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2021-03-31-accounts

f Harrow | 3

HARROW FOODBANK REGISTERED CHARITY NUMBER: 1154292

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

HARROW FOODBANK

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 9
Report of the Independent Examiner 10
Income and Expenditure 11
Balance Sheet 12
Notes to the Financial Statements 13 to 15

HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their report with the financial statements of the Harrow Foodbank for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name

Harrow Foodbank

Registered Charity number 1154292 (England and Wales)

Registered office Harrow Foodbank Centre Unit H2, Phoenix Business Centre Rosslyn Crescent Harrow HA1 2SP

Charity Trustees

Brendan Timlin Andrew Searle Clive Backhouse Nahid Boethe Rob Ogundere Lara Waywell Rachelle Goldberg

Joint Chair From 03 Jun 20 Joint Chair From 03 Jun 20 Treasurer From 11 Nov 14 From 16 Jun 20 From 15 Jul 20 From 03 Nov 21 From 08 Dec 21

Independent Examiner

Mr. Stuart Cawthorne 12 Montgomery Road Edgware Middlesex HA8 6NT

Bank

Lloyds Bank Plc 286-288 Station Road Harrow HA1 2EB

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

1. STRUCTURE, GOVERNANCE AND MANAGEMENT

1.1 Governing document

Harrow Foodbank is a Charitable Incorporated Organisation whose only voting members are its charity trustees. The trustees adopted a constitution on 9 September 2013 in accordance with the “foundation model” published by the Charity Commission. The Harrow Foodbank achieved registered charitable status on 21 October 2013 and its registered charity number is 1154292.

1.2 Trustee selection and management

The charity is managed by a board of trustees selected because they strongly endorse the charitable objectives of the organisation and support its Christian ethos. When selecting trustees, the charity aims to ensure there is a broad range of relevant skills, while also aiming to reflect a geographical spread across Harrow, particularly the areas of deprivation in Harrow.

Trustees are appointed after interviews with existing trustees and formal visits to the organisation, to ensure they understand its vision and values. The Trustees meet half termly (every 6 weeks) to review performance and monitor the achievement of objectives. Trustees approve a budget for the current and next financial years and the Treasurer presents a financial monitoring statement to each meeting so that Trustees can review income and expenditure against their forecasts.

1.3 Related Organisations

The Harrow Foodbank is affiliated to the Trussell Trust - we are part of a nationwide network of foodbanks, supported by The Trussell Trust, working to combat poverty and hunger across the UK.

The Trussell Trust support a UK-wide network of more than 1,200 food bank centres and together we provide emergency food and support to people locked in poverty in the UK, providing a minimum of three days’ emergency food and support to people in crisis.

1.4 Management of risk

The Trustees have adopted a range of policy documents that are intended to manage and minimise risk. These include policies covering Health & Safety, Safeguarding, Lone Workers and Data Protection.

The Trussell Trust carries out an annual Quality Assurance Visit to ensure that everything meets its recommended standards.

2. OBJECTIVES, AIMS AND ACTIVITIES

2.1 Charitable Objectives

The Harrow Foodbank has as its objective the prevention or relief of poverty in Harrow and surrounding areas in particular, but not exclusively, by providing emergency food supplies to individuals in need and to charities or other organisations working to prevent or relieve poverty.

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

2.2 Aims

Our aims are to alleviate poverty through the provision of food parcels to those in crisis, in partnership with local care agencies who refer clients in crisis to us. By signposting people to care agencies, advice services and other support agencies we aim to seek resolutions to their immediate crisis, which is causing their need to use the Foodbank. Anyone in need can be referred to the Foodbank, regardless of race or creed.

2.3 Objectives for the year

This was our 8[th ] year of operation. Our key objectives are always to ensure that we have enough funding for the operation (primarily the running costs of the charity, including: rent, salaries, insurance, van running costs/fuel costs, utility bills and other operating costs) and robust processes for fundraising, food distribution, and raising awareness in the community.

As the coronavirus pandemic unfolds in the UK, our main priority is ensuring the safety of everyone who comes to a food bank – whether it’s someone needing help, someone volunteering their time, or someone making a donation.

Food supplies have kept pace with unprecedented increases in need across London, Harrow Foodbank has successful redistributed surplus food to other Trussell Trust Foodbanks and to other charities in short supply and to HelpHarrow. Volunteer numbers are greatly reduced, however sufficient numbers have been maintained. Covid-19 secure processes have been developed and put in place both to support referrals to food banks and the distribution of food. Risk Assessments are conducted and reviewed following HSE guidelines and Trussell Trust, and a COVID-19 risk assessment to help manage risk and protect people.

