Company registration number: CE001314 Charity registration number: 1154363 Leeds South and East Foodbank Annual Report and Financial Statements for the Year ended 31 March 2024
Leeds South and East Foodbank Contents Page Reference and Administrative Details Trustees, Report 2to5 Independent Examineffs Report Statement of Financial Activities Balance Sheet Notes to the Financial Ststements 9t015
Leeds South and East Foodbank Reference and Administrative Details Trustees Robert Ronald (Ronnie) Adam (Chair) Mavis Addawoo Sarah Allison Stephen Michael Carroll Alexander de Graft-Hayford Rev Christopher Johnson Barbara Tate Charity Registration Number 1154363 Company Registration Number CE001314 Reglstered Office Unit 18, Millshaw Park Avenue Millshaw Industrial Estate Leeds LS11 OLR Independent Examiner Laurence A Flasher FCA 635B Roundhay Road Leeds LS8 4BA Bankers Unity Trust 8ank plc Four Brindleyplace Birmingham B12JB
Leeds South and East Foodbank Trustees Report The Trustees present the annual report together with the financlal statements of the charitable organisation for the year ended 31 March 2024. Trustees Date of Appointment Date of resignation Robert Ronald (Ronnie) Adam Mavis Addawoo Sarah Allison Karen Bruce Stephen Michael Carroll John Casey Alexander de Graft-Hayford Catherine de Graft-Hayford Rev Christopher Johnson Barbara Tate 1 October 2023 3 June 2024 17 October 2023 14 May 2024 13 May 2024 5 April 2023 Following the resignation of John Casey, Ronnie Adam was elected Chair by the Board of Trustees on 17 October 2023. Statement of Trustees, Responsibilities The Trustees (who are also the Directors of Leeds South and East Foodbank for the purposes of company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. Company law requires the Truslees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view ofthe state of affairs of the Charitable Company and of its incoming reSoUrS and application of resources, induding its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to.. Select suitable accounting policies and apply them consistently., Observe the melhods and principles in the Charities SORP., Make judgements and estimates Ihal are reasonable and prudent., State whether applicable UK Accounting Standards have been followed, subjectto any material departures disclosed and explained in the financial statements., and Pfepare Ihe financial statements on the going concern basis unless it is inappropriate to presume thal the Charitable Company will continue in business. The Trustees are responsible for keeping adequate accounting records thal are sufficient to show and explain the Charitable company's transactions and disclose with reasonable accuracy at any time the financial posilion of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. General The Trust is a Charitable Incorporated Organisation operating a foodbank in the South and East ofthe city of Leeds. Its objects. as contained in its governing document, are to relieve people in Leeds who are in conditions of need, hardship or distress in such ways as Trustees think fit. The Trust is supported by the Trussell Trust which supports a nationwide neOrk of foodbanks. Further information about the Trussell Trust is available 8t htt -.lkn.trusselltrust.or
Leeds South and East Foodbank Trustees Report (Continued) Purpose Our purpose is to feed the hungry in South and East Leeds and to help people take control of Iheir Circumstances by addressing the root causes of Iheir need. We do this by providing a safe non-judgmental place to be heard. and to find out about other possible areas of help. As well as providing emergency food. the ft)odbank aims to connect people with a range of other services designed to support them as they seek to address the longer-term effects of poverty and exclusion. Working with others, our larger aim is to put an end to the scandal of hunger in Leeds and the UK. Public Benefit The Trustees confirm that they have Complied with the requirements of S17 of the Charities Act 2011 to have due regard lo the public benefit guidance published by the Charity Commission for England and Wales. Structure, Govornance and Management The Trust is governed by a Board of Trustees who are responsible for controlling and managing the Trust, working closely with a small staff leam. The Board has ultimate responsibility for directing the Trust's affairs, for ensuring it is solvent and well-run, in order to ensure it delivers the public benefits for which it was set up. Due to an increase in demand for our services and the extra workload this has placed on our staff and volunteers, we have increased our staff and, in some cases, increased the number of hours worked. At Ihe date of this Report, the Trust employed 2 full-time members of staff and 4 part-lime staff who are supported by a team of dedicated volunteers. At Its Core, the Trust has a team of around 111 unpaid volunteers including administrative, stores and delivery volunteers. Without these people it would not be possible to maintain our network of foodbank outlets and to support so many in Ihe community. Operations During this year. we have recruited an additional 61 new volunteers who have helped to replace the 51 volunteers who left the charity. Slgnposting of clients to relevant support services was a casualty of the pandemic. As signposting is a vital part of the 5UPPOrt offered to clients, we recruited a part-time Signposting Co-ordinator which has allowed us to further support and improve the help Y can provide. Recently, we appointed an Administrative Assisiant to: Help with the increase in the daily administrative workload Continue to recruit new volunteers Train new and current volunteers., and Ensure new policies are implemented (for example, Equality, Diversity and Inclusion). Both the above appointments were only possible with the support of The Trussell frust. We Work closely wrth Money Buddies. an independent money advi setNice, who attend most of our Foodbanks to provide support and guidance to those clients who require financial support.
