## **HARROW FOODBANK** **REGISTERED CHARITY NUMBER: 1154292** **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **HARROW FOODBANK** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ||**Page**| |---|---| |**Report of the Trustees**|**1 to 8**| |**Report of the Independent Examiner**|**9**| |**Income and Expenditure**|**10**| |**Balance Sheet**|**11**| |**Notes to the Financial Statements**|**12 to 13**| **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** **FOR THE YEAR ENDED 31 MARCH 2022** The Trustees present their report with the financial statements of the Harrow Foodbank for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Charity Name** Harrow Foodbank ## **Registered Charity number** 1154292 (England and Wales) ## **Registered office** Harrow Foodbank Centre Unit H2, Phoenix Business Centre Rosslyn Crescent Harrow HA1 2SP ## **Charity Trustees** Brendan Timlin Chair From 03 Jun 20 Nahid Boethe From 16 Jun 20 Rob Ogundere From 15 Jul 20 Lara Waywell From 03 Nov 21 Rachelle Goldberg From 08 Dec 21 Andrew Searle From 03 Jun 20 ## **Independent Examiner** Mr. Stuart Cawthorne 12 Montgomery Road Edgware Middlesex HA8 6NT ## **Bank** Lloyds Bank Plc 286-288 Station Road Harrow HA1 2EB 1 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## **1. STRUCTURE, GOVERNANCE AND MANAGEMENT** ## 1.1 Governing document Harrow Foodbank is a Charitable Incorporated Organisation whose only voting members are its charity trustees. The trustees adopted a constitution on 9 September 2013 in accordance with the “foundation model” published by the Charity Commission. The Harrow Foodbank achieved registered charitable status on 21 October 2013 and its registered charity number is 1154292. ## 1.2 Trustee selection and management The charity is managed by a board of trustees selected because they strongly endorse the charitable objectives of the organisation and support its Christian ethos. When selecting trustees, the charity aims to ensure there is a broad range of relevant skills, while also aiming to reflect a geographical spread across Harrow, particularly the areas of deprivation in Harrow. Trustees are appointed after interviews with existing trustees and formal visits to the organisation, to ensure they understand its vision and values. The Trustees meet six times a year (every 2 months) to review performance and monitor the achievement of objectives. ## 1.3 Related Organisations The Harrow Foodbank is affiliated to the Trussell Trust - we are part of a nationwide network of foodbanks, supported by The Trussell Trust, working to combat poverty and hunger across the UK. The Trussell Trust support a UK-wide network of more than 1,200 food bank centres and together we provide emergency food and support to people locked in poverty in the UK, providing a minimum of three days’ emergency food and support to people in crisis. ## 1.4 Management of risk The Trustees have adopted a range of policy documents that are intended to manage and minimise risk. These include policies covering Health & Safety, Safeguarding, Lone Workers and Data Protection. The Trussell Trust carries out an annual Governance Health Check to ensure that everything meets its recommended standards. ## **2. OBJECTIVES, AIMS AND ACTIVITIES** ## **2.1 Charitable Objectives** The Harrow Foodbank has as its objective the prevention or relief of poverty in Harrow and surrounding areas in particular, but not exclusively, by providing emergency food supplies to individuals in need and to charities or other organisations working to prevent or relieve poverty. ## **2.2 Aims** Our aims are to alleviate poverty through the provision of food parcels to those in crisis, in partnership with local care agencies who refer clients in crisis to us. By signposting 2 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2022** people to care agencies, advice services and other support agencies we aim to seek resolutions to their immediate crisis, which is causing their need to use the Foodbank. Anyone in need can be referred to the Foodbank, regardless of