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2022-03-31-accounts

Gwynfi Miners Community Hall

(A company limited by guarantee)

Report and Financial Statements for the

12 months ended 31st March 2022

Charity number 1154423

Company number 08275575

Gwynfi Miners Community Hall (A company limited by guarantee)

Annual Report and Financial Statements For the 12 months ended 31st March 2022

Contents Page Legal and Administrative Information 3 Objectives 4 Structure, Governance & Management 5 Chair’s Report 6 Manager’s Report 8 Achievements and Performance 10 Financial Review 14 Signed Statement of Trustees Responsibilities 17 Signed Independent Examiners Report 18 Statement of Financial Activities 19 Signed Balance Sheet 20 Notes to the Financial Statements 21-28

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Gwynfi Miners Community Hall (A company limited by guarantee)

Report of the Trustees for the 12 months ended 31[st] March 2022

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

Reference and Administrative Information

Charity name: Gwynfi Miners Community Hall Charity registration number: 1154423 Company registration number: 08275575 Registered Office and Operational address: 98 Jersey Road Blaengwynfi Port Talbot SA13 3TE

Trustees

Dr Brian Gibbons FRCGP, MB BCh BAO Chair Mrs Jane Jones Mr John Griffiths Company Secretary Mrs Christine Isobelle Suzanne Keirle Mrs Mairlyn Young James Arthur Jordan Appointed 7[th] November 2022

*Trustees who are not directors under company law.

Independent Examiner

Bankers

Darren Norton FCCA Young and Phillips Chartered Certified Accountants Co-operative Bank

Accountant Joanna Surman FCCA Young and Phillips

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Gwynfi Miners Community Hall (A company limited by guarantee)

Objectives

Our charity’s objectives as set out in the objects contained in the company’s memorandum and articles of association are:

To promote for the benefit of the inhabitants of the electoral ward of Gwynfi and the surrounding area, the provision of facilities for well-being, self-improvement, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

To help young people, especially but not exclusively through leisure time activities, to develop their capabilities so that they may grow to full maturity as individuals and members of society.

Ensuring our work delivers against our objectives

Our objectives are borne in mind when considering new activities, services or facilities provided by the charity. During our first year of operation a review of activities was undertaken to determine core activities offered to the community so as to achieve our objectives. Since then, every year we have continued to build on our prior achievements, trying new activities as well as reviewing those already in place.

The manager regularly reports to the trustees on the activities undertaken with reference to what was done, activity attendance levels and usage rates for the hall facilities. The manager also reports on future activity plans and discussion centres around who would benefit from the provision of any suggested activity or facility provision. Any activities or facilities that are reviewed and found to be no longer suitable or supported by the community are stopped so that resources can be redirected to new activity which better achieves our objectives.

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our objectives and in planning our future activities.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Structure, Governance & Management

Governing Document

Gwynfi Miners Community Hall is a charitable company limited by guarantee, incorporated in England and Wales on 31 October 2012 and registered as a charity on 31 October 2013.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of Directors

The directors of the company are also charity trustees for the purposes of charity law. Directors are appointed at the annual general meeting or co-opted for a particular skill sets during the year.

Under the requirements of the Memorandum and Articles of Association the directors are appointed to serve until such time as they are required to retire at a subsequent annual general meeting. At each annual general meeting one third of the directors or, if their number is not three or a multiple of three, the nearest to one third, must retire from office. The directors to retire by rotation shall be those who have been longest in office since their last appointment.

All directors give their time voluntarily and receive no remuneration or benefits from the charity.

Management

The directors manage the business of the charity and the premises are managed operationally by two paid members of staff providing cover between them during opening hours.

Risk Assessment

The Manager has carried out an appropriate health and safety risk assessment and has established systems to reduce identified risks. Assessments are kept up to date with regular reviews by the Directors. The Directors receive a Health & Safety report at their monthly meeting. The most significant risk was our funding uncertainty however the Corvid Pandemic has now taken precedence. All of the Directors and staff are aware of this risk and every effort is focused on helping to control the spread and to protect others. Measures have been introduced in line with the guidance and regulations from the Welsh Government and local authority.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Chair’s Report

We are coming to the end of our first decade of Gwynfi Miners Community Hall and next year we will be celebrating our 10 Anniversary.

It is a remarkable achievement and a tribute to much dedicated work and commitment that we are still here.

And not only are we still here but we are providing a wider and much more engaging range of activities for the communities of Aber-Blaengwynfi and for others who travel from outside the village to use our facilities.

Their continuing support is a vindication of the work of the staff and directors in keeping GMCH open. And it is a vindication for the support that we have had from local fundraising efforts here in our community but also from the generous support we have had from a range of funding and grant giving bodies over the last decade as well as NPT CVS and Coalfields Regeneration.

Our last AGM was in November last year – as we emerged from the shadow of the Covid pandemic. The staff and directors have not had to start from square one again but in some respects it was close to it. Since then we have seen the Hall put on its boots, tie up its laces and get going once again.

At the last AGM we reported how the best use was made of the lull in our activities to renew and refocus on what the Hall would provide. And that is now bearing fruit though the continuing loss of the downstairs part of the building remains a real barrier to providing more activities and opportunities. We are constantly looking at ways of not only bringing that part of the building back into use but also looking at how the patio area at the back could also be more usefully used. That remains a work in progress as a whole range of ideas and projects are continually being explored.

