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2025-09-30-accounts

Charity Registration Number 1154319

Basingstoke Foodbank

TRUSTEES’ ANNUAL REPORT YEAR ENDED 30[th] SEPTEMBER 2025

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Charity Registration Number 1154319

Basingstoke Foodbank

Contents

1
ADMINISTRATIVE DETAILS		 2
2
STRUCTURE, GOVERNANCE & MANAGEMENT		 4
3
OBJECTIVES, AIMS & ACTIVITIES		 7
4
ACHIEVEMENTS & PERFORMANCE		 11
5
FINANCIAL REVEW		 16
6
FUTURE DEVELOPMENTS		 17
THANK YOU 19
INDEPENDENT EXAMINER'S REPORT 20
RECEIPTS AND PAYMENTS ACCOUNT 21
STATEMENT OF ASSETS & LIABILITIES 22
NOTES TO THE ACCOUNTS 23

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Charity Registration Number 1154319

Basingstoke Foodbank

1. ADMINISTRATIVE DETAILS

Trustees

First appointed Re-appointed Catherine Campbell (Treasurer) 01/05/2024 Paul Gross 12/08/2021 08/12/2024 Jeanne Hiscock 15/12/2016 14/12/2022 Andrew Macqueen 14/08/2018 12/08/2024 Phil Thomas (Chair) 24/04/2016 23/04/2022 Peter Vallance 03/09/2013 16/11/2023 Adrian Webb 20/10/2016 19/10/2022

Registered Charity number 1154319

Head Office & Warehouse Storage

Units 63 & 64 Tempus Business Centre Kingsclere Road Basingstoke RG21 6XG

Bankers

Metrobank One Southampton Row LONDON WC1B 5HA

Independent Examiner

Sarah Crispin Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

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Charity Registration Number 1154319

Basingstoke Foodbank

2. STRUCTURE, GOVERNANCE & MANAGEMENT

2.1 Governing document

The Basingstoke Foodbank is a CIO (Charitable Incorporated Organisation), whose only voting members are its Trustees. The Basingstoke Foodbank was registered by the Charity Commission on 23[rd] October 2013. In April 2025, The trustees adopted an amended Constitution, which increased the maximum number of Trustees to twelve and removed the requirements related to fixed term appointments.

2.2 Trustees

The Foodbank is managed by a board of Trustees, selected because they strongly endorse the charitable objectives of the organisation and support its Christian ethos. When selecting Trustees, the charity aims to ensure there is a range of relevant skills and that Trustees reflect the range of Church denominations that support the charity.

The Trustees manage the affairs of the Foodbank and, for that purpose, exercise all the powers of the CIO. They are responsible for vision, strategic direction, financial health, regulatory conformance and general well-being of the Foodbank.

The Trustees aim to meet every two months to review performance and monitor the achievement of objectives. The Treasurer presents financial monitoring statements to the Trustees at each meeting comprising a report of the Foodbank’s receipts and payments for the month and year to date, together with an updated cash flow forecast

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Charity Registration Number 1154319

Basingstoke Foodbank

for the immediate ensuing periods. The Development Manager, and Operations Manager attend Trustees’ meetings.

2.3 Related Organisations

Basingstoke Foodbank is an independent social franchise partner of the Trussell Network, the largest network in the United Kingdom with more than 1400 franchised foodbanks. The Basingstoke Foodbank adheres to the policies and procedures developed by Trussell as set out in Trussell’s Operations Manual and associated documents.

2.4 Management Structure

This year the Foodbank has employed three members of staff. The Development Manager focuses on strategic activities and the development of our ‘more than food’ initiatives to help clients achieve better financial futures. She is also line manager of the two other employees.

The Operations Manager is responsible for the day-to-day activities ensuring the smooth running of the warehouse, and our 7 Foodbank Centres.

A Community Connector works to ensure that our clients are supported to connect with appropriate agencies and activities. They also coordinate our voluntary Community Coaching programme available for Foodbank clients who want help to move through some of the challenges they face.

In addition, part-time volunteers make up our ‘Operations Team’ and take responsibility for specific activities.

2.5 Guiding principles

The Trustees confirm that they have referred to the Charities Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities.

The Trustees have adopted the Policies listed and are responsible for their annual review.

