Trustees. Annual Report for the period ' Period start date .January ,2025 i Period end date 31 December 2025 From Section A Reference and administration details Charity name Moulton Community Association CIO Other names charlty Is known by MCA Registered charlty number (if any) 1154390 Charlty's pn'ncipal address Moulton Community Association 315 Broad Lane, Moulton, Spalding, Lincs Postcode PE12 6PN Names of tho charlty trustees who manago the charlty Dates acted If not for whole ear Tru8tee name Offlc& Ilf any) Chair - until 91h December 2025 Chair-from 9th December 2025 Treasurer Vice-chair Name of person {or body) ontltlad toa olnt tru8tee ifan The Trustees Lesley Fisher Resigned 31st December 2025 Appointed 11th November 2025 Andrew Woolf The Tru8tee8 James Arnott Christopher Tibbs Pamela Stanley Ralph Fisher The Trustees The Trustees The Trustees The Trustees Premises Officer Resigned 16th October 2025 Resigned 201h October 2025 Claire Goy The Trustees Kenton Hawkins Website and Publicity Officer The Trustees Robert Bedwell Mandy Baker Wendy Woolf Gill Gooding The Trustees The Trustees Bookings Officer Secretary Maintenance Coordinator- from 9th December 2025 The Trustees Appointed 14th January 2025 The Trustees Names of the charity, if any, (for example. any custodian trustees) Name None Dates acted rf not for whole ear TAR March 2012
Names and addresses of advisers {Optional infomiation) of adviser Name Address None Name of chief executive or names of senior stsff members (Optional Infomlation) None Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Constitution - CIO registered 29 October 2013, as amended on 15 September 2021, as amended on 11Dernber 2024 Type of governing document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointed by existing Trustees UpAC.Fi IIFU 0.. eitr*wieo r.;. Addltlonal governanca18sues (Optional information) You may choose to include Policies and processes adopted by the Charity include (year of most additional infomiation, wher8 recent update or of introduction of policy in brackets): relevant, about: Health and Safety Policy (2024) Environmental Policy (2024) Safeguarding Policy (2023) Disciplinary Process (2021) Employee Grievance Process (2021) Trustee Grievance Process (2025) Data Protection Policy (2024) Equal Opportunities Policy (2025) Serious incident r6porting policy and procedures (2025) Paying Staff (2025) Trustee expenses policy and procedures (including Truste& donations) (2025) Financial reserves policy and procedures (2025) Internal charity financia5 controls policy and procedures AND Investing charity funds policy and prOdureS (2025) Internal risk management policy and procedures AND Risk management (2025) Conflicting Interests AND Trustee conflicts of interest policy and procedures (2025) Complaints Handling (2025) Safeguarding vulnerable beneficiaries (2025) pollcles and procedures adopted for the induction and training of trustees. the charity'8 organisational structure and any wider network with which the charity works; r8lationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. The Trustees aim to review, update and improve all MCA policies and proSseS at appropriate intervals. Substantial work was done on this aspect during 2025. Where appropriate we aim to work with and support other voluntary organisations within Moulton village and All Saints Church, Moulton. As in previous years we worked wtth the Church in organising Carols on the Green in December 2025. TAR Marth 2012
We continue to have contact with various bodies, including a Lincolnshire- wide organisation which promotes issues of use and concern to those running village halls etc, such as sources of grant funding, premises safety etc. When possible, various of our Trustees attend meetings held by such bodies providing information and discussion; unfortunately a meeting in 2025 was cancelled by the organiser and has yet to be rescheduled. Existing Trustees are reminded to refer to, and new Trustees directed to, the guidance provided by the Charity Commission. The Charity is permÉtted to have Members who are not Trustees, however there are no Members presently in that category i.e. the only Members are th8 Trustees. As reported for 2024, on 10th December 2024 the then ten Trustees (the Members) unanimously passed a Resolution effective 11th December 2024, which changed the quorum for general meetings of the Charity from 'six or one third of the total members of the committee whichever is the greaterf to three members (trustees) of the committee" This amendmenl was duly approved by and registered by the Charity Commission. There were no amendments to the Charity's Constitution in 2025. Section C Ob"ectives and activities The provision and maintenance of a Village Hall and a Community Centre for the use of the inhabitants of the Parish of Moulton in the County of Lincolnshire ('the area of benefit.) without distinction of political, religious or other opinions including: a) Meetings, lectures and classes; b) Other fomis of recreation and leisure time occupation with the object of improving the life of the said inhabitants. Summary ofthe objects ofthe Gharlty set out in Its governlng document By providing and maintaining the two adjacent premises the Charity is then able to let them for a variety of uses which inhabitants of all ages are able to attend according to preference. We are fortunate In having two buildings which allows greater choice and flexibility of use for hirers and the Charity. Summary of the maln activlties undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Regular users, most typically weekly or monthly, during 2025 included the following: Brownies and Rainbows", Scouts, Cubs and Beavers; Tots and Carers Lace making: Flower arranging. U3A Needlework" Moulton Ladies Group. Yoga - various levels; Pilates; Knit Crochet and Craft; Choir Practi. Card Making-, Wellbeing Groups; Exercise Grou TAR March 2012
