2023-10-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 OCTOBER 2023

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TRUSTEES ANNUAL REPORT

Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year 1 November 2022 31 October 2023 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1154291

Plan Zheroes – The Zero Food Waste Heroes

Charity's principal address

22 Venetia Road London Postcode W5 4JD

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Chris Wilkie	Trustee/Chair
	Lois Whipp	Finance Trustee/Treasurer
	WendyDuncan	Trustee
	Jennifer Law	Trustee
	Michael Eisenberg	Trustee
	Victoria Sims	Trustee
	Maninder Singh Thandi	Trustee

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TRUSTEES ANNUAL REPORT

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (e.g. trust deed, constitution) Charitable Incorporated Organisation (C.I.O.) How the charity is constituted (e.g. trust, association, company) Appointed by a resolution passed at a properly convened meeting of the Trustee selection methods charity trustees. New trustees are recommended for selection by one of (e.g. appointed by, elected by) the existing trustees. The trustees will consider their suitability to act as a trustee for Plan Zheroes based on their skills and experience.

• (e.g. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

The Board conducts quarterly meetings, which are attended by at least three Trustees plus the Chair. It supervises the activities of the charity, ensuring that good governance is followed, and the finances of the charity are reported and discussed. During the year ending 31[st] October 2023 these were held as hybrid meetings (a combination of virtual and in person).

• the charity’s organisational The trustees assess risk periodically at board meetings considering the current and planned activities of the charity prepared by the Chair. An

• structure and any wider annual liability insurance policy is in place.

• network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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TRUSTEES ANNUAL REPORT

The objects of the CIO are for the public benefit, to relieve poverty, hardship or distress in particular but not exclusively by facilitating the distribution of surplus food generated by businesses to charities and Summary of the objects of the voluntary organisations, so that individuals or families living in food charity set out in its poverty are able to access such food. governing document At Plan Zheroes, we inspire and enable businesses to give their surplus food and, more recently, non-food items to local charities and voluntary organisations that need it. Summary of the main Using the specialist technology of an online interactive map, we provide a activities undertaken for the unique brokering service between the diverse types of food suppliers that public benefit in relation to have surplus wholesome food and local charities. these objects (include within this section the statutory We create, develop and maintain relationships between both businesses declaration that trustees have and local charities which enable the redistribution of surplus food. had regard to the guidance issued by the Charity We create awareness and mobilise local communities on the agenda Commission on public related to food poverty and surplus food. benefit)

The trustees confirm that they have complied with their duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the commission.

Additional details of objectives and activities (Optional information)

We have been dependent since our inception on a group of inspired and You may choose to include committed volunteers, without whom we would not have achieved our further statements, where success in redistributing surplus food. relevant, about:

• policy on grant making;

• policy programme related investment;

• contribution made by volunteers.

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TRUSTEES ANNUAL REPORT

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Despite some challenges this year, Plan Zheroes remains in a strong financial position and continues its mission, diverting food and, more recently, non-food items from landfill to charities in need. The final quarter of 2022 showed a slight increase in surplus food donations, largely due to a new partnership with the catering company Grayson’s that provides food for businesses such as KKR, The Francis Crick Institute and the GLA. However, in 2023, some businesses reviewed the amount of food they were producing and donated less surplus than before the pandemic. Having discussed this with other food redistribution organisations, such as FareShare and City Harvest, it seems that we were all affected by this, as many businesses dealt with the pressures of the economic situation and cost of living crisis. The exception to this downtrend was our market collections at Borough Market and the Real Food Market at King’s Cross, where the amount of surplus food donated remained at pre-pandemic levels. We began Friday collections at Borough Market, which meant that more surplus food could be saved from landfill and donated to charities instead. Our aim is to hold more collections at the market, dependent on being able to recruit more volunteers. The recruitment of volunteers remained consistent with previous years, and we operated with a pool of over 80. Overall, for the period covered by this report, we saved over 4 tonnes of food from landfill, which equates to over 8,588 meals and over 18 tonnes of CO ₂ emissions. These figures are much lower than previous years, due to the factors noted above. To date we have redistributed over 458 tonnes of surplus food. This equates to over 1 million meals and 1,826 tonnes of CO ₂ emissions. These figures have been calculated using a formula from the Waste and Resources Action Programme – wrap.org.uk. In contrast to the reduction in surplus food donations, there was an increase in donations of non-food items from businesses to charities. These included items of crockery, as some businesses rebranded, fridges and freezers, tote bags and clothing from lost property departments in hotels. These much-needed items were gratefully received by the charities in our network. We agreed new partnerships with three organisations - sustainable waste management company Recorra, ethy, a company that provides sustainability accreditation for businesses, and A Good Thing, a charity that helps redistribute non-food items across the UK. We increased the number of CSR days that we provide for businesses. These included volunteering opportunities for Kuoni, Lloyds Banking Group and Procurement Leaders.

