## **ANNUAL REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 OCTOBER 2025** ## **TRUSTEES ANNUAL REPORT** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 November 2024 31 October 2025 **From To** ## Section A Reference and administration details **Charity name** Plan Zheroes – The Zero Food Waste Heroes **Other names charity is known by** **Registered charity number (if any)** 1154291 **Charity's principal address** 22 Venetia Road London **Postcode** W5 4JD ## **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chris Wilkie|Trustee/Chair|Resigned 14 April 2026|| ||Lois Whipp|Finance
Trustee/Treasurer||| ||WendyDuncan|Trustee|Resigned October 2025|| ||Jennifer Law|Trustee|Resigned January2025|| ||Michael Eisenberg|Trustee||| ||Victoria Sims|Trustee||| ||Maninder Singh
Thandi|Trustee|Resigned October 2025|| ||Hugo Blamey|Finance
Trustee/Treasurer
(Interim)|Appointed 14 January
2025; Resigned 4
February2026|| ||Alicia Hyams|Trustee|Appointed 14 April 2025|| ||Sara Kriegel|Trustee|Appointed 14 April 2025|| ||MaySeah|Trustee|Appointed 14 April 2025|| ||Renee Liu|Trustee|Appointed 14 July2025|| ||Kaitlyn Garifi|Trustee|Appointed 14 July2025|| ||Victoria Bombas|Trustee/Chair|Appointed 14 April 2026|| ||James Wong|Trustee/Vice Chair|Appointed 14 April 2026|| 1 ## **TRUSTEES ANNUAL REPORT** **Names of the trustees for the charity, if any (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Deepti Vadukul (CEO) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (e.g. trust deed, constitution) Charitable Incorporated Organisation (C.I.O.) How the charity is constituted (e.g. trust, association, company) Appointed by a resolution passed at a properly convened meeting of the Trustee selection methods charity trustees. New trustees are recommended for selection by one of (e.g. appointed by, elected by) the existing trustees. The trustees will consider their suitability to act as a trustee for Plan Zheroes based on their skills and experience. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The Board conducts quarterly meetings, which are attended by at least three Trustees plus the Chair. It supervises the activities of the charity, ensuring that good governance is followed, and the finances of the charity are reported and discussed. During the year ending 31st October 2025 these were held as hybrid meetings (a combination of virtual and in person). - the charity’s organisational The trustees assess risk periodically at board meetings considering the current and planned activities of the charity prepared by the Chair. An - structure and any wider annual liability insurance policy is in place. - network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system 2 ## **TRUSTEES ANNUAL REPORT** and procedures to manage them. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The objects of the CIO are for the public benefit, to relieve poverty,
hardship or distress in particular but not exclusively by facilitating the
distribution of surplus food generated by businesses to charities and
voluntary organisations, so that individuals or families living in food
poverty are able to access such food.| |---|---| ||At Plan Zheroes, we inspire and enable businesses to give their surplus
food, and some non-food items to local charities and voluntary
organisations that need it.
We provide a unique brokering service between the diverse types of food
suppliers that have surplus wholesome food and local charities.
We create, develop and maintain relationships between both businesses
and local charities which enable the redistribution of surplus food.
We create awareness and mobilise local communities on the agenda
related to food poverty and surplus food.
