond meeting immediate needs and survival. We are grateful to all our funders. The core support we get from Llynfi-Afan Renewable Energy Park Community Fund is crucial and very appreciated. We have been able to work with NPT CVS to benefit from the Shared Prosperity Fund and we are grateful the Afan Cluster of Swansea Health Board for its support. We are also coming to the end of the very welcome grant support we have had from the Garfield Weston Foundation which had tided us through difficult years.
We would also like to thank our local supporters. The Duck Race with Gwynfi United FC provided valuable funds for both organisations. We would like to thank our community for a number of funeral donations we have received during the year. Hopefully the achievements of GMCH will be a fitting memorial to their generosity.
Our relationship with NPT CBC is much better and we are pleased with the positive engagement we have had with its CEO Karen Jones. We were very sad to hear of her resignation plans. We wish her well in her retirement and we hope to build a similar relationship with her successor Frances O'Brien.
So we look forward to 2024-25 and the challenges it offers. One of those is renewing our board of directors which is becoming increasingly depleted due to bereavements, resignations and people moving away. Directors are hidden heroes who rarely feature in the limelight, but their role is vital. Hopefully during the year we will be able to see new volunteers offering their services.
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Gwynfi Miners Community Hall (A company limited by guarantee)
Manager Report
I am delighted to be writing this report for what has been another successful year for the Gwynfi Miners Community Hall where we recorded our highest number of annual users since we took over the facility back in 2013. More than 17500 visitors attended the Gwynfi Miners Community Hall to access key services and participate in a diverse timetable of activities.
This is a great achievement especially when we continue to live in immensely challenging and uncertain times. Our Chair Dr Gibbons mentioned in his report that during this reporting period we had the privilege to mark our 10th Anniversary with a celebration event.
Such anniversaries serve as a moment for reflection on achievements, challenges overcome, and the positive influence the Gwynfi Miners Community Hall is having on the community.
More people are turning to the Gwynfi Miners Community Hall for practical help and resources where we have become the frontline for delivering community based services and activities. Many services that did not previously exist and essential in terms of helping to improve wellbeing and enhancing peoples, overall quality of life.
As we continued to see the demand for our services increase, we continued to explore ways of supporting our community by expanding partnerships and the range of services we can offer. In addition to our normal timetable of children activities, working with the Children Rights Unit and Child Welfare Officer has brought additional opportunities for children and youth to engage in additional activities, workshops and visit new places and experiences.
New partnerships have also created opportunities for adults and our more senior residents to participate in activities and social events that have been paramount in keeping residents socially included and engaged in community life.
To give you a flavor of what goes on at the Gwynfi Miners Community Hall, children have had the opportunity to attend after-school sports clubs, youth clubs, boxing training, discos, arts and crafts, cinema nights, science and music workshops. They have visited the Upper Afan Valley Pool for a pool party, South Wales Miners Museum and the outdoor spaces around Gwynfi.
Adults have had the opportunity to be physically active and improve their physical and mental wellbeing by visiting the well-equipped weights and cardio-vascular gymnasium, Gwynfi Amateur Boxing Club, Dance Aerobics and by joining us on one of the Walk and Talks.
The specialist GP Exercise Referral Scheme continues to be an important and well-attended scheme for residents who have specific health conditions or are in rehabilitation from illness or surgery. All of which the scheme can help with.
We are proud to work in collaboration with the Afan Cluster and Health Board who provide vital funding and support so that the Gp Exercise Referral Scheme can run for the foreseeable future and continue to improve people`s physical and mental well-being.
Residents have had the opportunity to access key services and activities such as Credit Union, Citizens Advice, Friends of the Library Book Club, Cinema, Community Library, Senior Citizens Weekly Coffee morning, Gwynfi Crafters Club, flower arranging, wood crafts, jewellery making, basic cooking, themed quizzes etc,
IT, British Sign Language and First Aid training was also provided as part of the GMCHs commitment to
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Gwynfi Miners Community Hall
(A company limited by guarantee)
upskilling staff, volunteers and community members.
With the growing demands for our services, as ever, we need more help. The more people who can spare a small amount of time, the more we can achieve and the lighter the load is on each member of the committee and staff.
This coming year we must see a significant drive to bring more members to the team so that we can continue to manage the hall and surroundings to a high standard and provide a hugely valuable facility to the community. We will always welcome new committee members and volunteers who can help achieve our exciting aims and bring new ideas and thoughts about how to run the hall.