Line Dancing group. Café meeting group., Miscellaneous meetings (including Parish Council, Medical Centre groups. Young Famers) During the year the buildings have also been used for events including: Childrens parties; Family gatherings and celebrations The buildings have also been used for our own fundraising events, listed later in this report. The Community Centre is made available as a Polling Station for public elections as and when they occur. The Community Centre was made available free of charge for public meeting5 concerning Moulton Park (a charity) which was opened for public use during 2025. There are no re8trictions on who may hire the buildings for public or private events although events which the Trustees consider have the potential for causing a nuisance or controversy are considered on their merits. Regard must also be had to any necessary licences. Hire charges - These are fixed in advanc8 having regard to our funding needs and by comparison with the hire charges for other halls in the area. All regular and single-event hir$ are subject to the same charges. Single-event hirers are required to pay a deposit, returnable post-event except in rare occasions where damage or other problems occur. Hirers who are charities may be granted a discount at our discretion. Following several years with no increases made to our hire charges, a small increase was applied in June 2024. There was no increase during 2025, however mainly due to rising costs the Trustees decided on applying a small increase to our charges to be effective from June 2028. Declaration - It is declared that the Trustees have had regard to the Charit Commission's Guidance on ubliG benefit. Addltlonal details of objectlves and activltles (Optlonal information) You may choose to include further statements, where relevant, about: policy on grantmaking", policy programme related investment" In addition to the trustees, the Charity relies on help from friends and volunteers (FAVS), particularly when arranging and holding fundraising activities. The Charity does not make grants to individuals or bodies. However it has. usually on an approximately annual basis, sponsored the free Parish magazine for Moulton and nearby villages, in which the Charity advertises events and functions and information about some of our regular hirers; £95 was paid in 2025. contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity durlng the year As well as income from lettings. and such grants and donations as may become available, we also rely on profits from our own events. The overall results are shown in the accompanying Income & Expenditure Account. In 2025 the buildings have also been used for our own fundraising events including: Bingo Evenings (monthly, except December) Valentines dance earfy February 2025 Garden Crawl and Scarecrow Festival late June 2025 Refreshments provided September 2025 (in support of Harvest Working Weekend organised by Moulton Celebration Committee) Last Night of the Proms concert October 2025 Family Bingo Afternoon early December 2025 Carols on the Green mid-December 2025 (in conjunction with All Saints Church) We continued to hold our Bingo events on the last Wednesday evening of each month (not December) which remain popular and well-attended and provide an important contribution to our funds. December's Family Bingo was also a successful event. In June 2025 we revived our Garden Crawl event (rested in 2024). A local resident organised Yard Sales around the village, charging entry fees, all of which, as disclosed in advance, were kindly donated to MCA. Another local group, Moulton Celebration Committee, again held its Harvest Working weekend in September and MCA joined in with stalls and refreshments on the Saturday. The popular Carols on the Gen event was held again in December 2025, organised in conjunction with All Saints Church, held on the village green and afterwards in the Community Centre. As much as these events raise much-needed funds to help maintain the buildings and contribute to our running costs, they are also important community events. other possible events were considered this year but were either not proeded with or were at least postponed, having regard to the limitations on the time Trustees and other volunteers can give and also seeking to avoid unhelpful clashes in the calendar with the events of other groups in the village and further afield. MaintenancE and improvement work continued throughout the year. Works undertaken included extemal repairs to a Communty Centre wall and alterations to the drainage to the rear path at the Village Hall, hopefully solving a problem with damp in a section of wall. In the Ward Hall Annex (Community Centre) the flooring was worn out and was replad along with better storage cupboards (see below)" in connection with this work, a number of Trustees undertook the repainting of the walls. This has made the Annex a more attractive and useful ace. TAR March 2012