The trustees confirm that they have complied with their duty in section
17(5) of the Charities Act 2011 to have due regard to public benefit
guidance published by the commission.| 3 ## **TRUSTEES ANNUAL REPORT** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: We have been dependent since our inception on a group of inspired and committed volunteers, without whom we would not have achieved our success in redistributing surplus food and other items. - policy on grant making; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Chair’s Statement Summary of the main** The year to October 2025 has been one of resilience, transition and **achievements of the charity during** measurable impact. Despite operational challenges — most notably the **the year** conclusion of our platform contract with Deloitte — Plan Zheroes has strengthened its direct management of food redistribution, expanded partnerships, delivered a highly successful fundraising event, and maintained a strong financial position. We continue to fulfil our charitable objective: preventing surplus food and usable goods from going to waste by redistributing them to charities and community organisations supporting people in need. ## **Platform and Operations** Our contract with Deloitte expired during the year and has not been renewed. We subsequently transitioned to managing food and non-food donations directly via our website and internal processes. While this has increased operational input, particularly for our Operations Manager, it has given us greater control, flexibility and cost clarity. We are actively exploring replacement platform solutions and discussions with potential suppliers are ongoing. We have obtained all coding from the online platform from Deloitte. |**Food**|**Redistribution Impact**| |---|---| |**Borough Market**|| |Our partnership with Borough Market continues to be the cornerstone of|| |our food redistribution work.|| |•|November 2024–October 2025:| ||`o`
Over**42 tonnes of food**saved| ||`o`
More than**101,000 meals**provided| ||`o`
**168 tonnes of CO**₂emissions saved.| ||`o`
**Hundreds of volunteer hours**contributed monthly| |•|This compares with 18 tonnes in 2023 and 37 tonnes in 2024.| |•|Christmas Eve 2024 collection: approximately 400kg in under one| ||hour.| We also delivered 500 freshly cooked meals to community charities through our “Feed the 500” fundraising event (see below). We met the newly appointed Borough Market CEO and Deputy in October 2025, both of whom expressed strong support for Plan Zheroes and future charity collaborations within the Market Hall. 4 ## **TRUSTEES ANNUAL REPORT** Section D Achievements and performance ## **Additional Food Donors** Regular and emerging donors during the year included: - School of Wok (weekly donations) - L’Oréal (White City offices) - Eataly (Broadgate) - King’s Cross traders - Donations arising from corporate CSR days - Surplus from major summer events including Coldplay concerts - While surplus food volumes outside Borough Market remain below historic levels, focused relationship-building — particularly through our partnership with Recorra — has strengthened our pipeline of regular donors. ## **Non-Food Redistribution** We continued to redistribute high-value non-food items including: - Catering equipment - Crockery - Furniture and appliances - Tables and chairs - Community event infrastructure These items were donated by corporate partners and distributed to charities, extending our environmental and social impact beyond food. ## **Strategic Partnerships** _**Recorra**_ Our collaboration with Recorra remains mutually beneficial. Recorra introduced us to new corporate donors, co-hosted CSR activities and paid its annual partnership contribution during the year. Joint networking and CSR events have strengthened awareness of Plan Zheroes among commercial property and facilities management sectors. _**Feed the 500 in collaboration with Emerge Cookery School and Team Tactics**_ Our September 2025 “Feed the 500” corporate cookery fundraising event at Borough Market generated: - £13,535 income from eight business teams - Approximately £8,500 net profit - 500 meals provided to community organisations including Oasis Waterloo, Draper Together, Blackfriars Settlement, Vauxhall Gardens Community Centre, Lucy Brown House and St Mungo’s - Although ticket sales were initially slow, the event was operationally successful and demonstrated strong future fundraising potential. ## **Cookbook Fundraising** Sales of the Plan Zheroes cookbook continued throughout the year via retail partners and markets. - Retail price: £15 (individuals), £10 (businesses) - Production cost: just over £4 per copy - Strong sales at Borough Market, Primrose Hill Market and corporate offices - Additional sales in the United States - Cookbook sales generated both unrestricted income and enhanced brand visibility. 