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2021-03-31-accounts

Annual Report and Accounts

Period ended 31[st] March 2021

Company Number: 8688131 Registered Charity Number: 1154277

Authors: S Watts, S Ayers Date: February 2022

Page 1 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Trustee’s Report

We are again thankful that we have been able to feed those who have come to us. The pandemic meant that we saw many clients who had never been to a foodbank before, were struggling with COVID and isolation. We had to change most of our procedures – no teas; introducing social distancing and providing deliveries. Most of our volunteers had to isolate and were replaced by new volunteers on furlough. However the community rallied behind us and we were, amazingly and wonderfully, able to feed everyone in crisis who came to us.

In the year 2020-21 we provided:

We received:

In the year 2020-2021 we have seen a:

42% of the people fed were children.

Food Parcels Provided 2017 - 2021

----- Start of picture text -----
1600
1400
1200
1000
800
600
400
200
0
Page 2 of 15 2017 2018 2019 2020 2021
Company No: 8688131 Charity No: 1154277 Registered in England and Wales
Parcels
----- End of picture text -----

Even more concerning - over the last 5 years we have seen a 200% increase in the number of parcels provided

Distribution Centres Our distribution centres at St Mary’s in Hollingworth and Hattersley Baptist Church remained open – serving clients at the door in order to keep everyone safe during the pandemic. The foodbank run by Hyde Independent Fellowship of Churches closed because volunteers had to isolate. At the suggestion of local councillors we opened a temporary foodbank at the Grafton Centre in Hyde. When the Grafton Centre re-opened to its usual clients we were welcomed at Hyde Central Methodist Church. This centre is now a permanent part of our foodbank and in the last 6 months of the year provided 40% of the meals distributed.

Volunteers – At March 2021 the foodbank was entirely staffed by volunteers. Many of our volunteers in 2020 were retired and had to self isolate at the start of the pandemic. Many of them gave support from home as they were able. Other younger volunteers came to take their place – Home Start sent their team of DBS checked volunteers; British Gas who provided trained staff for deliveries; the Rajah family who made up parcels as a family bubble and many individuals on furlough or working from home.

Relationships – Our relationships with organisations gave us enormous support during the year. Onward Housing, one of our major referrers, were unable to write paper vouchers because they started to work from home. They set up a telephone referral service and provided 20% of our vouchers.

Tameside Welfare Rights helped many of our clients, when we were not able to provide any signposting.

Tesco, ASDA and Morrisons and their customers provided us with 42% of our food during the year. Tesco in particular provided us with 4.2 tonnes of food straight from their warehouse when store cupboard items were difficult to buy.

Hope Church in Mottram let us use their main building to store crates of food.

Trustees - Thanks to Margaret Taylor who has stood down as trustee after being a regular volunteer at foodbank for many years. We will miss her knowledge, wisdom and practical advice.

Dr Hugh Roderick has joined the trustees. He stepped in to help us run the new distribution centre in Hyde and has stuck with us as a trustee and regular volunteer as it became a permanent arrangement.

The other trustees continue to be active, involved as health allows and give strong leadership to the foodbank.

Page 3 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Food Donations

Over 40 tonnes of food and toiletries were donated in 2020-21, up from 19 tonnes in the previous year. 25% came from the general public as a few bags brought to the door of the warehouse by an army of donors. 41% of donations came from supermarkets and 19% from other charities.

Membership of the the Trussell Trust gives us access to national agreements with Tesco and Asda. No “buy a tin for the foodbank” collections could be held, but special trolleys were put out for donations from the public. Both Tesco and Asda also gave corporate donations with Tesco giving 4.2 tonnes of food directly from their warehouse.

Warehouse Storage

Food stocks are stored in our warehouse at Hattersley Baptist Church. At one point this was almost empty – holding only 2 weeks of food - and then not big enough for the donations. Hope Church let us use their building to store food and we now rent a self-storage unit at Dukinfield.

COVID has meant that no stock take was made this year. It is estimated that we had 15.7 tonnes of food on 31[st] March 2021.

Volunteers

In March 2020 most of our volunteers were retired and so had to self isolate at the start of the pandemic. They were replaced by volunteers from Homestart, British Gas and others on furlough. We divided into bubbles so that infection would not spread and close all our work. Volunteer numbers fluctuated over the year but we had, on average, a core team of 20 volunteers.