Section D Achievements and performance Various delays were eXperIend in obtaining Planning Permission but the installation of two pairs of new entrance doors for the Community cent was finally completed in October 2025 (see below). The previous underfloor heating arrangements in the Village Hall toilets were found to have failed and incapable of repair. The gas central heating was extended to new additional radiators to solve this (see below). The garden area in front of the Community Centre continued to be maintained by volunteers across the year, including appropriate displays, attracting positive feedback. The parking space lines in the car park were repainted, by Trustees. The Charity owns its buildings and car park. Unauthorised use of the car park by non-hirers causes problems at time8. The Trustees continue to consider what Possible measures could be introduced to seek to solve this issue without affecting access to neighbouring properties. Section E Financial review Brief statement of the charity's policy on rès8rve8 The Charity has updated its policy during 2025, now to seek to keep a reserve of not less than £20,000 in the event of unexpected repairs or demand on funds. This is considered to be prudent, particularly with uncertainties in respect of future energy costs, building repairs etc. At the end of 2025 the Charity's total funds at bank and in cash totalled £24,219. This is a reduction from the position at the start of the year, largely due to greater capital expenditure in 2025 which totalled £13.939 (Community Centre new Annex flooring and storage £6,025, Community Centre new entrance doors £5,153, and Village Hall new heating in toilets £2,761). We have identified works of repair, maintenance and improvement which we hope can be dealt with in the next year or soon thereafter. Some of the identified works could be done within our existing funds, and we hope grant funding may be obtained. but overall a cautious approach must continue to be maintained. Details of any funds matsrfally in deficit Not applicable TAR March 2012
Further financial review details (Optional infonnation) During 2025 the Charity's principal sources of revenue l income were: You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Rental income from lettings Community Centre and Village Hall, a total of £18,243. Fundraising events, as described above, generated an overall profit of £12,975. Donations totalled £2,075. Of that total £500 was given by Moulton Parish Council towards the costs of repairing some damp in the Village Hall and £375 given by our South Holland District Council Ward Councillors towards the purchase of new mugs and teapots. Grant income in 2025 totalled £3,013, all from Lincolnshlre UKSPF, which covered half of the cost of new flooring and cupboards in the Ward Hall Annex in the Community Centre, the remainder of the cost paid from our general funds. This work was completed in March 2025. A 2024 grant of £4,900, from a local charitable trust, was brought forward into 2025. This was spent in 2025 meeting almost all of the costs of our project to replace the two sets of entrance doors to the Community Centre, which was completed in October 2025. £252 was paid from our general funds. Our expenditure generally is as set out in the accompanying Income and Expenditure Account. Of particular note, our net electricity and gas costs paid during 2025 totalled £4,690. However, this was following a revision to certain invoices from our single energy supplier and a refund from them, so a clear comparison with the figure paid in 2024 £6,351 is difficult. Overall, energy costs are and will remain a substantial overhead for the Charity. We continue to take assistance from Energy Advisors in obtaining what we hope are the most beneficial energy contracts available. Employees, wages increa8ed in line with the Government's National Living Wage (minimum wage) with effect from April 2025 and a further increase will apply from April 2026. In April 2025 changes in certain taxlNational Insurance thresholds made it necessary for the Charity to register with HMRC as an employer and operate a Payroll (PAYE) scheme (not previously required for our particular circumstances). We engaged local accountants to run the scheme for us, at a modest but still additional cost, although we remain responsible for processing the actual wages payments to the employees. Our insurances were renewed in January 2025. Insurance costs in 2025 were £3,382, comprising premiums of £2,668 and valuers charges of £714. The latter lated to a review of rebuilding costs for insurance purposes, the first conducted for a number of years, undertaken at the suggestion of our insurers. TAR March 2012
