**LYMM FESTIVAL CIO Charity number 1154232** ## **TRUSTEES' ANNUAL REPORT AND** **ACCOUNTS YEAR ENDED 31st AUGUST 2024** ## **REFERENCE AND ADMINISTRATIVE DETAILS** - a. The charity's name is LYMM FESTIVAL CIO ("Charitable Incorporated Organisation"). - b. Its registration number is 1154232. - c. The address for correspondence is 39 Mill Lane, Lymm Cheshire WA13 9SD - d. The following were Trustees at the date of this report: 1. Adrian Bull 2. Carol Devine 3. Ann Dobson 4. Ian Marks 5. Christine Hamlin ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** - a. The CIO is governed by a Constitution, last amended on 19[t][h] September 2013. The Trustees delegate some of their powers to the Lymm Festival Committee in accordance with a document setting out the Terms and Conditions of Delegation, last amended 18[th] January 2014. - b. There have been some changes to the Trustees during the year, as the terms of office expired for one member. Two new trustees were duly appointed. If a vacancy for a Trustee occurs, then the existing Trustees will make that known and will approve any applicants before their appointment to the Board. The conditions of eligibility for trusteeship are set out in the Constitution. - c. The CIO's committee meets monthly and has also established a number of sub­committees to facilitate the work of the full committee. ## **FINANCIAL REVIEW** - a. The financial position of the CIO at the year­end is set out in the accompanying accounts, which have been scrutinised by an Independent Examiner. The financial result for 2024 was encouraging, with a small surplus recorded. The overall position of the CIO remains healthy. - b. The Reserves Policy, as amended in November 2020, remains as follows: - General Reserve ­ at the financial year end, the reserve will be maintained at a level approximately equivalent to the loss of ticket and related income from a summer festival. In this way, all financial commitments could be met should this situation occur. - Restricted Reserve ­ there are no Restricted Reserves at present; a policy to govern any such reserves that may be created in the future will be drawn up at the appropriate time and with terms appropriate to the conditions attaching to the purpose of this reserve. - It is recognised that the level of the General Reserve will vary from time to time and so it will be reviewed periodically to reflect changes in the relevant income over the years. ## **PUBLIC BENEFIT STATEMENT** The charity's Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their power and duties. ## **OBJECTIVES AND ACTIVITIES** The objects of the CIO are: a. To advance the arts for the public benefit, in particular but not exclusively by the provision of an arts festival and workshops b. To advance the education of the public in the heritage of Lymm ## **ACHIEVEMENTS AND PERFORMANCE** The Trustees are pleased to report that in 2024 we were able to put on a very successful Festival and celebrated our 26[th] event. We received funding from 29 sponsors and had the support of Cheshire’s Mix56 radio station based in Lymm. As in the past, we put on a wide range of events that appeal to all ages and all sections of the community. One of the original aims of the Festival was to promote local talent and this remains true today. However, performers of regional, national and international note supplement this local emphasis. Our events individually have a variety of financial outcomes. There is strict control over costs and our objective is always to make a small surplus overall. This year shows that surplus as £1,169. Our bank balance remains healthy. In addition to the Festival Committee, we are fortunate to have a team of Volunteers who assist with stewarding, the box office and ticket sales. Their commitment typifies the spirit of the Festival and how it has become an essential part of the life of Lymm village. The Festival itself is not allowed to donate money to other charities but we positively encourage other organisations who organise events under the Festival banner to raise money for a variety of causes. Local businesses, hotels, restaurants, pubs, church halls, sports clubs, schools