Reasons for Referral

35,325 meals were provided during the year - 58% adults and 42% children.

----- Start of picture text -----
Reason for Referral 2020-21
500
400
300
200
100 Number of Parcels
0
Low IncomeBenefits ChangesVariousBenefit DelaysDebt SicknessHomeless Other
----- End of picture text -----

The main reason for referral is low income – families lost income and free school meals during lockdown. Clients losing their job during the financial downturn associated with the pandemic had to wait 5 weeks at least for a Universal Credit payment. Benefit changes accounted for 18%

Page 4 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Referrers

There are about 100 organisations that can refer clients to the foodbank including housing associations, schools, nhs and churches. However of 87% of referrals come from 10 referrers.

Before the pandemic most vouchers were provided on paper from a face to face referral. During lockdown this was no longer possible.

----- Start of picture text -----
Referrals by Agency most vouchers were
350 provided on paper from
300 a face to face referral.
250 During lockdown this
200
was no longer possible.
150
100
50 Number of Parcels Major referrers moved
0 to an on-line system so
a unique voucher code
could be issued from a
telephone consultation.
Onward PathwaysHattersley DCHattersley GpsSt James School
----- End of picture text -----

Working with Onward Housing we provided a telephone helpline so that clients could ring a single number for a referral. Onward volunteers staffed the helpline while working from home and provided over 300 referrals during the year (24% of the total).

We have worked closely with Tameside Welfare Rights. We refer cliets to them for benefit and housing advice, while we will feed clients that they refer to us.

Other Services

During the pandemic we have started to offer deliveries to clients who had to isolate and had no-one to collect their food parcel from a distribution centre. British Gas provided DBS checked staff with vans during the most severe period of lock-down. This has continued with volunteers using their own cars. New health and safety procedures have been introduced to keep clients and volunteers safe. A check-in/check-out system for volunteers means that the alarm can be raised if the volunteer does not check-in after a delivery.

The pandemic meant that we were unable to offer signposting. This has been a major impact on our service – a food parcel helps a family for 3 days, but it is help with benefits and debt that lifts clients out of destitution. We hope to restart signposting as soon as the COVID situation allows.

The Foodbank is a member of Advice UK through the Trussell Trust Group Membership scheme.

In January 2021 we received a grant of £2,500 from a Tameside Metropolitan Council Food and Warmth Grant. By the end of 2020-21 we had spent £1,140 on topping-up clients’ gas and electricity.

Tameside South and Longdendale Foodbank Office

The Foodbank Office is located at:

Page 5 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Hattersley Baptist Church, Melandra Crescent, Hattersley SK14 3RB.

Matthew 25v35; I was hungry and you gave me something to eat.

Susan Ayers

For Trustees of Tameside South & Longdendale Foodbank Limited

Tameside South & Longdendale Foodbank Limited (TSLF) is a company registered by guarantee (No. 08688131) and a registered charity (No. 1154277).

TSLF is a member of the Trussell Trust’s network of foodbanks but is independently registered and managed.

At 31[st] March 2021 the Trustees were:

Mrs Susan Ayers: Chair

Mrs Janet Malpas: Supervisor Hollingworth Distribution Centre

Rev Denise Hayes: Supervisor Hattersley Distribution Centre

Dr Hugh Roderick: Supervisor Hyde Distribution Centre

Mrs Gwenda Ogden: Representing Hattersley Baptist Church Ms Amy Hermiston: Onward Housing

Trustee Meetings were held frequently during 2020-21 by telephone conference and Zoom.

Membership is open to all the regular foodbank volunteers. A members meeting was not held in 2020-21 because of COVID restrictions.

Page 6 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Public Benefit Report

Purpose

TSLF’s Charity Objectives are: ‘to relieve persons in England and Wales and primarily in Tameside and Longdendale and their surrounding areas who are in conditions of need or distress in such ways as the Trustees from time to time think fit’.

Key Activities in the 12 months to 31[st] March 2021

In the year 2020 - 21 Tameside South and Longdendale Foodbank has:

Public Benefit

The Trustees have taken account of the Charity Commission’s guidance on public benefit when reviewing the aims and objectives and in planning future the foodbank activities. The Trustees consider that activities undertaken match with our aims and objectives. Foodbank feeds clients referred by professionals within the community who are in a position to assess the clients’ position. Low income, benefit delays, benefit changes, sickness and debt account for 76% of food parcels provided and so we are confident that we are providing relief to persons in need or distress.

