HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
CHARITY COMMISSION REGISTERED NO.1154396
STATEMENT OF ACCOUNTS
for the year ended
31 May 2024
HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Contents Page
for the year ended 31 May 2024
INDEX
| Legal and Administrative Information | 1 |
|---|---|
| Trustees' Annual Report | 2 - 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 - 13 |
HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Legal and Administrative Information
for the year ended 31 May 2024
Trustees
P Barnes - Chairman C Stebbings - Secretary S Clark - Treasurer D Ford N Collishaw
Registered Office
Pennyhill Road Holbeach Lincs PE12 7PR
Independent Examiner
K J Maggs F.C.A. Hoekman Way Spalding Lincs PE11 3HE
Bankers
Barclays Bank PLC Market Place Spalding Lincolnshire PE11 1SR
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Annual Report
for the year ended 31 May 2024
The trustees have pleasure in presenting their annual report together with the independently examined financial statements of the Academy for the year ended 31 May 2024. The financial statements comply with the Charities Act 2011 and the charity's constitution.
The trustees have adopted the provisions of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 in preparing the annual report and financial statements of the charity.
Constitution and objectives
The Academy is constituted as a Charitable Incorporated Organisation (CIO) and is registered with the Charity Commission. It's registration number is 1154396.
The Academy was registered with the Charity Commission on the 8 October 2013.
The registered objectives of the Academy, as detailed in it's governing document, are as follows:
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The promotion of community participation in healthy recreation for the benefit of the inhabitants of Holbeach, Lincolnshire by the provision of facilities for playing football;
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To promote for the benefit of the inhabitants of Holbeach, Lincolnshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
Induction of new trustees
Holbeach United Community Sports Academy CIO was formed from the existing Holbeach United Youth FC with the original committee being made up of the original executive team and managers/assistants. On achieving charitable status in October 2013 it was decided, by the original executive team, to nominate new trustees.
These initial trustees were chosen based on their current day to day working experience which includes three being directors in local businesses who possess the necessary skill sets to run these businesses and which would be transferable to the management of the Academy. The remaining two initial trustees were chosen based on their pre-existing roles as Chairman and Secretary of the existing Holbeach United Youth FC executive team.
Consideration will also be made in the future to recruit possible further trustees who will undergo a formal interview process before any potential appointment.
Review of activities
On 28 April 2014, the Academy took ownership of a donated eight-acre parcel of land on which they developed the facilities required to carry out the Academy's objectives. The sports pavilion and pitches officially opened on Friday 26 June 2015. However, since that time the number of teams have increased from 10 to 28 and the Trustees have therefore increased the number of pitches they are able to provide. This has given access to sport for over 450 children, young adults and adults.
The Academy has continued to build its relationship with the local community and has renewed sponsorship boards to local business enabling them to advertise their business at the facility. This has not only brought in vital resources to the CIO but also gets those entities involved with the children of the Holbeach area.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Annual Report (continued)
for the year ended 31 May 2024
Review of activities (continued)
The pavilion, parking and outside areas are still proving to be a valued community resource and the level of demand for the hall has shown the necessity for such facilities. We currently have regular bookings with Fitness Fun, Polka Dots Dance Academy, Kick Stars, Dance Fit and Yoga which all assist with the overall health and well being of the local community. Also the hall is now being used by the NHS for rehabilitation classes to aid walking which has seen the facility being used 5 days per week during the daytime. Going forward the key objective of the CIO remains to provide a safe and secure environment for community sports to be played within first class facilities.
The hall within the pavilion continues to be a good community resource and continues to see various other bookings for parties, christenings and wedding receptions and many other fundraising events validating its necessity.
The Trustees and existing committee applied and received funding for a new floodlit 4G facility which has been completed at the end of the 2022/23 season and has been located on the existing land closest to the Academy building. This new 4G pitch has enabled the growth throughout 2023/24 to offer first class pitch facilities to not only the 32 Holbeach teams but has also given the surrounding villages and towns a 4G facility which is the 1st of its kind in South Holland benefitting more players. This facility has generated further income and seen the complex being used day and night across the 7 days of the week.
Public benefit
The trustees have considered the Charity Commission's guidance on public benefit and believe that the objects of the Academy and the activities undertaken support this public benefit.
The trustees consider that the full details of the public benefit have been displayed within the review of activities and the future development planned.
Future developments
Going forward the key objective of the CIO remains to be to provide a safe and secure environment for community sports to be played with first class facilities.
