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← Chesil Sailability

2023-12-31-accounts

Chesil Sailability Annual Report & Accounts

1[st] January 2023 to 31[st] December 2023

1

Annual Report

1. Reference and Administrative Details

Charity name: Chesil Sailability

Charity Registration number: 1154416 (Registered 31[st] October 2013)

Principal office: Chesil Sailability, c/o 42 South Court Avenue, Dorchester, Dorset, DT1 2BZ.

Trustees:

During the year ended 31st December 2023

Trustee
David Griffith
Kirsty Lydeard
Mike Clarkson
Hugh de Iongh
Philip Hall
Shaun Kerigan
Rob Lydeard
Louis Gale
Denise Hepburn
Thomas Hepburn		 Office
Chair
Secretary
Treasurer		 Original appointment
7th February 2017
19th May 2014
19th May 2014
31st October 2013
31st October 2013
5th June 2017
5th June 2017
28th July 2020
25th April 2023
25th April 2023		 Most recent re-appointment
25th April 2023
27th September 2021
11th October 2022
11th October 2022
11th October 2022
27th September 2021
27th September 2021
25th April 2023

Bankers:

Lloyds Bank, Current & Deposit Account, 1-2 High West Street, Dorchester, Dorset, DT1 1UG CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ

Independent Examiner: Frost & Company, Chartered Accountants, Poundbury, Dorset DT1 3DY.

2. Structure, Governance and Management

Governing Document

Chesil Sailability is a Charitable Incorporated Organisation (CIO), with a constitution as its governing document, dated Tuesday 28[th] July 2020 (as at last amendment).

2

Appointment of Trustees

All the current Trustees have been elected by Chesil Sailability members through the Annual General Meeting. The Constitution also allows Trustees to be co-opted. All Trustees are unpaid.

Organisational structure

The organisational structure of the charity has remained unchanged in 2023.

Affiliation

Chesil Sailability is affiliated to Royal Yachting Association Sailability and is accredited by Royal Yachting Association Sailability for disability sailing at our venue.

Risk Management

The Board of Trustees and the Committee of Chesil Sailability believe that sound risk management is integral to both good management and good governance practice, and a culture of risk management is embedded throughout the charity. Risk management should form an integral part of the charity’s decision–making and be incorporated within strategic and operational planning.

Chesil Sailability has a Risk Management policy, which identifies areas of risk, the main ones being operational risk and financial risk, and how those risks are managed.

3. Charity Objects

The charitable object of Chesil Sailability is:

‘To promote the equality, inclusion and relief and the rehabilitation and good health of disabled people and to improve their conditions of life through providing and assisting in the provision of activities, facilities, equipment and services to enable them to participate in healthy recreation and in particular but not exclusively in sailing and other water sports.’

Chesil Sailability implements its charitable object by providing sailing opportunities for people with disabilities (physical disabilities, learning difficulties or long-term health conditions). We provide opportunities for people to sail such for the experience and for fun, to learn to sail, and to sail competitively or to progress in any other aspect of sailing.

We are based at the Weymouth & Portland National Sailing Academy, which hosted the 2012 Paralympics, so has excellent accessible sailing facilities. We have a range of accessible sailing boats, the main ones being five Hansa 303s, and three Hawk 20s. We have also had access to one Hawk 20 on a loan basis.

Chesil Sailability is run entirely by volunteers, they are the backbone of what we do, and the time and skills that volunteers bring are invaluable. Volunteers run the sailing sessions, and all the background administration, finances, funding, maintenance, etc.

The Trustees have had due regard to the guidance from the Charity Commission on Public Benefit, as our activity is in accordance with our charity’s purpose and is for the public benefit.

4. Aims & Objectives Chesil Sailability’s Aims and Objectives are:

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Aims:

Objectives:

5 . Summary of the year’s activity

10 Years On.

A highlight this year was celebrating our 10th birthday! This gave us a chance to celebrate and reflect on our amazing journey. Inspired by the 2012 Paralympics, our first meeting was in January 2013 and first sailing session in July 2013 with just 2 borrowed Hansa dinghies and 4 sailors with disabilities. We have since grown to 9 sailing boats and a core of 80 sailors and their carers.

We couldn’t have got to this 10 year milestone or continue to do what we do without enormous support: from the volunteers who make it happen, from funders who keep us going, and from local partners who help us in so many different ways.