Managing Risk

The Trustees Board continues to review the overall risks and management policies. COVID procedures were implemented rapidly to ensure the safety of clients and volunteers and only 1 volunteer had COVID in the year.

Financial Review

The main sources of revenue cash funds were grants (£52,180), and donations from various sources, including individuals, churches, other local organisations and charitable bodies (£27,869).

The value of food distributed to clients was £44,127. The value of food distributed is shown as income (food donated) and expenditure (food distributed to clients through our distribution centres) in accordance with the Statement Recommended Practice (SORP) for charities.

Administration Costs including rent, insurance and warehouse costs were £10,189. Governance Costs were £255.

Purchases of food stocks for clients was £12,676 – many donors were unable to give food directly and gave money instead. We bought items needed to provide a balanced food parcel. £6,209 was spent on renting a self-storage unit in Dukinfield. Our own warehouse was not large enough for extra donations during lockdown and the new distribution centre in Hyde means that we need more storage. We have large supplies of some items –

Page 7 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

pasta, beans and tinned veg while still needing to buy other items - long life puddings, UHT milk and fruit juice.

Our increased income has enabled us to extend our programmes.

A further £1,140 was spent on gas and electricity clients.

The foodbank has assets of £825 relating to furniture and equipment at 31st March 2021, after charging depreciation of £1,466 for the year.

The foodbank has no paid employees - all our activities are undertaken by dedicated teams of volunteers.

Page 8 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Tameside South Longdendale Foodbank Ltd A company limited by Guarantee Statement of Financial Activities

Incoming Resources
Incoming Resources from
generated funds
Voluntary Income: Revenue
Specifc Grants for capital
items
Total Incoming Resources
Resources Expended
Cost of genera�ng
voluntary income
Resources expended on
charitable ac�vi�es
Total Resources Expended
Net Movement in Funds for
the year
Total Funds at 31st March
2019
Total Funds at 31st March
2020		 ------ 2020 to 2021 -----
Note
Unrestricted
Restricted
Total
£
£
£
113,435
11,550
124,985
0
0
0
2
113,435
11,550
124,985
3
68,713
1,140
69,853
68,713
1,140
69,853
44,722
10,410
55,132
22,460
2,528
24,988
67,182
12,938
80,120		 2019 to 2020
Total
£
60,970
0
60,970
49,312
49,312
11,658
13,330
24,988

Page 9 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Tameside South and Longdendale Foodbank Ltd Balance Sheet 31[st] March 2021

Note
Fixed Assets
Tangible Assets
4
Current Assets
Debtors
5
Cash at bank and in hand
Total Current Assets
Creditors
Amounts due within one
year
Total Current Assets less Current
Liabili�es
Total Funds		 ------ 2020 to 2021 -----
Unrestricted
Restricted
Total
£
£
£
826
826
988
988
78,306
78,306
79,294
0
79,294
79,294
0
79,294
0
0
0
79,294
0
79,294
80,120
0
80,120		 2019 to 2020
Total
£
1,521
4,499
18,968
23,467
23,467
0
23,467
24,988

The charitable company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the period ended 31[st] March 2021.

Members have not required the charitable company to obtain an audit of its financial statements for the period ended 31[st] March 2021.

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

Page 10 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

The financial statements were approved by the Trustees and were signed on their behalf by

The Trustees

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2021

1. ACCOUNTING POLICIES

The financial statements are prepared in accordance with the historical cost convention and the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP FRS 102) effective from 1[st] January 2015 and as amended from 1[st] January 2016 with compliance with the Charities Act 2011 and The Charities (Accounts and Reports) Regulations 2008. A summary of the more important accounting policies of the Trust and the group, which have been applied consistently, are set out below:-

All incoming resources are recognised once entitlement to the resources has been established, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Donations of food are recognised in the accounts only when they are distributed to clients. They are valued by weight at a calculated average retail cost per kg.

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Trust to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Any irrecoverable VAT is charged to the Statement of Financial Activities, or capitalised as part of the cost of the related asset, where appropriate.

Unrestricted charitable funds comprise those funds, which the Trustees are free to use for any purpose in furtherance of the charitable objects. Restricted Income funds consist of grants made for specific costs due to be incurred within a defined period. The charity has not received and does not hold any Endowment Funds.

