Wilsden Village Hall
Charity number 1154371
A company limited by guarantee number 08688329
Annual Report and Financial Statements
for the year ended 31 March 2023
Wilsden Village Hall
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Wilsden Village Hall
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates David Holmes Chair Richard Freeman Treasurer Paul Hall Susan Scott Appointed 16 January 2023 Emma Thomas Appointed 16 January 2023 Peter Allison Resigned 16 January 2023 Lucy Golton Resigned 16 January 2023 Lisa Firth Resigned 16 January 2023 John Turton Resigned 27 October 2022 Management team Milton Pearson Paul Westcott Charity number 1154371 Registered in England and Wales Company number 08688329 Registered in England and Wales Registered and principal address Bankers Townfield Barclays Bank plc Wilsden 77 North Street Bradford Keighley BD15 0HT BD21 3RZ
Registered in England and Wales Registered in England and Wales
Independent examiner
Alan Dodd FCCA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee. The company was incorporated on 12 September 2013 and the charity began its charitable activities on 1 January 2014. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Wilsden Village Hall was opened in 1976 after a fundraising campaign led by Wilsden Village Society.
The Village Hall is an independent community centre, led by a voluntary management committee, who engage a manager to oversee the day to day running.
The Village Hall provides facilities for child care, a youth club and a library service, whilst housing many local groups and classes covering all age groups.
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Wilsden Village Hall
Trustees' report (continued) for the year ended 31 March 2023
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Induction and training are provided as required depending on the role to be undertaken and the skills of the trustee.
Management committee
The management committee is made up of members of the village, Parish Council and user groups of the Village Hall. We have broadened and strengthened our trustee membership to include representatives from the arts community and local community, together with a new representative from the Parish Council.
Risk management
The management committee conducts regular reviews of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers and users, in particular the children.
Objectives and activities
The charity's objects
The charity's objects are for public benefit and are restricted to the following:
To further or benefit the residents of Wilsden and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
The charity's main activities
The Village Hall provides a community space for the residents of Wilsden and the surrounding area, for educational and recreational activities, and for meetings and social occasions without distinction of age, sex or religious persuasion.
We house the village's only nursery school, together with senior and junior youth clubs.
The more senior members of the village are supported with a range of activities including a weekly NHS sponsored walking group, an indoor bowls club, a Tuesday luncheon club and Thursday afternoon meeting, and access to Bradford libraries service through our community library.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education, social and recreational wellbeing.
Achievements and performance
The fiscal year 2022-23 was a testament to the strength and depth of the community spirit thriving in Wilsden. Our collaborative efforts with local businesses, pubs, and the Conservative Club for the Wilsden Weekender exemplify our commitment to revitalising the local community in the aftermath of the challenges posed by the pandemic.
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Wilsden Village Hall
Trustees' report (continued) for the year ended 31 March 2023
Achievements and performance (continued)
The annual Community Awards event, initiated in February 2022, has proven to be an enduring platform for recognising and appreciating the remarkable efforts of our local community and the voluntary sector during and after the pandemic. The glamorous awards evening not only celebrates but also acknowledges the often unseen contributions made by individuals for the benefit of us all.
The annual calendar photograph competition has not only engaged the community creatively but has also successfully generated funds. The collaboration with local businesses as sponsors has allowed us to channel profits back into supporting essential community assets like the Wilsden Community Post Office and Wilsden Village Hall.
At the heart of our mission at the hall is the desire to build on the positive community momentum generated by Wilsden's response to the pandemic. Thanks to a successful application to the BDMC Covid Recognition and Recovery Fund, we were able to invest in a temporary business development officer and social media officer. This strategic move aimed at growing the hall's use for business purposes and enhancing our social media reach reflects our forward-thinking approach to community development. The plan to use additional income to subsidise hire charges for local users and clubs, along with covering general running costs, ensures the sustainability of our initiatives.
The impact of this funding has been positive. We've developed a new customer database, increased our social media reach by 30%, and secured additional commercial lets. Moreover, we've reviewed and improved our event management systems, ensuring efficiency and effectiveness in our operations.
Our commitment to inclusivity and accessibility is demonstrated by the installation of a platform lift, enabling people with poor mobility to access the well of the Youth Club. Additionally, we installed a hearing loop systems in the main hall and meeting room, coupled with a portable hearing loop, ensuring support for the hearing impaired throughout the building. This was made possible through the support of the Departments of Health & Wellbeing Capital Fund for Disabled Facilities in Community Settings, the Royd House Trust, and Wilsden Parish Council.
The new and improved event management system was effectively utilized for the Platinum Jubilee Celebration in June and Wilsden Music live event in September. Both events garnered substantial support from the local community and attendees from further afield. In addition, during this year we were able instigate the Warm Spaces initiative here in Wilsden.
The hall opened its doors to the general public, each Tuesday, Thursday and Friday during the heating crises through November to March 22-23. This was achieved thanks to a grant from the BMDC Warm Spaces Initiative.