and community organisations have all benefited from Festival events. Ian Marks Chairman September 2025 LYMM FESTIVAL ACCOUNTS YEAR ENDED 31 AUGUST 2024 Registered Charity 1154232 Pagel Lymm Festival 2024 Income and Expenditure Account Yr 2024 Yr2023 Income Ticket sales - Festival Ticket sales- Winter Warmers Third Party Income Lymm Parish Council Funding Sponsorship Registration Fees Gift Aid Event Participation Fees Friends of Lymm Festival Donations received Other income 18,749 1,828 4,550 19,651 6,719 3,735 500 4,900 550 438 1,950 1,125 325 961 40,854 6,250 500 377 2,100 1,045 314 394 36,107 Expenditure Professional Fees Performers Fees Ticket sales returned to performers Venue Hire Equipment Hire Programme publication Printing and Stationery Postage Publicitv Insurance PRS Fees Website costs Travel expenses Refreshments Paypal Romancart Fees Paypal Processing Fee Administrative expenses General Expenses Licence fees Income returned to Third Parties Competition Prizes Bank and Card 2,085 8,143 5,857 579 937 3,350 119 20 2,827 1,093 ioi 2,301 97 506 420 475 260 1,118 20 4,550 50 30 34,938 2,225 11,693 4,721 486 2,127 3,895 262 18 3,319 892 630 2,178 248 685 144 489 504 772 20 3,735 40 37 39,120 Deficit before Exceptional item 1,169 1,734 Loss on Event held from Legacy from Friend of the Festival Surplus/l Deficit) - Other Surplus1(Deficitl Note 3 {597} 1,766 1,169 1,734 1,734 Note 3. Children's Theatre Event held which was funded by the Legacy from Friend of the Festival Page2 Lymm Festival 2024 Balance Sheet 31 August 2024 Yr 2024 Yr 2023 Current Assets Debtors Payments In Advance Intangible Asset Cash at bank, PayPal and Zettle Cash at bank- Reserve Account Current assets Less Current liabilities Creditors and accrued expenses Income in advance 700 438 Note 2 Note I 1,542 47,779 li 49,770 49,306 12 50,018 {1,7451 {2,619) 1471 47,104 48,273 Reserve Account Balance brought forward l Defici}/Surplus for the year 47,104 1,169 48,273 45,370 1,734 47,104 Note l. Includes Paypal balance of £512023 ES) and ars Izettle balance of £16312023 £1631 Note 2. Development of new webslte in 20221£4,6251 to be spread over 3 year5 too 2024. Unrestricted Restricted Reserve Reserve Analysis of Reserve Accounts Total 2024 Balance brought forward Surplus/{Def icitl for the year Legacy from Friend of the Festival Balance 37,104 1,766 9,403 48,273 37,104 1,766 9,403 48,273 Cash Flow Statement Yr 2024 Yr 2023 Operating surplus Ilncreasel / Decrease in Debtors Ilncrease} / Decrease in Payments in Advance Ilncrease) / Decrease in Tangible Asset Increase / (Decrease) in Creditors Increase / (Decrease) in Income in advance Operating cash flow Movement in Legacy Opening cash and bank balances Closing cash and bank balances 1,766 {262) 1,734 6,058 1,542 {874} 147) 2,125 15971 47,790 49,318 1,542 15,2851 47 4,096 43,694 47,790 The accounts were approved by the Committee on 10th Seeptember 2025 Signed on behalf of the Committee: Flonorary Chairman: lan George Marks................. Plonorary Treasurer: Christine Margaret Hamlin ......... Pag¢3 Lymm Festival 2024 Unrestricted Restricted Reserve Reserve TOTAL Analysis of Reserve account Surplus 2001- 2010 Surplus 2011 Deficit 2012 Surplus 2013 Surplus 2014 Surplus 2015 Surplus 2016 less Payment of Reserve to LHTG Surplus 2017 Deficit 2018 Surplus 2019 Deficit 2020 Surplus 2021 Deficit 2022 Surplus 2023 Surplus 2024 5,421 1,644 19,000) 14,536 10,452 3,061 2,544 12,112 {556} 1,534 12,8371 8,408 11,949) 1,734 1,766 48,870 5,421 1,644 19,0001 14,536 23,052 7,452 (14,4471 12,112 15561 1,534 12,837) 8,408 {1,9491 1,734 1,76fj 48,870 12,600 4,391 116,9911 Cumulative Reserve Balance 60,000 50,000 40,000 30,000 20,000 10,000 ooilio 2012 2014 2016 2018 2020 2022 2024 -10,000 Notes to the Accounts Pasis of The Accounts The accounts are prepared on an accrua15 basis Income is recognised on each event by the receipts per the event Page4 Lymm Festival 2024 Independent Examiner's Summary Report In accordance with the examiner's independent report attached , I confirm that, in my opinion, the above accounts are in agreement with the records presented to me. Name: F Minaeian 2o)2rf Date: Signature: Page5