Expenditure is capitalised where the Trustees expect to derive future economic benefits over a period exceeding one year. Tangible Fixed assets are stated at cost, are all items of furniture and equipment, and are depreciated at a rate of 25% per annum.

In accordance with the SORP, donated items for distribution are recognised in the accounts only when distributed to clients. Thus when the value of stock distributed is calculated as expenditure, an equal amount is stated as income from donations.

The foodbank stores stocks of food in its warehouse. This warehouse stock at 31[st] March 2021 is not required to be recorded in the balance sheet. Stock received,

Page 11 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

stock distributed and warehouse stock is recorded using a stock control system and a warehouse stocktake was last done at the start of March 2020. The value of warehouse stock shown on the stock control system at 31[st] March 2021 was £27,471.89.

� Acts 435

As a result of the introduction of the Acts 435 scheme we have opened a separate account for cash donations distributed to clients for specific needs. The funds received and distributed to clients are not part of the Foodbank income or costs.

� Reserves

Need for reserves

The Foodbank needs reserves for a number of reasons:

Current Position – Based on the Accounts to 31[st] March 2021 the unrestricted current assets are £79,294 (was £23,467 at 31[st] March 2020). The restricted current assets are grant funds designated for specific items of cost in the 2020-2021 year. Overall food stocks are equivalent to about 3-4 month’s average food distributions. Obtaining the right mix of items held continues to involve encouraging appropriate donations and selective stock purchases.

This level of reserves is in keeping with our 3 year business plan.

One of the reasons reserves increase in 2020/21 from the previous year is the inflow of cash donations and grants in response to the Covid-19 crisis.

2. VOLUNTARY INCOME ------ 2020 to 2021 ----- 2019 to 2020
Unrestricted Restricted Total Total
Grants
Tameside MBC 6,300 2,550 8,850
Forever Manchester 11,000 0 11,000
Trussell Trust 5,500 0 5,500
Ac�on Together 1,880 0 1,880
Mar�n Lewis Corona Charity Fund 14,400 0 14,400

Page 12 of 15

Company No: 8688131 Charity No: 1154277 Registered in England and Wales

Community lo�ery fund school
food parcels
Jigsaw Homes
Coop
Asda Small Grant Fund
Total Grants
Dona�ons
Organisa�ons
Individuals
Supermarket Cashback Scheme
Donated Stock Items distributed
to clients
Gi� Aid
Total Dona�ons
Total Voluntary Income		 0
9,000
9,000
1,550
0
1,550
0
0
0
0
0
0
40,630
11,550
52,180
5,651
0
5,651
22,218
0
22,218
0
0
0
44,127
0
44,127
810
0
810
72,805
0
72,805
113,435
11,550
124,985		 2,929
667
3,596
3,679
9,873
3,683
39,961
178
57,374
60,970

3. RESOURCES EXPENDED - CHARITABLE ACTIVITIES

Donated Stock Items distributed to
clients
Purchases of stock
Warehouse Costs
Meter Cards
Governance
Insurance
Deprecia�on of Tangible Assets
Administra�on Costs
Stock Wri�en Of		 ------ 2020 to 2021 -----
Unrestricted
Restricted
Total
42,529
0
42,529
12,676
0
12,676
6,209
0
6,209
0
1,140
1,140
255
0
255
254
0
254
1,466
0
1,466
3,726
0
3,726
1,598
0
1,598
68,713
1,140
69,853		 2019 to 2020
Total
39,012
2,046
2,578
0
99
645
246
2,710
949
48,285

Page 13 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

4. Tangible Assets

4. Tangible Assets
Brought Forward
Assets purchased during period
Deprecia�on for the period
Net Book Value at 31st March 2021		 ------ 2020 to 2021 -----
Unrestricted
Restricted
Total
493
1,028
1,521
771
0
771
-439
-1,028
-1,466
825
0
825		 2019 to
2020
Total
2,794
0
-1,273
1,521

5. Debtors

Amounts falling due within one year
Calculated cash dona�ons from supermarket
collec�ons due, but not received in the
period.
Gi� Aid and GASDS due		 ------ 2020 to 2021 -----
2019 to
2020
Unrestricted
Restricted
Total
Total
0
0
0
4,322
988
0
988
178
988
0
988
4,499

Page 14 of 15 Company No: 8688131 Charity No: 1154277 Registered in England and Wales

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