## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2023 31 March 2024 **From To**
## Section A Reference and administration details
**Charity name**
ArtsTrail Studios
**Other names charity is known by**
**Registered charity number (if any)** 1154335 **Charity's principal address** 17 Dale Street Royal Leamington Spa Warwickshire **Postcode CV32 5HH** ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Clive Davenport Chair 2 Marianne Rohan Secretary 3 Gerald Smith Treasurer 4 5 6 7 8 9 10 11 12 13 14 15 16
17 18 19 20 ~~Oe~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company)
Appointed by existing Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Advance the education of the general public in the appreciation of the Visual Arts, particular those individuals who see the arts world as alien, unknown and unwelcoming; supporting artists from deprived and unsupported backgrounds by assisting with studio space, professional guidance, encouragement to help them development within the professional arts community and wider social community.
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In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustees meeting.
In furtherance of the Charity’s charitable purposes, ArtsTrail Studios have organized exhibitions in its own gallery in a large footfall shopping centre to give maximum exposure to local artist’s work. Supporting artists to display their artwork in other locations including cafes, pubs, restaurants and shops. Artists in resident, for the general public to meet and see work in progress.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We make our space available for non-profit groups for free for their meetings or events. Art workshops open to the public run by member Artists. Taken on students from Warwick University and local schools for training and work experience
## **Additional details of objectives and activities (Optional information)**
Where an artist has an idea for an exhibition that fits into our “objects of the charity” we will support them with reduced cost or no cost to hire the gallery and printing and framing of artwork.
You **may choose** to include further statements, where relevant, about:
A great contribution is made by our volunteers, we understand that every volunteer is different, we take individuality seriously and celebrate the diverse skills and interests volunteers give us, that’s why we aim to give work that they enjoy doing, learn new skills, fits their personality and make them shine. We attract volunteers from the local student community and schools for work experience.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The period from April 2023 to April 2024 marked another significant chapter for Artstrail Studios, with a dynamic program of exhibitions in our Gallery that continued its mission of supporting local artists and fostering a strong sense of community. This period is also marked by challenges that the UK art market faced due to economic pressures, including inflation and cost-of-living concerns. However, the gallery remained a vital space for artistic expression, social engagement, and cultural enrichment.
## Summer Alan A Art Exhibition
The summer season at Artstrail Gallery opened with the Alan A Art Exhibition, featuring the work of Alan Grantham, a contemporary artist from Leamington Spa known for his abstract style and innovative approach to art. Grantham’s work bridges the gap between creative expression and emotional well-being, making his art both visually striking and personally resonant.
A key highlight of this exhibition was the integration of QR codes, allowing visitors to engage with Grantham’s music alongside his artworks. By scanning these codes, attendees could experience a multi-sensory fusion of visual and auditory art, creating a more immersive exhibition experience. This novel approach set a precedent for interactive exhibitions at the gallery.
The event was further enriched by live music performances and art demonstrations, where Grantham shared insights into his creative process. The exhibition was well-attended, drawing a diverse audience of artists, collectors, and the general public.
## Autumn
## Members Exhibition
As the seasons changed, the gallery hosted its Annual Members Exhibition, a staple event dedicated to showcasing the artistic contributions of its local members. This exhibition featured a diverse range of works across painting, sculpture, photography, and mixed media, capturing both the landscapes of Warwickshire and more abstract interpretations of contemporary themes. The Members Exhibition played a crucial role in providing visibility
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Section D Achievements and erformance p
to emerging and established artists, offering them a professional platform to exhibit and sell their work. It also highlighted the gallery’s ongoing commitment to community-driven art initiatives, reinforcing its position as a vital institution for artistic development.
## Winter
Ukraine 24.2.24 – A Reflection on Conflict and Resilience
One of the most impactful exhibitions of the year was Ukraine 24.2.24, a deeply moving showcase designed to support Ukrainians living in Warwickshire and raise awareness of the ongoing war. Marking the anniversary of the conflict, this exhibition provided both a visual and emotional space for reflection, dialogue, and solidarity.
The exhibition prominently featured photographs by two Ukrainian artists, offering firsthand visual accounts of life in Ukraine amidst the war. These powerful images conveyed the resilience of those affected, bringing the audience closer to the personal realities of conflict.
In addition to the artworks, the exhibition included:
- Interviews with Ukrainians living in Warwickshire, sharing their experiences of displacement and adaptation.
- A dedicated space for attendees to write messages to world leaders, expressing their thoughts on the war and hopes for peace.