We continue to look beyond the narrow confines of GMCH to support our work. Over the last year links with the local primary school, Penafan Primary School, has greatly improved. And in this context the work that is taking place with the Flying Start programme is also very positive as are the links with the Youth Service – though the lack of downstairs facilities places restrictions on what we can offer.

We will hear more about activities from Simon, our manager, but two events in the last year do merit special mention – the Remembrance Sunday events and the premier of the film Independent Miss Jill Craigie.

Our now annual Remembrance Day concert is an important part of village life. As well as having excellent entertainment, the concert is also a time to remember and reflect. We are grateful to G2 for hosting the event, to Ogmore Male Voice Choir and to Treherbert & District Silver Band and to Josie Gibbons for her solo performance.

G2 was also the location of the premier showing, to a full house, of the film Independent Miss Jill Craigie in the presence of the director / producer Prof. Lizzie Thynne and Hollie Price from Sussex University and our special guest for the night Michael Sheen. As the director of film Blue Scar, Jill Craigie had very close links with our village.

We work closely with Cymer Community Library and other similar groups to ourselves in the Upper Afan Valley. We have made links with a walking and activities group in the Rhondda and we have indicated our

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Gwynfi Miners Community Hall (A company limited by guarantee)

willingness to provide support to any refugee community in our Hall if the need should arise. And we have made links with Neath Port Talbot College to see if there are ways to address our flooding problems. This year we also contributed to the NPT CBC Corporate Plan and Budget Consultation.

In view of the local elections that took place in May, we felt that this input was important to help shape the policies and outlook of any new administration at the Civic Centre. This is particularly important in view of the former council's decision to take Leisure Services back in-house. In these circumstances we felt that the needs of our communities also had to be taken on board.

On paper, our finances look somewhat more healthy than in previous years. But much of the money is already committed and tied to specific projects and activities. It highlights that with funding and resources more can be provided at Gwynfi Miners Community Hall. But as always we are only one setback away for disaster. Our overall funding situation is precarious and this is why our discussions with the new NPT CBC administration is so important.

We are continually grateful for the continuing support we receive from Llynfi Afan Renewable Energy Park. Their funding is indispensable and having their support is vital. We also have a substantial grant from Garfield Weston Foundation for the second time. This second round of funding is not only welcome for obvious reasons but it also is a vote of confidence in our efforts by this prestigious grant giving organisation. We are also grateful with the support we received from NPT CVS in making applications to the various funding streams that have replaced EU money.

Gwynfi Miners Community Hall's aim is to improve the quality of life of all residents of Aber-Blaengwynfi. I think it is fair to report that we are doing this and that we are gratified to see the numbers, from all ages and groups, who are using our building. Thanks for that support.

To our directors whose time and efforts are crucial – thank you and we would like to thank the contribution we have had from our new directors Jim Jordan.

And to our staff – who make everything happen --- to Leigh, Pam and Dionne – thanks for your work over the year.

And to our Manager – our Jurgen Klopp or Pep Guadiola – who makes it all happen. Simon who keeps his finger firmly on the pulse of our community's needs, comes up with the ideas and puts them into action. Thanks indeed.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Manager Report

Our AGM seems to be upon us very quickly after the last, which is absolutely the case and as our chair mentioned next year we will be celebrating our 10th Anniversary and what a great milestone to celebrate.

During this period, we have provided an extended range of services and activities for all ages and have transformed the GMCH into a more diverse community resource and a one stop shop. Services that are improving the lives of the people in our communities and are helping to reduce health inequalities and keeping people connected.

However there is no denial that the last two years were extremely challenging for all of us, but hopefully we have all come through it and ready to face the challenges going forward.

Now more than ever it seems, is the need for the GMCH to provide the services required in line with our strategic aims - support for families, reducing loneliness and isolation, tackling physical and mental health issues and improving confidence and self-esteem in those that find themselves particularly vulnerable in this post-pandemic period.

We started the financial year realigning our normal calendar appearance following a gap due to COVID restrictions. It was great to see those restrictions start to drift away, as the community began to feel more confident enough to return to the ‘new’ normal the usage of the hall started to increase accordingly.

During lockdown I noticed that there were a significant increase of people out walking around the Afan Valley and people seem to be valuing our green spaces more than ever, and this trend was witnessed across the country.

Being mindful of the residents who were still feeling anxious about meeting indoors, it was paramount that organisations built on this and invested in organising outdoor activities. GMCH in collaboration with the lost Peatlands organised a string of outdoor activities and established a new “walk and talk” group.

Covid has brought communities together and residents have set up new groups. For example the Gwynfi Litter Pickers are achieving great things. I am jubilant to see groups finally realising the importance of working together where previously they would have worked against each other to achieve the same outcomes.

The GMCH continues to work in consultation with local people and other statutory and voluntary agencies in developing our programmes and responding to new initiatives. Like our Chair mentioned in his report our list of supporters and partners are for ever growing and with this so is the organisation.

However fresh approaches are needed from our key public agencies, our local authority, our health board, Natural Resources Wales and similar bodies to support and better engage with our communities, in particular with the local community groups. Third sector organisations are working under increased pressures and face significant challenges to meet the emerging needs, and the GMCH is no exception.