In conclusion, the endeavours outlined in this report underscore our unwavering commitment to community wellbeing, economic development, and social engagement in Wilsden. Through collaboration, strategic investments, and a focus on inclusivity, we continue to strengthen the fabric of our vibrant community.
Financial review
The net expenditure for the year was £28,766, including net expenditure of £14,077 on unrestricted funds and net expenditure of £14,689 on restricted funds after transfers.
The management committee is very grateful for the continued financial support from Wilsden Parish Council, which is so important for the ongoing sustainability of the hall.
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Wilsden Village Hall
Trustees' report (continued) for the year ended 31 March 2023
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £40,777.
The charity's policy is that a general free reserve should be maintained equivalent to three months of budgeted operating costs. Currently this would equate to almost £22,000, and the trustees and management committee have also agreed that, when funds are available, these should be invested back into facilities to maintain and improve the village hall.
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
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Wilsden Village Hall
Independent examiner's report to the trustees of Wilsden Village Hall
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Alan Dodd FCCA
Date: …………………….
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Wilsden Village Hall
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and contracts (2) 11,855 Village Hall income 60,791 Squash Club 3,588 Donations (2) 5,249 Fundraising events 5,584 Bank interest 62 Sundry income 268 Total income 87,397 Expenditure on: Salaries, NIC and pensions (3) 22,476 Staff travel 44 Rates and refuse 4,017 Utilities 11,914 Maintenance and security 6,383 Cleaning and general office costs 4,815 Subscriptions and licences 1,466 Training - Photocopier 1,340 Insurance 2,266 Telephone 1,408 Computer expenses 1,376 Postage and stationery 441 Fundraising events 1,918 Advertising and publicity 175 Project activity costs 732 Bank charges 496 Professional fees 21,193 Accountancy fees 1,749 Independent examination 1,122 Sundries 77 Depreciation 16,028 Covid-19 expenses - Donations made 38 Bad debts - Total expenditure 101,474 Net income / (expenditure) (14,077) Fund balances brought forward 72,531 Fund balances carried forward (4) 58,454 |
2023 Restricted funds £ 1,915 - - 450 - - - 2,365 - 86 - - 3,383 501 - - - - - 5,466 - 3,738 1,923 110 - 1,843 - - 4 - - - - 17,054 (14,689) 21,348 6,659 |
2023 Total funds £ 13,770 60,791 3,588 5,699 5,584 62 268 89,762 22,476 130 4,017 11,914 9,766 5,316 1,466 - 1,340 2,266 1,408 6,842 441 5,656 2,098 842 496 23,036 1,749 1,122 81 16,028 - 38 - 118,528 (28,766) 93,879 65,113 |
2022 Total funds £ 82,543 37,834 3,360 3,506 4,575 22 259 132,099 19,152 7 3,303 12,494 15,175 4,427 2,217 120 1,186 2,146 1,136 1,182 157 4,071 109 257 362 20,452 1,077 900 97 15,155 55 906 350 106,493 25,606 68,273 93,879 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Wilsden Village Hall
Balance sheet
| as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 17,677 Total fixed assets 17,677 Current assets Debtors and prepayments (6) 8,000 Cash at bank and in hand (7) 37,472 Total current assets 45,472 Current liabilities: amounts falling due within one year Creditors and accruals (8) 4,695 Total current liabilities 4,695 Net current assets / (liabilities) 40,777 Net assets 58,454 Funds Unrestricted funds 58,454 Restricted funds - Total funds 58,454 |
2023 Restricted £ - - - 6,659 6,659 - - 6,659 6,659 - 6,659 6,659 |
2023 Total £ 17,677 17,677 8,000 44,131 52,131 4,695 4,695 47,436 65,113 58,454 6,659 65,113 |
2022 Total £ 33,704 33,704 16,817 61,501 78,318 18,143 18,143 60,175 93,879 72,531 21,348 93,879 |
|---|---|---|---|
For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
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Wilsden Village Hall
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Project and office equipment: over 3 years Fixtures and fittings: over 5 years Property Improvements: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Wilsden Village Hall
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies continued
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
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Wilsden Village Hall
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Bradford MDC Sir George Martin Trust HMRC - CJRS Wilsden Parish Council Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2023 Unrestricted funds £ 11,855 - - - 5,249 17,104 |
2023 Restricted funds £ 415 - - 1,500 450 2,365 |
2023 Total funds £ 12,270 - - 1,500 5,699 19,469 2023 £ 22,266 681 (681) 210 22,476 |
2022 Total funds £ 66,702 1,500 116 14,225 3,506 86,049 2022 £ 18,931 655 (655) 221 19,152 |
|---|---|---|---|---|
The average number of employees during the year was 2.7, being an average of 1.2 full time equivalent (2022: 2, 1.1 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Jubilee events - 865 Covid recognition grant 1,641 - Disability grant 2,456 1,500 Social Media Fund 11,252 - Sir George Martin Trust 1,105 - Donations - Youth area 394 - Innovation Fund 4,500 - 21,348 2,365 |
Outgoing £ 865 449 2,989 11,252 1,105 394 - 17,054 |
2023 £ 210 - Transfers £ - - - - - - - - |
2022 £ 221 44 Balance c/f £ - 1,192 967 - - - 4,500 6,659 |
|---|---|---|---|
Fund name
Jubilee events Covid recognition grant Disability grant Social Media Fund Sir George Martin Trust Donations - Youth area Innovation Fund
Purpose of restriction
Towards costs of events for the Platinum Jubilee. For recognition of the work of volunteers.
