Charity Registration Number 1154319 Basingstoke Foodbank ## **Basingstoke Foodbank** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 30[th] SEPTEMBER 2021** **----- Start of picture text -----**
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Page **1** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## Contents |1.|REFERENCE & ADMINISTRATIVE DETAILS ............................................................ 3| |---|---| |2.|STRUCTURE, GOVERNANCE & MANAGEMENT ..................................................... 4| |3.|OBJECTIVES, AIMS & ACTIVITIES.............................................................................. 7| |4.|ACHIEVEMENTS & PERFORMANCE ........................................................................ 11| |5.|FINANCIAL REVIEW .................................................................................................... 17| |6.|FUTURE DEVELOPMENTS IN LINE WITH OUR AIMS & OBECTIVES................ 20| Page **2** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **1. REFERENCE & ADMINISTRATIVE DETAILS** ## **Trustees** Paul Goss Appointed 12/08/21 Jeanne Hiscock Re-appointed 14/12/2019...1[st] Appointed 15/12/2016 Andrew Macqueen Re-appointed 13/08/2021…1[st] Appointed 14/08/2018 Patrick Murphy (Treasurer) Appointed 21/02/2019 Phil Thomas (Chair) Re-appointed 23/04/2019...1[st] Appointed 24/04/2016 Pete Vallance Re-appointed 01/09/2019...1[st] Appointed 03/09/2013 Adrian Webb Re-appointed 19/10/2019...1[st] Appointed 20/10/2016 ## **Operations & Development Manager** Mrs Paula Vallance ## **Registered Charity number** 1154319 ## **Principal place of business** Units 63 & 64 Tempus Business Centre Kingsclere Road Basingstoke RG21 6XG ## **Bankers** NatWest Bank PLC Old Market Square 3 London Street Basingstoke RG21 7NS Page **3** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **2. STRUCTURE, GOVERNANCE & MANAGEMENT** ## **2.1 Governing document** Basingstoke Foodbank is a Charitable Incorporated Organisation (CIO), whose only voting members are its Trustees. The Trustees adopted a constitution on 30[th] July 2013 in accordance with the ‘Foundation Model’ published by the Charity Commission in England and Wales. Basingstoke Foodbank achieved registered charitable status on 23[rd] October 2013 and its registered charity number is 1154319. ## **2.2 Trustees** The Foodbank is managed by a board of Trustees, selected because they strongly endorse the charitable objectives of the organisation and support its Christian ethos. When selecting Trustees, the charity aims to ensure there is a range of relevant skills and that Trustees reflect the range of Church denominations that support the charity. The Trustees manage the affairs of the Foodbank and for that purpose, exercise all the powers of the CIO. The Trustees are responsible for vision, strategic direction, financial health, regulatory conformance, and general well-being of the Foodbank. The Trustees aim to meet every 2 months to review performance and monitor the achievement of objectives. The Treasurer presents financial monitoring statements to the trustees at end of each month including a report of the Foodbank’s receipts and payments for the month and year to date, together with an updated cash flow forecast for the immediate ensuing periods. ## **2.3 Related Organisations** Basingstoke Foodbank is an independent social franchise partner of the Trussell Trust network, the largest foodbank network in the United Kingdom and which has its headquarters in Salisbury Wiltshire. Along with more than 440 other foodbanks in the UK, the Basingstoke Foodbank adheres to the policies and procedures developed by the Trussell Trust as set out in the Trust’s operations manual. The Foodbank renewed its franchise arrangement with Trussell Trust for another 3 years in March 2021 ## **2.4 Management Structure** In addition to Trustees, the Foodbank employs a Development and Operations Manager who manages a team of volunteers. Page **4** of **20** Charity Registration Number 1154319 Basingstoke Foodbank Through the pandemic we have identified part time volunteers to oversee various operational weekly activities; they visit the Head Office and Warehouse in our Tempus Business Centre offering variable hours to cover their roles. These comprise: - Assistant Operations Manager - 6 x Voucher administrators - A caller