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Charity Registration Number 1154319

Basingstoke Foodbank

Policies:

Risk Assessments have also been established and are reviewed regularly for:

Training & Communications:

Staff and volunteer inductions, together with regular information and guidance on working practices are usually communicated on a group or 1:1 basis by the Development Manager, Operations Manager, or volunteer Assistant Operations Manager.

We also deliver bespoke training events at our Tempus head office for the various volunteer teams: Centre Managers (a bi-monthly catch up), Centre Volunteers, Packing team, Store team, Drivers and Deliveries team and our Voucher Administration team. This year we focused on refresher training looking at our values: both the social value of our activities for the community, and the wellbeing and practical benefits for our volunteers and clients.

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Charity Registration Number 1154319

Basingstoke Foodbank

3. OBJECTIVES, AIMS & ACTIVITIES

3.1 Charitable Objective

Basingstoke Foodbank is a Christian charity founded in October 2012 and supported by 50+ churches in the Basingstoke & Deane area. Our Christian faith, values and ethos underpin all areas of our operation.

Basingstoke Foodbank’s charitable objective is to relieve the poverty of the people in the Basingstoke & Deane region who are in conditions of need, financial hardship, or distress in such ways as the Trustees shall from time-to-time think fit.

3.2 Aims

The Basingstoke Foodbank aims to provide compassionate, non-judgemental, practical support for people in crisis, to tackle the root causes that lock people into poverty, and to build people’s resilience so that they are less likely to need a foodbank in the future.

We alleviate the needs of people through the provision of food and other essentials, and by working in partnership with local independent frontline support agencies who refer their clients experiencing hardship to the Foodbank.

By signposting or referring clients to care agencies, advice services and other support agencies, we aim to help to seek resolutions for clients’ immediate and longer-term crises which are causing their need to use the Foodbank.

Anyone experiencing food insecurity can be referred to the Foodbank, regardless of their age, disability, background, race, gender, sexual orientation, marital status, religion or belief.

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Charity Registration Number 1154319

Basingstoke Foodbank

3.3 Our beliefs & values:

We believe in turning faith into practical action, living out God's love for the poor:

'For I was hungry and you fed me, thirsty and you gave me something to drink, I was a stranger and you invited me in.'

Matthew 25:35

Restoring Dignity: Showing empathy and respect to those experiencing crisis

Reviving Hope: Through practical support, and promoting the message that God loves and cares for everyone and can bring hope to those lacking in hope

Building Community: Enabling the wider community of Basingstoke & Deane to partner with us in supporting those in crisis through donations of food, money and time.

Our strapline: ‘Helping local people in crisis’

3.4 How the Foodbank works

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Charity Registration Number 1154319

Basingstoke Foodbank

We provide a 2-hour café style setting where we meet clients, on every weekday at the following church locations:

We are grateful to these churches who have so readily agreed to offer their facilities to be used by the Foodbank.

nutritionally balanced diet of food for three days.

3.5 Main Objectives for October 2024 to September 2025

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Charity Registration Number 1154319

Basingstoke Foodbank

3.6 Strategies for achieving the objectives:

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Charity Registration Number 1154319

Basingstoke Foodbank

4. ACHIEVEMENTS & PERFORMANCE

4.1 Summary of the year’s activities

Basingstoke Foodbank was a finalist for the 2025 Community Project Award with a Place to be Proud of and the Development Manager, Paula Vallance, was also a finalist for the Charity Champion Award. The Foodbank nomination stated: “Basingstoke Foodbank is more than a service; it is a lifeline, a source of hope, and a testament to the power of community. Basingstoke Foodbank is an essential and inspiring part of our community, supporting those in need and commits to making a positive difference”.

Basingstoke Foodbank has continued to run seven centres across Basingstoke to support thousands of people in need in our community. We have developed a welcome pack to guide our managers on how to support clients when they attend without a foodbank voucher with the aim of ensuring all visitors to the foodbank are welcomed and the right support is offered.

Several food drives have been organised:

Tesco Winter Collection : 2169.86kg donated over the three-day event.

Morrison's Drive : February 2025 419.72 donated; volunteers enjoyed the experience and this was the first time we have had a presence in Morrisons for several years.

Waitrose Drive: March 2025 412.44kg donated.

