ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2024
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TRUSTEES ANNUAL REPORT
Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 1 November 2023 31 October 2024
From To
Section A Reference and administration details
Charity name
Plan Zheroes – The Zero Food Waste Heroes
Other names charity is known by Registered charity number (if any) 1154291
Charity's principal address 22 Venetia Road London Postcode W5 4JD
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Chris Wilkie | Trustee/Chair | ||
| Lois Whipp | Finance Trustee/Treasurer |
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| 3 WendyDuncan | Trustee | ||
| 4 Jennifer Law | Trustee | ||
| 5 Michael Eisenberg | Trustee | ||
| 6 Victoria Sims | Trustee | ||
| Maninder Singh Thandi |
Trustee | ||
| Hugo Blamey | Finance Trustee/Treasurer (Interim) |
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| 10 | |||
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TRUSTEES ANNUAL REPORT
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (e.g. trust deed, constitution) Charitable Incorporated Organisation (C.I.O.) How the charity is constituted (e.g. trust, association, company) Appointed by a resolution passed at a properly convened meeting of the Trustee selection methods charity trustees. New trustees are recommended for selection by one of (e.g. appointed by, elected by) the existing trustees. The trustees will consider their suitability to act as a trustee for Plan Zheroes based on their skills and experience.
- (e.g. trust, association, company)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Board conducts quarterly meetings, which are attended by at least three Trustees plus the Chair. It supervises the activities of the charity, ensuring that good governance is followed, and the finances of the charity are reported and discussed. During the year ending 31[st] October 2024 these were held as hybrid meetings (a combination of virtual and in person).
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the charity’s organisational The trustees assess risk periodically at board meetings considering the current and planned activities of the charity prepared by the Chair. An
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structure and any wider annual liability insurance policy is in place.
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network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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TRUSTEES ANNUAL REPORT
The objects of the CIO are for the public benefit, to relieve poverty, hardship or distress in particular but not exclusively by facilitating the distribution of surplus food generated by businesses to charities and Summary of the objects of the voluntary organisations, so that individuals or families living in food charity set out in its poverty are able to access such food. governing document At Plan Zheroes, we inspire and enable businesses to give their surplus food, and some non-food items to local charities and voluntary organisations that need it. Summary of the main Using the specialist technology of an online interactive map, we provide a activities undertaken for the unique brokering service between the diverse types of food suppliers that public benefit in relation to have surplus wholesome food and local charities. these objects (include within this section the statutory We create, develop and maintain relationships between both businesses declaration that trustees have and local charities which enable the redistribution of surplus food. had regard to the guidance issued by the Charity We create awareness and mobilise local communities on the agenda Commission on public related to food poverty and surplus food. benefit) The trustees confirm that they have complied with their duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the commission.
Additional details of objectives and activities (Optional information)
We have been dependent since our inception on a group of inspired and You may choose to include committed volunteers, without whom we would not have achieved our further statements, where success in redistributing surplus food and other items. relevant, about:
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policy on grant making;
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policy programme related investment;
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contribution made by volunteers.
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TRUSTEES ANNUAL REPORT
Section D Achievements and performance
Summary of the main achievements of the charity during the year
It has been another challenging year for Plan Zheroes, as businesses continued to reduce the amount of surplus food they are donating to charities. This was largely due to the economic situation in the period covered by the report.
The exception to this has been our surplus food collections at London’s Borough Market, where we have now begun collecting food every day that the market is open. This has meant a significant increase in the amount of food we have been able to donate to charities. In June 2024, we celebrated our 10[th] anniversary of surplus food collections at the market. In addition, there were some large one-off food/drink donations, including three pallets of tea and 120 portions of finger buffet food from a catering company, following the cancellation of an event at Kew Gardens. In February and May 2024, we worked with the US-based charity Musically Fed to redistribute food after concerts performed by Eric Clapton, The 1975 and Noah Kahan. The donations were successfully redistributed in Glasgow, Manchester, London and Dublin. This is the first time we have managed food donations outside the UK. The number of non-food items donated has increased in the past year, including fridges, toasters, kettles, crockery, mattresses, razors, and cleaning products. These are all very useful to the charities we support. We are looking to find a way to record the equivalent CO ₂ emissions saved by keeping non-food items from landfill, as we do for food. One of our volunteers, who works as a data analyst at Defra, has offered to help with this. Fundraising has been a challenge, but we remain in a strong position. Our partnership with sustainable waste company Recorra, has generated significant income and we continue to receive income from corporate and individual donations, as well as for CSR volunteering days. In addition, we began work producing a cookbook, in collaboration with our ambassador and food writer, Kristen Fredrickson and one of our volunteers, illustrator Rosie Brooks. The book contains recipes that use surplus ingredients and those that people remember from their childhood. We will sell these books to raise funds for the charity. Our partnership with School Food Matters is going well. We did presentations at several school assemblies. The children did some fundraising for us, selling fruit and vegetables that they cultivated at school. They also learned how to be market traders and had stalls at Borough Market and Barking Market.