team, agency partnership and signposting co-ordinator - Schools’ activities co-ordinator - Warehouse Manager for stock and warehouse activities - Environmental Health issues and Pest Control for the Warehouse - - Co-ordinator of the deliveries & collections team. - Volunteer responsible for weekly fresh fruit & veg items; both purchased and donated. - - Social media (Facebook) - 12 Volunteer Centre Managers have run 6 new Foodbank Centres since 19[th] July 2021. The Operations & Development Manager, supported by the Assistant Operations Manager, shares out responsibilities for: - Oversight of the general running and administration of the Foodbank, - Recruitment of new volunteers and co-ordination of the activities of the operations team. - Community networking and building partnerships with agencies and other local charities. - Communications between the operations team, volunteers and trustees - Initiating and establishing new ways of working, and enhanced activities fitting with the vision and objectives of the Foodbank that would provide relevant support for those experiencing food poverty. - Co-ordination of events and training. - Strategic planning; this year particularly in running the pandemic delivery model, and planning a return to a centres model commencing July 2021 ## **2.5 Guiding principles** The Trustees have adopted and documented a range of policies and risk assessments for: Policies: - Safeguarding, - Lone working, - Complaint handling, - Data protection, Page **5** of **20** Charity Registration Number 1154319 Basingstoke Foodbank - Health & Safety, - Equal Opportunities Risk Assessments: - Warehouse related risk assessments & procedures for: - Manual handling, Working at height, - Hazardous substances, Slips & Trips, - Environmental Health & Pest Control, Food Hygiene - Staying COVID-19 Secure in 2020-21 - (Government guidelines for organisations) - Volunteer management - Volunteer, staff & site security - Gas & Electrical safety - Fire hazards - First Aid & Health - Supermarket collections & deliveries to clients’ homes. - Use of vehicles for Foodbank deliveries, collections & other activities. ## Training & Communications: Group training has proved difficult again this year due to the pandemic, however we were able to deliver Centre Volunteer refresher training to the individual Centre Teams prior to opening week commencing July 19[th] . We hope to return to larger group training events using the Tempus Head Office location as pandemic restrictions ease. Inductions and regular information and guidance on working practises have this year been communicated mostly on a 1:1 during the pandemic by the Operations & Development Manager, and Assistant Manager. Page **6** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **3. OBJECTIVES, AIMS & ACTIVITIES** ## **3.1 Charitable Objectives** The Basingstoke Foodbank sole objective is to relieve the poverty of the people in the Basingstoke and surrounding area who are in conditions of need, hardship or distress, in such ways as the Trustees shall, from time to time, think fit. ## **3.2 Aims** Basingstoke Foodbank aims to relieve poverty through the provision of food and toiletries to those in crisis, by working in partnership with local frontline care agencies who refer their clients in crisis to the Foodbank. Anyone in ‘food crisis’ can be referred to the Foodbank, regardless of their age, disability, background, race, gender, sexual orientation, marital status, religion, or belief. By signposting clients to care agencies, advice services and other support agencies, we aim to help seek resolutions to Clients’ immediate crisis which is causing their need to use the Foodbank. ## **3.3 Main Objectives set for the past year:** 1) To continue to raise awareness of the Foodbank in Basingstoke, Tadley and surrounding villages so widening access to our service and communicating our need for food and financial donations. 2) To resume, when safe to do so, meeting clients face to face. 3) To manage the supply of donations to meet the demand for food 4) To continue to enhance our signposting service for clients through our phone call contact with clients and ultimately to those who attend the new Centres 5) To improve the Foodbank’s availability to those in crisis throughout the region 6) To make advice and information readily available to clients using the Foodbank, ## **3.4 Strategies for achieving the objectives:** 1) Increased use of social media to raise awareness of support available. - Publication of updated ‘Have you hit crisis point?’ A5 flyers circulated around the community - increased communications with partnering agencies who are supporting the community to make them aware of our delivery model and wellbeing phone calling service. Page **7** of **20** Charity Registration Number 1154319 Basingstoke Foodbank - 2) Return to the meeting clients in a Centre model when lock down lifted on Monday 19[th] July 2021 - retraining of volunteers returning to their previous centre roles and recruitment of new volunteers to build the 6 new teams. - 3) Forward stock planning in line with future spikes in the pandemic to ensure there is sufficient food to meet need. - setting up weekly ‘wish list’ of food items to circulate and be shared by the community via www and Facebook page - increase the number of warehouse and supermarket volunteers to assist with the influx of donations particularly through the Autumn Harvest and Christmas seasons. 4) Develop a ‘Foodbank Community Connector’ full-time role to help focus on effective signposting activities with clients and agencies that may help alleviate some of the root causes of crisis for our clients. - establish training for Volunteers to increase signposting confidence when working with clients. - 5) Strategic planning to locate churches with appropriate facilities and existing community outreach to make effective Foodbank Centres. - to choose locations in the region where large numbers of the community have required emergency food referrals thus improving accessibility for the widest number of people - to monitor the effective use of vouchers from existing frontline agency partnerships, and to contact additional agencies who could widen access to our emergency service throughout the community. 6) funding the presence of an in-situ advisor from Citizens Advice, and potentially volunteer representatives from Christians Against Poverty during all Centre opening times that the Foodbank Centres in Basingstoke and Tadley are open. ## **3.5 How the Foodbank works** - Non-perishable food is donated by the community through supermarket collections and donation points in schools, businesses, churches and other organisations. This is checked that it is in date and that tines and packs are not damaged. It is then weighed, sorted and stored by type and date. We source some non-perishable food such as eggs, bread and vegetables to enhance the nutritional offering to clients - Volunteers store, pack and distribute food - In response to contact by a client in food crisis, partner advice, care and support agencies issue one of our Foodbank vouchers and submit them electronically to the Foodbank email. Clients come to the Foodbank to redeem the voucher presenting suitable ID or proof of address. Page **8** of **20** Charity Registration Number 1154319 Basingstoke Foodbank - The operation of the Foodbank continued to be impacted by the effects of the pandemic. We continued to rely on volunteer drivers to deliver food to clients at their homes from our warehouse. A dedicated group of Foodbank volunteers telephoned clients after food deliveries offering a listening ear, signposting referrals to other appropriate agencies, and offering to pray for clients, where appropriate, if the clients wanted this. - From 19[th] July 2021, as restrictions began to be lifted in the UK, we resumed seeing clients face to face again. At the same time, we also extended the number of centres, providing a café type service, on every weekday at one or more of the following church locations: - Monday: Buckskin Evangelical Church RG22 5BB - Tuesday: Church of the Good Shepherd RG23 8BU - Tuesday: Tadley Common Methodist Church RG26 4HN - Wednesday: Basingstoke Baptist Church RG22 4HL - Thursday: Sarum Hill Centre RG21 8SR - Friday: St Gabriel’s Church RG24 9DU - Friday: Buckskin Evangelical Church RG22 5BB We are very grateful to the churches who have so readily and freely allowed their facilities to be used by the Foodbank. - We continue to supplement client face to face interaction with home delivery by volunteers, if the client has mobility or access issues. - At the Foodbank centres, volunteers offer refreshments and discuss food allergies, food