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TRUSTEES ANNUAL REPORT

Section E Financial review The charity had a deficit for the year of £53,517. Review of the charity’s financial position at the end of At the end of the year the charity had total reserves of £229,735. This the period includes £75,111 of net current assets which is unrestricted. The charity currently aims to maintain a minimum level of reserves in Brief statement of the order to sustain the existence of the charity. Expenditure levels are charity’s policy on reserves reviewed on a monthly basis and adjusted accordingly based on the forecast of income/cash-flow for the next 6 months. The charity is looking to increase the level of reserves as the growth of the charity will allow. Details of any funds materially None. in deficit

Further financial review details (Optional information)

• The charity’s principal source of funds has historically been through the

• You may choose to include receipt of grants and donations. In 2022/23 we saw a 25% decrease in

• additional information, where donations from the previous year. We continued to be unable to hold

• relevant about: events that have previously contributed significantly to our turnover, due

• • the charity’s principal to the ongoing effects of the pandemic. sources of funds (including any fundraising); Investment policy – to date funds have been maintained in our current

• • how expenditure has account to fund days to day operations, providing both liquidity and supported the key objectives negligible risk. If we build up significant reserves, we will review our of the charity; investment options.

• • investment policy and Other incoming resources relates to the pro bono development and

• objectives including any maintenance of our platform, which is provided by Deloitte. The value of

• ethical investment policy this has fallen significantly due to fewer staff hours being dedicated to our

• adopted. platform.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Lois Whipp Position (e.g. Secretary, Chair, Treasurer etc) Date 12/08/2024

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INDEPENDENT EXAMINER’S REPORT

Section A Independent Examiner’s Report

Report to the trustees/ members of On accounts for the period ended Set out on pages	Plan Zheroes – The Zero Food Waste Heroes	Plan Zheroes – The Zero Food Waste Heroes	Plan Zheroes – The Zero Food Waste Heroes
	31 October 2023	Charity no (if any)	1154291
	(remember to include the page numbers of additional sheets)

The charity's trustees are responsible for the preparation of the accounts.

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)

1. which gives me reasonable cause to believe that in, any material respect, the requirements:

2. to keep accounting records in accordance with section 130 of the Charities Act; and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

4. have not been met; or

5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

6. Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body: Address:		09/08/2024
	Andrew Mercieca
	FCA(ICAEW)
	2 Hunter Road, London SW20 8NZ

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INDEPENDENT EXAMINER’S REPORT

Section B Disclosure

[Only complete if the examiner needs to highlight material problems. ]

Give here brief details of any items that the examiner wishes to disclose .

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PLAN ZHEROES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2023

Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations and grants received 1 Incoming Resources from Charitable Activities Other incoming resources Total Incoming Resources OUTGOING RESOURCES Costs of generating funds Governance costs Charitable activities 2 Total Resources Expended Net Incoming/ (Outgoing) Resources Net Movement in Funds Balance brought forward Balance carried forward at 31 October

UNRESTRICTED FUNDS RESTRICTED FUNDS

Total Funds 2023 Total Funds 2022 £ £ £ £ 21,891 - 21,891 28,944 21,891 - 21,891 28,944 12,297 - 12,297 5,200 95,319 - 95,319 140,300 129,507 - 129,507 174,444 - - - - - - - - 183,024 - 183,024 193,266 183,024 - 183,024 193,266 (53,517) - (53,517) (18,822) (53,517) - (53,517) (18,822) 283,252 - 283,252 302,074 229,735 - 229,735 283,252

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BALANCE SHEET

Notes FIXED ASSETS Tangible fixed assets Intangible fixed assets 3 CURRENT ASSETS Debtors 4 Cash at bank and in hand Creditors: amounts falling due within one year 5 Net Current Assets Provision for liabilities and charges Net Assets FUNDS 6 - Restricted - Unrestricted Total Funds	Unrestricted Restricted 2023 £ - - 154,624 - 154,624 154,624 - 154,624 1,226 1,226 76,536 - 76,536 77,762 - 77,762 (2,651) - (2,651) 75,111 - 75,111 - - - 229,735 - 229,735 - - - 229,735 - 229,735 229,735 - 229,735	2022
		£ - 216,474
		216,474 1,256 66,234
		67,490 (712)
		66,778 -
		283,252
		- 283,252
		283,252

Approved by the Plan Zheroes Board of Trustees on 05/08/2024 and signed on its behalf by:

Lois Whipp ACA

Finance Trustee

The Accounting Policies and Notes on page 10 to 13 form part of these Financial Statements.

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ACCOUNTING POLICIES

Basis of Preparation of Financial Statements

Accounting Convention

The Financial Statements are prepared on a going concern and accruals basis under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.

