REGISTERED COMPANY NUMBER: 08413881 (England and Wales) REGISTERED CHARITY NUMBER: 1154278
HEALTHWATCH DERBYSHIRE LTD
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
HEALTHWATCH DERBYSHIRE LTD
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 15 |
| Detailed Statement of Financial Activities | 16 | to | 17 |
HEALTHWATCH DERBYSHIRE LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objectives are the advancement of health and social care and the relief of those in need by reason of youth, age, ill-health, disability or financial hardship by:
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Providing information and advice to the general public about local health and social care services;
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Making the views and experiences of members of the general public known to health and social care providers;
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Enabling local people to have a voice in the development, delivery and equality of access to local health and care services and facilities;
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Providing training and development of skills for volunteers and the wider community in understanding, scrutinising, reviewing and monitoring local health and care services and facilities.
Public benefit
The charity's Trustees have had due regard to the public benefit guidance published by the Charity Commission.
Healthwatch Derbyshire gives people in Derbyshire a powerful voice locally, regionally and nationally. Healthwatch works to help local people get the best out of their local health and social care services. Whether it is improving them for today or helping to shape them for tomorrow.
Healthwatch Derbyshire has been set up to represent the views and experiences of patients, service users and members of the public, through targeted engagement activities. With the aim of influencing and improving the design and delivery of Health and Social Care Services.
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HEALTHWATCH DERBYSHIRE LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE
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Creating reports for service providers and commissioners with recommendations for the improvement of services.
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Managing information sharing agreements with key stakeholders, which have been instrumental in improvements to service delivery and design.
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Representing the voice of patients and the public in key strategic meetings in the health and care system.
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The regular scrutiny of comments received by members of the public, overseen by the work of the Intelligence, Insight and Action Sub Group (IIA). To identify areas of concern and discuss what action needs to be taken by Healthwatch.
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Producing regular feedback to keep key stakeholders up to date with our work, and support triangulation of data.
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Implementing our Enter and View programme.
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Feeding back to patients and the public about the impact their comments have had on service design and delivery. This happens through regular e-bulletins, written updates and through content on our website.
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Organising and targeting our engagement activity around key priorities with a clear rationale, in order to gather quality intelligence.
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Encouraging the active participation and involvement of local people as volunteers at all levels within the organisation and within all appropriate programmes and activities.
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Building on our digital presence through our communication function.
-The development of a Mental Health Engagement Service for service receivers and their carers called Mental Health Together.
FINANCIAL REVIEW
Principal funding sources
Our principal funding source is a yearly contract from Derbyshire County Council , which has been confirmed for the next 12 months, to represent patient and public interests in health and social care locally, with all income classified as un-restricted funds for all our activities.
The charity also had a three year contract which started on the 1 April 2017 and has been renewed since to deliver an Engagement Service for Mental Health Service Receivers and their Carers called Mental Health Together. The charity has also been awarded a contract from August 2022 to run the Living Well Engagement Service.
Healthwatch Derbyshire had a total income of £408,785 for the year ended 31 March 2023, actively working in partnership with our commissioners to ensure value for money and effective use of our resources while developing strategic direction for the future.
Reserves policy
It is the aim of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to three month's expenditure.
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HEALTHWATCH DERBYSHIRE LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Operating Efficiently
Healthwatch Derbyshire has effective governance and accountability and risk systems in place to oversee the work and ensure it has a robust management and staff structure to deliver the service remit.
We will continue to seek efficiencies and cost savings in our coming year, with frequent monitoring of expected costs and effective financial management critical to securing evidence based value for money and critical outcomes of engagement activities for people to receive of their local health and social care services.
Restricted Funds
During the year the charity received restricted funds of £101,919 to run the Mental Health Together service and Living Well Contract, both of which are an engagement service for Mental Health Service Receivers and their Carers.
Reserves Policy
Trustees are aware that the Charity has unpredictable incoming resources during each year and as such needs to retain adequate reserves to deal with such fluctuations. In the opinion of the Trustees , three months of operational costs should ideally be maintained as unrestricted reserves in order to meet the Charity's objectives.
The unrestricted reserves held at 31 March 2023 £94,156 (2022 - £142,014) equate to at least three months of operational costs based on average expenditure for 2022/2023.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was originally incorporated under the Companies Act 1985 on 21 February 2013 as a company limited by guarantee and is governed by its Memorandum and Articles of Association which were amended by special resolution on 9 July 2013. It was registered as a charity on 18 October 2013.