preferences, availability of cooking facilities, etc, with clients, prior to packing bags of food for them. The Foodbank uses set lists of suggested food and appropriate quantities prescribed by the Trussell Trust who use nutritionists to advise on what would constitute a nutritionally balanced diet of food for 3 days. - Volunteers use a sympathetic, non-judgemental, listening approach. They spend time with clients, signposting to other appropriate agencies, and sensitively offer prayer for clients, where appropriate. - Clients are referred to our in-situ Citizens Advice advisor and /or CAP (Christians Against Poverty) if it is felt that the Client’s predicament is such that they could benefit from immediate practical advice or help from the CA’s hardship funds. Page **9** of **20** Charity Registration Number 1154319 Basingstoke Foodbank - We wish to acknowledge the continuing support we have received from the Vivid Housing Association for the use of the warehouse and office units, initially provided rent free from May 2020 and followed by a subsidised lease for two years from January 2021. ## **3.6 Public Benefit** The Trustees confirm that they have referred to the Charities Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities. Page **10** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **4. ACHIEVEMENTS & PERFORMANCE** ## **4.1 Summary of the year’s activities** **4.1a** We currently have 7 churches represented on the Board of Trustees **4.1b** Having suspended our agreement with Citizens Advice in March 2020, in July 2021 we resumed our Foodbank funded agreement with the service in Basingstoke and Tadley, to provide the services of in-situ advisors **4.1c** on 5[th] May 2021, we entered into a 2-year partnership agreement with Christians Against Poverty (CAP) locally to fund a part time Debt Coach to increase availability of debt support for our clients **4.1d** Volunteer numbers continue to be stable at about 100, with a re-arrangement of volunteer locations from July ‘21 when the new Foodbank Centres required teams of 6 – 10 volunteers. We continue to have small packing, store teams, delivery teams and various operational and administrative teams operating out of the Tempus Head Office **4.1e** Referral partnering agencies issuing crisis vouchers have increased to approx. 120 teams, this included schools and colleges supporting students and families within their institutions **4.1f** Churches supporting the Foodbank regularly continued through the pandemic to number c.58, and schools, children’s clubs, community groups and businesses maintained their enthusiasm to continue to support the Foodbank through ‘Harvest’ and ‘Christmas Hamper’ events **4.1g** At Christmas 2020, we were able again to partner with Besom in the provision and assembling of hampers and items towards the “Christmas Hampers” appeal. These were delivered by Besom and its team of volunteers to struggling households referred by our partnering agencies. 950 Hampers were delivered. Page **11** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **4.2 Recipients of food** In the year under review, we redeemed **3,733** voucher requests from partner referral agencies. This number of vouchers represented an increase of **16.3%** over the **3,209** redeemed in the previous year. The following chart, displaying numbers of vouchers redeemed month by month since January 2019, reflects the increase in activity during the periods of lockdown during the Covid19 crisis and the gradual reduction in demand as restrictions were slowly eased during 2020-21. It is difficult at this stage in the pandemic to predict which way the demand will go. **----- Start of picture text -----**
Vouchers
445
431
396
387
382
361
326
310 311
301
291
278 282
268
250 246
238 238
223
214 218
208
196 198
182
174 173 177175
168 157 161 164
Number
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Month
2019 2020 2021
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Page **12** of **20** Charity Registration Number 1154319 Basingstoke Foodbank The following chart shows the underlying reasons for vouchers in 2020-21, compared with reasons recorded in 2019-20: **----- Start of picture text -----**
1800
Reasons for vouchers 21-20 Reasons for vouchers 20-19
1600
1400
1200
1000
800
600
400
200
0
Low Benefit Benefit Debt Sickness Domestic Homeless Misc