race or creed. ## **2.3 Objectives for the year** This was our 9[th ] year of operation. Our key objectives remain to always be in a position to be able to provide emergency food and support for people in crisis in Harrow and surrounding areas. Food donations have kept pace with unprecedented increases in demand for emergency food in Harrow. Additionally, Harrow Foodbank has successfully redistributed surplus food to other Trussell Trust Foodbanks and to other charities in short supply, thereby helping more people in crisis in London communities. In order to continue our operation our key objectives include ensuring that we have sufficient funds for the running costs of the charity, including: rent, salaries, insurance, van running costs/insurance/fuel costs, utility bills and other operating costs. Moreover, ensuring that we have enough sufficient resources and volunteers to help run the charity, although volunteer numbers are greatly reduced since the pandemic started. Further objectives alongside the above include: developing and implementing robust processes for food distribution and redistribution, including expanding the reach to vulnerable users by offering a delivery service; and increasing organisational sustainability. ## **2.4 Strategies for achieving the objectives.** The Change and Uncertainty brought about during the pandemic brought a fresh approach to the performance of the Foodbank, with improved productivity, processes, and procedures. Risk Assessments are conducted and reviewed following HSE guidelines and Trussell Trust, and a COVID-19 risk assessment to help manage risk and protect volunteers and users. The volunteers are organized into teams (bubbles) all overseen by the Project manager, each distribution centre with it’s own foodbank centre co-ordinator, and at the warehouse. The implementation of our delivery model significantly expanded our reach to support the most vulnerable people in our community facing a crisis. Harrow Foodbank successfully set up a weekly delivery service, delivering food in a safe, timely manner to vulnerable people in the Borough of Harrow. Our 3 new distribution centres in Rayners Lane, South Harrow and Kenton run smoothly, and we continue to hold weekly distribution days at our centres on Mondays, Tuesdays, Wednesday, Fridays and Saturdays, with a delivery service on Thursdays. The Harrow Foodbank joined the FareShare programme, committing to reducing food waste by collecting weekly good quality surplus food from Waitrose that would otherwise be thrown away. The surplus food collected provides additional emergency support with food to the people in the local community experiencing a crisis. Additionally, the Harrow Foodbank has formed partnerships with other organisations, 3 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2022** collecting their surplus to further reduce food waste; including a local partnership with Wenzels (the local bakers), collecting bread and pastries that would otherwise go to waste, and distributing this surplus food to our clients. As a result our clients receive a mixture of fresh food including fruit, vegetables, red & white meats, fish, as well as the non-perishable foods donated by our donors. ## **2.5 How the Foodbank works.** - The Foodbank works with frontline professionals to identify people who need support and give them a food bank voucher. These professionals include local agencies like citizens advice and other advice centres, schools and children’s centres, GP surgeries, housing associations, and mental health teams, who are best placed to assess need. - Food donations of non-perishable food are donated at local supermarkets, in our permanent collection points. Donations are also dropped off by doners at our warehouse. - These donations are checked for “use by” dates, weighed and sorted by food type and stored in the warehouse. - Clients in food crisis are issued with a Harrow Foodbank voucher by a recognised Voucher Partner. - Our clients (Harrow residents who have found themselves, through no fault of