5 **TRUSTEES ANNUAL REPORT** ## Section D Achievements and performance ## **Schools and Community Engagement** In partnership with School Food Matters, trustees and staff delivered school assemblies and supported a programme in which pupils learned to prepare food at Borough Market before selling it to raise funds for Plan Zheroes. This initiative deepens our educational and preventative impact by engaging young people in conversations around food waste and sustainability. ## **Governance and Trustees** The Board welcomed several new trustees during the year, strengthening governance capacity and succession planning. Succession planning has progressed significantly: - A member of the existing operations team agreed to step into the CEO position. - A new Chair and Vice Chair were appointed after the year end and have now taken up their positions. ## **Outlook for 2026** Priorities for the coming year include: - Securing a replacement technology platform - Strengthening regular donor pipelines beyond Borough Market - Building on the success of Feed the 500 - Developing the metrics that are monitored in order to better track our redistribution impact - Implementing leadership succession - Reviewing staff remuneration following several years without pay increases Despite operational challenges, Plan Zheroes enters the new financial year with strong partnerships, committed volunteers, solid reserves and clear strategic focus. 6 ## **TRUSTEES ANNUAL REPORT** ## **Section E Financial review** Plan Zheroes remains in a strong financial position. Income sources **Review of the charity’s** included: **financial position at the end of the period** • Corporate partnership payments (including Recorra annual contribution) • Corporate CSR donations • Feed the 500 event income • Cookbook sales • Individual donations The cessation of the Deloitte contract removes the need to account for inkind support related to platform hosting. We continue to manage expenditure carefully and maintain prudent reserves to ensure sustainability during the platform transition period. The charity had a deficit for the year of £64,705, of which £86,782 is the non-cash platform write-off. Therefore, our operations generated a surplus of £22,078 before the write-off. At the end of the year the charity had total reserves of £90,740. This includes £90,740 of net current assets which is unrestricted. The charity currently aims to maintain a minimum level of reserves in **Brief statement of the** order to sustain the existence of the charity. Expenditure levels are **charity’s policy on reserves** reviewed on a quarterly basis and adjusted accordingly based on the forecast of income/cash-flow for the next 6 months. The charity is looking to increase the level of reserves as the growth of the charity will allow. **Details of any funds materially** None. **in deficit Further financial review details (Optional information)** The charity’s principal source of funds has historically been through the You **may choose** to include receipt of grants and donations, and income from Borough Market and additional information, where other strategic partners. This year we also hosted the “Feed the 500” relevant about: corporate cookery fundraiser, our first major event since the pandemic. • the charity’s principal sources of funds (including Investment policy – to date funds have been maintained in our current any fundraising); account to fund day to day operations, providing both liquidity and • how expenditure has negligible risk. If we build up significant reserves, we will review our supported the key objectives investment options. of the charity; • investment policy and Other incoming resources in prior years related to the pro bono development and maintenance of our platform, provided by Deloitte. This objectives including any partnership ended during the current year, therefore no such income was ethical investment policy recognised and the platform was fully written off. adopted. 