As ever, my thanks go to the small group of volunteers that form our Committee, staff members Leigh Owen and Pamela Walsh. I am sincerely grateful for their passion and for their unwavering support and dedication throughout the year.
Feedback from our users and the wider community is overwhelmingly positive and that is because of the hard work and time that they generously give.
There are too many to list individually, but I would like to extend my deepest gratitude to all our partners, funders and donors for their generous support and collaboration throughout this year.
Your contributions have been instrumental in enabling us to achieve our goals and make a meaningful impact on the communities we serve.
We have a number of community led groups who are regular hirers, many who are long standing users and we are immensely grateful to them for continuing to use our facilities and providing additional activities for the community.
Equally I would like to thank all those who visited the hall during the year, whether regular users or attending one off events, you are reason why the GMCH exists and what motivates us.
As we reflect on our journey, we are reminded of the collective strength that partnerships and goodwill bring. Together, we have achieved remarkable progress, and I am confident that our continued collaboration will yield even greater results in the years to come.
Thank you so much
Simon Matthews
Facility Manager
Gwynfi Miners Community Hall
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Gwynfi Miners Community Hall (A company limited by guarantee)
Achievements & Performance
The information in this section refers to the period 1st April 2023 to the 31[st] March 2024.
During this period more than seventeen thousand users of all ages attended the GMCH, to access key services and participate in activities that have helped to develop a culture of wellbeing, across social, mental and physical health.
Health & Wellbeing
While our sports hall remains out of use the GMCH has been granted access to the Pen Afan Primary School's outdoor MUGGA to deliver children`s sporting activities. These activities have been limited due to the unpredictable weather and dark winter months.
We are aware that children`s habits are changing, especially after the pandemic where they have become less active. This is having an adverse effect on both their physical and mental wellbeing. It is paramount that the GMCH explore all options so that children understand the importance of leading a healthy lifestyle and there are opportunities to participate in physical activity. However, the GMCH cannot achieve this alone and will require a collective approach.
The weights and fitness gymnasium remains a popular activity at the GMCH and is suitable for people aged fourteen years and over. We are very grateful to have received further funding from the Swansea Bay University Health Board and the Afan Cluster to purchase specialist resistance and cardio-vascular equipment. This has helped to attract new gym members, increase footfall and accommodate patients with complex injuries and illnesses.
Boxing is a sport that fosters discipline and engages individuals with goals they once considered difficult to achieve, both in and out of the ring. Gwynfi Miners Community Hall acknowledges the importance of the Gwynfi ABC and provides the club with a free residency so that the club can continue to thrive and inspire.
On average fifteen children attended the twice weekly junior sessions and ten members attended the twice weekly senior classes.
The GP Exercise Referral Scheme is a great way for people with short or long-term conditions to improve their health and increase levels of physical activity. Patients suffering with common medical conditions such as obesity, mental health, cardiovascular diseases, hypertension and diabetes have all benefited from the scheme.
The GP Exercise Referral Scheme has increased to two weekly sessions to meet the demands and to ensure the scheme is accessible to everyone who needs it.
The Walk and Talk Group was established so that people who were still feeling vulnerable or anxious after the pandemic would have the opportunity to take part in an outdoor physical activity. The walks create a platform for discussion and an opportunity for residents to exercise, make friendships and see new places. The adverse weather conditions affected the frequency of walks however an average of six to ten people attended the walks that went ahead.
Dance Aerobics has always been a well-supported exercise class, and this year was no exception. On average, fourteen adults from Gwynfi and the neighboring villages attended the weekly sessions to dance, have fun, keep fit and connect with the community.
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Gwynfi Miners Community Hall (A company limited by guarantee)
Leisure, Recreation and Other Activities
The GMCH is extremely proud of the way that the community groups and volunteers continue to deliver a varied yet relevant program of meaningful activities. Activities that are a keystone for the community to be socially active and connected.
Besides the core activities, children and adults have had the opportunity to participate in creative and cultural activities such has African drumming, willow weaving, flower arranging, broche making, coding, design a bag for life, kids sports and activity clubs.
The Gwynfi Miners Community Halls cinema gave people of all ages the opportunity to experience a night out at the movies with friends and family without the concerns over cost and travel.
We are pleased that the Pen Afan Primary School accepted the invitation to visit the GMCH before they broke up for the Easter, Summer and Christmas holidays to watch a movie of their choice. A total of one hundred pupils attended each of the seasonal screenings.