Leeds South and East Foodbank Trustees Report (Continued) Strategy Our long-term strategy is to maintain a focus on reducing the need for foodbanks. We will do thi5 by Gontinuing to collaborale with partners to build greater food resilien amongst our clients. Examples include working wilh.. Leeds Welfare Support Scheme to access cash grants, giving people more choice and dignity in how they spend their money., and Money Buddies whose trained volunteers in our centres will meet clients and support them towards greater financial independence. We also have been seeking to influence policy and decision making at local level by championing the cause of our clients, sharing their stories and challenging the misconception that foodbank usage is a viable alternative to sufficient income. At a national level we have worked with the rest of the Trussell Trust network to provide compelling data about the escalating demand for our services. Performance The Trust's financial position remains healthy. The Trust has continued to be well supported financially by individuals and corporate donors. however there has been a drop in donations and fooé donations that led to a nel deficit of £37,376 compared to a surplus of £53,646 in the year to 31 March 2023. During the year to 31 March 2024, the Trust's total income (cash and food donations) was £574,073 (2023: £664,465). This was made up ol financial donations and grant5 (restricted and unrestricted) of £150,723 12023.. £216,825), and food donations to the value of £423,350 (2023- £447,640). Food don8tlons for the year ended 31 March 2024 include the value of fresh food collected and distributed. During the period we distributed 16,927 emergency food par1$ to people who could not afford the essentials, equating to 179,564kg of food. representing 256,355 meals. Operationally, the Trust incurred costs of £191.440 (2023.. £149,788) distributing food to the value of £425,567 (2023: £462,864). Reserves Policy The Trustees. policy is to maintain suffioenl reserves to give a stable base for its continuing activities. Unrestricted reserves as at 31 March 2024 are £394.807 (2023.. £435,351). The level of feserves is considered to be more than adequate for the continuing operation of the Charity based on six months, operational expenses. It provides opportunity to set aside sufficient reserves to meel Iho future operating S-year lease rental commitments (inclusive of VAT, exclusive of service charges) in respect of the warehouse premises at Unit 18 Millshaw Park Avenue. Millshaw Industrial Estate, Leeds LS11 OLR as follows.. Due within one year Due after one year Total 37,800 The Trust has included Donated Goods collected and di5tribuled during the year at Ihe prevailing rate of £2.371kg, an amount suggested by the Trussell Trust.