2.4 Strategies for achieving the objectives.

The volunteers are organized into regular teams with volunteer distribution co-ordinators and regular volunteer teams (bubbles) both at the distribution centres and at the warehouse, all overseen by the Project Manager.

Harrow Foodbank has had to make many drastic changes to its operational model, including changing its distribution centre model to a transactional model. Additionally, Harrow Foodbank has developed a delivery model for a delivery service. We recently purchased a van to significantly increase our reach to people in crisis, people with disabilities, people shielding and other vulnerable groups especially during these unprecedented times.

Additionally we opened 3 new distribution centres in Rayners Lane, South Harrow and Kenton increasing our distribution days by up to 60% and keeping all distribution centres open during the lockdowns. We hold regular distribution days at our centres on Mondays, Tuesdays, Wednesday, Fridays and Saturdays.

Further we have moved to electronic referral, using e-referral vouchers and ‘code-only’ referrals (where the client is not given a voucher, but just a voucher code to take to the foodbank)

2.5 How the Foodbank works

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

by food type.

2.6 Public Benefit

The trustees confirm that they have referred to the guidance contained in the Charities Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.

3. ACHIEVEMENTS AND PERFORMANCE

3.1 Summary of the year’s activities to 31[st ] March 2021

Local food donations continue to be extremely strong – we are fortunate to have the support of a group of exceptionally generous donors and an extraordinary generous community donating food to people in crisis. In past years we were less effective in persuading individuals to make financial donations. For the last couple of years we have become more successful in encouraging individuals to make monetary donations, in addition the pandemic has inspired more donors to help more people and has further motivated donors to increase their financial donations as well as their food donations.

In 2020-21 we received 93.89 tones of food compared to in 2019-20 when we received 58.57 tons of food, an increase of 35.28 tons on the previous year. We distributed 3787 of emergency food parcels to people locally with over 35 tones of food, of which 1579 of emergency food parcels were to local children. Additionally, we redistributed over 15 tons of surplus food to other Foodbanks in the Trussell Trust network in London, and over 25 tons of Food to HelpHarrow (Harrow Covid-19 emergency response partnership) during the lockdown period. Harrow Council along with a number of voluntary sector organisation came together to form a partnership (HelpHarrow) to support Harrow residents during the Covid-19 outbreak.

Our partnerships with other charities means that if we have a surplus, it is put to good use rather than going out of date. It also means that we are able to help a wider community in need. Financially, through working with our partner churches, faith groups and schools, corporate and individual donors, and with a number of successful grant applications, we have increased the levels of financial donations and support year on year and we have built on a longer-term financial security.

We opened three new distribution centres at:

1. Rayners Lane Baptist church opened in Jun 2020
2. Kenton Methodist church opened in Nov 2020
3. South Harrow Baptist church opened in Nov 2020

We successfully raised the funding for the purchase of the Foodbank van purchasing the van in Nov 2020, and further raising the funding for any driver van insurance and for fuel costs – to achieve for greater mobility in our outreach work to significantly expand our

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

reach to support more vulnerable people experiencing a crisis with a delivery service.

In 2020-21 we’ve had a reduced pool of volunteers, with just over 20 volunteers this number is significantly reduced by half from before the first lockdown. Our local relationships remain strong, we work with a number of partner organisations including the Citizens Advice Bureau, GP surgeries, many Harrow Council departments, schools and various faith organisations.

All these activities were possible because of the generosity and continued support from individuals and groups giving food and monetary donations, and our volunteers’ hard work. The support from donors and volunteers has been tremendous and commendable. Further, we are fortunate to have a warehouse with both large storage capacity to store food donated and with office space, we have been in our new premises Unit H2 since May 2020.

Our previous Chair and one Trustee resigned, and we have a new Joint Chair elected Jun 2020 and two new Trustees elected Jun & Jul 2020 (we were also in the process of looking to recruit and welcoming additional new Trustees and we successfully elected 2 more new Trustees in Nov & Dec 2021 making our total number currently seven). When recruiting new trustees, we aim to attract a diverse range of candidates who have the skills the charity needs.

We have successfully partnering with FareShare (to collect surplus stock from Waitrose), Neighbourly (to collect surplus stock from Sainsburys and Aldi) and local bakery Wenzel's the Bakers (to collect any surplus stock) to reduce food waste - offering our client the opportunity to take the good quality surplus perishable food collected (including fresh fruit, fresh vegetables, cold meats, plant based meals and bread, sandwiches and bakery products) in addition to the non-perishable food items we currently provide, thereby helping people in crisis more in our community.