Going concern

The trustees consider that the use of the going concern basis is appropriate because there are no material uncertainties relating to events or conditions that may cast significant doubt about the ability of the charity to continue as a going concern, and there is reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future.

Incoming Resources

Incoming resources from generated funds comprise the following:

• Donations and grants from individuals and grant making bodies;

• Donations in respect of corporate volunteering days.

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Incoming Resources from Charitable Activities comprise the following:

• Fees charged for the sorting and distribution of surplus food at Borough Market.

Other incoming resources comprise the following:

• The development/maintenance costs provided Pro Bono by Deloitte for a website/application to enable the matching of surplus food from donors to requirements from recipients. This is included in the SoFA at the value of the gift provided to the charity.

Resources Expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

• Charitable activities comprise expenditure on the direct charitable activities of Plan Zheroes.

Fund Accounting

The Accumulated Fund is a general unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objectives of Plan Zheroes and which has not been designated for other purposes.

Accounting for Intangible Fixed Assets

Intangible fixed assets include software development of our website and application provided Pro Bono by Deloitte. The cost is calculated based on the estimate from Deloitte of the cost expended during the year.

Amortisation of Intangible Fixed Assets

Once Software is brought into live production, amortisation is provided on a straight-line basis so as to write off the cost or valuation of intangible fixed assets less estimated residual value over their estimated useful economic lives which are as follows:

• Software development – 3 years.

Tangible fixed assets and depreciation

All tangible assets costing more than £1,000 are capitalised and valued at historical cost. Depreciation is charged on electric bicycles on a straight-line basis over their estimated useful life of three years from the year of acquisition.

Taxation

Plan Zheroes is a registered charity and is generally exempt from Corporation Tax and below the threshold for Value Added Tax (VAT). Irrecoverable VAT is included with the cost of those items to which it relates.

Provisions

A provision is made for a liability in the financial statements where Plan Zheroes has a present obligation as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the liability, and a reliable estimate can be made of the obligation.

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NOTES TO FINANCIAL STATEMENTS

1. Donations and grants received

**Description **		2023	2022
Donations		£21,891	£28,944
Total Grants and Donations		**£21,891 **	£28,944

The Charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.

2. Resources Expended

Consultancy Marketing Depreciation and amortisation Legal and accountancy Printing, postage & stationery Platform maintenance Office costs Events IT & communication costs Insurance Bank fees Materials & Supplies Recruiting costs Travel & Subsistence Charitable activities	2023 £ 24,411 527 142,221 201 - 14,948 13 - 200 179 3 9 299 13 183,024	2022 £ 9,543 499 141,330 177 353 39,600 96 856 435 349 28 - - -
		193,266

The charity is grateful to Deloitte for developing and maintaining the food donation platform. The value for developing the platform in the year was estimated at £80,371 (2022: £100,700) and for maintaining the platform £14,948 (2022: £39,600). The estimated value of these services is recognised within other incoming resources, and charges are included within platform maintenance, together with an addition to fixed assets. There were no amounts payable to the independent examiner for the independent examination or any other services. There have been no related party transactions in the period.

3. Fixed Assets

COST OR VALUATION At 1 November 2022 Additions Disposals At 31 October 2023 ACCUMULATED AMORTISATION At 1 November 2022 Charge for year Disposals At 31 October 2023 NET BOOK VALUE At 31 October 2022 At 31 October 2023	£ Intangible £ Tangible 1,068,849 2,650 80,371 - - -2,650
	1,149,220 -
	852,375 2,650 142,221 - - -2,650
	994,596 -
	216,474 -
	154,624 -

Plan Zheroes had no capital commitments at 31 October 2023.

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NOTES TO FINANCIAL STATEMENTS

4. Debtors

Trade debtors Other debtors	2023 £ 1,226 - 1,226	2022 £ 1,256 -
		1,256

Trade debtors represent donations and income awarded during the year, where the cash has not yet been received.

5. Creditors

Trade creditors Accruals	2023 £ 2,651 - 2,652	2022 £ 312 400
		712

6. Analysis of Total Funds as at 31 October 2023

Fund **reconciliation **	Balance at 1 November 2022	Income	Expenditure	Transfers	Gains/ (Losses)	Balance at 31 October 2023
Unrestricted	£283,252	£129,507	(£183,024)	-	-	£229,735
Restricted	-	-	-	-	-	-
**Total **	**£283,252 **	**£129,507 **	(£183,024)	-	-	£229,735

7. Limited Liability

Plan Zheroes is a charitable incorporated organisation (CIO) and thus has no share capital.

In the event of Plan Zheroes being wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

8. Charitable Status

Plan Zheroes is a charity registered with the Charity Commissioners for England and Wales, number 1154291.

9. Ultimate Controlling Party

The charitable organisation is controlled by its members.

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