income changes delays Violence
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**3,733** vouchers provided 3 days’ worth of food to feed **8,859** people. The **8,859** people in food poverty, helped by the foodbank to avoid going hungry in our local community, represents an increase of **24%** over the number of people helped in the previous year. Analysis of the people impacted by food poverty, requiring the services of the foodbank to avoid going hungry, shows: |**Adults**
**Children**
**Total**|**2021-20**
**5,204**
**3,655**
**8,859**|**2020-19**
**4,414**
**Increase 18%**
**2,729**
**Increase 34%**
**7,143**
**Increase 24%**| |---|---|---| Page **13** of **20** Charity Registration Number 1154319 Basingstoke Foodbank **----- Start of picture text -----**
People Fed
1137
1050
989
924
883
844
790
728
705
690680 683
619 629
595
546 549
503
465
442
420
376 387 382
362351 346
313 316 314
293
273 270
Month
2019 2020 2021
Number
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Although still the largest group that we help, the proportion of single recipients further declined from 49.4% to 45.3%, offset by increases in other demographic groups: |Single
Single Parent
Family
Couple
Other|**2021-20**
45.3%
21.1%
16.0%
13.2%
4.4%|**2019-20**
49.4%
20.1%
13.7%
11.7%
5.2%| |---|---|---| Page **14** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **4.3 Food donated** 118.5 tonnes were donated this past year. (Last year: 92.2 tonnes) The food we have received has continued to come from: - regular donations from the Churches who support us, - members of the public dropping off food during opening hours, - our permanent collection points in various supermarkets and small local groceries. - appeals, manned by volunteers, conducted two times per annum at our local Tesco superstore - Warburtons Bakeries have very kindly delivered fresh bread to our warehouse 3 times a week - An Overton greengrocer has supported us with supplies of fresh fruit and vegetables fortnightly Seasonal donations from predominantly primary / junior schools during harvest time has again increased this year. A growing number of local social organisations, children’s groups and companies have held one-off food collections during the year, particularly helping with Christmas hampers. ## **4.4 Food distributed** - 1) 120.1 tonnes (previous year: 83.1 tonnes) were distributed through the year. Several organisations, who also supported vulnerable people in crisis within the community, were supplied with food from the Foodbank including Women’s Refuge, the Safe, Besom, Camrose drop-in centre and Julian House for rough sleepers. **----- Start of picture text -----**
Food (kg) donated / distributed 21-20
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
Weight In kg Weight Out kg
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Page **15** of **20** Charity Registration Number 1154319 Basingstoke Foodbank - 2) Starter packs of food were packed for Julian House, Vivid Housing and Sovereign housing as these 3 agencies were involved in the ‘Everyone In’ government scheme to house all homeless people. In addition, - 3) Increased numbers of tailored packs of food were requested for clients in B&B’s and Hotels who had very limited cooking facilities. ## **4.5 Volunteers, currently 109** We have continued to increase our number of centres, home deliveries, supermarket collections, store, packing and seasonal ‘ad-hoc’ volunteers throughout the year. We are very grateful to both our many long term and newly recruited volunteers who have worked tirelessly throughout the very difficult and demanding past 12 months. Their cheerfulness and capability to take in their stride every challenge we faced in the foodbank was a beacon of Christian love and service. ## **4.6 Citizens Advice and Christians Against Poverty in-situ drop-in service** As mentioned earlier in this report, in July 2021 we resumed the provision of face-toface contact with clients in an expanded number of centres; at the same time Citizens Advice restarted offering an in-situ presence of a specialist advisor. At a time when Clients who are feeling somewhat overwhelmed by their crisis and thus not always able to manage their multiple personal challenges, appreciate this in situ service as they are able to get on the spot guidance and advice about benefit entitlement, housing, debt, etc., The