Leeds South and East Foodbank Trustees Report (Continued) Going Concem The Trustees review fvnding levels on a quarterly basis. Currently the Trustees are confident that the level of funding is sufficient to meet its obligations over the next 12 months. Risk Management The Board conducts a review of major risks every year. These are updated at quarterly governance meetings and with staff at periodic intervals during Ihe year. Where appropriate, mitigalions are put in place to redu both the severily and likelihood of such risks. Independent Examlner Laurence A Flasher FCA has been re-appointed Independent Examiner for the ensuing year. The annual report was approved by the Trustees of the Charity on 9th January 2025 and signed on its ehalf by: Ronnie Adam Trustee
Leeds South and East Foodbank Independent Examiner's Report to the Trustees of Leeds South and East Foodbank (the Company) I report to the Charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibillties and basis of report As the Charity's Trustees of the Company (and also its Directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companles Act 2006 <'the 2006 Act.). Having satisfied myself that the accounts of the Company are not required lo be audiled under Part 16 of the 2008 Act and are eligible for independent examination, I report in respect of my examination of your Charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 A¢t'). In carrying out my examination I have followed the DireGtion5 given by the Char(ty Commission under section 14515)Ib) of the 2011 Act. Independent examiner's statement Since the Company's gross income exceeded £250,000 your examiner musl be a member of a body Ilsted in section 145 of Ihe 2011 Acl. I wnfirm that l am qualified to undertake the examination because l am a member of The Institute of Chartered Accountants in England and Wales which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connedion with the examination giving me cause to believe.. 1. accounting records were nol kept in respect of the Company as required by section 386 of the 2006 Act; or 2, the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 ofthe 2006 Act other than any requirement that the accounts give a 'twe and fair view, which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Slandard applicable in the UK and Republi of Ireland S 102). I have no concerns and have c attention should be dra nint reached. e across n nor other matters in connection with the examination to which er to enable a proper understanding of the accounts to be Laurence A Flash Independent Examingr 635b Roundhay Road Leeds West Yorkshire LS8 4BA Date.. 9th January 2025
Leeds South and East Foodbank ststement of Financial Activities for the year ended 31 March 2024 Unrestricted Restricted Funds Funds Total 2024 Unrestricted Restricted Funds Funds Total 2023 Note Income from Gharitable activities Income from charitable donations Food donated in kind 126,889 423,350 23.834 150,723 423,350 182,424 447,640 34,401 216,825 447,640 550 239 574 073 630 064 664 465 Expenditure on charitable activities Food donations Staff costs Transportation Rent and rates Light, heat and power Insurance Repairs and maintenance Depreciation Training Telecommunications General expenses Food purchases Independent examiner's fee Bank charges 425,567 100,081 10,322 40,585 4,390 5,909 4,691 4,588 425,567 100.081 10,322 40,585 4,390 5,909 4,691 4.588 462,864 80,559 11,368 40,485 4,236 631 4,395 3,347 860 1.046 889 462,864 80,559 11,368 40,485 4,236 631 4,395 3,347 860 1,046 889 1,088 5,802 12.060 1,670 254 1.088 5,802 12.060 1.670 254 1.660 312 1,660 312 617 007 617 007 612 652 612 852 Income, less expenditure <66.768) 23,834 {42,934) 17,412 34,401 51.813 Transfer between fvnds Net income from Charitable activities Interest received Net (deficit)Isurplus for the year (46.102) 3,168 (42.934) 33,362 18,451 37,533 <40.544) 3,168 {37,376) 35,195 18,451 53,646 Total funds brought forward 435,351 20,951 456.302 400,156 2.500 402.656 Total funds carried forward £394 807 30
Leeds South and East Foodbank (Registration number: CE001314) Balance Sheet as at 31 March 2024 2024 2023 Note Fixed assets Tangible assets 6,829 10.043 Current assets Donated goods awaiting distribution Debtors Cash al bank and in hand 85.398 26,488 305 650 87,614 27,034 338 488 417,536 453,136 Credltors.. Amounts falling due within one year 10 439 Net current assets 412 097 446 259 Net assets 41 Funds of the charlty Income funds Restricted funds Unreslri¢teé fvnds 11 24,119 394 807 20,951 435 351 Total funds The financial statements on pages 7 to 15 were approved by the Trustees. and authorised for issue on 9th January 2025 and signed on their behalf by.. Ronnie Adam Chair
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 1. Accounting policies Summary of signifjcant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial Statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated. Statement of compliance The ffnancial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (appliGable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021) (issued in October 2019) - {Charities SORP (FRS 102)), Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparation The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transadion value unless otherwise slated in the relevant accounting policy notes. Golng concern The Trustees consider that there are no material uncertainties about the charity's ability to Continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the Charity. Income and endowments All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. Grants reGeivable Grants are recognised when the Charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income lo be released. Gifts Gifts in kind are recognised in different ways dependent on how they are used by the Charity- (i) Donations of non-perishable goods for onward transmission to beneficiaries are included in the Statement of Financial Activities as incoming resources and resources expended when Ihey are distributed. They are valued at the amount per kilogramme from lime to time determined by the Trussell Trust. (li) Donations of perishable and fresh foods for onward transmission to beneficiarie5 are included in the Statement of Financial Aclivilies as incoming resources and resources exp&nded when they are distributed. They are valued at the amount per kilogramme from time to lime determined by the Trussell Trust. (iii) Donations for use by the Charity itself are included when Teceivable and they are valued at the amount the Charity would have had to pay to acquire them.