7 **TRUSTEES ANNUAL REPORT** ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Lois Whipp **Position (e.g. Secretary, Chair,** Finance Trustee/Treasurer **etc)** **Date** 17/08/2026 8 **INDEPENDENT EXAMINER’S REPORT** **Section A Independent Examiner’s Report** **Report to the trustees/** Plan Zheroes – The Zero Food Waste Heroes **members of** |**On accounts for the**
**period ended**
**Set out on pages**|31 October 2025|**Charity no**
**(if any)**|1154291| |---|---|---|---| ||||| ||(remember to include the page numbers of additional sheets)
1- 17||| **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 12/8/2026 **Name:** Andrew Mercieca **Relevant professional** FCA, ICAEW **qualification(s) or body: Address:** 2 Hunter road, London SW20 8NZ 9 ## **INDEPENDENT EXAMINER’S REPORT** ## **Section B Disclosure** > [Only complete if the examiner needs to highlight material problems. ] **Give here brief details of any items that the examiner wishes to disclose** . 10 ## **PLAN ZHEROES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2025** |**Notes**
**INCOMING RESOURCES**
**_Incoming Resources from Generated Funds_**
Donations and grants received
1
Incoming Resources from Charitable
Activities
Other incoming resources
**Total Incoming Resources**
**OUTGOING RESOURCES**
Charitable activities
Loss on disposal
**Total Resources Expended**
2
**Net Incoming/ (Outgoing) Resources**
**Net Movement in Funds**
Balance brought forward
**Balance carried forward at 31 October**|**UNRESTRICTED**
**FUNDS**
**RESTRICTED**
**FUNDS**
**Total Funds**
**2025**
**Total Funds**
**2024**
**£**
**£**
**£**
**£**
14,692
-
14,692
11,525| |---|---| ||14,692
-
14,692
11,525
50,225
-
50,225
19,798
-
-
-
50,910| ||64,917
-
64,917
82,233
42,840
-
42,840
156,523
86,782
-
86,782
-| ||129,622
-
129,622
156,523
(64,705)
-
(64,705)
(74,290)
(64,705)
-
(64,705)
(74,290)
155,445
-
155,445
229,735| ||90,740
-
90,740
155,445| 11 ## **BALANCE SHEET** |**Notes**
**FIXED ASSETS**
Intangible fixed assets
3
**CURRENT ASSETS**
Debtors
4
Cash at bank and in hand
Creditors: amounts falling due within one
year
5
**Net Current Assets**
Provision for liabilities and charges
**Net Assets**
**FUNDS**
6
- Restricted
- Unrestricted
**Total Funds**|**Unrestricted**
**Restricted**
**2025**
**£**
-
-
-
-
-
-
9,955
9,955
84,623
-
84,623
94,578
-
94,578
(3,838)
-
(3,838)
90,740
-
90,740
-
-
-
**90,740**
**-**
**90,740**
-
-
-
90,740
-
90,740
**90,740**
**-**
**90,740**|**2024**| |---|---|---| |||**£**
86,782| |||86,782
2,150
69,058| |||71,208
(2,545)| |||68,663
-| |||**155,445**| |||-
155,445| |||**155,445**| Approved by the Plan Zheroes Board of Trustees on 3[rd] August 2026 and signed on its behalf by: ## **Lois Whipp ACA** ## **Finance Trustee / Treasurer** The Accounting Policies and Notes on page 13 to 16 form part of these Financial Statements. 12 ## **ACCOUNTING POLICIES** ## **Basis of Preparation of Financial Statements** ## **Accounting Convention** The Financial Statements are prepared on a going concern and accruals basis under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP (FRS 102) - second edition) effective 1 January 2019. ## **Going concern** The trustees consider that the use of the going concern basis is appropriate because there are no material uncertainties relating to events or conditions that may cast significant doubt about the ability of the charity to continue as a going concern, and there is reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future. ## **Incoming Resources** Incoming resources from generated funds comprise the following: - Donations and grants from individuals and grant making bodies. Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Incoming Resources from Charitable Activities comprise the following: - Fees charged for the sorting and distribution of surplus food at Borough Market; - Annual partnership contribution from Recorra; - Fees charged in respect of corporate volunteering days and events; - Sales of Plan Zheroes cookbook. Other incoming resources comprise the following: - The development/maintenance costs provided Pro Bono by Deloitte for a website/application to enable the matching of surplus food from donors to requirements from recipients. This is included in the SoFA at the value of the gift provided to the charity. ## **Resources Expended** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. - Charitable activities comprise expenditure on the direct charitable activities of Plan Zheroes. ## **Fund Accounting** The **Accumulated Fund** is a general unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objectives of Plan Zheroes and which