Lost Peatlands have proved an invaluable partner and have continued to support the GMCH and wider communities. They provide nature and craft activities for all ages that have taken place in the GMCH and in the green spaces around the Upper Afan Valley. Bush crafts, wood carving, bug hunts and nature walks were some of the activities that children and adults had the opportunity to try. These activities are well attended, educational, fun and can offer a wide range of physical, mental, and emotional benefits.
The Remembrance Concert remains a highlight on people`s social calendar, a somber but enjoyable evening that helps to raise funds that support the running of the GMCH. One hundred residents were in attendance to remember and pay their respects to those who lost their lives whilst serving for their Country during World War 1 and World War 11.
We appreciate the support we received from the G2 Restaurant and Bar, Ogmore Valley Male Voice Choir, Barry Brass Band, Solo Artist Josie Gibbons and Ciaran Gibbons who make the evening a great success.
Our festive fete plays a crucial role in fostering a sense of community, promoting social interaction, celebrating diversity and contributing to the overall well-being and vitality of the community. Local crafters were given the opportunity to showcase their skills and sell their products. Many of the crafters would donate their earnings to the Gwynfi Miners Community Hall and other good causes which we are sincerely thankful for.
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(A company limited by guarantee)
Gwynfi Miners Community Hall
Young People
Gwynfi Miners Community Hall makes a particular effort to cater for the needs of our young people. We work with the local council to provide a weekly youth club and we also seek to welcome our young people at other times.
We secured grant funding to employ an Activity Coordinator and supervisor to develop and deliver a new timetable of children and youth activities. Children and youth had the opportunity to attend a diverse schedule of activities, training and trips away.
When the above sessions were not running during the winter months the GMCH provided a warm, safe and welcoming space for the children and youth to visit where they could play pool, listen to music, play musical instruments and sing. They could access free resources such as Wifi, refreshments, charging points to recharge their scooters and smart devices. This helped families, especially those who were struggling with the cost-of-living crisis and fuel poverty.
Gwynfi Miners Community Hall provides a safe environment for our children to engage in enjoyable and useful activity. We believe that it is no coincidence that our levels of anti-social activity and crime is at such a low level that South Wales Police has deployed our village Police Community Support Officer (PCSO) to other duties for most of their working week.
Training, Learning and Family Support
The GMCH has had to change from being a traditional village hall to becoming a community hub that hosts multiple agencies and services. This was paramount if we were to continue meeting the communities emerging needs and to remain the frontline for providing community-based services and activities.
The GMCH staff run a Celtic Credit Union Collections point where people can save and be signposted to other financial support and products. This is an important service, especially when more high street banks are closing, and services are being transferred online.
During this reporting period we were pleased that Citizens Advice agreed to provide a staff member to run a weekly drop in session at the GMCH. The Citizens Advice can provide free, confidential, and impartial advice on a wide range of issues and is an invaluable service.
The Gwynfi Miners Community Hall invested in community training so that residents could acquire new skillsets for their own personal development and gain the confidence to volunteer for local organisations and sports clubs.
Shared training, sharing resources and collaborative work have significantly strengthened bonds and have contributed to the overall health, resilience and vibrancy of the community.
Training was provided in First Aid, IT and British Sign Language
The Welsh Governments flagship, Early Years Flying Start Scheme resides at the Gwynfi Miners Community Hall. Besides their weekly booking, Flying Start book the rooms on additional days to provide training and further support to families so that they can learn, develop and thrive.
All these services have been critical in supporting families affected by the cost-of-living crisis and for those who cannot access services in the towns and cities and depend on services and activities that are provided locally.
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Gwynfi Miners Community Hall (A company limited by guarantee)
Financial Review
The accounting period in this report covers the 12 months to 31st March 2024.
We exercise a very tight financial discipline and prudently manage our funds, keeping a close eye on the fluctuating energy market and comparing energy suppliers. In previous years we were fortunate to negotiate fair energy contracts at the right time, however the energy prices were more expensive than previously negotiated due to the current economic climate.
The GMCH were fortunate to secure another grant from the National Grid Community Fund to fund a large proportion of the winter fuel bills that helped to mitigate the problem of the rising energy costs. However, this is something that the GMCH must be mindful of for the upcoming winter months as further funding is not guaranteed.