Getting on the water

After volunteer training in April, we sailed from May to September. We continued our weekly sailing on Tuesdays, running 16 out of 22 possible sessions (some sessions cancelled due to winds above our safety limits), and providing 488 individual sails for our 38 sailors and 42 carers (13 of whom are family members). Sailor & carer numbers are similar overall to 2022’s season, but we delivered more individual sails (378 in 2022).

Each Tuesday session needs around 20+ volunteers to cover the different roles, so is quite a complex operation. We are entirely volunteer run, and we thank our volunteers who provide such

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support and commitment, an impressive mix of skills, and much valued flexibility too – a reflection of the reward they feel from being involved. Even in all weathers!

We also ran 7 Thursday morning sessions specifically for Day Centre and other groups in the Hawk 20s, providing sailing for 47 sailors and 16 carers, totalling 72 individual sailing sessions. We developed indoor sailing-related activities, e.g. boat games & knot tying, for when weather conditions were outside our safety limits.

Our small race team competed in events across the country, with two new members starting to race with existing race team skippers, so widening participation. This involved attending 5 one day events, and the 3 day Nationals, with 3-4 hours on the water each event (equivalent to an additional 110 ‘individual sailing sessions’ overall). 9 sailors also took part in the annual Bart’s Bash, a sailing race that takes place in September across the world, and one of the great dinghy mass participation events.

We helped to deliver the Royal Yachting Association (RYA) Keelboat League event in July. Teams included Invictus Games (wounded, injured and sick armed forces personnel), GBR Blind Sailing, Deaf Sailing UK and others.

We have a strong core of sailors who come regularly, demonstrating how sailing can become an important part of people’s lives. This year again, the range of sailors was wide, with more sailors sailing independently (i.e. without carers), and also more new sailors with severe learning difficulties needing considerable carer and volunteer support. Some sailors don’t continue because their circumstances change (e.g. moving out of the area, or their condition worsens), but we have a continuous waiting list of new sailors, and this year we had 5 new sailors who became regulars, and 1 who came for a trial, but didn’t continue long term.

We are keen to enable sailors to make as much progress as they want, and we normally get everyone helming on their first trip. A core of sailors are developing their sailing skills, including some solo sailing, and 4 of our young adult sailors made great progress in achieving sailing certificates.

One young sailor and one sailor parent have joined the Board of Trustees this year. We also have a sailor parent as an ‘Observer’ on the Board, a role which enables them to be fully involved in the Board discussions, but without the ability to vote on decisions that a Trustee has.

What difference does it make?

It is clear that getting on the water makes a real difference to people’s quality of life. We continued
with a sailor feedback model, Sailactivity, used by the RYA where sailors score each sail’s impact.
Our feedback (based on approx. 70% returns) averaged out over this year as follows:
Improving my Wellbeing
4.8 out of 5
Helping me Connect with Others (social)
4.5 out of 5
Increasing my Physical Activity
4.7 out of 5
Learning New Skills
4.4 out of 5

This is very similar to previous years, which shows a consistently high level of benefit over time. But it’s best to hear about the different benefits direct from the sailors, so we have included some quotes at the end of the report.

5

Our Boats.

Our fleet this season comprised 5 Hansa 303s (one dedicated for solo sailing), and 4 Hawk 20s. We also had 2 Safety boats, although one was still out of action due to difficulties getting the necessary repairs done, so the Weymouth & Portland National Sailing Academy helped us significantly by providing a Safety boat as needed.

Improvements

We were honoured to be donated a Hawk 20, Witch IV, by a very generous local sailor, which increases our capacity. This Hawk also has an electric outboard, so helping to reduce our carbon footprint a bit, and a good pilot for when we need to replace outboards on the other Hawks.

We continuously review and improve our Safety systems through feedback from sessions, and support from our neighbours the Andrew Simpson Watersports Centre and other partners.

Challenges.

Volunteer numbers limit our operations and we constantly seek new ways of attracting volunteers for both on-the-water and on-shore roles.

The loss of some sailing sessions from high winds is a continuing concern. Whilst indoor activities can work with some groups, it does not work so well with our Tuesday sessions for individual sailors. We continue to look at other ways to help keep sailors active and engaged.

Looking Forward.

New Safety Boat.