3.2 Voucher Partners

The Harrow Foodbank gives food to people who come with a voucher from one of our approved Voucher Partners. The Partners are professionals from organisations providing welfare and community support in the local area, such as the Citizens Advice Bureau (CAB), the social work department or healthcare professionals. When the Voucher Partners identify people in crisis, they are able to issue them with a Foodbank voucher in order to provide them with immediate assistance. People bring their vouchers to the Harrow Foodbank Distribution Centres to redeem them for food. One of the strengths of this process is that it is not incumbent on our volunteer team to make any assessment of need, but to fulfil a referral by a qualified individual.

At the end of March 2021, we had 234 active Voucher Partners and between them they had issued 1347 vouchers during the year, that were exchanged for food at one of the four (previous year: two) Harrow Foodbank Distribution Centres.

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HARROW FOODBANK

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

3.3 Recipients of food

Between 1 April 2020 and the end of the financial year on 31 March 2021, we provided 3787 parcels of emergency food. Figure 1 provides an analysis of the crises that prompted their use of the Harrow Foodbank, as extracted from information completed on redeemed vouchers.

Reason for issuing vouchers.

3.4 Food donated.

The non-perishable food donated to Harrow Foodbank comes predominately from individuals, local businesses and corporate companies, other local organisations, schools and churches directly to our warehouse, and from shoppers donating in our local supermarkets permanent collection points at:

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

  1. Tesco Superstore Station Road 2. Tesco Superstore Pinner 3. Waitrose Harrow Weald 4. Waitrose South Harrow 5. Asda South Ruislip

  2. Sainsbury’s Stanmore

and from food collection drives held periodically throughout the year at supermarkets: Tesco, and occasionally Asda.

In this financial year, we have received 93.89 tons from various groups and individuals. We are grateful for continued support from all our donors.

3.5 Communication and promotion

PR activity and events

We have continued to operate a full programme of awareness raising activity with Voucher Partners, Referral Agencies and other groups. Often the aim is not only to educate about the foodbank itself, but also to explain that we are seeking financial donations towards running costs, as well as food donations.

Website and newsletters

HFB website has been maintained throughout the year, with regular updates on our operations during COVID-19.

General publicity covers details and locations of our Distribution Centre sessions, times and weekdays, plus agreed closure periods over Easter, Christmas&New Year.

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

Trussell Trust communication

We also benefited from some of Trussell Trust’s national PR activity and generation of news, as well as the national supermarket collections.

3.6 Fundraising activity

In 2020/21 we continued to raise funding through grant applications and from financial donations received from donors.

3.7 Service offering

In 2020/21 we continued our policy of ensuring that volunteers were signposting other local services (e.g., Citizens Advice, debt management coaching) as appropriate.

3.10. Volunteers

We are fortunate to have a dedicated team of volunteers. Without their effort and hard work, we would not be able to function and deliver the project as successfully. Our volunteers are the driving force behind our activities at Harrow Foodbank.

The Trustees are enormously grateful for the commitment of the volunteers and the expertise that they have brought to the organisation.

4. FINANCIAL REVIEW

4.1 Principal funding sources

Funding for the Harrow Foodbank has come from voluntary donations and successful grant applications. Financial donations received during the year, totalling £129,491, are summarised in Note 2 in the notes to the accounts. This included £15,344 from individuals, £24,722 from corporate donations and £78,283 donated via our new donation’s platform ‘Give as you Live’, £6,264 from church groups and other faith groups within the borough.

‘Give as you Live’ has proved to have been a great platform for our donors to donate money more easily and efficiently to our Foodbank with Gift Aid included for eligible donations – they provide all the info to claim Gift Aid from HMRC. Harrow Foodbank is extremely grateful for the incredible financial support from the many organisations and individuals during the pandemic.

Tesco generously tops up customer food donations, by making a financial contribution equivalent to 20% of the value of the food donated through their stores. Additionally, Waitrose and Asda provide periodic top up grants relating to weights of food reported.

4.2 How expenditure has supported the key objectives of the charity.

The expenditure incurred by the Harrow Foodbank has been necessary to operate the Foodbank.

4.3 Investment policy and objectives

At the present time, prevailing interest rates are very low so there is no prospect of earning significant returns on balances without an unacceptable level of risk to the capital sum. Nevertheless, Trustees still believed it was worthwhile to place these funds where

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HARROW FOODBANK

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

they would earn interest whilst not required immediately to cover expenditure. Surplus funds are placed with the Charities’ Official Investment Fund (COIF) deposit fund.