cost of the arrangement has funding support from a grant given by the Trussell Trust in association with Asda. The unspent allowance for the last quarter of 2021, shows in our financial statement as unspent restricted funds. Page **16** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **5. FINANCIAL REVIEW** ## **5.1 Resources** The Foodbank has seen a general increase in funding during the past two years which has enabled us to build our reserves to a very healthy level. We will continue to explore opportunities to utilise our reserves over the coming years to help clients find long term solutions in order to remove their need for help from a Foodbank. ## **5.2 Funding** Total receipts in the year were **£180,750** (prior year **£189,268** ). Many individuals, Church groups, Companies, Social Groups and Grant Funders again made very generous unsolicited donations to help fund the working of the Foodbank. |**Income sources:**
Grants
On-line giving
Direct receipts:
Individuals
Businesses
Churches
Clubs & Organisations
Schools & Colleges
Supermarket top up payments
Gift aid reclaimed
**£**|**2021**
24,319
37,098
66,279
16,492
11,359
4,620
493
4,157
15,933
**180,750 £**|**2020**
55,752
39,831
31,350
37,332
8,971
3,109
701
3,524
8,698
**189,268**| |---|---|---| The following generous Grant funding was received during the year: ||**Restricted**|**Unrestricted**| |---|---|---| |Neighbourly|1,000|0| |Trussell Trust|6,633|1,386| |Britland Charity||1,500| |Asda Foundation||300| |Pennington Manches Cooper||| |Foundation||5,000| |Old Basing & Lychpit Parish Council||250| |WSP Foundation||250| |Duke of Wellington Charitable Trust||,1000| |The Jerusalem Trust||5,000| |CMW Charitable Trust||2,000| ||**£ 7,633**|**£16,686**| Page **17** of **20** Charity Registration Number 1154319 Basingstoke Foodbank As our funds have gradually built up through the years, we no longer proactively fundraise. ## **5.3 Expenditure** Our total outgoings this year were **£103,758** , an increase of **£55,770** when compared with our spend in the previous year. After taking into account the purchase of a used van at a cost of £ **13,423** , the resultant net increase in spend was **£42,347** . Significant variations from the previous year, were: ||**£000’s**| |---|---| |Rent|**+ 19.6**| |Food purchases|**+ 5.3**| |Warehouse utility costs|**+ 4.8**| |Citizens Advice / CAP Specialist Advisors|
**+ 3.6**| |Reimbursement of deliveries & collections|**+ 3.4**| |Employment costs|**+ 2.4**| |Office Admin|**+ 1.8**| |Provision of Christmas Hampers|**+ 1.9**| Employment costs increased as, from mid-March 2020, the Foodbank started operating 5 days per week, whereas previously it was only open 2.5 days per week. The Foodbank functions with 1 full time and 1 part time paid staff. In May 2021, we entered into a two-year partnership with CAP (Christians Against Poverty) to offer an enhanced level of debt counselling advice to clients. The 3.6k increase in cost vs 2019-20 above, is attributable to the cost of helping CAP provide that service. We have continued to buy fresh food to supplement the needs of our clients. Page **18** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **5.4 Reserves** It is the policy of Basingstoke Foodbank to hold an amount in reserve to meet the equivalent of six months’ general running costs. We also hold in reserve further amounts to meet our contractual obligations, anticipated capital expenditure and provisions to meet the cost of providing additional services to clients in the coming year. As a result of the generous surge of donations, coinciding with the start of the Covid19 pandemic in late March 2020 and continuing at a high rate during the year under review, presently the Foodbank’s overall reserves are above our policy requirements. We have used some of the surplus funds to buy a van which we use to deliver daily top ups from the warehouse to the centres. We also use the van to collect donated food from local supermarkets which has dropped off by shoppers. Money was also spent gearing up the IT requirements when we opened the new centres in July. We have also identified key issues our clients say they are frequently challenged with issues around debt, mental health and job hunting. We have already secured funding to employ a Foodbank Community Connector to informally assist clients