Since the official opening of the pavilion and pitches the Academy has looked to provide inclusive sport for all children aged 4-18 years old using first class coaches and assistants and increasing the number of teams has and will enable this to be achieved.
The CIO has also sanctioned the use of the facility for educational needs, which through the 2022/23 season has seen its first cohort of students study for additional GCSE and BTEC diploma's alongside developing further football skills and coaching. The future development through 2023/24 working alongside the HEA was to grow this side with additional classrooms, gym, analysis suite which has now been housed on the existing land to enable a second cohort to join the Academy in Sept 2023. This new facility including the gym will also give existing children and parents access to use for recreational purposes. In 2024/25, the HEA will continue to develop offering university courses to students.
Reserves policy
The grant funding received during prior years from Wren Resource Financing, The Football Foundation, Lincolnshire County Council and South Holland District Council are permanent endowment funding, meaning that only the income generated from these funds can be used for the general purposes of the Academy. They are also covered by restrictive covenants.
The Academy aims to build up enough general reserves to cover operating costs for up to a twelve month period without income.
The funds necessary for this to be achieved would equate to approximately £92,000 and as a result we held a surplus of approximately £38,000. This is expected to be spent on the club in the coming months as we continue to expand our beneficiaries.
All restricted and endowment monetary funds have been spent by the Academy at the year end.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Annual Report (continued)
for the year ended 31 May 2024
Risk management
The trustees have a duty to identify and review the risks to which the Academy is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The principal risk towards the Academy is a lack of funding and income to support it's stated aims. The trustees have considered this risk and have produced a detailed 5 year plan setting out their expected expenditure so that they know what income / funding these need to raise annual in order to mitigate the risk of under-funding.
The trustees have also considered that while the managers and assistants to the individual teams should be involved in the management of the charitable activities, they should not be involved the strategic management of the Academy as a whole therefore introducing an element of segregation of duties.
Trustees Responsibilities
The trustees are responsible for preparing the trustees' annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Academy and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Academy will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Academy and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Academy and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
For and on behalf of the board of trustees:
P Barnes - Trustee
Date: 17 September 2024
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Independent Examiner's Report to the Trustees of
HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 May 2024 which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirement of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carrier out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K. J. Maggs F.C.A.,B.A.
Ken Maggs - Charity Advisor Chartered Accountant Spalding
Dated: 7 October 2024
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Statement of Financial Activity
for the year ended 31 May 2024
----- Start of picture text -----
2024
Unrestricted Restricted Permanent Total 2023
Note funds funds Endowment Total
£ £ £ £ £
Income from:
Donations and Legacies 2 1,931 4,499 - 6,430 720,177
Fund raising 7,642 - - 7,642 3,564
Investment income:
Interest receivable 215 - - 215 3
Charitable activities 3 133,173 - - 133,173 99,668
Total income 142,961 4,499 - 147,460 823,412
Expenditure on:
Fundraising costs 6,211 - - 6,211 200
Charitable activities 4 106,286 14,737 40,112 161,135 138,494
Total expenditure 112,497 14,737 40,112 167,346 138,694
Net income / (expenditure) 30,464 (10,238) (40,112) (19,886) 684,718
Transfers between funds (259) 259 - - -
Reconciliation of funds:
Fund balances brought forward 100,501 172,102 1,100,517 1,373,120 688,402
Fund balances carried forward 9 130,706 162,123 1,060,405 1,353,234 1,373,120
----- End of picture text -----
The notes on pages 8 - 13 form part of these financial statements.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Balance Sheet
at 31 May 2024
----- Start of picture text -----
2024 2023
Unrestricted Restricted Permanent
Note funds funds Endowment Total Total
£ £ £ £ £
Fixed assets
Investments 30,923 - - 30,923 -
Tangible assets 5 57,174 162,123 1,060,405 1,279,702 1,287,244
88,097 162,123 1,060,405 1,310,625 1,287,244
Current assets
Debtors 7 4,146 - - 4,146 2,897
Cash at bank 42,232 - - 42,232 86,036
46,378 - - 46,378 88,933
Creditors: Amounts falling due
within one year 8 3,769 - - 3,769 3,057
Net current assets 42,609 - - 42,609 85,876
Total assets less current liabilities 130,706 162,123 1,060,405 1,353,234 1,373,120
Funds 9
Unrestricted 130,706 - - 130,706 100,501
Restricted - 162,123 - 162,123 172,102
Permanent Endowment - - 1,060,405 1,060,405 1,100,517
130,706 162,123 1,060,405 1,353,234 1,373,120
----- End of picture text -----
These financial statements were approved by the Trustees on the 17 September 2024 and are signed on their behalf by:
P Barnes - Chairman Trustee
S Clark - Treasurer Trustee
The notes on pages 8 - 13 form part of these financial statements.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements
for the year ended 31 May 2024
1. Accounting policies
(a) General information and basis of preparation
Holbeach United Community Sports Academy CIO is a Charitable Incorporated Organisation in England. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on an accruals basis and a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity.
