Trustees. Annual Report for the period PerithJ start date January 2023 Per eThJ date 31 DocemiiÉr 2023 From Section A Reference and administration details Charity name Moulton Communty Association CIO Other names charity is known by MCA Rogi8ter8d charfty number (If any) 1154390 Charlty's principal address Moutton Communty Association 315 Broad Lane, Movlton. Spalding, ncs Postcode PE12 6PN Names of the charity trustees manage the charlty Tru•t•• name Offlce Ilf aryl Datss a¢tod11 nolforT•tholg •ar Narne of p•rnon lor body) entltl•d Int Iru8t if•n The Trustees Lesley Fisher Secretary and Chair from June 2023 Treasurer from Juty 2023 Vice-chair from August 2023 Raffles & Bingo James Amott The Trust Christopher Tibbs The TTUStees Pamela Stanley The Trustees Claire Gray Joint Lettin9S Offer18*xthir#J8 Secretary Joint Letting8 0er/BOOking8 Secrelary Health & Safety Officer to Novomber 2023 The Trustees Martin Gray The Truste8S John Bell Resh3ned November 2023 The Trustees Ralph Fisher {Appointed March 2022, Resigned September 2022) Reappointed May 2023 The Trustees Claire Goy ReswJned April 2023. reapwinted Oclober 2023 AppC4nt August 2023 The Trustees Gavin Homer The Trustees Heather Homer App)Fnted August 2023 The Twstees Kenton Hawkins A[wintl Octoter 2023 The Trustees TAR April 2024
Dorran Scarsbrcx)k Treasurer to June 2023 Resigned June 2023 The Trustees James Scarsbrook Chair to June 2023 ResKJned Juty 2023 The Trustees Nigel Henderson Premises Manager to August 2023 and VI Chairman to August 2023 Resb3ned August 2023 The Tnjstees Stephen Winn Resigr*d March 2023 The Trustees Names of the chartty, if any, (for examplg. any custodian trustees) Name None Dates acted not for whole ear Name8 and addresses of advlsors (OPOnal inlomiation) e of adviser Name Addross None Name of chief executiv• or narnes of genior sLiff memborn (Opfjonal infomiation) Section B Structure, overnance and mana ement D••¢ription of the charlty'8 trusts Constituth Dated 2015 Type of goveming document How the charty constttuted Charitable Inclxporated Organisation Trustee selection methods Appointed by existing Ttuste8S r'.rec k)'i eie,..._ Addltlonal governance i•su•s Ioptlonal information} TAR Apri12024
You may choose to include additional information, where relevant. atK)ut: The follumng polKaes have been adopted by the Charlty: Health and S8fety- upyated 2020 Environmental- updated 2021 Equal Opportunities- updated 2021 Safeguarding- updated 2023 The following procedures have tEen adopted by the Charity: Disaplinary Prccess- updated 2021 Employee Grievance Pr{e$s- updated 2021 Trustee Grievance Prcws- adopted 2022 Ihhere approprple we aim to work w¢lh and SUPFQrt other voluntary organisations wtthin the Willage and the Church. In 2023 we worked wrth the Ceb[8t10n Commrttee in organising and putb.ng on a number of w811 attended celebrations in the Village. We worked with Al Saints ChurGh, Moutton in organising Carols on the Green. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider network with which the chartty works., relationship with any related parties., tru5tees' consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The provk%n and maintenancé of a Village Hall and Communty Centre for the use of the inhabilanls of the Parish of Moulton in the County of Lincolnshire Ilhe area of benefif) without dislinclion of political, religtous or other opinh)ns including= a) Meetings. Wures and classes. b) Other fomjs of recreation and lsure time occupation wilh the object of improving the life of the said inhabitants. Sumrnary of the objects of tha charity set out in its governlng document TAR April 2024
By provKling and maintsining the premises we are then able to let them for a variety of uses which inhabitants of all ages are able to attend according to preference. During 2023 we continued to attract new users to include The Village Hub, a TramFoline group and more During 2023124 there has been a fcrus on promoting the building with a considerable amounl ofsuccess. The following were regular users during 2023.. Brownies and RainLM)ws' Scouts. Cubs and B8avers" Tots and Carers Lace making" Flower attanging.. U3A Needlework". Moutton Ladies.. Yc*3a - various levels". Pilates-, Kntt Crochet and Craft: Zumba: Karate.. Card Making; Wellbeing Groups" Exercise Groups; Miscellaneous meetings (induding Parish Council) Summary of tho maln aGtivitle8 undortakon for the public benoflt in relation to those objects linclude within this section the Ststutory declaratlon that tru$to88 havo had regard