has not been designated for other purposes. ## **Accounting for Intangible Fixed Assets** Intangible fixed assets include software development of our website and application provided Pro Bono by Deloitte. The cost is calculated based on the estimate from Deloitte of the cost expended during the year. ## **Amortisation of Intangible Fixed Assets** Once Software is brought into live production, amortisation is provided on a straight-line basis so as to write off the cost or valuation of intangible fixed assets less estimated residual value over their estimated useful economic lives which are as follows: - Software development – 3 years. ## **Tangible fixed assets and depreciation** All tangible assets costing more than £1,000 are capitalised and valued at historical cost. Depreciation is charged on a straight-line basis over their estimated useful life from the year of acquisition. 13 ## **ACCOUNTING POLICIES** ## **Taxation** Plan Zheroes is a registered charity and is generally exempt from Corporation Tax and below the threshold for Value Added Tax (VAT). Irrecoverable VAT is included with the cost of those items to which it relates. ## **Provisions** A provision is made for a liability in the financial statements where Plan Zheroes has a present obligation as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the liability and a reliable estimate can be made of the obligation. 14 ## **NOTES TO FINANCIAL STATEMENTS** ## **1. Donations and grants received** |**Description**|**2025**|**2024**| |---|---|---| |Donations|£14,692|£11,525| |**Total Grants and Donations**|**£14,692**|**£11,525**| The Charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts. ## **2. Resources Expended** |Consultancy
Marketing
Depreciation and amortisation
Legal and accountancy
Platform maintenance
Office costs
Event costs
IT & communication costs
Insurance
Bank fees
Materials & Supplies
Miscellaneous
Cookery book costs
**Total Charitable activities**
Loss on disposal of platform
**Total Resources Expended**|**2025**
**£**
35,954
266
-
234
-
38
4,914
585
182
-
599
68
-
**42,840**
86,782
**129,622**|**2024**
**£**
32,351
395
103,618
212
15,134
8
40
226
179
3
303
-
4,054| |---|---|---| |||**156,523**| |||-| |||**156,523**| No pro bono development or maintenance services were provided in the year (2024: development £35,776 and maintenance £15,134), and the platform was fully written off during the year as it is no longer in use. There were no amounts payable to the independent examiner for the independent examination or any other services. There have been no related party transactions in the period. ## **3. Fixed Assets** |**COST OR VALUATION**
At 1 November 2024
Additions
Disposals
At 31 October 2025
**ACCUMULATED**
**AMORTISATION**
At 1 November 2024
Charge for year
Disposals
At 31 October 2025
**NET BOOK VALUE**
At 31 October 2024
At 31 October 2025|**£**
**Intangible**
1,184,996
-
(1,184,996)| |---|---| ||-| ||1,098,214
-
(1,098,214)| ||-| ||| ||**86,782**| ||| ||**-**| Plan Zheroes had no capital commitments at 31 October 2025. 15 ## **NOTES TO FINANCIAL STATEMENTS** ## **4. Debtors** |Trade debtors
Accrued income|**2025**
**£**
1,402
8,553
9,955|**2024**
**£**
2,150
-| |---|---|---| |||2,150| Trade debtors represent donations and income awarded during the year, where the cash has not yet been received. Accrued income represents income in respect of the year, where the services had not been invoiced as at the year end. ## **5. Creditors** |Trade creditors|**2025**
**£**
3,838
3,838|**2024**
**£**
2,545| |---|---|---| |||2,545| Trade creditors represent costs charged during the year, where the cash has not yet been paid. ## **6. Analysis of Total Funds as at 31 October 2025** |**Fund**
**reconciliation**|**Balance at 1**
**November 2024**|**Income**|**Expenditure**|**Transfers**|**Gains/**
**(Losses)**|**Balance at 31**
**October 2025**| |---|---|---|---|---|---|---| |Unrestricted|£155,445|£64,917|(£129,622)|-|-|£90,740| |Restricted|-|-|-|-|-|-| |**Total**|**£155,445**|**£64,917**|**(£129,622)**|**-**|**-**|**£90,740**| ## **7. Limited Liability** Plan Zheroes is a charitable incorporated organisation (CIO) and thus has no share capital. In the event of Plan Zheroes being wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. ## **8. Charitable Status** Plan Zheroes is a charity registered with the Charity Commissioners for England and Wales, number 1154291. ## **9. Ultimate Controlling Party** The charitable organisation is controlled by its members. 16