LYMM FESTIVAL CIO Charity number 1154232 TRUSTEES' ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31st AUGUST 2023 REFERENCE AND ADMINISTRATIVE DETAILS - a. The charity's name is LYMM FESTIVAL CIO ("Charitable Incorporated Organisation"). - b. Its registration number is 1154232. - c. The address for correspondence is 22 Statham Avenue, Lymm, Cheshire WA13 9NH. - d. The following were Trustees at the date of this report: 1. Adrian Bull 2. Carol Devine 3. Ann Dobson 4. Ann Johnstone ## STRUCTURE, GOVERNANCE AND MANAGEMENT - a. The CIO is governed by a Constitution, last amended on 19[t][h] September 2013. The Trustees delegate some of their powers to the Lymm Festival Committee in accordance with a document setting out the Terms and Conditions of Delegation, last amended 18[th] January 2014. - b. There have been some changes to the Trustees during the year, as two retired from the Committee and terms of office expired for two more. Three new trustees were duly appointed to fill these positions. If a vacancy for a Trustee occurs, then the existing Trustees will make that known and will approve any applicants before their appointment to the Board. The conditions of eligibility for trusteeship are set out in the Constitution. - c. The CIO's committee meets monthly and has also established a number of subcommittees to facilitate the work of the full committee. ## FINANCIAL REVIEW - a. The financial position of the CIO at the year-end is set out in the accompanying accounts, which have been scrutinised by an Independent Examiner. The financial result for 2023 was encouraging, with a small surplus recorded. The overall position of the CIO remains healthy. - b. The Reserves Policy, as amended in November 2020, remains as follows: - General Reserve - at the financial year end, the reserve will be maintained at a level approximately equivalent to the loss of ticket and related income from a summer festival. In this way, all financial commitments could be met even in this demanding situation. - Restricted Reserve - there are no Restricted Reserves at present; a policy to govern any such reserves that may be created in the future will be drawn up at the appropriate time and with terms appropriate to the conditions attaching to the purpose of this reserve. - It is recognised that the level of the General Reserve will vary from time to time and so it will be reviewed periodically to reflect changes in the relevant income over the years. ## PUBLIC BENEFIT STATEMENT The charity's Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their power and duties. ## OBJECTIVES AND ACTIVITIES The objects of the CIO are: - a. To advance the arts for the public benefit, in particular but not exclusively by the provision of an arts festival and workshops. - b. To advance the education of the public in the heritage of Lymm. ## ACHIEVEMENTS AND PERFORMANCE The Trustees are pleased to report that in 2023 we were able to put on a normal Festival after disruption due to the COVID pandemic. We celebrated our 25[th] event. Most of our sponsors continued to support the Festival and we were fortunate to gain eight new ones. We again benefited from our collaboration with Lymm Community Radio. As in the past, we put on a wide range of events that appeal to all ages and all sections of the community. One of the original aims of the Festival was to promote local talent and this remains true today. However, performers of regional, national and international note supplement this local emphasis. Our events individually have a variety of financial outcomes. There is strict control over costs and our objective is always to make a small surplus overall. This year shows a modest surplus of £1,734. Our bank balance remains healthy. In addition to the Festival Committee, we are fortunate to have a team of Volunteers who assist with stewarding, the Box Office and ticket sales. Their commitment typifies the spirit of the Festival and how it has become an essential part of the life of Lymm village. The Festival itself is not allowed to donate money to other charities but we positively encourage other organisations who organise events under the Festival banner to raise money for a variety of causes. Local businesses, hotels, restaurants, pubs, church halls, sports clubs, schools