find their way through crisis and are in the process of creating a job description. The trustees are continuously looking to invest this surplus in additional services free to clients such as CAP debt counselling, Money Lifeline debt service and also in assets to support the Foodbank’s initiatives. Page **19** of **20** Charity Registration Number 1154319 Basingstoke Foodbank ## **6. FUTURE DEVELOPMENTS IN LINE WITH OUR AIMS & OBECTIVES** ## **October 2021 onwards:** - To explore how our donated funds can effectively be used to provide additional support via other trusted agencies and charities. Our Citizens Advice Drop-in has been valued by our clients, and we will be looking at similar partnerships or sponsorship of additional personnel in other agencies providing support in areas such as debt advocacy & advice, mental health counselling, and job-hunting support. - Further training and recruitment of volunteers for packing, client-facing and store work - Development of our use of social media to communicate messages and foster relationships with our faithfully supportive community - Close monitoring of numbers attending our 6 centres to review the effectiveness of the multiple centre model and the accessibility of their locations for clients. - Continued monitoring and reviewing of agency partnerships and the effectiveness of our relationship with them. - Renewed focus on client and agency feedback and suggestions particularly considering clients’ lived experiences in feedback when developing and reviewing the effectiveness of our services. - Continue to source supermarket supplies of surplus fresh fruit, vegetables and - bread to enhance the nutritional content of food packs supplied to clients. - The additional funds given during the year have helped accelerate plans - following the Trussell Trust’s stated aims to move people away from crisis. We have employed one of our volunteers to work on a paid, albeit part-time, basis as a Foodbank Community Connector in November 2021 as a way of assisting people in the circumstances they find themselves and making sure they are supported to connect with the most appropriate agencies and activities to help them through crisis. **The Trustees continue to be overwhelmed at the level support shown to the Foodbank and are extremely grateful to everyone in our local Basingstoke & Deane community who have provided faithful support and encouragement to the Foodbank during the particularly turbulent past 24 months. The local community has continued once again to generously give their time, food donations and financial support to provide help to those in our locality who are in crisis and facing the prospect of going hungry.** ON BEHALF OF THE TRUSTEES P. Thomas - Chair Dated: 223[rd] June 2022 Page **20** of **20** ||**Basingstoke Foodbank**|**Basingstoke Foodbank**|||| |---|---|---|---|---|---| |||**Receipts and payments accounts**|||**CC16a**| |||Period start date|||| ||**For the period from**|**01/10/2020**|**To**|**30/09/2021**|| |**Section A Receipts and**|**payments**||||| ||**Unrestricted funds**|**Restricted funds**|**Endowment funds**|**Total funds**|**Last year**| ||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |**A1 Receipts**|||||| |Donations|**136,341**|**-**|**-**|**136,341**|**121,294**| |Gift Aid from HMRC|**15,933**|**-**|**-**|**15,933**|**8,698**| |Donations from Tesco|& ASDA
**4,157**|**-**|**-**|**4,157**|**3,524**| |Fundraisingactivities|**-**|**-**|**-**|**-**|**-**| |Charitable Grants|**16,686**|**7,633**|**-**|**24,319**|**55,752**| ||**Sub total**_(Gross income for AR) _**173,117**|**7,633**|**-**|**180,750**|**189,268**| |**A2 Asset and investment sales, (see table).**|||||| ||**-**|**-**|**-**|**-**|**-**| ||**Total receipts 173,117**|**7,633**|**-**|**180,750**|**189,268**| ||**Basingstoke Foodbank**|**Basingstoke Foodbank**|**Basingstoke Foodbank**|**Basingstoke Foodbank**|**CC16a**| |---|---|---|---|---|---| ||**Receipts and payments accounts**||||| ||**For the period from**|Period start date
**01/10/2020**
|