their own, on hard times) bring their voucher to a Foodbank distribution session where it is redeemed for an emergency food parcel. - The contents of emergency food parcels are selected using guidelines that aim to give clients a nutritionally balanced diet, providing sufficient food for 3 days. ## **2.6 Public Benefit** The trustees confirm that they have referred to the guidance contained in the Charities Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. ## **3. ACHIEVEMENTS AND PERFORMANCE** ## **3.1 Summary of the year’s activities to 31[st ] March 2022** Local food donations continue to be extremely strong – we are fortunate to have the very strong support of generous local residents in the community from all faiths and none and from all income gaps, donating food for people facing crisis. In the last couple of years individuals have been encouraged to help support the Foodbank with funds as well as their food donations. In 2021-22 we received 88.85 tones of food compared to in 2020-21 when we received 93.89 tons of food, an decrease of 5 tons on the previous year. We distributed 3839 of emergency food parcels to people locally, of which 1514 of emergency food parcels were to local children. Additionally, we redistributed over 20 tons of surplus food to other Foodbanks in the Trussell Trust network in London. Our partnerships with other charities means that if we have a surplus, it is put to good use rather than going out of date and / or food being wasted. It means that we are able to help communities in surrounding areas too, by redistributing surplus food to other food banks experiencing shortages in the Trussell Trust network in London, and to other charities. 4 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2022** Financially, through working with our partner churches, faith groups and schools, corporate and individual donors, and with a number of successful grant applications, we have improved the levels of funding and support year on year and built on a longer-term financial security. Since 2020 we’ve had a reduced pool of volunteers, with just over 25 volunteers, this number is significantly reduced by half from before the first lockdown. Our local relationships remain strong, we work with a number of partner organisations including the Citizens Advice Bureau, GP surgeries, many Harrow Council departments, schools and various faith organisations. All these activities were possible because of the generosity and continued support from individuals and groups giving food and monetary donations, and our volunteers’ hard work. The support from donors and volunteers has been tremendous and admirable. We are fortunate to have a warehouse which has a large storage capacity, and with office space. We moved into Unit H2 in May 2020 and our current lease expires in May 2023. Harrow Foodbank worked with a pro-bono consultancy to develop focused and strategic roles for each Trustee, creating Trustee Role Definitions with each role description outlined; and a skills audit performed, which provided a clearer picture of existing skills and proficiency levels on our board, and identified where the gaps lay. Two Trustee stepped down in line with our constitution which allocates a term of 3 years and we welcomed two new additional Trustees. ## **3.2 Voucher Partners** At the end of March 2022, we had 247 active Voucher Partners and between them they issued 1628 vouchers which were fulfilled, that were exchanged for food at one of the four Harrow Foodbank Distribution Centres. The Harrow Foodbank works with professional Voucher Partners from organisations providing welfare and community support in the local area, such as: the Citizens Advice Bureau (CAB) and Help through Hardship. The Voucher Partners identify people in crisis and issue them with a foodbank voucher in order to provide them with immediate assistance. People bring their vouchers to one of our distribution centres to redeem them for food. One of the strengths of this process is that it is not incumbent on our volunteer team to make any assessment of need, but to fulfil a referral by a qualified individual. ## **3.3 Recipients of food** Between 1 April 2021 and the end of the financial year on 31 March 2022, we provided 3839 parcels of emergency food. Figure 1 provides an analysis of the crises that prompted their use of the Harrow Foodbank, as extracted from information completed on redeemed vouchers. 