As we no longer receive the level of support we were promised by Neath Port Talbot CBC I am pleased to report that larger funder`s have recognised the vital role we play and were awarded funds in support of this. The year 2021-22 has been very prosperous in terms of grant funding which is critical to our survival and success.

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Gwynfi Miners Community Hall (A company limited by guarantee)

What have we learnt though? Firstly what has become even clearer is that, in times of crisis local organisations and networks have become more important and are the front line for the local communities.

Secondly, during tough times people and organisations have shown that they can be resilient. I have witnessed this on many occasions when local residents recently responded to the house fires in Jersey Road where local residents provided refreshments and warm clothing for the people affected by the fire and the emergency services and the GMCH was opened out of normal operating hours to provide a shelter and warm refuge.

During the pandemic residents took it upon themselves to set up a volunteer support group to provide a food bank and a shopping and befriending service inclusive to everyone who needed it.

These are just a few examples of the community's solidarity and kindness that springs to mind but I am sure there are many more inspiring stories that can be told from the years gone by.

I am still so proud to be the manager of such a warm, welcoming, special place that is the Gwynfi Miners Community Hall and I would like thank the staff, volunteers, board of trustees, funders to many to mention and lastly our wonderful loyal and resolute community.

As a team we can make things happen.

My sincere thanks and gratitude to you all.

Thank you so much

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Gwynfi Miners Community Hall (A company limited by guarantee)

Achievements & Performance

The information in this section refers to the period 1st April 2021 to the 31st March 2022. Gwynfi Miners Community Hall have now been operating for nine years and the next we will be celebrating the 10th Anniversary and this is an achievement in its own right.

During this period people of all ages have attended the GMCH to take part in a wide variety of activities and services that has helped develop a culture of wellbeing across, social, mental and physical health.

Health & Wellbeing

Unfortunately the basement flooding still remains our burden and we are limited with the range of physical activity we can offer. The GMCH are grateful to have access to the school's Mugga where children activities have taken place. However this can be limited by the weather and not suitable in the wet or cold winter months.

There are other options available to develop unused land behind our facility to create an outdoor multi use playing area. However it was agreed that it would be in the organisations and communities best interests to exhaust all avenues first to restore and protect the GMCH before we commit to other larger projects.

Since the start of the pandemic when the UK were put into lockdown children's physical activity behaviours lessened significantly. Social restrictions meant that children and young people could not access classes, such as dance classes, football sessions or other forms of school-related or community-based physical activities that they would normally attend prior to the pandemic.

The Kids Sports & Activity Club was set up to encourage children to become more active and help them to ditch the bad habits they inherited during lockdown. The sessions were fun so that young people would view physical activity more positively. The club was well attended but it is apparent that children are still exercising less and there is still considerable work to be done collectively with other organisations and bodies before we can expect to achieve the figures recorded before the pandemic.

The weights and fitness gymnasium has experienced one of its quietest phases which could be down to varying factors including the above and others such as younger people travelling longer distances to work, increased sedentary behaviour , increased penetration of television and mobile phone devices and competition from neighbouring gyms that are larger, modern and more equipped.

Despite this the gym is still well used when you take into consideration there Gwynfi has a declining and ageing population and high levels of social disadvantage.

Gwynfi Amateur Boxing Club continues to be a popular activity at the Hall. Boxing is a sport that fosters discipline and engages individuals with goals they once considered difficult to achieve, both in and out of the ring. Gwynfi Miners Community Hall acknowledges the importance of the Gwynfi ABC and has given the club a free residency at the GMCH so that the club can continue to thrive and inspire.

We must thank Owain Davies and his team of dedicated volunteers who took over the gym a few years back after the saddened loss of the founder and coach of Gwynfi ABC Mr John Radmore.

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Gwynfi Miners Community Hall (A company limited by guarantee)

The GP Exercise Referral Scheme is a great way for people with short or long-term conditions to improve their health and increase levels of physical activity. Patients suffering with common medical conditions such as obesity, mental health, cardiovascular diseases, hypertension and diabetes have all benefited from the scheme.

The scheme is running at a maximum capacity which is evidence for the need of the GMCH so that there is an assured base where specialist health schemes can be delivered from.

Dance Aerobics has always proven popular at the GMCH and this year was no exception. Dance aerobics is a good form of exercise to get fit whilst having fun. On average fifteen women from the village and neighbouring communities attended the weekly sessions to dance and socialise with friends. Other fitness classes also included Legs, Bums & Tums and Exercise for The Older Adult but these classes did not prove as popular.

The Walk and Talk Group was established so that people who were still feeling vulnerable or anxious after the pandemic would have the opportunity to take part in an outdoor physical activity. Besides the many health benefits the walks created a platform for discussion where new friendships were made.

We were pleased that the Rhondda Strollers accepted our invitation to join us on a walk around the Gwynfi forestry. They were a fantastic group of people with the same common interests and passion for the outdoors. The group will be returning the favour and will be joining the Rhondda Strollers on one of their walks shortly which everyone is looking forward to.

Leisure, Recreation and Other Activities

The GMCH is extremely proud of the way that the community groups and volunteers have adapted to the circumstances and continue to deliver a varied yet relevant programme of meaningful activities - reestablishing old favourites like the Coffee Morning, Book Club and craft club (Gwynfi Crafters). These are activities that keep the community socially active and connected.