ASDA Drive : June 2025 446.72kg donated and good opportunity to build our relationship with ASDA’s new community champion.

Tesco Summer Collection : Significant increase in donations over the 6-week promotional period, plus £80 raised.

Volunteer numbers have risen to 150, with roles including collections team, warehouse teams, delivery team, van team, centre team and various operational and administrative teams operating every weekday out of the Tempus Head Office. We have also

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Charity Registration Number 1154319

Basingstoke Foodbank

increased the number of volunteers leading on the Christmas Hamper Project in line with the increase in support needed.

Referral partnering agencies issuing crisis vouchers remain at approx. 150 teams, this includes schools and colleges supporting students and families within their institutions, along with housing associations, Citizens Advice services, health and social care, council teams, charities, churches and other support agencies.

Churches supporting the Foodbank regularly continued to number c.58, and schools, children’s clubs, community groups and businesses maintained their enthusiasm to continue to support the Foodbank through ‘Harvest’ and ‘Christmas Hamper’ events.

As in previous years we ran our Christmas Hamper Project in 2024 with 900 hampers delivered to local individuals and families who would have had to go without, making Christmas Special. Many members of the community joined us in the project, offering donations for the hampers as well as volunteering time to pack and deliver the hampers.

4.2 Recipients of food

In the year under review, we fed 7526 people through 3379 voucher requests (compared to 7799 people / 3489 vouchers in 2023-4) from partner referral agencies. This was through our Trussell referral model. We also fed approximately 3,600 people through our annual Christmas Hamper project. In addition, we provide food for 4 emergency cupboards in the community for when emergency food is required out of Foodbank hours. Numbers consistently continue to be higher than those of prepandemic years.

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B&&ingsbktr Ftrodbank Ch8rity Regkslratiort Number 1154319 People fed BOO 600 400 200 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Most common reasons for referral Rising c051s of essentials 22% Qngoing Impact DI physlcal or m8nlal health Othèr unexpeded expense 10% PTioitydebl Coslol d8P8nd*ms ha$ 7% Non-priotitydebl 5% 8nofi1 delay s% 4% Delayin or awaiting other In¢ome 3% 0% 5% 10% 15% 20% 25% 13

Charity Registration Number 1154319

Basingstoke Foodbank

Analysis of the people impacted by food poverty, requiring the services of the Foodbank to avoid going hungry, shows:

2024-25 2023-24 2022-23
Adults 4178 4533 4664
Children 2635 2993 3136
Total 6813 7526 7800

The largest group(s) that we help is singles and singles with children.

2024-25 2023-24 2022-23
Single 56.0% 51.1% 48.3%
Single Parent 19.4% 22.4% 23.6%
Family 9.9% 16.4% 14.3%
Couple 14.6% 10.1% 13.7%

4.3 Food donated & distributed

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Charity Registration Number 1154319

Basingstoke Foodbank

Overall, 84.4 tonnes of food was donated this year (prior year: 91.5 tonnes). The food we have received has continued to come from:

Seasonal donations from primary and junior schools during harvest time have again increased this year. A growing number of local social organisations, children’s groups and companies held one-off food collections during the year, particularly helping with our Christmas hampers appeal.

4.4 Volunteers, currently 150

We have continued to increase our number of centres, home deliveries, supermarket collections, store, packing and seasonal ‘ad-hoc’ volunteers throughout the year. We are incredibly grateful to both our many long-term and newly recruited volunteers who have worked tirelessly. Their cheerfulness and capability to take in their stride every challenge we face in the Foodbank reflects our Christian values of compassion, love and service.

4.5 Citizens Advice and Christians Against Poverty in-situ drop-in service

We continue to fund our Citizens Advice Drop-ins offering an in-situ presence of a specialist advisor. At a time when clients who are feeling overwhelmed by their crisis and thus not always able to manage their multiple personal challenges, this in situ service is appreciated as they are able to get on the spot guidance and advice about benefit entitlement, housing, debt, etc. The drop-ins have reported quarterly many thousands of pounds released for clients through help with benefit delays, funding they were not aware they were entitled to, vouchers for fuel and digital accessibility, and debts written off due to the work of debt advisers.

The cost of the arrangement has funding support from a Financial Inclusion Grant awarded to us by the Trussell Trust; however, this funding will halve in 2025/6.