5 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** **Reason for issuing vouchers.** ## **3.4 Food donated.** The non-perishable food donated to Harrow Foodbank comes predominately from individuals, local businesses and corporate companies, other local organisations, schools and churches, directly to our warehouse, and from shoppers donating in our local supermarkets’ permanent collection points at: 1. Tesco Superstore Station Road 2. Tesco Superstore Pinner 3. Waitrose Harrow Weald 4. Waitrose South Harrow 5. Asda South Ruislip 6. Sainsbury’s Stanmore 7. Aldi South Harrow and from food collection drives held periodically throughout the year at supermarkets: Tesco, and occasionally Asda. We are grateful for continued support from all our donors. 6 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** **FOR THE YEAR ENDED 31 MARCH 2022** ## **3.5 Communication and promotion** ## **PR activity and events** We continue to operate a full programme of awareness raising with our referral agencies and other groups. ## **Website and newsletters** The website covers general information and details on how the foodbank works, including the locations of our distribution centres and sessions, as well as any agreed closure periods over Easter, Christmas & New Year. Additionally we benefit from some of Trussell Trust’s national PR activity and generation of news. ## **3.6 Fundraising activity** In 2021/22 we continued to benefit from our grant applications, and from financial donations received from donors. ## **3.7 Service offering** In 2021/22 we continued our policy of ensuring that volunteers were signposting other local services (e.g., Citizens Advice, debt management coaching) as appropriate. ## **3.10. Volunteers** We are fortunate to have a dedicated team of volunteers, from Trustees to warehouse teams, foodbank centres teams, supermarket collections teams, delivery teams, and admin assisting in the office. Without their effort and hard work, we would not be able to function and deliver the project as successfully. Our volunteers are the driving force behind our activities at the Harrow Foodbank. The Trustees are enormously grateful for the commitment of the volunteers and the expertise that they have brought to the organisation. ## **4. FINANCIAL REVIEW** ## **4.1 Principal funding sources** Funding for the Harrow Foodbank has come from voluntary financial donations and successful grant applications. ‘Give as you Live’ has proved to be a great platform for our donors to donate money more easily and efficiently. Harrow Foodbank is very grateful for the incredibly generous, continued, and vital financial support received from the many organisations and individuals during the year. In addition, Tesco generously tops up customer food donations, by making a financial contribution equivalent to 20%, of the value of the food donated by their customers in their stores. Waitrose and Asda also provide periodic top up grants relating to weights of food reported. Harrow Foodbank greatly appreciate this extra financial support. 7 **HARROW FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## **4.2 How expenditure has supported the key objectives of the charity.