The community cinema continues to be well supported where people experience a night out at the movies with friends locally without the concerns over cost and travel. Average audience numbers for the adult screenings were around twenty-five and the family screenings attracted audiences in excess of forty- five. Pen Afan Primary School also visited the GMCH cinema where combined one hundred children attended the two screenings to watch a Christmas film where the GMCH provided free festive snacks for each child.

Lost Peatlands were a relatively new organisation and aims to restore the upland landscape of the Upper Afan Valley whilst helping local communities and organisations to explore and enjoy their natural heritage. Lost Peatlands have organised a diverse variety of activities for all ages that have taken place in the GMCH and in the green spaces around the villages and woods.

Activities such as bush crafts, wood carving, nature walks and outdoor cooking were well attended, thoroughly enjoyable and educational. Activities many people would not experience if it was not for specialist organisations like the Lost Peatlands who possess the relevant interests, skills and training to provide such a diverse timetable of activities for all age groups. Further activities and projects are already scheduled for the year ahead.

Another symbol of a tentative return to normality was the return of the Remembrance Concert which is always a sombre but enjoyable evening and a highlight on people`s social calendar. Safety measures and

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Gwynfi Miners Community Hall (A company limited by guarantee)

reduced audiences were imposed but this year`s concert will return to a maximum capacity giving more people the opportunity to attend and commemorate. Other notably events included the premier of a documentary “Independent Miss Craigie” where we were joined by Hollywood star Michael Sheen. The film was directed by Prof. Lizzie Thyme (Film Director of Media and Arts Sussex University) and Dr Hollie Price (Film Pioneer of Media and Arts at Sussex University).

The film captures the fascinating life of the socialist and feminist film director Jill Craigie. Film Director Lizzie Thyme approached the GMCH with the opportunity to screen the premiere before it was shown across the country in other locations. It was a great honour and privilege to show this award winning film that included video footage from and relevant to the villages of Aber-Blaengwynfi.

Local crafters from the village and neighbouring communities organised various craft fairs throughout the year to raise funds to support the local primary schools and community organisations like the Gwynfi Miners Community Hall. The events brought the communities together during these difficult times and gave people the opportunity to purchase quality handcrafted items, try different activities and taste delicious homemade baking. These are a group of generous people

Young People

Gwynfi Miners Community Hall makes a particular effort to cater for the needs of our young people. We work with the local council to provide a weekly youth club but we also seek to welcome our young people at other times.

During the school holidays we provided a choice of activities for young people such as film shows, arts & crafts and recreational activities. We established a “Junior Cinema Club” where children were given the opportunity to select the films that they would like to see, design marketing materials and take up lead roles during the screenings.

Thirty children attended the workshops and an audience of forty-five attended the cinema screenings.

We organised Easter, Summer and Christmas Arts & Craft sessions which are always a popular choice for families and younger children. The children had the opportunity to paint and make different seasonal themed objects. The classes were very enjoyable, fun, messy and educational.

Gwynfi Miners Community Hall provides a safe environment for our children to engage in enjoyable and useful activity. We believe that it is no coincidence that our levels of anti-social activity and crime is at such a low level that South Wales Police has deployed our village Police Community Support Officer (PCSO) to other duties for most of their working week

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Gwynfi Miners Community Hall (A company limited by guarantee)

Training, Learning and Family Support

During the year people could access key services that included Communities4Work Plus Employment Support, Training courses and the Credit Union collection point.

The library upgrades undertaken during lockdown have attracted new bookings and we are pleased that the facility was suitable to accommodate the Welsh Governments flagship early years Flying Start programme for families with children under 4 years of age.

The mother and toddlers meet at the GMCH twice a week where they take part in a programme of activities for families so that they can learn, develop and thrive.

All services that have been critical to supporting families affected by the aftermath of the pandemic, economic climate and more recently the cost-of-living crisis.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Financial Review

The accounting period in this report covers the 12 months to 31st March 2022.

We exercise a very tight financial discipline and prudently manage our funds, keeping a close eye on the fluctuating energy market and comparing energy suppliers. We were fortunate to negotiate fair energy contracts at the right time however as the year went on we noticed that energy prices started to increase.

Bearing this in mind when our gas contract ends in September there will be no guarantee that contracts will remain so competitive. Thankfully we are tied into a longer-term electricity contract so this may help to mitigate some of the anticipated gas increases.

All of our expenditure is scrutinized and like our utility costs we obtain multiple quotes for services and purchases to ensure we get the resources for the best price. We are fortunate to have reliable contacts in various industries who can recommend reputable companies to carry out maintenance work at the GMCH. This has been invaluable as we now have contracts with companies and engineers who are trusted, fair and always provide a first class service.

In terms of grants and donations this financial year has been quite prosperous, however our annual accounts can be misleading to casual readers. Our financial position comes across more healthier but in reality this is far from the truth. The majority of grants are restricted and allocated for specific projects therefore from year to year we continue to operate under shadow a shoestring budget.

Despite this it is pleasing to see funders are finally realising the importance of awarding grants for core funding which is vital to the survival of Third Sector Organisations. GMCH being in receipt of these grants have managed to end the year with a healthier bank balance than previous years.