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TRUSTEES ANNUAL REPORT
Section E Financial review ~~ee~~
The charity had a deficit for the year of £74,290. Review of the charity’s financial position at the end of At the end of the year the charity had total reserves of £155,445. This the period includes £68,663 of net current assets which is unrestricted.
The charity currently aims to maintain a minimum level of reserves in Brief statement of the order to sustain the existence of the charity. Expenditure levels are charity’s policy on reserves reviewed on a monthly basis and adjusted accordingly based on the forecast of income/cash-flow for the next 6 months. The charity is looking to increase the level of reserves as the growth of the charity will allow.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
The charity’s principal source of funds has historically been through the receipt of grants and donations.
You may choose to include additional information, where relevant about:
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Investment policy – to date funds have been maintained in our current account to fund day to day operations, providing both liquidity and negligible risk. If we build up significant reserves, we will review our investment options.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives Other incoming resources relates to the pro bono development and of the charity; maintenance of our platform, which is provided by Deloitte. The value of
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• investment policy and this has fallen significantly due to fewer staff hours being dedicated to our platform.
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investment policy and objectives including any ethical investment policy adopted.
~~ee~~ Section F Other optional information
~~oS~~ Section G Declaration ~~ee~~ The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Hugo Blamey Position (e.g. Secretary, Chair, Finance Trustee/Treasurer etc) ~~—OO~~ (Interim) Date 24.07.2025
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INDEPENDENT EXAMINER’S REPORT
Section A Independent Examiner’s Report ~~ee~~ Report to the trustees/ Plan Zheroes – The Zero Food Waste Heroes members of ~~PO~~ On accounts for the 31 October 2024 Charity no 1154291 period ended (if any) ~~ee eee~~ Set out on pages (remember to include the page numbers of additional sheets) ~~PO~~
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed:
| Signed: | Signed: ~~-~~ |
~~-~~ |
|---|---|---|
| Signed: | Signed: Date: ~~-~~ |
24.07.2025 ~~-~~ |
| ~~-~~ | ~~-~~ | |
| Name: Relevant professional qualification(s) or body: |
Name:Andrew Mercieca Relevant professional qualification(s) or body: FCA (ICAEW) ~~—~~ ~~PO~~ |
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| Address: |
Address:2 Hunter Road, London SW20 8NZ ~~OO~~ |
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INDEPENDENT EXAMINER’S REPORT
Section B Disclosure
[Only complete if the examiner needs to highlight material problems. ]
Give here brief details of any items that the examiner wishes to disclose .
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PLAN ZHEROES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations and grants received 1 Incoming Resources from Charitable Activities Other incoming resources Total Incoming Resources OUTGOING RESOURCES Costs of generating funds Governance costs Charitable activities 2 Total Resources Expended Net Incoming/ (Outgoing) Resources Net Movement in Funds Balance brought forward Balance carried forward at 31 October |
UNRESTRICTED FUNDS RESTRICTED FUNDS Total Funds 2024 Total Funds 2023 £ £ £ £ 11,525 - 11,525 21,891 |
|---|---|
| 11,525 - 11,525 21,891 19,798 - 19,798 12,297 50,910 - 50,910 95,319 |
|
| 82,233 - 82,233 129,507 - - - - - - - - 156,523 - 156,523 183,024 |
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| 156,523 - 156,523 183,024 (74,290) - (74,290) (53,517) (74,290) - (74,290) (53,517) 229,735 - 229,735 283,252 |
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| 155,445 - 155,445 229,735 |
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BALANCE SHEET
| Notes FIXED ASSETS Tangible fixed assets Intangible fixed assets 3 CURRENT ASSETS Debtors 4 Cash at bank and in hand Creditors: amounts falling due within one year 5 Net Current Assets Provision for liabilities and charges Net Assets FUNDS 6 - Restricted - Unrestricted Total Funds |
Unrestricted Restricted 2024 £ - - 86,782 - 86,782 86,782 - 86,782 2,150 2,150 69,058 - 69,058 71,208 - 71,208 (2,545) - (2,545) 68,663 - 68,663 - - - 155,445 - 155,445 - - - 155,445 - 155,445 155,445 - 155,445 |
2023 |
|---|---|---|
| £ - 154,624 |
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| 154,624 1,226 76,536 |
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| 77,762 (2,651) |
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| 75,111 - |
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| 229,735 | ||
| - 229,735 |
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| 229,735 |
Approved by the Plan Zheroes Board of Trustees on 14[th] July 2025 and signed on its behalf by:
Hugo Blamey ACA
Finance Trustee / Treasurer (Interim)
The Accounting Policies and Notes on page 10 to 13 form part of these Financial Statements.
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ACCOUNTING POLICIES
Basis of Preparation of Financial Statements
Accounting Convention
The Financial Statements are prepared on a going concern and accruals basis under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
Going concern
The trustees consider that the use of the going concern basis is appropriate because there are no material uncertainties relating to events or conditions that may cast significant doubt about the ability of the charity to continue as a going concern, and there is reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future.