** The expenditure incurred by the Harrow Foodbank has been necessary to operate the Foodbank. ## **4.3 Investment policy and objectives** Surplus funds are placed with the Charities’ Official Investment Fund (COIF) deposit fund, where they earn interest whilst not required immediately to cover expenditure. ## **5. FUTURE DEVELOPMENTS** ## **5.1 Communications** In 2021/22 we continued to focus on targeting schools, churches and interest groups. We will continue to raise awareness of the importance of foodbanks for people experiencing a food crisis. We will continue to encourage donations from the local community as well as continue to work with voucher partners to ensure that clients in need of our service have access to it. ## **5.2. Fundraising** For 2022/23 we continue to focus on fundraising, in particular to bidding for corporate or charitable grants for new projects. The Foodbank aspires towards building up reserves that equate to up to three years of projected expenditure, and major operating costs, to ensure the continuous running of the Foodbank for the medium term. ## **6. ACKNOWLEDGEMENTS** - **6.1.** A large partnership of churches and other groups worked together to develop Harrow Foodbank in 2013 and with their ongoing support we have continued to deliver the project successfully. - **6.2.** This report has detailed the successful running of Harrow Foodbank during its nineth financial reporting year. The Harrow Foodbank has become a mature and stable charity. We are indebted to our volunteers’, past and present, for the day-to-day running of the Foodbank, thank you. We are also indebted to the many individuals and faith groups that have organised events and appeals which have generated much of the income recorded in these pages. The Trustees are extremely grateful to everyone in the local community who has provided support and encouragement to this project. 8 CHARITY COMMISSKhY Independent examinerfs report on the accounts SÉction A Indèpèndènt Examinèr's Rep(x mornb•rs ol F(xxt￿k On accounts for th• y•ar 11542W2 Ilf •nyl $•104rt on p•g•s charty llhe Trusfl fty t1￿ year endad 31103r2022 RMpM•lbllltl•* *nd b•#l• ol w•p(xt Art-l under sectNJn 145 of the 2011 Na an($ in canying rrry exarr#nation. I have foU￿¥0d al th• Dirac1￿*￿ giv￿ ty th• Ch•nty uno¢f s•ctthi 14515llbl ol the A£i. •xamln•¢s •tst•n•nt c(¥ne to nyy attent￿)n In Conn￿ ￿ the eX8ryffj8￿n 1oWII of the Charties Act. or the ac￿nts rnt ccrfnpty Ihe aprltable requirenwits trcerning the forTn content of a￿￿Thts set wl In the Chwit*s I*￿0￿ntS and ReFty>lsl RegU￿t￿5 2008 ¢Xher than any reQuirem￿t Ihat the xcounts gNe a awvj fwr Vw wh** e not a matler ' p￿aS8 d8l•r• lh• th• brad(•ts Mthgy ￿ not appfy. 81gr*d: Dat•: 27 Jw 2023 R•l•v•nt prof•Mlonal qua1rf6eafionl*l or body Ill any)- Addr•M: 12 mOrrtg￿￿ry RO￿1. EdgAwe. Mthx. HA8 6NT AnNal Acc(wnts for the Yeor Ended 31 Marth 2022 Ststen￿t ol Kn8wial Athit*5 T(*ry12D21 Donations and any T￿lt￿&S￿l Gr3nts 15.074 15.074 16250 9A91 53AJO 16250 Fu*dra$iA8 eYeAts 36 ll• JoJJfj• I￿.?9$ 14452• 3•N30 IQ)50 161 161?77 Toknl lines Nafrm•l InSu￿￿(C Wirthouse rtnt & Setyi|15,344
||| ||Donations from churches and other faith groups||4,482|6,264||| ||Donations from schools||616
|2,273||| ||Donations at supermarket collections||-|2,606||| ||Donations Via give as you live||36,094|78,283||| ||Corporate donations||22,454
|24,721
||| ||||**85,074**|**129,491**
||| |||||||| |||||||| |**3**|**VOLUNTARY INCOME- GRANTS**|||||| |||**Unrestricted**
**Funds**|
**Restricted**
**Funds**|**Total 2022**||**Total 2021**| |||**£**|**£**|**£**||**£**| ||City Bridge Trust||16,250.00
|16,250.00
||9,750.00| ||Waste & Reso wrap|||-||10,000.00| ||6 Crowne|||-||15,000.00| ||Trussell trust|||-||3,680.00
| ||Harrow Giving Covid Grant|||-||15,000.00| |||||||| |||**-**|**16,250.00**|**16,250.00**||**53,430.00**| |||||||| |||||||| |||||||| |**4**|**DONATED GOODS**|||||| |||**Total**
**2021/22**||**Total**
**2020/21**||| |||**£**||**£**||| ||Donated Food|204,796||161,277||| ||Donated Furniture and Equipment|||||| |||**204,796**||**161,277**||| |||||||| ||Donated food is valued at £2.37 per kilo (£1.68 2021) when distri||buted.|||| |**5**|**FIXED ASSETS**|||||| |||**Fixtures,**
**fittings and**
**equipment**|**Motor**
**vehicle**|**Total**
**2021/22**||| |||**£**||**£**||| ||Cost at 1/4/2021|6,067|19,404|25,471||| ||Additions during the year|0|0|0||| ||Cost at 31 March 2022|**£6,067**|**£19,404**|**£25,471**||| |||||||| ||Depreciation|||||| ||Accumulated Depreciation 1/4/2021|6,067|3,881
|9,948||| ||Charge for year||3,105|3,105||| ||Accumulated Depreciation 31/3/2022|**£6,067**|**£6,986**|**£13,053**||| ||Net Book value 31/3/2021|£0|£15,523|£15,523||| ||Net Book value 31/3/2022|**£0**|**£12,418**|**£12,418**||| |||||||| |||||||| |**6**|**DEBTORS**|**2021/22**||**2020/21**||| |||£||£||| ||Rent Deposit|3,000||3,000||| ||Rent in Advance|-||5,610