Although we ended the year with a healthy balance the funds are either restricted grants or set aside to fund the forecasted annual core running costs. Whilst operating from a shoestring budget it is not possible to build a contingency pot to fund unforeseen maintenance or replace old or damaged equipment.

The period ended with a deficit of £6449 on our annual running costs. This has meant a reduction in money that was carried forward to the new financial year to £79998 compared to £87250 the previous year.

Principal Funding Sources

After our set-back with the loss of the grant from NPTCBC in 2016 we have still managed to provide a valued community amenity. We are always pleased to hear about the positive differences our services are making in people lives and the local economy.

Llynfi Afan Renewable Energy Park - LAREP (GAMESA / John Laing) have provided unrestricted index linked funding for the past six years and are committed to providing this for the next fourteen years. LAREP is the only organisation who provide long term unrestricted financial support to the Gwynfi Miners Community Hall. We are constantly grateful to them for this loyal and much valued support. We appreciate that they have a sound understanding of how the third sector works and the importance to award such funding in the light of the consequences of “austerity, Pandemic and the more recent increased costs of living”.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Other funders have not been willing to follow suite and adapt their funding strategy which recognises that survival is biggest challenge facing Third Sector Organisations. In many cases this has led to the closure and demise of many community assets.

The expectations and requirements from previous decades that were well past their sell-by date. They need to be re- assessed with funders offering survival packages and unrestricted grants. There is some evidence of change but it is not at a pace to meet the financial crises that too many community groups face.

The Garfield Weston Foundation awarded the GMCH a two-year multi grant where we would receive two annual payments of £15000. Garfield Weston are a prestigious funder and apart from receiving the large sums we are proud to be selected, recognised and acknowledged for our hard work.

The Gwynfi Miners Community Hall received grants from other funders which are equally important. The People's Health Lottery, Neath Port Talbot CBC Third Sector, have all been consistent supporters over recent years and this year has been no exception where they have provided further funding to support new activities.

The GMCH is always grateful for the ongoing support we receive from the Neath Port Talbot Council for Voluntary Service who have played an influential role in the growth and developed of the GMCH. We have also received funding from the Integrated Community Fund Grants to support new initiatives and activities. that replaced EU funding and was administered by the NPTCVS.

Coalfields Regeneration Trust have also been an avid supporter of the GMCH and like the NPTCVS have demonstrated their continued support and provided funding for building condition surveys and maintenance. This funding prevented the GMCH from closing and ensured we could continue operating in an uninterrupted way.

Other income was generated from our core activities, room hire charges and community fundraising. In facing our the new financial year out of lockdown people were still anxious about meeting in groups and therefore income generated from users and charitable fundraising was lower in comparison to previous years.

Our public services have traditionally been a key instrument in addressing social disadvantage and inequalities particularly in areas where there is a market failure in delivering facilities and opportunities. Consequently these services have only operated with a subsidy. However the recent decade of austerity has seen this policy being eroded in both statutory and non-statutory provision.

It is still totally unrealistic to expect facilities that operated with financial support in “the good times” should become financially self-sustaining particularly when the communities that they serve have been hardest hit by the policies of austerity and the pandemic. While funders like to see “innovative” and imaginative projects it is vital that they should not be at the cost of established well-valued, core community facilities.

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Gwynfi Miners Community Hall (A company limited by guarantee)

Plans for The Future

Given the level of reserves and negotiations with other funding bodies, the Directors are confident that the charity can continue as a going concern for a period of at least 12 months.

Investment Policy

Most of the charity’s funds are to be spent in immediate service provision so there are no funds available for longer term investment.

Reserves Policy

The trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. We realise the importance of having a reserve fund worth three to six months of running costs. However this will remain a massive challenge as year to year survival must be our top priority.

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Ciwynfi Miners Community Hall IA company limited by guarantee) nslbllltles Company law requires the trkLSteesldir¢ctors to prepar¢ financial statements for exh fllwicial year which give a t￿￿ and fair view of the state of the affairs of the charitsble compAny ￿ at the balance sheet date aDd of its incoming resources and application of resources. including i￿)Me and extaiture. for the financial select Suitable accounting policieJ and t1￿ apply them consistentty: Obs￿ the mettrKxts and principles in the Ch•ritie3 SORP; Jnake jUdgen￿ts and estim￿ that are re&sonable atml pnMlenL state wlth applicable UK a¢eounting standwth have bren followrf subject to any moterial departures disclosed and explained in the financial statcmcnl prep4r¢ the financial statements on the goin8 concern b&8is unless it is noi aiJprwiat¢ to assume that the charit8bl¢ wmpaay will continue on that b&sis. The trustees •r¢ res￿n81b]e for maintainmg prow accountin8 records ￿lch di￿lose with re&8onable awurg¢y at any lime the financial ￿SItiOn of the charitable company and to enable them to ensur¢ that the financial statements ￿mplY witb the Companies Act 2006 and ChaTities A¢i 2011. The trustees ar also nsible for safeguarding the assets of the charitable Company and hence for takiD8 ￿0s0O&ble steps for the prevention and de￿ilOn of a￿[ other irregularities. In so far a5 the trustee8 are aware: there is no Infom￿tiOn relev8nt for examinBtson of wbi¢h charilable company's exami￿ is the trustees have tskcn all steps they ought to have taken in order to Jnakc then￿1V¢S aware of any inf0m￿tion Televant for the exami￿lon Chair- Dr Brian GIThi¥JD$ Compfiny Secretary - Mr John Griffiths Datr. 0&-10-22 17