to the guidanco Issued by tho charity Commlsston on publk bengflt) During the year the buildings have also been used for.. Chiklren arKI famity pariEs Christenings Wedding Reception Haprfesl working weekend and Church Festival They have al80 been used for our cwn fvnd raising events.. Bingo., Garden Cravl and Scarlrrcw Weekend. There are no reslriclions on who may hire the buildings for public or private events although events which have the FQtenlial for causing a nuisance are considered on thar merits. Regard must also be had to any nessary Itences. Hire charges are ed in advance having regard to Charges for other halls in the area. All hirers are subject to the same charges, although charrties are entitled to a small discount. Increases in energy costs are a matter of concern and charges are constantly being reviewed. However, charges vRre not increased during the year. Our policies have regard to the Charity Commission's GuidaTr on public benefft. Addltional detalls of objectives and activities {Optional infomiation) TAR April 2024
You may choose to include further stalemenls, vthere relevant, aboui.. policy on grant making-, policy programme reja1 investment., In addition to the trustees. the Charity reltes on help from friends and volunteers {FAVs). particuW* vthen ananging fvnd raising activtties. The Chanty does not make grants to indrvKluals or bodies but has in the past, usualty on an apprOrnatety annual basis, SnSored the Village Magazine in which it advertises events and functions. contribution made by volunteers. Section D Achievements and performance Summary tsf the main achievements of thg charity during the y& As well as income from lettings we rety on income from events. In the past our main annual event has been the Garden cra and Scarecrow Weekend. This was successfulty held in Juty 2023 and despite appalling weather was a comptete success. A monthty bingo event i8 also very wpular and raises much needed nds. Numbers attending in 2023 have far previous years. Carols on the Green in t)ecernber 2023 was organised in conjunction with the Church. This was a communty event and no charges were made for the refreshments whth included Min pies and mulled wine. Wages in¢ased in line wlth the Govemment's National Living Wage (Minimum Wage} wrth ettect from April 2023. Mainlenance and irnprovement work ntinUed throughout the year. Works undertaken induded: PAT testing Emergency light test & necessary repairs Yearly fire extinguisher safety check Installation of speed ramps Installation of safety handrail Exlemal Ihting checks & repair5 Ladies toilet n)of - leek repair Gas ntral heating system check Flood prevention Wofk & paIrS New stage curtain polo New CCTV recordiThJ unil undering most things however. has teen the rising energy costs. A considerable amount of time and efforl has teen put into Ihis, liaising with energy providers and regulating heating levels in an efft>rt to keep costs as low as F1ble. A new Websrte was commissioned during 2022123 using a k)cal websf(e designer I builder. This is mantained by one of our Trustees. A promotional video vthrh was commissioned in 2022 continues to be used and is available on our website. The garden area in front of the Community Centre has continued to be maintained by volunteers and looked good throughout the year: including appropriate displays, attracting FQSitive feedback TAR April 2024
Section E Financial review Brigf statem•nt of the charity's policy on resee8 The Charty has a polscy to kp a reserve of not less than £12.000 in Ihe event of unexpected paIrS or demand on funds. This has been proven to be pruderrt. particulady wilh uncertainttes in reS[t of future energy At the end of 2023 the Charity fvnds at bank and in hand of £31,029. We have identffied wo$ of repair. maintenance and improvement. The identified works could be done within our budgel but a cautious approach must continue to maintained. Changes to the Communty Centre Heating are being explored as the air condrtK)ning system ss not working reliab Details of any funds materially In dèficit Not applicable Further finan¢lal rgviow details (Optlonal inforniatlon) You may choo80 to Include During 2023 the Chartws principal sources of revenue l income were: additional information, where relevant about= the charrty's principal sources of fvnds (including any fundraising)., how expenditure has supported the key objectives of the charty., investment policy and objectives including any ethical investment policy adopted. Rentsl income from