With help from a particularly supportive funder, the Dorset Health Trust charity, plus the use of our own Reserves built up for boat replacement, and some other funders, we were able to order a new Safety RIB to replace the one which was out of action. This will be a faster and slightly bigger Safety boat, and better suited for safety cover in the harbour, keeping our smaller RIB for cover around the marina area. We had expected to have this in operation part way through this season, but due to production line problems, the new Safety boat is only now being completed, and we look forward keenly to using it in 2024.

This new safety boat will allow us to trial an adapted performance dinghy, the RS Venture Connect, owned by the Andrew Simpson Watersports Centre, allowing our sailors to experience higher level dinghy sailing.

Powerability & Wheelyboat V17

A sister activity to Sailability, Powerability, enables people with disabilities to experience and also drive a powerboat. With significant support from the Wheelyboat Trust, and other funders, we purchased a Coulam Wheelyboat 17, which has a bow ramp so people with disabilities, particularly wheelchair users, can come onboard directly (rather than being hoisted), and is also set up so a wheelchair user can drive the boat. After a delay due to securing the final funding and slippage in the build, it will be launched ready for the 2024 season and we look forward to developing this new side to our operation.

This Powerability project will have three main aspects:

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Sailor feedback:

‘Being out on the water can be restful or invigorating, peaceful or exciting. From slow, barely moving, trying hard to catch any wind, to riding fast over waves, speeding across towards the other side of Portland Harbour. From huddling inside layers of clothing, to sprawling in the sun's warmth. From steering wherever we fancy, to avoiding getting stuck on shallow sand banks. From interesting conversations, to the silence of a gentle afternoon.

I never know how the sail will affect me, but always I know it will be a positive and enjoyable experience and often a necessary one for my health & well-being. It's like belonging to a different world; a world of freedom from the constrictions of a disability, a world of feeling a valued participant, a world of being within the air, over the water and on the ground all at the same time, a world where there is time to absorb and relish all the now moments, one after the other. Sailing is something I never dreamt I would ever do, and wouldn't do now if it wasn't for Chesil Sailability.’ A sailor with long term illness.

‘As I suffer with PTSD, anxiety and depression, being out on the water is now my happy place. It helps me deal with ongoing pain in my back, legs and feet. I want to learn and improve and one day help and teach other people like myself.’ A sailor with injuries from an accident.

‘And from a carer, ‘M loves being on the water, out of his wheelchair, in a different sitting position. He loves the feeling of the sea air and the chats with the other sailors. He also likes to steer the boat.’

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CHESIL SAILABILITY

Independent Examiner's Report to the Trustees of Chesil Sailability

Year ended 31 December 2023

I report to the trustees on my examination of the financial statements of Chesil Sailability ('the charity') for the year ended 31 December 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ste hen Frost p

Stephen J Frost Stephen Frost (May 10, 2024, 9:38am) Independent Examiner

Unit C, Regent House 9 Crown Square Poundbury Dorset DT1 3DY

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Summary of Income & Expenditure

Income Proportion 2023 2022 Change
% £ £ %
Membership& session fees 4 3,132 2,820 11
Grants 89 75,029 33,724 122
Donations 5 4,360 2,610 67
Fundraising& charitable activities 2 1,285 715 80
Sales 0 0 2,236
Other income(Gift Aid,event fees etc.) 0 82 1,069 -92
Total income 100 83,888 43,174 94
Expenditure Proportion 2023 2022 Change
% £ £ %
Insurance 6 4,409 3,631 21
Facilityfees 5 3,640 3,610 1
Administration &governance 3 1,980 1,120 77
Repairs,fuel & renewals 6 4,476 2,748 63
Training 0 53 0
New boats & equipment 80 59,774 29,809 50
Other expenditure 0 0 35 -100
Total expenditure 100 74,332 40,953 81

Total funds held at end of year

50,629 41,073 23

Capital items purchased in 2023 £
5.8m RIB(stagepayment) 15,586
Coulam Wheelyboat 42,908
Total 58,494

----- Start of picture text -----
___ ________
David Griffith
Chair of Board of Trustees
----- End of picture text -----

