Trustees, Annual Report for the period Period start date . January 2024 Period end date 31 Liecember,, 2024 From ITO Section A Reference and administration details Charity name Moulton Communlty Association CIO Other names charity is known by MCA Reglstered charity number (If any) 1154390 Charity's principal address Moulton Community Association 315 Broad Lane, Moulton, Spalding, Lincs Posteode PE12 6PN Names of the charity trustees who manage the charity Datss aGtgd If not for whole ear Tru8tee nama Offlea Ilf any} Chair Treasurer Name ol parson (or body) ontltled toa oint trustee ifan The Trustees The Trustees Lesley Fisher James Amott Christopher Tibbs Pamela Stanley Ralph Fisher Claire Goy Kenton Hawkins Vice-chair The Trustees The Trustees The Trustees Premises Officer The Truste8S Website and Publicity Officer The Trustees Gavin Horner Heather Horner Robert Bedwell Claire Gray Resigned 14 March 2024 Resigned 14 March 2024 Appointed 14 May 2024 Resigned 24 June 2024 The Trustees The Trustees The Trustees The Trustees Joint Lettings OfficerlBookings Secretary - until 24 June 2024 Joint Lettings OfficerlBookings Secretary- until 24 June 2024 Booking Officer (revised title) - from 15 July 2024 Martin Gray Resigned 24 June 2024 The Trustees Mandy Baker Appointed 27 May 2024 The Trustees Wendy Woolf Appointed 18 November 2024 The Trustees TAR March 2012
Names of the charity, if any, (for example, any custodian trustees) Name None Dates acted rf not for whole ear Names and addresses of advisers (Optional information) e of advlser Name Address None Name of chief executlve or names of senior staff members (Optional Information) Section B Structure, overnance and mana ement Descrlption of the charlty's trusts Constitution Dated 2015 Type of governing document How the charity is constituted CharÉtable Incorporated Organisation l¢q If*isT as>OC&l. Trustee Selection methods Appointed by existing Trustees Addltlonal governance Issues (Optional informatlon) Policies and processes adopted by the Charity include: Health and Safety Policy - updated (expected finalised early 2024) Environmental Policy- updated 2024 Equal Opportunities Policy- updated 2021 Safeguarding Policy - updated 2023 Disciplinary Process - updated 2021 Employee Grievance Process - updated 2021 Trustee Grievance Process - updated (finalised early 2025) You may choose to include additional information, where relevant, about: policies and procedur8S adopted for the induction and training of trustees: the charity's organisational structure and any wider network with which the charity works. The Trustees aim to review, update and improve all MCA policies and processes at appropriate intervals. relationship wtth any related parties", trustees, consideration of major risks and the system and procedures to manage them. Vvhere appropriate we aim to work with and support other voluntary organisations wsthin the Village and All Saints Church. We worked with the Church in organising Carols on the Green. We continue to have contact with various bodies, including a Lincolnshire- wide organisation which promotes issues of use and concem to those running village halls etc. Several of our Trustees attended a meeting held by that body, in a nearby village, in October 2024, which provided information and discussion about sources of grant funding and also fire safety issues. Existing Trustees are reminded to refer to, and new Trustees directed to. the guidance provided by the Charity Commission. TAR March 2012
Amendment to the Charity's Constitution - Although the Charity is permitted to have Members who are not Trustees, there are no Members presently in that category i.e. the only Members are the Trustees. Whilst most general meetings are well attended. occasionally due to illness or work and other commitments, the number of Trustees available to attend has been limited. Accordingly following change was considered to be appropriate.. On 10th December 2024 the then ten Trustees (the Members) unanimously passed a Resolution effective 11th December 2024, which changed the quorum for general meetings of the Charity from "six or one third of the total members of the committee whichever is the greaterf to 'three members (trustees) of the committee". This amendment was duly approved by and registered by the Charity Commission. Section C Ob"ectives and activities The provision and maintenance of a Village Hall and a Community Centre for the use of the inhabitants of the Parish of Moulton in the County of Lincolnshire { the area of benefif,) without distinction of political, religious or other