Ciwynfi Miners Community Hall IA company limited by guarantee) INDEPENDEwf EXAMIER'S REPORT FOR TI AR ENDED 31JI MARCH 2022 Independeot ExAminer'8 R¢pTrrt to the ¢rnglw of Gwynfl Mlnern Hall. Rel￿ to the tn￿ee3 Gwynfi MineTS Community Hall of the accounts for the year ended 31 March 2022, which 8re Set out on pa8es 4 to 12. Respo￿lbilIt￿l and basis of report A8 the cljarity's trustees of the CompAny (who are also the dire£tors of the company for th¢ pur￿3¢$ of company law). you are re8ponsible for the preparntion of the ac¢ounts ln accI)rd￿ with the requiTem¢nl$ of the Companies Act 2006 ('%he 2006 A¢t'). Havin8 satisfjcd myself that the accounts of the Comp8ny ate not required to be audii¢d for this year under Part 16 of the 2006 Act and arc cligible for Independent examinatio￿ I report in respect of my amination of your ¢h￿Ity'S accounts as carried ou¢ under section 145 of the Charities Act 2011 ('%he 2011 Act,). In carrying out my examination. I have followd the Directions given by the ch￿lty Commission (under section 145(5Xb) of the 2011 Act. ]nd¢p¢pdent eiMIiiiDer'• Ststement I have cornplctcd my ¢xamination. I confirm that no material matters have come to my attentioo which 8iv¢s me cause to believe tha¢: accounting records were not kept in accordance with section 386 of the Companies Act 2006. or th¢ accounts do not accord with Such rewrds; or the accounts do not Lx•mply with relevant accountin8 requirements UDdeT section 396 of the Compauiag Act 2006 other thAn any requirement thai the acc<)unts give a 'tsue and fair. vlew which is not a matter CODsidered as part of 8n independent examination. or the a4xow)ts hav¢ not been prepa￿d in accordance with the Clwities SORP (FRS102). IER 2 October 2018 1 have no concerns and have come no oth¢r maltcrs in cottnection with thc examitiation to which attention should ￿ drnwn in this report in order to enable a proper understanding of the a￿ount8 to b¢ reached. Darren ortOD FCCA 77 Bute Stre¢t RCT CF42 6AH 27th September 2022 18

Ciwynfi Miners Community Hall IA company limited by guarantee) I'EMENT OF FINANCIAL AcfiviTIES FOR THE EN ED 31￿ MAR 22 nreslneted ds Restricted Funds Total Funds Prior Funds IDcomlD Re8011r¢ Grants and Donations 21,201 70,454 91,655 121,130 Incomefrom Charilable activittes.. Operntion of wmmunity ball 8.390 8J90 2.907 Total Incoming Resouree8 103 73 658 ￿49 131 R¢sour¢¢s E ended Charitable Activates 37299 72J99 109,698 77.135 Total Resources ¢xpeDded 3799 ￿99 109698 77135 Net Incomel(Expenditure) and ll¢t movcment in fi￿d5 for the year (7.708) 1259 (6.449) 54.452 ReeoDtiliAtioD of Funds Totsi funds brought forw8Td 39.746 Tot*1 funds ¢Anled fonvArd 19

Ciwynfi Miners Community Hall IA company limited by guarantee) T THK 31st MARCH 2022 PrAor Vear 48 1.679 1.727 820 iio 3204 3J14 2.498 io 33.862 46.136 79.998 87250 49i40 83JJ2 89.748 C'r¢dil(Trr8'. amounts faUin8 du¢ withio ooc y JJ 1.982 1.679 3.661 2.741 Tot•1 low curre•t 49J40 87.827 81 13 32.038 39.746 12 49 49 340 ￿40 48 081 49 87 The company ¢￿titI￿a ts) cxcmption frDm audii under s477 ofthe CornFwies Ad 201￿ reliD¥ lThe rnernbers have nnt requi￿1 the company to obtsin an athlit in acconlwxx with seAion 476 of the Thc dirtctors acknowlcdgc thcir Jesp0￿￿111￿¢5 for complying the require4De￿5 of1he CA)mFmDies Ib¢s¢ accounts have b￿D Prtpwed in v<c¢xthcc with the pr()Vi3ions applicable to small wmpanie subiert ￿ th¢ small wmpanie5" aryl in ￿)rda￿ with FRS102 SORP. eo6-10-L.L O&-10-22 p￿Y "￿- John Griffith3 20