Recruitment and appointment of new trustees
A director (who also serves as a trustee and management group member) must be aged 18 years or older. Directors are appointed at the Annual General Meetings or by other directors. For full details of the appointment and duties of directors please refer to the Articles of Association. After the first Annual General Meeting, at each subsequent annual general meeting, one third of the directors, or, if their number is not three or a multiple of three, the number nearest to one third, must retire from office. Retiring directors can stand for appointment as directors again if they wish to do so. It is accepted that potential directors could be identified by personal recommendation or by advertising the vacancy.
Organisational structure
The Trustees delegate management responsibilities to the Chief Executive and also delegate certain functions to sub-committees. Each sub-committee has specific terms of reference and a chairman appointed by the Trustees. Trustees strengthen the sub-committees by co-opting experts in the relevant field when required.
This delegation is controlled by requiring regular reporting from the Chief Executive and the sub-committees to the Board of Trustees. Trustees acknowledge that such a system is designed to manage rather than eliminate the risk of failure to achieve Healthwatch Derbyshire's charitable purposes, and can only provide reasonable and not absolute assurance against material misstatement or loss.
Through the oversight of the Finance and Audit and Governance Sub-committees, Trustees review the effectiveness of the system of internal control and risk management.
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HEALTHWATCH DERBYSHIRE LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Wider network
Healthwatch Derbyshire is part of a national network of Healthwatch organisations in England.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
08413881 (England and Wales)
Registered Charity number
1154278
Registered office
Unit 14 Riverside Business Centre Foundry Lane Milford Derbyshire DE56 0RN
Trustees
Mrs H M Barker (resigned 17.10.22) Mrs D Gould Mr T M Broadley Mrs H Parry-Payne Mr A Garrett Dr F Marshall H Severns (appointed 12.9.22)
Independent Examiner
G S Gilbert FCA CAMERON HUGHES LTD Chartered Accountants 16 Jubilee Parkway Jubilee Business Park Derby Derbyshire DE21 4BJ
Approved by order of the board of trustees on 12 June 2023 and signed on its behalf by:
Mrs D Gould - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEALTHWATCH DERBYSHIRE LTD
Independent examiner's report to the trustees of Healthwatch Derbyshire Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
G S Gilbert FCA
CAMERON HUGHES LTD Chartered Accountants Derby
Date: .............................................
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HEALTHWATCH DERBYSHIRE LTD
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 306,865 Investment income 2 1,215 Total 308,080 EXPENDITURE ON Charitable activities Cost of provision of services 345,856 Other 10,083 Total 355,939 NET INCOME/(EXPENDITURE) (47,859) RECONCILIATION OF FUNDS Total funds brought forward 142,014 TOTAL FUNDS CARRIED FORWARD 94,155 |
Restricted funds £ 101,920 - 101,920 97,067 3,301 100,368 1,552 55,162 56,714 |
2023 Total funds £ 408,785 1,215 410,000 442,923 13,384 456,307 (46,307) 197,176 150,869 |
2022 Total funds £ 416,928 49 |
|---|---|---|---|
| 416,977 | |||
| 339,293 19,848 |
|||
| 359,141 | |||
| 57,836 139,340 |
|||
| 197,176 |
The notes form part of these financial statements
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HEALTHWATCH DERBYSHIRE LTD
BALANCE SHEET 31 MARCH 2023
| Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors 7 Cash at bank and in hand CREDITORS Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 £ 7,490 16,728 131,969 148,697 (5,318) 143,379 150,869 150,869 94,156 56,713 150,869 |
2022 £ 6,539 - 275,281 275,281 (84,644) 190,637 197,176 197,176 142,014 55,162 197,176 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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HEALTHWATCH DERBYSHIRE LTD
BALANCE SHEET - continued 31 MARCH 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 12 June 2023 and were signed on its behalf by:
Mrs D Gould - Trustee
The notes form part of these financial statements
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HEALTHWATCH DERBYSHIRE LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on reducing balance Computer equipment - 33% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Deposit account interest | 1,215 | 49 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 2023 | 2022 | |
| £ | £ | |
| Depreciation - owned assets | 5,300 | 4,950 |
| Hire of plant and machinery | 122 | 98 |
| Deficit on disposal of fixed assets | 416 | - |
3. NET INCOME/(EXPENDITURE)
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
Travel costs amounting to £0 (2022 - £54) were reimbursed to 0 (2022 - 1) trustees during the year ended 31 March 2023.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Charitable activities | 15 | 13 |
No employees received emoluments in excess of £60,000.