(b) Income recognition
All incoming resources are included on the Statement of Financial Activities when the academy is legally entitled to the income after any performance conditions have been met, and the amount can be measured reliably and it is probably that the income will be received.
The academy receives sponsorship income that covers a three year period. This is treated as deferred income and is released to the Statement of Financial Activities in the period for which it relates to.
Income from grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Gifts in kind in the form of donated assets are included at the fair value to the charity where this can be quantified.
(c) Expense recognition
Expenditure is included in the statement of financial activities on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Charitable expenditure comprises those costs incurred by the academy in the delivery of it's activities and services for its beneficiaries. The primary functional activity of the academy is the provision of sporting facilities and community facilities.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the academy and include the accountancy fees and costs linked to the strategic management of the academy.
Support costs include all those overhead costs for utility services, and other services and costs, which are in support of the activity. They have been allocated to activity cost categories on a basis consistent with the use of resources.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
1. Accounting policies (continued)
(d) Gifts in Kind
Gifts in Kind are brought into the accounts where there is either a reasonable estimate of their fair value to the funds or the amount which is actually realised. Where a value cannot be determined, or a reasonable estimate applied, the gift is not included in the Statement of Financial Activities.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
(e) Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Endowment funds represent those assets which must be held permanently by the charity (see note 9). However endowment fund income can be used in furtherance of the general objectives of the charity and is included as unrestricted income.
(f) Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
(g) Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over it's estimated useful life.
Land and Building 50 years straight line Pitch Costs 10 years straight line Machinery and equipment 10 years straight line Pavilion Fixtures and Fittings 10 years straight line
Depreciation is not provided for on land.
(h) Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
(i) Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for the next 12 months from authorising the financial statements.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
1. Accounting policies (continued)
(j) Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revision affects both current and future periods.
The useful economic life used to depreciate tangible fixed assets relates to the expected future performance of the assets acquired and management’s estimate of the period over which economic benefit will be derived from the asset.
The residual value of an asset is the estimated fair value of that asset at the end of its useful economic life and therefore is also dependent upon the estimation of that life span.
Historically, changes to the useful economic life and residual values have not had a material impact on the depreciation amount charged to the Statement of Financial Activities.
2. Donations and Legacies
| Unrestricted £ Donations 1,931 Grants received: Institutional - 1,931 |
Restricted £ £ 4,499 - - - 4,499 - 2024 Endowment |
Total £ 6,430 - 6,430 |
2023 £ 157,339 562,838 720,177 |
|---|---|---|---|
3. Charitable Activities
| Unrestricted Restricted Endowment £ £ £ Tournament and events fees 10,621 - - Sponsorship received 8,814 - - Catering income 18,609 - - Membership fees 20,351 - - Pitch hire 39,472 - - Light fees - - - Kit monies 22,243 - - Trophy sales 137 - - Hall hire received 12,926 - - 133,173 - - 2024 |
Total £ 10,621 8,814 18,609 20,351 39,472 - 22,243 137 12,926 133,173 |
2023 £ 2,457 8,765 6,430 21,785 19,373 100 25,370 917 14,471 99,668 |
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
4. Charitable activities
| Unrestricted Restricted Endowment £ £ £ Match and other football costs 8,414 4,009 - Statutory fees 4,533 - - Kit monies 29,955 1,538 - Pitch maintenance costs 8,341 - - Machinery costs 60 - - Water rates 260 - - Signs and advertising 285 - - DBS check fees 80 - - Football Association fines 1,841 - - Trophies 3,180 - - Clubhouse costs 7,445 - - Light and heat 15,076 - - Insurance 2,030 - - Tournament and event costs 1,617 200 - Catering costs 12,706 - - Donations 1,870 - Independent Examiner's fee 790 - - Professional fees 1,766 - - Bank charges 149 - - Irrecoverable VAT 2,508 Depreciation 3,380 8,990 40,112 106,286 14,737 40,112 5. Investments 1 June 23 Loans £ £ - 31,247 - - 2024 Market value at Year ended 31 May 2023 Holbeach United Football Club - 120 months, 5% fixed rate, 7 April 2034 Additions |