5. FUTURE DEVELOPMENTS

5.1 Communications

In 2020/21 we continued to focus on targeting schools, churches and interest groups. We will continue to raise awareness of the importance of foodbanks for people experiencing a food crisis. We will continue to encourage donations from the local community as well as continue to work with voucher partners to ensure that clients who might benefit from our service have access to it.

5.2. Fundraising

For 2021/22 we continue to focus on fundraising, in particular to bidding for corporate or charitable grants for new projects. We do not think that anyone in our community should have to face going hungry. The Foodbank aspires towards building up reserves that equate to up to three - five years of projected expenditure and major operating costs to ensure the continuous running of the Foodbank for the medium term.

6. ACKNOWLEDGEMENTS

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CHARITY COMMISSION FQR ENGLA￿ AND VIAiES Independent examiner's report on the accounts Report lo the trusteesl memb￿$ of Harr(w Fc(Mknank On accounls for the year ended 31° March 2020 Charity no {if any) 1154292 Set out on pages I to the tr￿eS my ex￿na￿ (rf the xcounts of the alx)ve thantyllhe TnJst-I the year ended 311031x119. Responsibilities and basis of report accounts in aCcOrd¥￿e th the reqUiren￿n￿ dlhe Charths Act 2011 lfv Act") I report in respect of my ex3￿Nn21Th1 of ￿ Trust's accs)unts carried (Njt under sects)n 145 of the 2011 Acl and in carrwry (MJI my examinalTrcM). I have fo1(v￿d al the thrections given bythe Charty ConNmiss)n under Sect￿ 145(5Xbl of the Act. Independent I have cUnP￿ted my examiiatth. I ccth that ￿ mat￿121 matters have examiners statement come to my attentK)n in ccmneckn with the examinatM)n dw10￿.) gives me cause to tdeve Ihal m, any materia Ihe accountsry rec(￿dS I￿re keFd in acc(￿￿ ith seckn 130 of Chanbes Act" or Ihe accounts th"d ￿t accord Imth the accoJntiNJ records.. Ihe accounts &"d not the aFplicaLle requirements concwnry the fonn and (Orrte￿ of acc(yJnls set (xjt In the Chanls (Accourts arvj Rewlsl ReguLat￿S 2LK18 ctheT than any requirement Ihat the accwnts gr￿ a 'tn fwr, Mew whth is nol a matter consNJered a5 part of an inde￿ndent examinat￿. I have ￿ co￿emS a￿1 have crmne across no olher matters in connethr ih Ihe examinab'cfft to attenticm should be dr￿n in thts report in orthr to enaLle a wopEr u￿le[s￿[mIlng of the accryjnts to be reached. ' plea￿ (kte the xt)nls in bwkets rfthey {) notawfy. SigDed: Dale: 12 Jan 2022 Name: Relevant professional quaiificationlsl or body (if any): Chwlered Fknblic A£countant Address: 12 knt90￿ Road. E(hJwae. MKldx. HA8 6NT io

HARROW FOODBANK (Charity Number 1154292)

Annual Accounts for the Year Ended 31 March 2021

Statement of Financial Activities

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HARROW FOODBANK (Charity Number 1154292)
Annual Accounts for the Year Ended 31 March 2021
Statement of Financial Activities
Unrestricted
Funds
Unrestricted
Restricted
Funds
Total 2021 Unrestricted
Funds
Unrestricted
Restricted
Funds
Total 2020
£ £ £ £ £ £
Incoming resources
Voluntary income
Donations and anyrelated giftaid claimed Note 2 129,491 - 129,491
39,106
5,000
44,106
Grants Note 3 15,000 38,430 53,430
-
-
-
Activities for generating funds
Fundraising events - - 352
352
Investment income 29 29
170
170
Incoming resources before donated goods 144,520
38,430
182,950
39,628
5,000 44,628
Donated goods Note 4 161,277 161,277
90,228
90,228
Total incoming resources 305,797 38,430
344,227
129,856 5,000
134,856
Resources expended
Salaries andNational Insurance Note 9 19,685
9,750 29,435
27,569 - 27,569
WarehouseRent& serviceCharges 9,513 15,000
24,513
21,726
- 21,726
Waste collection 1,264 1,264 1,000 1,000
Rates 809 809
796 796
Sundries 2,177 - 2,177
1,183 -
1,183
Publicity and signage - 366
366 - 92 92
Printing and stationery 1,228
-
1,228 864 - 864
Telephones 1,988 -
1,988 1,408 - 1,408
Repairs -
- - -
- -
Insurance 4,067
1,500.00
5,567 495
495
Pest controlcharges - - - 288 - 288
Smallequipment & consumables 4,823 4,823
- -
Depreciation 4,096
4,096 217 217
Resources expended before cost ofdistributedfood 49,650 26,616 76,266 - 55,546 92 55,638
Food distributed 161,277 161,277 90,228 90,228
Total resources expended 210,927 26,616 237,543 - 145,774
92
145,866
Net incoming resources before other
recognisedgains/(losses)
94,870 11,814 106,684 15,918
-
4,908 11,010
-
Transfer between funds 17,680
17,680
-
- - - -
Net movement in funds 112,550
5,866
-
106,684 15,918
-
4,908
11,010
-
Reconciliation of Funds
Total funds brought forward 43,098 7,281 50,379 59,016 2,373 61,389
Total funds carried forward 155,648 1,415 157,063 43,098
7,281 50,379