- An interactive section where visitors could share personal reflections on the impact of the war.
The exhibition’s opening was widely attended by people from across Warwickshire and Coventry, demonstrating the community’s strong support for Ukraine. A live performance of the Ukrainian national anthem by a local band added to the poignancy of the event, reinforcing the spirit of unity and remembrance.
## Spring
## Season of Bloom
As the gallery transitioned into the Spring season, it welcomed artists to participate in Season of Bloom, an exhibition centered
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Section D Achievements and erformance p
around themes of revival, new beginnings, and transformation.
Season of Bloom encouraged both members and non-members to submit works that explored their personal interpretations of renewal. This open-call allowed for a broader range of artistic voices to be heard, resulting in a vibrant and eclectic showcase.
The exhibition provided a unique platform for artists to engage with the public, not only as a display of creative expression but also as an opportunity to sell their work. The interactive nature of the exhibition encouraged visitors to reflect on their own experiences of change and renewal, making it one of the most participatory events of the year.
The Artstrail Gallery’s exhibition program for April 2023 – April 2024 demonstrated a rich diversity of artistic expressions, from contemporary abstraction to deeply personal narratives of war and resilience.
Despite broader challenges in the art market and economy, the gallery remained committed to supporting local artists, fostering community connections, and pushing the boundaries of artistic engagement through innovative approaches like QR-coded music integration and interactive reflection spaces.
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## **Section E Financial review**
We now have a reserves fund to cover the cost of moves and **Brief statement of the** refurbishments. We are creating more studio and workshop space. **charity’s policy on reserves Details of any funds materially** Not applicable **in deficit** ~~a~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. ~~Le~~ **Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Gerald Smith **Position (eg Secretary, Chair,** Treasurer **etc)** ~~=~~
**Date** 20/1/25
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||**Charity Name**|||||**No (if any)**|**No (if any)**||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Artstrail Studios**|||||**1154335**|||||
||**Receipts andpayments accounts**||||||||**CC16a**||
|Period start date
**For the period**
**from**
01/04/2023
~~a~~|||||**To**||Period end date
31/03/2024||||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Membership|**6,843**||**-**||**-**||**6,843**||**5,280**||
|Exhibition and Event Fees|**325**||**-**||**-**||**325**||**1,049**||
|Commissions on Art Sales|**2,873**||**-**||**-**||**2,873**||**2,629**||
|Refunds|**-**||**-**||**-**||**-**||**274**||
|Grants|**1,500**||**-**||**-**||**1,500**||**7,590**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for_|_(Gross income for_||||||||||
|_AR)_|_AR)_**11,541**||**-**||**-**||**11,541**||**16,822**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 11,541**
**-**
**-**
**11,541**
**16,822**
~~——————~~|||||||||||
|**A3 Payments**|||||||||||
|Rent & Rates|**20,196**||**-**||**-**||**20,196**||**20,942**||
|Utilities|**2,621**||**-**||**-**||**2,621**||**3,772**||
|Administration|**1,844**||**-**||**-**||**1,844**||**310**||
|Insurance|**96**||**-**||**-**||**96**||**96**||
|Phone/Broadband & Web Services|**455**||**-**||**-**||**455**||**356**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_ **|**25,212**||**-**||**-**||**25,212**||**25,476**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 25,212**
**-**
**-**
**25,212**
**25,476**
~~——————~~|||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 13,671**
**-**
**- - 13,671**
**- 8,654**
**-**
**- -**
**-**
**-**
**27,894**
**- -**
**27,894**
**36,548**
**14,223**
**-**
**- 14,223**
**27,894**
~~SSS554~~||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**|**Restricted**||**Endowment**|
|---|---|---|---|---|---|---|---|
|**Categories**||**Details**||**funds**|**funds**||**funds**|
|||||**to nearest £**|**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**14,223**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**14,223**
**-**
**-**
**_Total cash funds_**
Bank
~~===>~~|||||||
|||(agree balances with receipts and payments|(agree balances with receipts and payments|||||
|||account(s))||OK|OK||OK|
|||||**Unrestricted**|**Restricted**||**Endowment**|
|||||**funds**|**funds**||**funds**|
|||**Details**||**to nearest £**|**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~|||||||
|||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~|||||||
|||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~|||||||
|||||**Fund to which**|**Amount due**||**When due**|
|**B5 Liabilities**|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
~~===~~|||||||
|Signed by one or two trustees on
behalf of all the trustees||Signature||Print Name|Print Name||Date of
approval|
|||||G M Smith|G M Smith||10/01/2025|