**To**|**30/09/2021**|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted funds**
**Restricted funds**
**Endowment funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**||||| |
Donations|**136,341**|**-**|**-**|**136,341**|**121,294**| |Gift Aid from HMRC|**15,933**|**-**|**-**|**15,933**|**8,698**| |Donations from Tesco & ASDA|**4,157**|**-**|**-**|**4,157**|**3,524**| |Fundraisingactivities|**-**|**-**|**-**|**-**|**-**| |Charitable Grants|**16,686**|**7,633**|**-**|**24,319**|**55,752**| |**Sub total**_(Gross income for AR) _|**173,117**|**7,633**|**-**|**180,750**|**189,268**| ||||||| |**A2 Asset and investment sales, (see table).**|||||| |
**Total receipts **|**-**|**-**|**-**|**-**|**-**| ||**173,117**|**7,633**|**-**|**180,750**|**189,268**| |**A3 Payments**|||||| |
Employment Costs|**26,634 **||**-**|**26,634**|**24,226**| |Rent of Warehouse & OfficeCentre|**24,017**||**-**|**24,017**|**5,400**| |Light & Heat & Water SupplyCosts|**5,332 **|||**5,332**|**581 **| |Citizens Advice Services|**-**|**3,821**|**-**|**3,821**|**4,057 **| |Christians Against PovertyServices|**3,840**|||**3,840**|**-**| |Donation For Additional Storage Space|**-**|**-**|**-**|**-**|**400**| |Admin Costs|**3,521**|**-**|**-**|**3,521**|**1,769**| |Trussell Trust Franchise Fee|**-**|**-**|**-**|**-**|**500**| |Insurance|**427**|**-**|**-**|**427**|**340**| |Cost of Christmas Hampers|**1,924**|||**1,924**|**-**| |Warehouse OperatingCosts|**3,155**||**-**|**3,155**|**3,203**| |Food Purchases|**8,755**||**-**|**8,755**|**3,468**| |Reimbursed Delivery& Collection costs|**2,807 **||**-**|**2,807**|**1,695**| |Van Running Costs|**2,277**|**-**|**-**|**2,277**|**-**| |Infornmation Commisioner's Office Fee|**35**|**-**|**-**|**35**|**35**| |**Sub total **
**Asset and Investment Purchases**|**82,724**|**3,821**|**-**|**86,545**|**45,674**| ||**-**|**-**||**-**|| |Used Van|**13,423**|**-**||**13,423**|**-**| |PCs & Printers For New Centres|**1,340**|**1,000**||**2,340**|**-**| |WarehouseEquipment|**1,450**|**-**||**1,450**|**2314**| |**Total payments **|**98,937**|**4,821**|**-**|**103,758**|**47,988**| |**Net of receipts/(payments)**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**Cash funds this year end**|||||| ||**74,180**|**2,812**|**-**|**76,992**|**141,280**| ||**3,786**|**-3,786**||**-**|**-**| ||**191,366**|**5,819**||**197,185**|**55,905**| ||**269,332**|**4,845**|
**-**|**274,177**|**197,185**| ## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
Categories Details Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank Account 269,292 4,845 -
Petty Cash 40 [ - - ]
- -
Total cash funds 269,332 4,845 [ - ]
(agree balances with receipts and payments account(s))
OK OK OK
Unrestricted funds Restricted funds Endowment funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B3 Investment assets 0 - -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B4 Assets retained for the charity’s own use Van Foodbank 13,423 10,000
Fund to which liability
Details relates
B5 Liabilities
**----- End of picture text -----**
**NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30[th] SEPTEMBER 2021** **These accounts are prepared on a Receipts and Payments basis, with all income and expenditure shown on a cash basis.** **The CIO has two funds: an Unrestricted General Fund and a Restricted Fund. The latter comprises grants received from the following, not yet fully expended:** **Burlington Renovations £120 Trolleys and Steps HCC Councillor Discretionary Grant £500 Lap-top for Centre B&DBC Grant £50 1st Aid Training Christmas Lunches for the lonely £254 Christmas Lunches Trusell Trust / Asda £3,921 CAB Advisor presence TOTAL Restricted Income £4,845 The CIO has no outstanding guarantees to third parties nor any debts secured on the assets of the CIO No remuneration was paid to any Trustee.** |**No remuneration was paid to any Trustee.**|||| |---|---|---|---| |**Signed by one or two trustees on behalf of all the**
**trustees**|**Signature**|**Print Name**|**Date of approval**| |||**Pat Murphy-Treasurer**|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/** Charity Name **BASINGSTOKE FOODBANK members of** |**30 September 2021**|**Charity no**
**(if any)**|**1154319**| |---|---|---| |||| |(remember to include the page numbers of additional sheets)||| ## **On accounts for the year 30 September 2021 ended Set out on pages** I report to the trustees on my examination of the accounts of the above charity ( “the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: 1 July 2022 Name: Mrs Colleen Eldridge Relevant professional FMAAT qualification(s) or body (if any): Address: Drewitts Ash, Hannington, Tadley RG26 5UA** **October 2018** 1 **IER**