Lettings income, fundraising, donations and grant income enables us to maintain the buildings in a suitable state for letting. Income from lettings alone are insufficient to maintain the buildings which are old and within Moulton's conservation area. Although the buildings are not listed, the District Council regards them to be of historic importance to the Village. Accordingly consultation with the Council is necessary for certain works as and when proposed. Section F Other optional information To assist with the day-to-day maintenance of the premises the Charity has two part-tim8 employees, a cleaner and a person who deals with the setting up and taking down of tables and chairs for use by certain hirers. Several Trustees18ft the Charity during 2025 but new ones joined, as shown in Section A above. We continue to make such efforts as we can to recruit additional Trustees or those who may prefer to be Friend & Volunt68r. Durtng the year we have sought to make increased use of social media, including Facebook, to promote the Charity's facilities and events. The website has been further developed. Slnce January 2025 we have been operating a new online booking system for those hirers or potentlal hirers who wish to use it. It has proved 8uccessful, making arrangements for booking more attractive, transparent and efficient and also assisting us with production of invoices to hirers. However, bookings may still be made by other means if preferred. Section G Declaration The trustees declare that they have approved the trustee8' r8POrt above. Signed on behalf of the charlty's trustees Slgnature{s) Full nam8{s) Posltlon (eg Secretary, Chair, etc) Andrew Woolf James Amott Chair Treasurer Date TAR M8rch 2012
CHARITY COMMISSION FOR ENGLAND AND WALES MOULTON COMMUNITY ASSOCIATION CIO 1154390 Recei tsand ments accounts CC16a For the period from 1st JAN 2025 31st DEC 2025 To Section A Receipts and payments Unrestricted Restricted funds funds tothft nearest £ ts the nfj4rgst£ Endowment funds totho ngat95t£ Total funds Last year 2024 to the nearost£ to tho n8arest£ A1 ReGelpts Ill HI Grnnts FundThlslni 3.013 3.013 12.975 2.07S 5.400 8.790 12,975 1.200 875 BJnk1nterEsrAer4Td IEofFqulpm•rt P•rtryr•¢overyfrcffiknKKnr dobtor 123 Sub total(Gross income for AR) 31880 3,888 36.768 34.917 sse an see tsblg . nv en 36,768 A3 Paym8nt8 W41 Et4¢trlÈlty &Qi¥ W•i•r IThrnIKI pltil Exp•nthure FUThdrnlni Expw DoMth)r48 m?dearASp)rthr¥hlp R•palrs & Milnt•Nnoe fjirdèn1Tr Equ1pmtnt PuFthi a•4n1nl5trÈl14dspplI BrNd&nd& Mobl1• Phgn• W•knlt• & OnlihE 5tadvnory &A&rtl PPL4ftS Mu*f¢Liroh¢• E¥•mln•ion QIAnnlOTrts 8ankChHrges cther Pi rn¢nr¥ 6,808 4.691 1.139 3.382 0.151 8.010 8,806 4,691 1,139 3.382 13.939 5.010 9S 7,508 73 6.727 6,3$2 407 2.229 7.491 3.528 50 2,601 8,788 7,508 73 1.111 331 604 476 319 22Z 2YO 981 404 590 226 249 209 270 60 331 604 476 319 Sub totsl 37.363 46.151 31344 A4 Asset and Investm8nt Sub total 37.363 8.788 46.1S1 32.344 Net of recelpts/(payments) A6 Transfer8 between fund8 A6 Cash funds last year end Cash funds this year end 4A83 4,900 9,383 2,673 4.90 3.602 24.219 31,029 33.602 24.219 CCKX R1 accounts {SS) 0810412026
Section 8 Statement of assets and liabilities at the end of the period Unrestricted funds to near•st £ Restricted funds to ngar•$t £ Endowment funds to n•arn8t£ Categories Details 81 Cash funds Funds at Bank 23.598 Cash Floats held 621 Total cash funds 24.219 (4gre• bpl•vswllh ree4lptsM1 payment$ c6)1 OK Unrn8trl¢ted funds to nearest £ OK Re8trlcted fvnds to nearést £ Endowmont funds to n•arost£ Detalls B2 Other monetary a888ts Fund to whl¢h belon Current value lonjl Deta118 Co•t loptlonall Fund to Thlch a8s•t belon Dètails Land a 8ull¢fings {2015 vatu8 sha) Other Fixiure8 and Fittin95 Equlpment {eslir1ed approx cost) Co•t{optlonall Cuffent valua lonal 798,000 B4 Assets rntalned for the charity's own use Unro5trict8d 3,500 Unr•strfGtvJ 3,000 Fundtowhlch rpl Amount dug Vlh•n d4Fe on Detalls Webslte cfta B5 Liabiliti•s 34 Electricity & 98$ (Dec 2025 th?¢w) Other¢JwJth8 at 31.1225 784 Unrostrlthj 244 Signed by one or tsyo trustaes on behalf of all tha Iru$lee6 Slgnature Prtnt Name Date of roval AndreWwl1-•tr CCXX R2 arLounts (SSI 0810412028
CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examinerfs report on the accounts +•+ Section A Independent Examiner's Report Report to the trusteesl members of MOULTON COMMUNITY ASSOCIATION CIO On accounts for the year ended 318t DECEMBER 2025 Charity no (If any) 1154390 Set out on pages 1and2 r.f'r.*r.z. I report to the trustees on my examination of the accounts ol the above charity (Ihe Trusf) for the year ended 3111212025. Responsibilitles and A8 the charity trustees of the Trus( you are responsible for the preparation basls of report of th8 accounts in accdance with the requirements of the Charities Act 2011 (°the ACV). I report in respect of my examination of the Trust's accounts carried out under 8ection 145 of the 2011 Act and in carrying out my examination, I have followed the appllcable Directions given by the Charfty Commisslon under section 145(5)(b) of the ACL I have completed my examination. I confirm that no material matters have come to my attention ( in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's ststsment I have no concems and have come across no other matters in connection with the examination to whlch attention should be drawn in order to enable a proper understanding of the accounts to be reached. . plea delete the words in the brackets rf they do not apply. Slgned: Date: z8/z /zoL6 Name: )Ar4,. Relevant professional qualification(s) or body (if any): Address: frtsL IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of GOnM (see CC32, Independent examination of charity accounts: directions and guidan for examiners)- Give here brlef detalls of any Items that the examiner wishes to disclose. IER October 2018