lettings Communty Centre and Vlllage Hall Fundraising avents: Bingo Garden Crawl and Scarr¢y•¥ Weekend Harvest working weekend and Church Festiv Grant income- None within 2023 Donat)ns £1.414 In 2023 Fundraislng and grant income enables us to maintain the buildings in a Suitab Stale for letting. Income from lettin9s alone are insufficient lo maintain the buiklings vthrh a old and in a conseNation area. Although the buildings are not listed, the Distri Council Planning Offr has described them as being of historic importance to the Villag8. Section F Other optional information To assist wf(h the rnaintenan of the premises the Charity employs a cleaner and, until November 2023. person to undertake miscellaneous jobs. Several Truslees left during 2023 but nfftv ones joined ihe Charity. We continue to make such efforts as we can to seek to recruit addItnal Truslee& During the year much more use has en made of Kla1 media. including Facetwk- Spotted MouY(on, to promole Ihe Communty Associath)n's facilities and events. The new websile has aided this. TAR April 2024
Section G Declaration The trustees de¢lare that they have approved the trustoes, report above. Signed on behalf of the charity's trust905 8lgnathre(s) Full namo(s) | Lesley Fther Position (eg Secretary, Chair,, Chair etc) James Amott Treasurer 03/oy- a3 TAR April 2024
CHARITY COMMISSION FOR ENGLAND AND WALES, Independent examinerfs report on the accounts •++ Seclion A Independent Exami$ Report Report to tho trustoesl | MOULTON COMMUNITY ASSOCIATION CIO members of On accounts for the year ended 31" DECEMBER 2023 Charity no 1 1154390 Irfany) Set out on pages I report to the ttustees on my examination of the accounts of the above charity fthe Trusn for the year ended 3111212023. Responsibllfties and As the charity trustees of the Tnjst, you are responsible for the preparation basis of report of the aco)unts in accordan with the requirements of th6 Charities Act 2011 (Yhe A¢n I report in respect of my eXamIr10n of the Tru8fs accounts carried out UFTder section 145 of the 2011 A¢X and in (2rrying out my examination, I have ft)Ilowed the applicable DIrlonS given by the Charity Commission under section 145{5)(b) of the Act I have completed my examination. I confinn that no material matters have come to ffly attention in connection with the examinats'on whiGh gives me ause to believe that in. any material SpeCt. accounb.ng records were not kept in aoX0rdan with se¢tion 130 of the Act or the ac(£sunts do not accord with the a¢Unting recorrjs I have no concems and have come across no other matt8r5 in connection with the examination to which attention should be drawn in order to enable a proFEr understanduig of the accounts to be readEd. Independent examinorfs ststsment Signed: 2oZW Name: Relevant professional qualffication{s} or body (rfany): Address: I , Ev_TrLq CLtsJa 1*6 44iGM IER October 2018
Section B Disclosure Only cLJmplete rf the examiner needs to highlight matters of concem {s& CG32, IndeFerKlent examlliation of chanty accounts.. direcbons and guance for examiners). Give here brief dètails of I any items that the èxaminer wishes to dlselosa. IER October 2018
CHARITY COMMISSION FOR ENGLAND AND WALES MOULTON COMMUNrrY ASSOCIATION CIO 1154390 Recei tsand ents accounts To CC16a Forth8 i¥tJaTh 20 31st l)eE 21123 Section A Receipts and payments Unrestricted Restricted Endowmèni lunds Total tund5 L¥$t yP8T 2022 A1 Rec•1 l Léttln Dohations Grdnts 17 1A14 11.087 11234 57 IA14 8•nklrtere¥l S•l•olE ul 132 111 AR) 3Q179 3•,17• ss an 688 tablo 179 30.17• w& El•¢ts Wltsr Insur4nc• irn & 04rd•nln E •nt Pvrchu•8 c•nIn •D•ndS 8Yoadbnd knl•rrwt W•b•ltg Sl4Uon• PRS Llc•n 7,OJ6 7,786 e,1 4,2QO 3J2 1.700 16A99 i.TT• 13.1 1,779 13,199 28$ 402 210 Jgo Blnk Cha Olh•tP rn•Thts Ex 207 207 n••9 2A81 Sub totsi J•*Yo A4 Agset and invostmeni Sub tot•1 36MIO 30,WQ 32.61• Not ofroe¢ipW(payTrents) . A6 Trdnslers betsn ftjnds A6 Cash fuwK15 last yeareTh Cash fvnds thls end 3$7 2A7IJ 37.66Q 31,029 33.303 37, CCXX Rl a(xxMts ISS)
Section B Statement of assets and liabilities at the end of the period UnfP5tricte funds Rostrkcted funds tDr•ares1£ Endowmertt tunrts B1 Cash fvnds 1,770 Totsl cash ftsnds 29259 aYms}I funds Det8fjls b) Ial•S1£ to nearestt Dotails Cost{C¥A)f CunEntw•ly• onal 83 Investment 4$8ets Fundtrlh Details Ld èr•J B4 Ass•ts rètsined for tha charlty's own use 1.1n Fund Datls BS Liabilitles 727 15 Jalluary2oz4 15 J4nwry2024 15 January2024 sydn byLYE ofan th8trusteès SwJnatyre Print Narne ata of roval L3 CCXX R2attsunts ISSI O&D412024