Total £ 12,423 4,533 31,493 8,341 60 260 285 80 1,841 3,180 7,445 15,076 2,030 1,817 12,706 1,870 790 1,766 149 2,508 52,482 161,135 £ (323) - Disposal proceeds |
2023 £ 10,192 3,994 28,628 5,763 - 299 130 240 1,615 4,419 2,570 10,104 1,411 - 6,850 6,291 785 1,395 30 3,589 50,189 138,494 31 May 24 £ 30,923 - Market value at |
|---|---|---|
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
5. Tangible fixed assets
| Cost At 1 June 2023 Additions At 31 May 2024 Depreciation At 1 June 2023 Charge for the year At 31 May 2024 Net Book Value At 31 May 2024 At 31 May 2023 |
Machinery Land and Pitch & Buildings DevelopmentEquipment £ £ £ 649,076 783,818 - 19,425 19,473 5,753 668,501 803,291 5,753 90,886 56,629 - 11,770 39,901 575 102,656 96,530 575 565,845 706,761 5,178 558,190 727,189 - |
Pavilion Fixtures & Fittings £ 8,458 289 8,747 6,593 236 6,829 1,918 1,865 |
Total £ 1,441,352 44,940 1,486,292 154,108 52,482 206,590 1,279,702 1,287,244 |
|---|---|---|---|
Included within Land and Buildings totalling £565,845 is an amount of £80,000 relating to 8 acres of land and has not been depreciated.
6. Trustees remuneration and expenses
There were no trustees' remuneration, other benefits or expenses for the year ended 31 May 2024 or for the year ended 31 May 2023.
7. Debtors
| Prepayments and accrued income VAT Creditors VAT Accruals |
2024 £ 3,104 1,042 4,146 2024 £ - 3,769 3,769 |
2023 £ 2,897 - 2,897 2023 £ 504 2,553 3,057 |
|---|---|---|
8. Creditors
9. Funds
Permanent Endowment Funds
The fund was established by the donation of land for the purposes of the charity and subsequently funds were received from four different providers in order to construct the pavilion building.
This fund has since been topped up with further monies granted by the Football Foundation for the purposes of the 4G pitch and as a result of the requirements of that grant.
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
9. Funds (continued)
Restricted Funds
Pitch improvement - income and expenditure relating to the potential pitch improvement and installation of a 4G pitch. This fund is solely made up of the actual asset.
Xmas Wrap fund - represents funds received from the various teams from which presents and gifts were bought and given to local charities and parents in the local area. The deficit of £259 (2023 - £301) was funded by general funds and was within the objects of the charity.
Equipment fund represents monies received from Lincs Co-op for one of our youth teams and as such has been paid out in the year.
Equal Game Fund represents funds granted by England Football for the purpose of helping clubs to grow or develop female football at their club in the pursuit of providing an 'Equal Game' for girls and women in football. This has all been spent in the year.
There were numerous other donations made towards the teams, the kits and equipment which have all been spent during the year.
10. Related parties
There are no related party transactions requiring disclosure.
11. Control
The charity is under the control of the board of trustees as a body and no individual can or does exert control.
12. Fund comparatives
| Unrestricted Restricted Permanent funds funds Endowment £ £ £ Income and Endowments Donations and Legacies 4,525 152,814 562,838 Fund raising 3,564 - - Investment income: Interest received 3 - - Charitable activities 99,668 - - Total income 107,760 152,814 562,838 Expenditure Fundraising costs 200 - - Charitable activities 83,988 14,394 40,112 Total expenditure 84,188 14,394 40,112 Net income 23,572 138,420 522,726 Transfers between funds (20,984) 20,984 - Reconciliation of funds: Fund balances brought forward 97,913 12,698 577,791 Fund balances carried forward 100,501 172,102 1,100,517 2023 |
Total £ 720,177 3,564 3 99,668 823,412 200 138,494 138,694 684,718 - 688,402 1,373,120 |
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HOLBEACH UNITED COMMUNITY SPORTS ACADEMY CIO
Notes to the Financial Statements (continued)
for the year ended 31 May 2024
12. Fund comparatives (continued)
| Unrestricted Restricted Permanent funds funds Endowment £ £ £ Fixed assets Tangible assets 15,614 171,113 1,100,517 Current assets Debtors 2,897 - - Cash at bank 85,047 989 - 87,944 989 - Creditors:Amounts falling due within one year 3,057 - - Net current assets 84,887 989 - Total assets less current liabilities 100,501 172,102 1,100,517 2023 |
Total £ 1,287,244 2,897 86,036 88,933 3,057 85,876 1,373,120 |
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