To fund the provision of facilities for disabled users. To fund social media and community development posts. Towards costs of the Albion Tearoom.
Towards refurbishment of the Youth Area.
For the Youth Service Random Acts of Kindness project.
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Wilsden Village Hall
Notes to the accounts continued
for the year ended 31 March 2023
| 5 6 7 **8 ** |
Tangible assets Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals Taxation and social security Other creditors |
£ 2,826 - 2,826 644 942 1,586 1,240 2,182 Fixtures and Fittings |
£ 1,480 - 1,480 452 493 945 535 1,028 Computer equipment |
£ 77,176 - 77,176 46,682 14,592 61,274 15,902 30,494 2023 £ 5,082 2,918 8,000 2023 £ 44,049 82 44,131 2023 £ 2,079 2,306 108 202 4,695 Property Improvement |
Total £ 81,482 - 81,482 47,778 16,027 63,805 17,677 33,704 2022 £ 14,124 2,693 16,817 2022 £ 61,494 7 61,501 2022 £ 10,710 2,293 66 5,074 18,143 |
|---|---|---|---|---|---|
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Wilsden Village Hall
Notes to the accounts continued
for the year ended 31 March 2023
9 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees, the Centre Manager and the Deputy Manager who are engaged on a self-employed freelance basis. The total benefits of the key management personnel of the charity were £21,286 (previous year: £20,372)
No trustee received any remuneration or benefit in this capacity during this or the previous year. The deputy manager is the spouse of Karen Westcott, trustee until November 2021.
Other transactions with trustees or related parties
| Other transactions with trustees or related parties Paul Westcott Operating leases Within one year In the second to fifth years inclusive Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: Spouse of Karen Westcott (trustee to Nov. 2021) Freelance consultancy Name of trustee or related party Relationship to charity Description of transaction |
2023 £ - - 2023 £ 1,219 3,353 4,572 |
2022 £ 4,293 4,293 2022 £ 1,219 4,572 5,791 |
|---|---|---|
10 Operating leases
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Wilsden Village Hall
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and contracts 11,855 42,760 Village Hall income 60,791 37,834 Squash Club 3,588 3,360 Donations 5,249 3,506 Fundraising events 5,584 4,575 Bank interest 62 22 Sundry income 268 259 Total income 87,397 92,316 Expenditure Salaries, NIC and pensions 22,476 19,036 Staff travel 44 7 Rates and refuse 4,017 3,303 Utilities 11,914 12,494 Maintenance and security 6,383 15,118 Cleaning and general office costs 4,815 4,427 Subscriptions and licences 1,466 2,217 Training - 120 Photocopier 1,340 1,186 Insurance 2,266 2,146 Telephone 1,408 1,136 Computer expenses 1,376 1,182 Postage and stationery 441 157 Fundraising events 1,918 3,336 Advertising and publicity 175 29 Project activity costs 732 257 Bank charges 496 362 Professional fees 21,193 20,372 Accountancy fees 1,749 1,077 Independent examination 1,122 900 Sundries 77 97 Depreciation 16,028 15,155 Covid-19 expenses - 55 Donations made 38 906 Bad debts - 350 Total expenditure 101,474 105,425 Net income / (expenditure) (14,077) (13,109) Transfers between funds - 17,761 Net movement in funds (14,077) 4,652 Fund balances brought forward 72,531 67,879 Fund balances carried forward 58,454 72,531 |
2023 Restricted funds £ 1,915 - - 450 - - - 2,365 - 86 - - 3,383 501 - - - - - 5,466 - 3,738 1,923 110 - 1,843 - - 4 - - - - 17,054 (14,689) - (14,689) 21,348 6,659 |
2022 Restricted funds £ 39,783 - - - - - - 39,783 116 - - - 57 - - - - - - - - 735 80 - - 80 - - - - - - - 1,068 38,715 (17,761) 20,954 394 21,348 |
2023 Total funds £ 13,770 60,791 3,588 5,699 5,584 62 268 89,762 22,476 130 4,017 11,914 9,766 5,316 1,466 - 1,340 2,266 1,408 6,842 441 5,656 2,098 842 496 23,036 1,749 1,122 81 16,028 - 38 - 118,528 (28,766) - (28,766) 93,879 65,113 |
2022 Total funds £ 82,543 37,834 3,360 3,506 4,575 22 259 132,099 19,152 7 3,303 12,494 15,175 4,427 2,217 120 1,186 2,146 1,136 1,182 157 4,071 109 257 362 20,452 1,077 900 97 15,155 55 906 350 106,493 25,606 - 25,606 68,273 93,879 |
|---|---|---|---|---|
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