Incoming Resources
Incoming resources from generated funds comprise the following:
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Donations and grants from individuals and grant making bodies;
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Donations in respect of corporate volunteering days.
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Incoming Resources from Charitable Activities comprise the following:
- Fees charged for the sorting and distribution of surplus food at Borough Market.
Other incoming resources comprise the following:
- The development/maintenance costs provided Pro Bono by Deloitte for a website/application to enable the matching of surplus food from donors to requirements from recipients. This is included in the SoFA at the value of the gift provided to the charity.
Resources Expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
- Charitable activities comprise expenditure on the direct charitable activities of Plan Zheroes.
Fund Accounting
The Accumulated Fund is a general unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objectives of Plan Zheroes and which has not been designated for other purposes.
Accounting for Intangible Fixed Assets
Intangible fixed assets include software development of our website and application provided Pro Bono by Deloitte. The cost is calculated based on the estimate from Deloitte of the cost expended during the year.
Amortisation of Intangible Fixed Assets
Once Software is brought into live production, amortisation is provided on a straight-line basis so as to write off the cost or valuation of intangible fixed assets less estimated residual value over their estimated useful economic lives which are as follows:
- Software development – 3 years.
Tangible fixed assets and depreciation
All tangible assets costing more than £1,000 are capitalised and valued at historical cost. Depreciation is charged on electric bicycles on a straight-line basis over their estimated useful life of three years from the year of acquisition.
Taxation
Plan Zheroes is a registered charity and is generally exempt from Corporation Tax and below the threshold for Value Added Tax (VAT). Irrecoverable VAT is included with the cost of those items to which it relates.
Provisions
A provision is made for a liability in the financial statements where Plan Zheroes has a present obligation as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the liability and a reliable estimate can be made of the obligation.
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NOTES TO FINANCIAL STATEMENTS
1. Donations and grants received
| Description | 2024 | 2023 | |
|---|---|---|---|
| Donations | £11,525 | £21,891 | |
| Total Grants and Donations | £11,525 | £21,891 |
The Charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.
2. Resources Expended
| Consultancy Marketing Depreciation and amortisation Legal and accountancy Platform maintenance Office costs Events IT & communication costs Insurance Bank fees Materials & Supplies Recruiting costs Cookery book costs Travel & Subsistence Charitable activities |
2024 £ 32,351 395 103,618 212 15,134 8 40 226 179 3 303 - 4,054 - 156,523 |
2023 £ 24,411 527 142,221 201 14,948 13 - 200 179 3 9 299 - 13 |
|---|---|---|
| 183,024 |
The charity is grateful to Deloitte for developing and maintaining the food donation platform. The value for developing the platform in the year was estimated at £35,776 (2023: £80,371) and for maintaining the platform £15,134 (2023: £14,948). The estimated value of these services is recognised within other incoming resources, and charges are included within platform maintenance, together with an addition to fixed assets. There were no amounts payable to the independent examiner for the independent examination or any other services. There have been no related party transactions in the period.
3. Fixed Assets
| COST OR VALUATION At 1 November 2023 Additions Disposals At 31 October 2024 ACCUMULATED AMORTISATION At 1 November 2023 Charge for year Disposals At 31 October 2024 NET BOOK VALUE At 31 October 2023 At 31 October 2024 |
£ Intangible £ Tangible 1,149,220 2,650 35,776 - - - |
|---|---|
| 1,184,996 2,650 |
|
| 944,596 2,650 103,618 - - |
|
| 1,098,214 2,650 |
|
| 154,624 - |
|
| 86,782 - |
Plan Zheroes had no capital commitments at 31 October 2024.
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NOTES TO FINANCIAL STATEMENTS
4. Debtors
| Trade debtors Other debtors |
2024 £ 2,150 - 2,150 |
2023 £ 1,226 - |
|---|---|---|
| 1,226 |
Trade debtors represent donations and income awarded during the year, where the cash has not yet been received.
5. Creditors
| Trade creditors Accruals |
2024 £ 2,545 - 2,545 |
2023 £ 2,651 - |
|---|---|---|
| 2,651 |
6. Analysis of Total Funds as at 31 October 2024
| Fund reconciliation |
Balance at 1 November 2023 |
Income | Expenditure | Transfers | Gains/ (Losses) |
Balance at 31 October 2024 |
|---|---|---|---|---|---|---|
| Unrestricted | £229,735 | £82,233 | (£156,523) | - | - | £155,445 |
| Restricted | - | - | - | - | - | - |
| Total | £229,735 | £82,233 | (£156,523) | - | - | £155,445, |
7. Limited Liability
Plan Zheroes is a charitable incorporated organisation (CIO) and thus has no share capital.
In the event of Plan Zheroes being wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
8. Charitable Status
Plan Zheroes is a charity registered with the Charity Commissioners for England and Wales, number 1154291.
9. Ultimate Controlling Party
The charitable organisation is controlled by its members.
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