Ciwynfi Miners Community Hall IA company limited by guarantee) KYUI"ES 'I'U 'I'UE ALLOUNTS BAIIN of re Arntlon 1.1 Bas18 of AccountiDg These a￿ounts hav¢ b¢¢n prnpated under the historical Lust convention with item5 recogni.sed at coqt or tran8actinn value unl&￿9 Otherwi8¢ 814(ed in Ihe relevant note(s) to thesc accounts. The acci)unts have been prepared in accordance with: the ¥tatement (>f Recommended Practice". Accoiinting And Kew)rting hy C:hxrtties preparin8 their accounts in accordance with the Finonciol Rupvrtlng Standurd applicable in the IJK and Kcpubltc of Ireland (FR5 102) issued on 10 July 2014 and with the Ch&rAties Act 2011 1.2 Goinz Con¢¢rn Thc8e accoi?nts have been prcpHred on the basis that the clwity is a 8Oiti8 concem coun licles 2.1 Ineome Reeo£natiop of 'lThe$o are included in the Starement of Financial ActivAtieg (SOFA) when-. the charity becomes entitled to the resources: it i2L tnor¢ likely than riot that the Inist￿S will nxeive the res0￿. an the monctary value be m&iBured with sufficient reliability There has Eten no offsettin8 of assets and liabilities. or ittcome and expejtses. unless rwuirtxi UT PLrnllttsxl by FRS 102 SORP (Ir FRS 102. Grants Orants and donations are only inLluded in the SOFA when the 8elleral income recognition criteria are (5.10 iu 5.12 FRS102 8QRP). In the caye of pertonnAnce related granLs. income mu9t only be reeognised ¢0 the exlent that the charily prOVAd￿ the spccified goods or services etititleiTierii ts) che ¥ntsil i?nly occur3 wh¢n the perfonnance ￿lated conditions are met (5. 16 FRS 102 SORP). Deferred IDL'ome Deferred income h&8 be¢n included An the acwunt in line with the d¢pt¢¢ation of a5￿"ts. 21

Ciwynfi Miners Community Hall IA company limited by guarantee) NOTES TO THE Accouwrs OR THE YEAR ENDED 22 Volunteer help The va]u¢ of any volunlary help rerxived is not included in the accounts. 22 Expenditure *Dd liabilitie Ll¥bility reco£DitioD Liabilities are recognised where it is rnor¢ likely than not that there is a legal or constrnctive obligation ¢OTnmitting the chariiy to pay out resources alld the amount of the obligation can be measured with [￿onable certsinty. Governanee and Support eosts Support costs have been allocated between gov¢mancc costs and other support. Governance costs comprise all cosis involving public accounthbility of the cl)arity and its compliance with regulation and good practice. Supp)rt Costs include central functions and have been allocated to activity cost categories on a basis consistent with tbe use of resources. for example allocating property costs by lloor arw, or per capity staff costs by the time spent and other costs by their usage. Credltors The charity has creditors which are measured at settlement amounts less any trade di8¢ounts 2J Amets Stock and work fitt prn8r¢•s Goods or services provided as part of a cbaritable activity are measured at net realisable value based on the service potential provided by items of stock Debtors DebtOTS (including trade debtors and loans receivable) are measuroj on initial recognition at settlement amount aft￿ any trade discounts or amount advanced by the charity. Subsequently. they are measured at the ¢•th or other consideration expected to Ix Tw¢ive&L 22

Ciwynfi Miners Community Hall IA company limited by guarantee) RS COMMUl¥4rr IYOTF.S TO THE ACCOUN'I"S FOR THE YE ND RCH 2022 3 An Unre2btri¢ted Funds Restricted UDds Year Fund Donatlon¥ Donations Bereavement Bequest Grants NPTCBC- Rent NPTCBC Economic R￿illenCe Fund NPTCBC Third s¢¢tor Grant NPTCBC Councillors ConllnuDity Fund Peopl¢'s Health Tr￿st Llynfi Afan REP Community Garfield Weston Foundation Grant Pen Y Cymoedd Covid Surrfival Fund Foundation Walcs ￿Si11en¢e Grant Welyh Governmeni Culiurnl gran1 EIMRC Job retelltion scheme Coalfields regeneration grant NPT CVS Grnit Herilage Lottery Grant Afan valley cluster Grant NPT AWPOG Capital Grant Thynne Elizabeth Gill Craigie Events West Glamorgan Prevention & Egrly I.eaming Gr8ni 8cheme Tr4atAonal IA)ttety Grant 200 300 5(N) 675 695 8,700 8.700 2.000 8.300 23.000 5.0(X) 5.000 1.602 4.493 1.602 4,493 19.IX)I 15.1J)O 13,987 18.390 19.001 15,000 10.000 2.000 7,500 7.251 2.CK)O 11.952 9.180 l.200 14.250 1.215 2.000 14.250 1215 2.000 410 410 634 350 634 350 8.500 70.454 8.500 91.655 21201 121.130 co Fundraising events Conllnunity Cinema Room Hi 260 212 3,473 260 212 3,473 1.324 8.390 urance 3.204 3204 7,550 29 91 103 249 131 23

Ciwynfi Miners Community Hall IA company limited by guarantee) OTE ,"NT FOR THE YEAR ENDED 31ST MARC 12022 UnreJtrie Funds RestricteAI F￿ndS ri Funds Charitable aetivitles Core activities Children'% Fund8 Cinema & fimding events Govcrnancc costs (note 6) Sup￿1 costs (Dote 5) 13.375 34 305 1.039 27.869 72 449 41244 35.617 27 754 2.083 65.511 109.698 1.501 37 99 72 ort All supwrt costs have Ixen allocated on the foklowing basis. estritted Funds 8.7(M) 20.846 5,690 2,5(Y) Total un Rent 387 11,463 9.087 32,309 6.591 5,660 F4uipment LigbL heal and wa*r rntes Insurance 3,160 rl:.I 3.374 3.374 Telephone Cleaning Printing & st8tion¢ry I,IX)3 299 1.008 159 108 315 2,014 1,318 2J13 1,008 1,159 Other olTice costs Professional fees 24