opinions including: a) Meetings, lectures and classes; b) Other foms of recreation and leisure time occupation with the object of improving the life of the said inhabitants. Summary of the objgcts oftho charity set out in it8 governing document By providlng and maintaining the two adjacent premises the Charity is then able to let them for a variety of uses which inhabitants of all ages are able to attend according to preference. We are fortunate in having two buildings which allows greater choice and flexibility of use for hirers and the Charity. Regular users, most typically weekly or monthly, during 2024 included the following: Brownies and Rainbows. Scouts, Cubs and Beavers., Tots and Carers Lace making; Flower arranging. U3A Needlework. Moulton Ladies Group; Yoga - various levels" Pilates", Knit Crochet and Craft", Choir Practice., Youth Club: Card Making; Wellbeing Groups" Exercise Groups. Café meeting group; Miscellaneous meetings (including Parish Council, Medical Centre groups) Summary of the main activities undertaken for the publlc benefit in relatlon to these objects linclude within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneflt) TAR March 2012
During the year the buildings have also been used for events including: Childrens parties. Family gatherings and celebrations Polling Station for public elections They have also been used for our own fundraising events including: Bingo Evening8 (monthly, except December) Family Bingo (early DeMber) Various sales Easter Fair Scarecrow Festival and Village Treasure Hunt. There are no restrictions on who may hire the buildings for public or private events although events which the Trustees consider have the potential for causing a nuisance or controversy are considered on their mertts. Regard must also be had to any necessary licences. Hire charges are fixed in advance having regard to our funding needs and by comparison with the hire charges for other halls in the area. All regular and single-event hirers are subject to the same charges. Single-event hirers are required to pay a retumable deposit. Hirers who are charitie5 may be granted a small discount at our discretion. Following several years with no increases made to our hire charges, an increase of £1 per hour for all our facilities was applied from June 2024. It is declared that the Trustees have had regard to the Charity Commission's Guidance on ublic benefit. Addltlonal details of objectives and actlvities (Optlonal Infomiatlon) You may choose to include further statements, where relevant, about.. policy on grantmaking" pollcy programme related investment; contribution made by volunteers. In addition to the trustees, the Charity relies on help from friends and volunteers (FAVS), particularly when arranging and holding fundraising activities. The Charity does not make grants to individuals or bodies. However it has in the past, usually on an approximately annual basis. sponsored the free Parish magazine for Moulton and nearby villages, in which the Charity advertises events and functions", £50 was paid in 2024. Section D Achievements and performance Summary of the main achievements of the charity during the year As well as income from lettings, and such grants and donations as may become available, we also rely on profits from our own events. During 2024 we continued to hold our Bingo events each month which remain popular and well-attended. In March we held an Easter Fair on a Saturday featuring stalls from various participants. a raffle and refreshments plus Easter bonnet and colouring competitions for children. TAR March 2012
Section D Achievements and performance On 8tn June 2024 we provided stalls and refreshments as part of the village's wider commemorative events for the 80 anniversary of D-Day. On 6th July 2024 we held our Scarecrow Festival and Village Treasure Hunt event. A local resident organised Yard Sales around the village, charging entry fees, all of which, as disclosed in advance, were kindly donated to MCA. Our"Garden Crawl. open residential garden event which had been held for a number of years (with a break due to the pandemic) was rested in 2024 but is scheduled to r8tum in 2025. Another local group, Moulton Celebration Committee, held its Harvest Working weekend on 14 and 15th September 2024 and MCA joined in with stalls and refreshments on the 141h A °Good As New Tabletop Sale. was held on 161h November 2024. The popular Carols on the Green event was held again in December 2024, organised in conjunction with All Saints Church, held on the village green and afterwards in the Community