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 Accounting policies (Continued) Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure. it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Taxation The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly. the Charity is potentially exempt from taxation in respect of income or capitsl gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 ofthe Taxation of Chargeable Gains Act 1992, to the extent thal such income or gains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed assets are initially recorded at cosl, less any subsequent accumulated depreciation and subsequent accumulated impalrment losses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows.'- Furniture and Equipment 3-6 years straighl line Donated goods awaiting distribution Donated goods awaiting distribution are valued at the amount per kilogramme from time to time determined by the Trussell Trusl. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. 10
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 1 Accounting policies (Continued) Fund structure Unrestricted income funds are general funds that are available for use at the Trustees discretion in furtherance of the objectives of the Charity. Flnancial instruments Classification Financial assets and financial liabilities are recognised when the Charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the Substan of the contractual arrangements entered inlo. An equity instrument is any contract that evidences a residual interest in Ihe assets of the Charity after deducting all of its liabilities. Recognition and measurement All financial assels and liabilities are initially measured at transaction price {including Iransaction costs). except for those financial assets classified as al fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments dSscounted at a market rate of interest for a similar instrument.
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 2 Income from charitable donations Unrestricted Funds Restricted Funds Totsl 2024 Unrestricted RestriGted Funds Funds Total 2023 Grants and cash Donations 126.889 126,899 182,424 182,424 The Trussell Trust Leeds City Council Leeds Christian Community Trust 8.884 8,884 18,220 18,220 3,681 3,681 13,950 13,950 10,000 10,000 Sainsbury's 1,000 1,000 Charitable Giving 500 3 Food donated In klnd Unrestricted RostriGted Funds Funds Total 2024 Unrestricted Restricted Funds Funds Total 2023 Food donaled in Kind Food donated in kind is included at a fair value based on an amount per kilogramme determined by the Trussell Trust {see Note 7) and the resulting amount Irealed 85 Unrestricted Income. Food donated in kind in 2024 includes donations of fresh food of £170.390 (2023: £204,876). 12
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 4 Transfer between funds Unrestricted Funds Restricted Funds Total 2024 Unrestricted Restricted Funds Funds Totsl 2023 Transfers between funds £1 Overall operational, eslablishment and general expenses are met from Unrestricted Funds and Reslricted Grants towards those overall costs are included as a transfer in total beleen Restricted and Unreslricted Funds. 5 Staff costs The aggregate payroll costs were as follows.. 2024 2023 Staff costs durlng the year were: Wages and salaries The average number of employees during the year was 6 (2023 - 6). In addition, the Trust is supported by a total of 111 unpaid volunteer workers (including administralive and storeldelivery volunteers). No employee received emoluments of more than £80,000 during the year. 6 Tangible fixed assets Total Furniture and Equlpment Cost At 1 April 2023 Additions 34,492 At 31 March 2024 35,866 Depreciation At 1 April 2023 Charge for the year 24,449 At 31 March 2024 Net Book value At 31 March 2024 At 31 March 2023 13
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 Donated goods awaiting distribution 2024 2023 Donated goods awaiting distribulion Donated goods are included at fair value based on a value per kilogram of £2.37 (2023: £2,37) determined by the Trussell Trust. Debtors 2024 2023 other debtors and prepayments Cash at bank and in hand 2024 2023 Cash in hand Cash at bank 56 305 594 83 338 405 £aQ£ £2L488 10 Creditors: amounts falling due viithin one year 2024 2023 other creditors 14
Leeds South and East Foodbank Notes to the Financial Statements for the year ended 31 March 2024 11 Movement in restricted funds Brought Incoming Resources foThvard resources expended Carried forward The Trussell Trust Community Foundation for Leeds Leed5 Christian Community Trust Sainsbury's 12,451 2,500 6,000 8,884 14.584 6,751 2,500 13,868 1,000 13,950 1.000 6,082 83 £ILA £L £24 11 The Trussell Trust Grants from the Trussell Trust are contributions towards payroll and training costs. Community Foundation for Leeds The grants from the Community Foundation for Leeds is a contribution towards warehouse and wages costs and for the purchase oftablet computers for use at collection points received in 2021. Leeds Christian Community Trust Contributions from the Leeds Christian Community Trust a utilised towards food purchases. Sainsbury's Amounts received from Sainsbury's ar8 ulilised towards food purchases. 15