and community organisations have all benefited from Festival events. Ian Marks Chairman October 2024 LYMM FESTIVAL UNAUDITED ACCOUNTS YEAR ENDED 31 AUGUST 2023 Registered Charity 1154232 Pa8el Lymm Festival 2023 Income and Expenditure Account Yr 2023 Yr2022 Income Ticket sales Festival Ticket sales - Winter Warmers Third Party Income Lymm Parish Countil Funding Sponsorship Registration Fees Gift Aid Event Participation Fees Friends of Lymm Festival Donations received Other income 19,651 6.719 3.735 18,612 4,220 4,143 1,000 5,250 550 438 1.950 1,125 325 961 40,854 414 2,4(NJ 1,235 413 379 38,066 Expenditure Professional Fees Performers Fees Ticket sales returned to performers Venue Hire Equipment Hire Programme publication Printing and Stationery Postage Publicity Insurance 2.225 11.693 4,721 3,040 13,955 2,474 163 3,642 3.138 2S7 18 2,397 870 2,127 3,895 262 18 3,319 892 PRS Fees Website costs 630 450 2,178 2.001 k11 Purchase of equipment Travel expenses Refreshments Paypal Romancart Fees Paypal Processing Fee Administrative expenses General Expenses Licence fees Income returned to Third Parties Competition Prizes Bank and Card 37 734 892 144 248 685 144 489 504 772 20 511 522 S07 20 3.735 40 37 39,120 4,143 60 40.015 Deficit before Exceptional item 1,734 11,9491 Exceptional Item - Legacy from Frtend of the Festival Surplus/lDeficwtl 1,734 11,9491 Page2 Lymm Festival 2023 Balance Sheet 31 August 2023 Yr 2023 Yr 2022 Current Assets Debtors Payments In Advance Intangible Asset Cash at bank, PayPal and Zettle Cash at bank- Reserve Account Current assets Less Current liabilities Creditors and accrued expenses Income in advance 438 6,496 Note 2 1,542 47.779 li 3,084 43,683 li Note I 49.770 53,274 {2,6191 {471 47.104 17,9041 45,370 Reserve Account Balance brought fonvard I-IDeficit/Surplus for the year 45.370 1,734 47,104 47,319 11,9491 45,370 Note l. Inc￿OeS PayPal ballr￿01£5(2o22 £3.3811 andan Qelllebalance of £16a12022 £2441 t4ote 2. Deveknpment of newwebsite in 20221£4,625lto beswe&l o¥er3year& tsltawb￿A55etIn 2023 represents Iyear Unrestricted Restricted Reserve Reserve Analysls of Reserve Accounts Total 2023 Balance brought forward Surplus/lDeficitl for the year Exceptional Item - Le8acy from Friend of the Festival 35,370 1.734 io,( 47,104 35,370 1.734 10,0 47,104 Cash Flow Statement Yr 2023 Yr 2022 Operating surplus Ilncreasel / Decrease in Debtors Ilncreasel l Decrease in Payments in Advance Ilncreasel / Decrease in Tangible Asset Increase / IDecreasel in Creditors Increase / IDecrease} in Income in advance Operating cash flow Movement in Legacy Opening cash and bank balances Closing cash and bank balances 1,734 6.058 11,9491 16,2921 2,580 13,0841 7,904 12901 11,1311 1.542 15,2851 47 4,096 43,694 47,790 44.825 43,694 The accounts were approved by the Committee on 9th October 2024 Signed on behalf of the Committee: Honorary Chairman: lan George Marks.---.-.---.-. Honorary Treasurer: Christine Margaret Hamlin _ Page3 Lymm Festival 2023 Unrestricted Restricted Reserve Reserve TOTAL Analysis of Reserve account Surplus 2001- 2010 Surplus 2011 Deficit 2012 Surplus 2013 Surplus 2014 Surplus 2015 Surplus 2016 less Payment of Reserve to LHTG Surplus 2017 Deficit 2018 Surplus 2019 Deficit 2020 Surplus 2021 Deficit 2022 Surplus 2023 5.421 5,421 1,644 19,0001 14,536 23,052 7,452 114,4471 12,112 15561 1,534 12,837} 19.1YX)I 14.536 10.452 3,061 12.600 4,391 116,9911 12,112 15561 1,534 12.8371 8.408 11,949} 1,734 47,104 11,9491 1,734 47,104 Cumulative Reserve Balance 50,CKKI 20.OCw) io.oc (K)i/io 2012 2014 2016 2018 2020 2023 -iO.(KX) Notes to the Accounts Basis of The Accounts The accounts are prepared on an accruals basis Income is recognised on each event by the receipts per the event Page4 Lymm Festival 2023 Independent Examiner's Summary Report In accordance with the examiner's independent report attached, I confirm that, in my opinion, the above accounts are in agreement with the records presented to me. Name: F Minaeian Date: 9 2--t Signature: Pa8e5 Lymm Festival 2023 Independent Examiner's Summary Report In accordance with the examiner's independent report attached , I confirm that, in my opinion, the above accounts are in agreement with the records presented to me. Name: F Minaeian Date: 9 OLTrJo< kn 2--£ Signature: Page5