Centre. Whilst these events do raise much needed funds to malntaln the buildings, they are also important community events. Other possible events were considered this year but were either not proceeded with or were at least postponed, having regard to the limitations on the time Trustees and other volunteers can give and also seeking to avoid unhelpful clashes in the calendar with the events of other groups in the village and further afield. Maintenance and improvement work continued throughout the year. Works undertaken included: Changes to the gas central heating system in the Community Centre- Essentially this was an expansion of the number of radiators and changes to the boiler whilst abandoning use of the air conditioning system for heating (it will still be used for cooling in the wamer times of year). Prior to the work being carried out it had proved inGrea¥ingly difficult to satisfactorily control the heating in the building (temperatures and timings). Treatment to a damp wall in the Village Hall. This was a partial fix, further work to hopefully cure the problem is scheduled for mid-2025. Various decorating in both buildings. The garden area in front of the Community Centre has continued to be maintained by volunteers and looked good throughout the year, including approprtate displays, attracting positive feedback. During summer 2024 a water leak became apparent on our land, to the front of the Community Centre. This was repaired, fortunately at no cost to the Charity, by Anglian Water and again demonstrating the age of the buildings. A new water meter was installed for the supply to the Community Centre. TAR March 2012
Section E .Financial review The Charity has a policy in rent years to keep a reserve of not less than £12,000 in the event of unexpected repairs or demand on funds. This is considered to be prudent, particularly with uncertainties in respecl of future energy costs. The minimum level of such reserve is intended to be reviewed during 2025. Brief statement of the charity's policy on reserves At the end of 2024 the Charivs total funds at bank and in cash totalled £33.603. We have identified works of repair, maintenance and improvement which we hope can be dealt with in the next year. The identified works could be done within our existing funds but a cautious approach must continue to be maintained. D8tslls of any funds materially In deflclt Not applicable Further financlal review details (Optional Information) During 2024 the Charity's principal sources of revenue l income were: You may choose to include additional information, where relevant about: the charity'8 principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Rental income from lettings Communlty Centre and Village Hall, a total of £18,528. Fundraising events, as described above, generated an overall profit of £5,262. Donations totalled £1,465. Grant income in 2024 totalled £5,400. Of that total, a Parish Council grant of £500 was fully spent within the year towards the costs (total £7,490) of changes made to the gas central heating system in the Community Centre. The other £4,900, from a local charitable trust, is carried forward as at 318t December 2024, reserved for our project to replace the two sets of entrance doors to the Community Centre which is expected to proceed by mid-2025. Our expenditure generally is a8 set out in the accompanying InGome and Expenditure Account. Of particular note, our electricity and gas costs paid during 2024 totalled £6,351, an improvement on 2023's figure of £7,786, but nevertheless thes8 Costs are and will remain a substantial overhead for the Charity. We take assistance from Energy Advisors in obtaining what we hope are the most beneficial energy contracts available. Employees, wages increased in line with the Govemment's National Living Wage (minimum wage) with effect from April 2024. Lettings income, fundraising, donations and grant income enables us to maintain the buildings in a suitable state for letting. Income from lettings alone are insufficient to maintain the buildings which are old and in a conservation area. Although the buildings are not listed, the District Council Planning Officer has described them as being of historic Importan to the Village. Consultation with the Council is necessa for rtain works as and when ro osed. TAR Mar¢h 2012