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 6. TANGIBLE FIXED ASSETS COST At 1 April 2022 Additions Disposals At 31 March 2023 DEPRECIATION At 1 April 2022 Charge for year Eliminated on disposal At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors Accrued expenses |
Fixtures and Computer fittings equipment £ £ 9,032 48,341 - 6,667 (3,043) - 5,989 55,008 7,185 43,649 286 5,014 (2,627) - 4,844 48,663 1,145 6,345 1,847 4,692 2023 £ 16,728 2023 £ 2,198 3,120 5,318 |
Totals £ 57,373 6,667 (3,043) 60,997 50,834 5,300 (2,627) 53,507 7,490 6,539 2022 £ - 2022 £ 84,644 - 84,644 |
|---|---|---|
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
9. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Unrestricted fund £ Fixed assets 7,424 Current assets 92,050 Current liabilities (5,318) 94,156 10. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Mental Health Grant Living Well TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Mental Health Grant Living Well TOTAL FUNDS |
Restricted funds £ 66 56,647 - 56,713 At 1.4.22 £ 142,014 55,162 - 55,162 197,176 Incoming resources £ 308,080 59,778 42,142 101,920 410,000 |
2023 2022 Total Total funds funds £ £ 7,490 6,539 148,697 275,281 (5,318) (84,644) 150,869 197,176 Net movement At in funds 31.3.23 £ £ (47,858) 94,156 (11,189) 43,973 12,740 12,740 1,551 56,713 (46,307) 150,869 Resources Movement expended in funds £ £ (355,938) (47,858) (70,967) (11,189) (29,402) 12,740 (100,369) 1,551 (456,307) (46,307) |
|---|---|---|
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.21 £ Unrestricted funds General fund 100,961 Restricted funds Mental Health Grant 38,379 Health Education England - 38,379 TOTAL FUNDS 139,340 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 321,163 Restricted funds Mental Health Grant 95,814 Health Education England - 95,814 TOTAL FUNDS 416,977 |
Net movement At in funds 31.3.22 £ £ 41,053 142,014 17,257 55,636 (474) (474) 16,783 55,162 57,836 197,176 Resources Movement expended in funds £ £ (280,110) 41,053 (78,557) 17,257 (474) (474) (79,031) 16,783 (359,141) 57,836 |
|---|---|
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Mental Health Grant Health Education England Living Well TOTAL FUNDS |
At 1.4.21 £ 100,961 38,379 - - 38,379 139,340 |
Net movement in funds £ (6,805) 6,068 (474) 12,740 18,334 11,529 |
At 31.3.23 £ 94,156 44,447 (474) 12,740 56,713 150,869 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 629,243 | (636,048) | (6,805) |
| Restricted funds | |||
| Mental Health Grant | 155,592 | (149,524) | 6,068 |
| Health Education England | - | (474) | (474) |
| Living Well | 42,142 | (29,402) | 12,740 |
| 197,734 | (179,400) | 18,334 | |
| TOTAL FUNDS | 826,977 | (815,448) | 11,529 |
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HEALTHWATCH DERBYSHIRE LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
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HEALTHWATCH DERBYSHIRE LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Grants Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Wages Pensions Publicity costs Travel expenses Staff development costs Volunteer costs and expenses Room hire Support costs Management Hire of office equipment Insurance Light and heat Telephone Postage and stationery Sundries Cleaning Rent IT support Subscriptions Board expenses Volunteer training Depreciation Finance Bank charges Carried forward |
2023 £ 408,785 1,215 410,000 321,223 14,979 12,906 11,376 941 2,496 4,028 367,949 122 4,575 998 7,932 607 13,079 682 12,330 29,744 5,295 226 - 5,300 80,890 295 295 |
2022 £ 416,928 49 |
|---|---|---|
| 416,977 276,563 12,896 1,255 8,938 3,027 1,355 1,087 |
||
| 305,121 98 2,200 506 5,049 604 2,388 294 11,699 12,238 6,094 - 1,245 4,950 |
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| 47,365 211 211 |
This page does not form part of the statutory financial statements
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HEALTHWATCH DERBYSHIRE LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Finance Brought forward Loss on sale of tangible fixed assets Governance costs Accountancy fees Independent examiner's fees HR professional fees Trustees' travel expenses Total resources expended Net (expenditure)/income |
2023 £ 295 416 711 1,860 1,260 3,637 - 6,757 456,307 (46,307) |
2022 £ 211 - |
|---|---|---|
| 211 1,800 1,200 3,390 54 |
||
| 6,444 | ||
| 359,141 | ||
| 57,836 |
This page does not form part of the statutory financial statements
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