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Charity Registration Number 1154319

Basingstoke Foodbank

We had hoped that CAP UK would be able to provide a regular presence in the centres however their team reduced in size in the summer of 2021, so we have verbally promoted the service when people phone Head Office, and visit the Foodbank Centres. Our CAP Debt Coach was also funded through Trussell’s Financial Inclusion Grant and has also presented quarterly reports listing large sums of debt that has been written off or managed for clients with the help of the coach.

Due to the imminent ending of the Trussell project funding, this year we will be evaluating the cost of provision of these drop-ins against the financial outcomes for users of the drop-ins when visiting the 7 Foodbank Centres.

5. FINANCIAL REVIEW

5.1 Resources

Although the Foodbank has had a deficit of £28k in the financial year 2024-5, our reserves remain at a healthy level. We will continue to explore opportunities to use our funds to help clients find long term solutions to remove their need for help from a Foodbank.

5.2 Funding

Total receipts in the year were £ 173,793 (prior year £ 189,777 ).

Many individuals, Church groups, Companies, Social Groups and Grant Funders again made very generous unsolicited donations to help fund the working of the Foodbank.

Foodbank.
Income 2024-5 2023-4
Grants 31,642 22,717
Donations 117,016 138,065
Gift Aid 8,788 9,801
Bank Interest 16,347 19,194
Total £173,793 £189,777

The grant income of £31,642 comprised:

The grant income of £31,642 comprised:
Restricted Unrestricted
Trussell Trust - Financial Inclusion Grant for in-situ specialist
advisors		 24,208 7,434

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Charity Registration Number 1154319

Basingstoke Foodbank

5.3 Expenditure

Our total outgoings, net of asset and investment purchases, this year were £201,785, which is £54 less than our comparable spend in the previous year.

Expenditure 2024-5 2023-4
Employment Costs 92,228 89,207
Premises Costs 58,785 50,126
Activities 31,989 23,360
Admin Expenses 14,252 6,933
Other Expenses 4,063 31,505
Bank Charges 708
Governance Costs 468
Total £201,785 £201,839

5.4 Reserves

The policy of the Trustees is to hold an amount in reserve to meet the equivalent of twelve months’ general running costs (currently £200k pa) plus the cost of redundancy moving out of the premises and dilapidations. We also hold in reserve further amounts to meet our contractual obligations, anticipated capital expenditure and provisions to meet the cost of providing additional services to clients in the coming year.

We continue to invest any cash in excess of our immediate identified needs, in order to earn interest. The maximum period of investment is 12 months and no more that £85k is placed with any banking group to ensure that we are covered by the FCSC guarantee.

The trustees remain committed to looking to providing additional free services to our clients such as Citizens Advice and debt counselling, and also investing in assets to support the Foodbank’s initiatives.

6. FUTURE DEVELOPMENTS - OUR AIMS & OBJECTIVES

October 2025 onwards:

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Charity Registration Number 1154319

Basingstoke Foodbank

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Charity Registration Number 1154319

Basingstoke Foodbank

THANK YOU

The Trustees continue to be overwhelmed at the level of consistent support shown to Basingstoke Foodbank, and are extremely grateful to everyone in our local Basingstoke & Deane community who have provided faithful support, and encouragement to Basingstoke Foodbank.

The local community has continued once again to generously give their time, food donations and financial support to provide help to those in our locality who are in crisis and facing the prospect of going hungry.

We acknowledge the continuing support we have received from Vivid Housing Association for the facility of the warehouse and office units at a discounted rate until December 2027.

Responsibilities of Trustees

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.

This report was approved by the trustees and signed on their behalf by:

P J Thomas P J Thomas (Jun 2, 2026 09:46:13 GMT+1) P. Thomas – Chair

Date: Jun 2, 2026

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INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

BASINGSTOKE FOODBANK

I report to the trustees on my examination of the accounts of Basingstoke Foodbank ('the charity') for the year ended 30 September 2025 on pages 21 to 23 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Crispin

Sarah Crispin (Jun 3, 2026 11:26:52 GMT+1)