Section F Other optional information To assist with the day-to-day Maintenan of the premises the Charity has two part-time employees, a cleaner and a person who deals with the setting up and taking down of tables and chairs for use by certain hirers. Several Trustees left the Charity during 2024 but new ones joined. We continue to make such efforts a5 we can to recruit additional Trustees. During the year increased use has been made of social media, including FabOOk, to promote the Charity's facilities and events. The website has been further developed. As of December 2024 a new online booking system was being set up for those hirers or potential hirers who wish to use it (in service from January 2025). We hope this will make the arrangements for booking more attractive, transparent and efficient and also assist us wtth production of invoices to hirers. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity'8 trustees Signature(8) Full nama(s) Po8ltlon (eg Secretary, Chair, etc) Lesley Fisher Chair James Arnott Treasurer Dats TAR March 2012
CHARITY COMMISSION FOR ENGLAND ANO WALES MOULTON COMMUNITY ASSOCIATION CIO 11S4390 Receipts and pa ments accounts CC16a For the period from 1st JAN 2024 31st DEC 2024 To Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment nds Totsl funds Last year 2023 to the near8st£ to the nearest £ to the nearest £ to the noaTgSt£ A1 Recelpts 18,529 5.400 8,790 1,466 17,394 Grinig 5,400 8.790 1.466 609 10,832 1.414 539 B4Dk1ryter¢rtRfvd l•ol Equlpment P4rtllrve•v¢ry frtyn Ins01 debior 123 123 Sub total{Gross income for AR) 29,818 5.400 34,918 30,179 se an see table . nvès men es, ,518 34,918 A3 Pavmgnts Wales Elirtrldty &GIi Wii•r 6,72f 6,352 407 2,229 8,991 3,028 50 1601 6.727 6,362 407 2,229 7,491 3,628 7.036 7,786 420 1.r19 pltkl Fpenditur Hel8sySteffl Fundraisln8 E¥p2n5es Donatlon5 madeand5wn¥¢rihlp Repolri &M•lnt¢Dance ird•nlni Egulpment Purchases a•4nln8 So¢14hd Su¢g11•1 Proj&nd &Èookin81 Ma1 Ph•ne Websit4 &Onlln• 8ooklh8 st8t1onry&Advtl%k PPL-PRS Mu¥i¢ U¢¢r Lumlnatlon of AnnIlAC(Cllts Bank Charle5 Othvr Pa rn•nrs 500 3,469 1601 13,199 9SI 404 951 404 690 225 285 435 225 249 209 27D 60 209 270 60 210 350 91 207 Sub total 31,844 500 32,344 36,810 A4 Asset and Investment Sub total 31.844 500 32,344 36,810 Net of rncelpts/(payments) A5 Trnnsfers between funds A6 Cash funds last year end Cash funds this year end 2,326 1,770 29.259 28,703 4.900 1.770 ,770 4.900 2,S74 6.631 37.660 31.029 33.603 CCXX R1 accounts (SS> 0310412025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nMfo E Restrictsd funds to n8arg8t£ Endowment funds to n•8r¢$t É Categories Details 81 Ca8h funds Funds al Bank 28.409 4,900 Cash Flr)ais held 294 Total cash funds wFth roc•lpts afvj payrnnts countl811 CA( Unrestrlcted funds to nearest £ 28.703 Restrlctsd funds to nearest£ Endowment funds to nearest £ Details B2 Other monetary 888ets Fund to whleh thoset bolon Dotails C1 {optl¢nall Curr•nt valu• tlonal B3 Inv•8tment a888ts Fund to whlch asset belon Endowment Cuftont valu• tional 798,000 Oelails Land & 8ulldings12015 value shMI Othw Fixtures ond Fitb'ngB Cost {optlonall B4 Assots retalned for the ¢harity's own use Unrestn'cted 3.500 Equipment Unresbict•d 2,124 Fund to whlch relates unresth.cted Amount due ional When due tional Details Web5itecharges BS Llabilities Electrfdty & gas (Dec 2024 char9e81 Unrestricted 334 Creditors ffj hire ¢h¥rgos 122 Credltor re Dec 2024 boiler se(viong Unreslllcted 90 Slgned by one or INslèes on behalf of all the trustee8 Signature Print Name Date of roval Leley Flther-thoir J3rresAsnott_TreawrEr CCXX R2 accounts (SSI 0310412025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of MOULTON COMMUNITY ASSOCIATION CIO On accounts for the year ended 31st DECEMBER 2024 Charlty no (if any> 1154390 Set out on pages 1and2 I report to the truste88 on my examination of the accounts of the above charlty (Ihe Trusf) for the year ended 3111212024. Responsibilitlo5 and As the charity trustees of the TTUSt, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acf). I report in respect of my examlnatlon of the Trust's accounts carrled out under section 145 of the 2011 Act and in carrying out my examlnation, I have followed the applicable Directtons given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters h8V8 come to my attention (other t*Ah&'} in connection with the examination whlch gives me cause to believa that In, any materlal respect: accountlng records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlngr's statgment I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 31 /312c>- Nam8: Relevant professlonal qualification(s) or body (If any): Addrass: SOA th .NJG. IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directtons and guidance for examiners). Glve here brlef detalls of any items that the examiner wishes to disclose. IER October 2018