||| ||Total|**3,000**||**8,610**||| |||||||| |||||||| |**7**|**Creditors**|**Creditors**||**Creditors**||| |||**2021/22**||**2020/21**||| |||£||£||| ||Total|**-**||**-**||| |||||||| |**8**|**RESERVES**|||||| |||||||| |||**Balances**
**brought**
**forward**|**Transfers**|**Incoming**
**resources**|**Resources**
**expended**|**Balances**
**carried**
**forward**| |||**£**|**£**|**£**|**£**|**£**| ||**Unrestricted Funds**|||||| ||Designated for warehouse works|||||0| ||Unrestricted|**155,648**||289,906|-270,601|174,953| |||**155,648**|**0**|**289,906**|**-270,601**|**174,953**| ||**Restricted Funds**|||||| ||Grants for specified purposes|**1,415**||16,250|-13,000|4,665| |||||||| ||**Total**|**157,063**|**0**|**306,156**|**-283,601**|**179,618**| |||||||| ||**HARROW FOODBANK (Charity Number 1154292)**|**HARROW FOODBANK (Charity Number 1154292)**|**HARROW FOODBANK (Charity Number 1154292)**|**HARROW FOODBANK (Charity Number 1154292)**||| |---|---|---|---|---|---|---| ||**Annual Accounts for the Year Ended 31 March**|||**2022**||| ||**Notes to the Accounts**|||||| |**2**|**VOLUNTARY INCOME- DONATIONS**|||||| ||||**Total 2022**|**Total 2021**||| ||||**£**|||| ||Donations from individuals||21,427
|15,344
||| ||Donations from churches and other faith groups||4,482|6,264||| ||Donations from schools||616
|2,273||| ||Donations at supermarket collections||-|2,606||| ||Donations Via give as you live||36,094|78,283||| ||Corporate donations||22,454
|24,721
||| ||||**85,074**|**129,491**
||| |||||||| |||||||| |**3**|**VOLUNTARY INCOME- GRANTS**|||||| |||**Unrestricted**
**Funds**|
**Restricted**
**Funds**|**Total 2022**||**Total 2021**| |||**£**|**£**|**£**||**£**| ||City Bridge Trust||16,250.00
|16,250.00
||9,750.00| ||Waste & Reso wrap|||-||10,000.00| ||6 Crowne|||-||15,000.00| ||Trussell trust|||-||3,680.00
| ||Harrow Giving Covid Grant|||-||15,000.00| |||||||| |||**-**|**16,250.00**|**16,250.00**||**53,430.00**| |||||||| |||||||| |||||||| |**4**|**DONATED GOODS**|||||| |||**Total**
**2021/22**||**Total**
**2020/21**||| |||**£**||**£**||| ||Donated Food|204,796||161,277||| ||Donated Furniture and Equipment|||||| |||**204,796**||**161,277**||| |||||||| ||Donated food is valued at £2.37 per kilo (£1.68 2021) when distri||buted.|||| |**5**|**FIXED ASSETS**|||||| |||**Fixtures,**
**fittings and**
**equipment**|**Motor**
**vehicle**|**Total**
**2021/22**||| |||**£**||**£**||| ||Cost at 1/4/2021|6,067|19,404|25,471||| ||Additions during the year|0|0|0||| ||Cost at 31 March 2022|**£6,067**|**£19,404**|**£25,471**||| |||||||| ||Depreciation|||||| ||Accumulated Depreciation 1/4/2021|6,067|3,881
|9,948||| ||Charge for year||3,105|3,105||| ||Accumulated Depreciation 31/3/2022|**£6,067**|**£6,986**|**£13,053**||| ||Net Book value 31/3/2021|£0|£15,523|£15,523||| ||Net Book value 31/3/2022|**£0**|**£12,418**|**£12,418**||| |||||||| |||||||| |**6**|**DEBTORS**|**2021/22**||**2020/21**||| |||£||£||| ||Rent Deposit|3,000||3,000||| ||Rent in Advance|-||5,610
||| ||Total|**3,000**||**8,610**||| |||||||| |||||||| |**7**|**Creditors**|**Creditors**||**Creditors**||| |||**2021/22**||**2020/21**||| |||£||£||| ||Total|**-**||**-**||| |||||||| |**8**|**RESERVES**|||||| |||||||| |||**Balances**
**brought**
**forward**|**Transfers**|**Incoming**
**resources**|**Resources**
**expended**|**Balances**
**carried**
**forward**| |||**£**|**£**|**£**|**£**|**£**| ||**Unrestricted Funds**|||||| ||Designated for warehouse works|||||0| ||Unrestricted|**155,648**||289,906|-270,601|174,953| |||**155,648**|**0**|**289,906**|**-270,601**|**174,953**| ||**Restricted Funds**|||||| ||Grants for specified purposes|**1,415**||16,250|-13,000|4,665| |||||||| ||**Total**|**157,063**|**0**|**306,156**|**-283,601**|**179,618**| |||||||| 13