All of our expenditure is scrutinized and like our utility costs we obtain multiple quotes for services and purchases to ensure we get the resources for the best price. We have a reliable contract list who are experienced in various industries to carry out maintenance work at the GMCH. This has been invaluable as we now have contracts with reputable businesses that are trusted to provide a fair and first-class service.
In terms of grants and donations this financial year has been quite prosperous, however our annual accounts can be misleading to casual readers. Our financial position comes across healthier, however in reality this is far from the truth. Predominantly, the grants we received are restricted and allocated for specific projects therefore from year to year we continue to operate under a shoestring budget.
The period 2023-2024 ended with a deficit of £12887 compared with a surplus of £5,833 for the previous financial year 2022-2023.
Principal Funding Sources
The Gwynfi Miners Community Hall has now been operating for eleven full years where we continue to provide a valued community amenity. We are always pleased to hear about the positive differences our services are making in people`s lives and the local economy.
Llynfi Afan Renewable Energy Park - have provided unrestricted index linked funding for the past ten years and are committed to providing this for the next ten years. LAREP is the only funding organisation who provide long-term unrestricted financial support to the Gwynfi Miners Community Hall.
We are constantly grateful to LAREP for this loyal and much valued support.
Although most funders will not follow suit and provide long-term funding there were increased opportunities to apply for core funding from the UKSP Levelling Up Funds so that the Third Sector could continue its vital work and help the sector to grow.
The UK Shared Prosperity Third Sector Growth Fund and the NPTCBC Third Sector Grant Scheme have all been consistent supporters over recent years and this year has been no exception. They have provided further funding to support operational costs, new activities and funds to provide a Warm Space in response to the Cost of Living and Fuel Poverty Crisis.
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Gwynfi Miners Community Hall
(A company limited by guarantee)
Other income was generated from our core activities and room hire charges which contributes to approximately 10-15% of the GMCHs annual expenditure. Due to the demographics of Gwynfi, much of what we provide is either free of charge or subsidized so there is little scope to generate adequate funds from these services alone to cover the GMCH annual support costs therefore we remain reliant on grant funding.
Our public services have traditionally been a key instrument in addressing social disadvantages and inequalities particularly in areas where there is a market failure in delivering facilities and opportunities. Consequently, these services have only operated with a subsidy. However, the recent decade of austerity has seen this policy being eroded in both statutory and non-statutory provision.
It is still totally unrealistic to expect facilities that operated with financial support in “the good times” should become financially self-sustaining particularly when the communities that they serve have been hardest hit by the policies of austerity, cost of living and fuel poverty. While funders like to see “innovative” and imaginative projects it is vital that they should not be at the cost of established well-valued, core community facilities.
The organization receives donations from community members and former residents that demonstrate a continued connection to the village and a sense of caring for the community, even after moving away. Donating to the Gwynfi Miners Community Hall can be a way for people who have moved away from Gwynfi to express their gratitude for the positive experiences and memories they had while living in the village and visiting the Gwynfi Miners Community Hall. These funds are reinvested back into the community by providing additional activities for all ages.
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Gwynfi Miners Community Hall (A company limited by guarantee)
Plans for The Future
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Continue fundraising to provide quality services, activities and a facility that reflects diversity and meets the needs of the Afan Valley Communities.
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Sustain and develop our activities that will connect and engage with people in our community to promote equality, health and well-being through tackling social exclusion, isolation and loneliness.
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Develop a business plan that includes projects to tie in with local developments and tourism that could potentially generate more revenue streams to improve the organisations financial viability.
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Retain our high profile and relevance to local needs through our social media, publicity, marketing and collaborative partnership working.
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To mitigate the impact of austerity and the cost-of-living crisis as best we can and try to keep costs to a minimum.
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Recruit and develop our team of directors and volunteer base so that they can help to shape and deliver the Gwynfi Miners Community Halls Strategy.
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Build a resilience to mitigate the long-term impacts caused by the prevailing climate.
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Gather all relevant information/permissions and documentation to prepare a funding proposal to repair and restore the basement facilities so that the facility can be enjoyed for future generations.
Given the level of reserves and negotiations with other funding bodies, the Directors are confident that the charity can continue as a going concern for a period of at least 12 months.
Investment Policy
Most of the charity’s funds are to be spent in immediate service provision so there are no funds available for longer term investment.
Reserves Policy
The trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. We realise the importance of having a reserve fund worth six to twelve months running costs. However, this will remain a massive challenge as year-to-year survival must be our top priority.
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