9

Accounts io

CHESIL SAILABILITY - ACCOUNTS FOR THE 12 MONTH PERIOD ENDING 31[st ] DECEMBER 2023

RECEIPTS AND PAYMENTS Unrestricted
Funds
Unrestricted
Designated
Funds
(note 1)		 Unrestricted
Funds
Unrestricted
Designated
Funds
(note 1)		 Restricted
Funds		 Total Funds
2023		 Total Funds
2022
Receipts
Subscriptions & session fees
Grants
Donations
Fund raising & charitable activities
Project Zoe
Events
Race team
Sales
Gift Aid & bank interest_(note 2)
Total receipts:
Payments
Insurance
Facility fees (WPNSA, Portland Port & room hire)
Administration, legal & bank fees
Volunteer expenses
Promotion & advertising
Repairs & renewals & PPE
Training
Fuel
Events
Race Team
Purchase of merchandise
Equipment (excluding boats)
Sub total
Asset and investment purchases
Total payments
Excess of receipts over payments
Transfers between funds(note 3)_
Cash funds last year end
Cash funds this year end		 3,131.95
5,000.00
4,359.60
1,284.79
0.00
0.00
0.00
0.00
81.66		 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00
70,029.97
0.00
0.00
0.00
0.00
0.00
0.00
0.00		 3,131.95
75,029.97
4,359.60
1,284.79
0.00
0.00
0.00
0.00
81.66		 2,820
33,724
2,610
714
0
40
0
2,236
1,029
13,858.00 0.00 70,029.97 83,887.97 43,174
4,409.05
40.00
1,237.42
0.00
743.00
4,274.61
52.54
201.11
0.00
0.00
0.00
557.78		 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00
3,600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
721.97		 4,409.05
3,640.00
1,237.42
0.00
743.00
4,274.61
52.54
201.11
0.00
0.00
0.00
1,279.75		 3,631
3,610
508
0
612
2,565
0
183
0
0
35
2,023
11,515.51 0.00 4,321.97 15,837.48 13,167
0.00 8,589.64 49,904.88 58,494.52 27,786
11,515.51 8,589.64 54,226.85 74,332.00 40,953
2,342.49 -8,589.64 15,803.12 9,555.97 2,221
1,445.00 0.00 -1,445.00 0.00 0
3,787.49 -8,589.64 14,358.12 9,555.97 2,221
22,220.56 9,000.00 9,852.02 41,072.58 38,852
26,008.05 410.36 24,210.14 50,628.55 41,073

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Signature:

Email: hugh@chesilsailability.org.uk

STATEMENT OF ASSETS AND LIABILITIES AT 31st DECEMBER 2023

Cash Funds
Lloyds current account
CAF cash account
Lloyds deposit account
Total cash funds
Other monetary assets
Investment assets
Assets retained for the charities own use
Sailing dinghies
Rigid inflatable & power boats
Portable buildings
Sailing & office equipment
Total current value
Liabilities		 2023
2022		 2023
2022
23,232.87
22,333.34
5,062.34		 25,986
10,066
5,020
50,628.55 41,073
0 0
0 0
26,160
46,450
9,510
2,735		 24,490
5,160
11,000
2,920
84,855 43,570
(0) (0)

These accounts are prepared on a receipts and payments basis with all revenue and expenses shown on a cash basis.

Note 1: Asset Replacement Fund Note 2: Interest from Lloyds Bank (£42.02) & CAF Bank (£39.64)

Note 3: Transferred (within scope of awards) from Restricted to Unrestricted Fund.

Approved by the Trustees and signed on their behalf by:
Hugh De Iongh (Acting Chairman) Hugh de Iongh
Mike Clarkson (Treasurer)
Date of approval by Trustees: 2nd May 2024

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CS Final Accounts 2023 Examined 130524

amended

Final Audit Report

2024-07-17

Created: 2024-07-15 By: Mike Clarkson (30brickfields@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAj1ZB3fd3bXKD524rdMrD26p3rK504DKW

"CS Final Accounts 2023 Examined 130524 amended" History

Document created by Mike Clarkson (30brickfields@gmail.com)

2024-07-15 - 3:18:20 PM GMT

Document emailed to hugh@chesilsailability.org.uk for signature

2024-07-15 - 3:19:50 PM GMT

Email viewed by hugh@chesilsailability.org.uk

2024-07-17 - 12:18:31 PM GMT

Signer hugh@chesilsailability.org.uk entered name at signing as Hugh David de Iongh 2024-07-17 - 12:28:22 PM GMT

Document e-signed by Hugh David de Iongh (hugh@chesilsailability.org.uk)

Signature Date: 2024-07-17 - 12:28:24 PM GMT - Time Source: server

Agreement completed.

2024-07-17 - 12:28:24 PM GMT