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HARROW FOOO&4NK (Charity Number 1154292) Annual knounts for the Year ended 31 Marth 2021 Balance Sheet as at 3LJ.J121 31.03.2020 Filed Tan￿ble a￿ts VA5 15323 215 Current assets Siotk and wcwess Debtor5 85.(Ul 47,931 141.540 Cash at bank aTrJ In haTrJ Total current assets 37,164 50.164 Liebilitie5 Credrtors.. alr￿￿tsfa1lr d￿ one 141,510 50.164 Net assets 157.C63 50,379 Unrettrfftd f 5.648 1,415 43,(P38 7,281 Total fuTh Is7.(￿ 50.379 aNI sned thwbehamty ￿elthn finyin. 12

HARROW FOODBANK (Charity Number 1154292) Annual Accounts for the Year Ended 31 March 2021

Notes to the Accounts

1 Accounting Policies

Accounting convention

The financial statements have been prepared under the historical cost convention, in accordance with the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

Voluntary income including donations, gifts and grants that provide core funding or are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when

entitlement;

Volunteers and donated goods and services

The value of services provided by volunteers is not incorporated into these financial statements.

Where goods or services are provided to the charity as a donation that would normally be purchased from suppliers, these contributions are included in the financial statements as an estimate based on the value of the contribution.

Goods donated and held as stock for distribution by the foodbank are recognised as incoming resources within voluntary income only when distributed, with an equivalent amount being included as resources expended.

Resources expended

Expenditure is recognised when a liability is incurred.

Charitable activities include expenditure associated with providing services to the charity's beneficiaries and include both the direct costs and support costs relating to those activities.

Harrow Foodbank is not VAT registered and any VAT incurred on its expenditure is included in the resources expended.

Tangible fixed assets

Depreciation has been provided at the following annual rates in order to write off each asset over its estimated useful life. Capital expenditure less than £2000.00 is written off in the year of acquisition.

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Fixtures and Fittings & Equipment 20% on a straight line basis

Motor Vehicles 20% Reducing balance Basis

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity.

Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

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FIXED ASSETS Fixtures. ffttinss and lkt equipment ¥ehi(le Cost at 11412020 6￿67 Addttion5 during the year Cost at 31 March 2021 19A04 £0,067 £19,4)4 DeprKiation Accumulated Depre(?ation V412020 Charge for year Accurnulat￿ Depreciation 3U312021 Net Bookvalue 311312020 Net Bookvalue 311312021 5,852 215 3A81 £0,067 £3￿1 £215 £0 £0 £15.523 DEBTORS 202112020 201912020 Rent Depostt Rent in advan Total 8.fAI9 Credrtors ethtors 2020121 Credrlor5 2019120 Total RESERVES Bala￿￿5 br¢￿ht T1￿5*erS forward Incomi￿ Resthjrtes Ivjources BalaIK￿5 carried forward Vnrestrirted Fur Designated for warehouse rent etc General 43.CP)8 17. 41.098 305,797 305.797 -210,927 -210.927 155,648 155.648 RestrKted Funds Grants for specified purposes 7281 -17,6KI 38,430 -26,616 1,415 Total 50.379 144.227 -237.543 157.063 Paid Emplo The Sa￿[les arkd national Insuran￿ c(5ts 2020121 are in Te5pect of I full time equnrdlent 120191202011. 10 Trustee's Remuneiation Governan￿ Costs No Trustee recei¥ed arny remuneration. The lThje￿ndent Examiner did rbtst thaoe a fee. 15