Ciwynfi Miners Community Hall IA company limited by guarantee) WYNFI MTNERS COMM NOTES TO THE AccouNrs THE YFAR E ED 202 vernance Unrestrlcted Fun Professional fees Independent examination 462 552 25 462 552 Employee costs were £38.712 (2021-£35.587). including social s¢curity costs of £0 (2021. £335) Ther¢ were no pension costs. t)uring the year vaTiOUS grants were received to cover wages totalling £25.469. (2021- £7,251). No ¢mployee received rnore than £60.000 during the ye4r (2021- Dil) Tan ble Flxed Assets 2022 2021 Fixture & equipment Cost Brought forward 1° April 2020 Additions At31" March2021 Depree4tSon Brougbt forword 1° April 2020 Clwge for the y At 31" March 2021 et book valu¢ 10.742 9.512 9.922 9,922 410 10.991 1.727 820 DuTing 2021 a wmput¢T bought using restriGt¢d funds and in 2022 8 PA system w PUTch&8¢d TDainly restricted income with the balHn¢e paid out of genernl fimiL8. Deprecation and wst been apported in line with percentage paid. The balance of restricted assets at the at the yearend is £1.679. (2021-£820) 25

Ciwynfi Miners Community Hall IA company limited by guarantee) Nv'rE&i TO 'fHE ACCOUIYT2> OR ENDED 31ST MARCH 2022 D¢btorJ 21122 2021 Trade debtors Pryyments 453 110 iio 10 Casb at Bank &nd ID battd 2022 2021 Bat& Account Deposit Account C&8h at bank and in knI￿d 77.399 1,174 85260 1.174 816 11 Cr¢ditors" Amoun¢8 fall" within n¢ 2022 2021 Def¢￿ed Income A¢¢n￿S 1.679 820 Deferred Income l)urin8 the fllwicial ycar ¢nded 2021 thc charity received a Heritage tA)tt¢ry sT￿t for £1 0.000 of which £1230 was uscd to buy a computer. In 20?.2 a PA yyytem purchased for £1.976 of ￿1¢h £1.903 w&8 money from NPT AWPOG CapilAI Grant. oth iiem¥ hav¥ been w)ll￿)sed in fixed assets and depreciated over It usefid ￿0￿OrnI¢ life. Stsndtwd acwunting pr￿tice is to i￿lUde thi5 grant as d¢fcTred incomc on the baiatKe shcet and to write back the 8r8nt to the slal¢ment of fulancial aclivities aLcount in line wilh the depTEciaiion on lh¢ Televanl assets. The grant income reci)8nised in these acctsunts thi4 year is £1.044 (2021-£410). 26

Ciwynfi Miners Community Hall IA company limited by guarantee) INKRS COMMItNITY HAL NOTES I'O THE ACCOUNrs HE YEAR un Balanee at 1st ri Incomln rer40urco Out oln re8ouree Balance at 310t arc 2021 2022 Datio GASP-petty C&8h foi new junior cinema Pamela Walsb donation 100 300 300 300 400 Crants Groundwork grant 1.504 240 207 8.987 10,000 435 1.504 168 207 5.002 72 Llynfi Afan REP Community Peoples Health Trust Pen Y cymoedd survkval filnd Comniunity foundation Wal Wclsh Government Cujtural Grant- Library HMRC Job Relention scheme CO￿rie1d5 regeneration grant Nvr cvs icr CJr2nt Afan Valley cl￿ter Grnit Heritage Lottery Grant NFYTBC Councillors Community fund Nvf AWPOG capit￿ Grant National Lottery Grant Garfield Weston Foundation 4.493 8.478 i 0.000 425 10 3,686 14250 1.215 2.000 .13.186 1.215 4.000 11.952 525 7,746 1.602 4.750 11.952 1.200 7.770 675 24 1.602 1.903 8.500 15.000 1.903 8.500 15.000 West Glamorgan Prevention & Early Learning Grant Schem¢ NPTCBC Third sector Thynne Elizabeth Gill Craigie Events NPTCBC rent 8.000 8.000 5.000 350 5.000 loo 250 8.700 8.700 71 49 27

Ciwynfi Miners Community Hall IA company limited by guarantee) GWYNFI MINERS COMMUNITY H NOTF.S T TILE AC OIINT OR THE YEAR F.NDED CH 202 13 nal Balanee oin ourL' Balan at31" Ydreh urce 2021 General Funds Unrestrict¢d income fund 39.746 29.591 37.299 32,038 39.746 29.591 37399 14 RelA¢ed transAetloDB Three members of the board of directors are also Directors of Gvrynfi Community Co- operntive Society. 15 om ited b llaraDt¢¢ Gwynfi Miners Community Hall is a company limited by guar￿1¢¢. Every mernber of the company undertakes to contribute such an arnount &8 may be required nat exLreding £1 to the assets in the event of its i￿Ang wound up while be or she is a member. or within one year after he or she ccases to be a member. 28

Ciwynfi Miners Community Hall IA company limited by guarantee) 29