Sarah Crispin Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: Jun 3, 2026

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BASINGSTOKE FOODBANK

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

Unrestricted Funds
General Designated Restricted
Funds Funds Funds 2025 2024
Notes £ £ £ £ £
Income receipts
Donations 114,826 - 2,190 117,016 138,065
Grants 7,434 - 24,208 31,642 22,717
Gift Aid 8,788 - - 8,788 9,801
Bank Interest 16,347 - - 16,347 19,194
Total receipts 147,395 - 26,398 173,793 189,777
Payments
Payments
in
relation
to
activities undertaken directly		 charitable 2 179,667 - 22,118 201,785 201,839
Grants
paid
in
relation
to
activities undertaken by others		 charitable 3 - - - - -
Total payments 179,667 - 22,118 201,785 201,839
Net of receipts / (payments) before (32,272) - 4,280 (27,992) (12,062)
Transfers between funds 3 - - - - -
Net movement in funds (32,272) - 4,280 (27,992) (12,062)
Cash funds as at last year end 376,963 - 454 377,417 389,479
Cash funds at this year end A 344,691 - 4,734 349,425 377,417

The notes on page 23 form part of these accounts.

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BASINGSTOKE FOODBANK

STATEMENT OF ASSETS AND LIABILITIES

AS AT THE YEAR ENDED 30 SEPTEMBER 2025

Unrestricted Funds
General Designated Restricted
funds funds funds 2025 2024
Notes £ £ £ £ £
A Cash funds
Cash at bank with immediate access 1,552 - 4,734 6,286 2,621
Notice deposits 343,103 - - 343,103 374,756
Petty cash 36 - - 36 40
344,691 - 4,734 349,425 377,417
B Other monetary assets
Gift aid due to charity 547 - - 547 686
Other debtors - - - - -
547 - - 547 686
C Liabilities
Falling due within one year
Loans - - - - -
Trade creditors - - - - -
Pension creditor 400 - - 400 -
Fee for Independent Examination 1,188 - - 1,188 -
Accrued expenses - - - - -
Total 1,588 - - 1,588 -
D Assets retained for charity's own use
Van Fund to
which asset
belongs
General		 Cost
£
15,000
15,000

E Guarantees and secured debts

The charity has not given any guarantees and has not provided its assets as security for any liabilities.

The accounts were approved by the trustees and signed on their behalf by:

P J Thomas P J Thomas (Jun 2, 2026 09:46:13 GMT+1) _____Phil Thomas

Jun 2, 2026 Date:_____

The notes on page 23 form part of these accounts.

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BASINGSTOKE FOODBANK

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2025

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2
Payments in relation to charitable activities undertaken directly
Premises
Other Expenditure
Activities
Admin
Bank Charges
Governance Costs
Staff Costs
3
Movement of funds
General funds
Restricted funds
HCC Councillor Discretionary Fund
Christmas Lunches for the Lonely
Food Fund
TT FI Grant
Total funds		 Unrestricte Designated
funds
£
-
-
-
-
-
-
-
-
Receipts
£
147,395
-
-
2,190
24,208
26,398
173,793
d Funds		 Restricted
Funds
£
-
-
22,118
-
-
-
-
22,118
Payments
£
(179,667)
(200)
(254)
(2,190)
(19,474)
(22,118)
(201,785)		 2025
£
58,785
4,063
31,989
14,252
-
468
92,228
201,785
Transfers
£
-
-
-
-
-
-
-		 2024
£
50,126
31,505
23,360
6,933
708
-
89,207
201,839
Closing
balance
£
344,691
-
-
-
4,734
4,734
349,425

The HCC Councillor Discretionary Fund is used to purchase food. The Christmas Lunches for the Lonely Fund is used to provide Christmas hampers to the lonely. The TT FI Grant is used to provide Citizens Advice and CAP or Mosaic debt advice.

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Basingstoke Foodbank_2025 Accounts_Final To

Sign

Final Audit Report

2026-06-03

Created: 2026-06-02 By: Caitlin Hamilton (caitlin.hamilton@stewardship.org.uk) Status: Signed Transaction ID: CBJCHBCAABAA5LB4mYve1u4LtxLkeUPbfcGy51utKRuX

"Basingstoke Foodbank_2025 Accounts_Final To Sign" History

Document created by Caitlin Hamilton (caitlin.hamilton@stewardship.org.uk)

2026-06-02 - 08:17:22 GMT

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