LYMM FESTIVAL CIO Charity number 1154232 TRUSTEES’ ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31[ST] AUGUST 2021 ## REFERENCE AND ADMINISTRATIVE DETAILS - a. The charity’s name is LYMM FESTIVAL CIO (“Charitable Incorporated Organisation”). b. The charity’s registration number is 1154232. - c. The address for correspondence is 5 Hunts Field Close, Lymm, Cheshire WA13 0SS. d. The following were Trustees at the date of this report: 1. Ian Marks 2. Christine Hamlin 3. Alison Aldridge 4. Ann Johnstone 5. David Smith ## STRUCTURE, GOVERNANCE AND MANAGEMENT - a. The CIO is governed by a Constitution, last amended on 19[th] September 2013. The Trustees delegate some of their powers to the Lymm Festival Committee in accordance with a document setting out the Terms and Conditions of Delegation, last amended 18[th] January 2014. - b. There have been no changes to the Trustees during the year. If a vacancy for a Trustee occurs, then the existing Trustees will make that known and will approve any applicants before their appointment to the Board. The conditions of eligibility for trusteeship are set out in the Constitution. - c. The CIO’s committee meets monthly and has also established a number of subcommittees to facilitate the work of the full committee. ## FINANCIAL REVIEW - a. The financial position of the CIO at the year-end is set out in the accompanying accounts, which have been scrutinised by an Independent Examiner. The result for 2021 was, once again, impacted by the cancellation of the summer Festival due to the Covid pandemic situation. However, expenditure was kept to a minimum and the outcome was satisfactory in the circumstances. In addition, the CIO received a legacy from a former Friend of the Festival and this helped to ensure that the overall financial position of the CIO remains healthy. - b. The Reserves Policy, as amended in November 2016, remains as follows: - General Reserve – at the financial year end, the reserve will be maintained at a level approximately equivalent to the loss of ticket and related income from a summer festival. In this way, all financial commitments could be met even in this demanding situation. - Restricted Reserve – there are no Restricted Reserves at present; a policy to govern any such reserves that may be created in the future will be drawn up at the appropriate time and with terms appropriate to the conditions attaching to the purpose of this reserve. - It is recognised that the level of General Reserve will vary from time to time and, therefore, will be reviewed from time to time to reflect changes in the relevant income over the years. ## PUBLIC BENEFIT STATEMENT The charity’s Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their power and duties. ## OBJECTIVES AND ACTIVITIES The objects of the CIO are 1. To advance the arts for the public benefit, in particular but not exclusively by the provision of an arts festival and workshops. 2. To advance the education of the public in the heritage of Lymm. The COVID pandemic once again affected the ability to put on the Summer Festival in 2021. A return to a more normal format is planned for 2022. ## ACHIEVEMENTS AND PERFORMANCE Due to the COVID pandemic, the summer Festival for 2021 had to be cancelled at short notice just as we had to cancel the 2020 event. However we did continue with a very small number of virtual events during our normal Festival period. Most of our sponsors have committed to support the Festival in 2022 and some of the acts also agreed to be part of our programme for next year assuming we return to ‘normality’. As in the previous year, we experimented with on-line performances and events on YouTube. We also collaborated with Lymm Community Radio. We learned from all this and this will stand us in good stead for the future even under ‘normal’ conditions. The Trustees aim to put on a wide range of events that appeal to all ages and all sections of the community. One of the original aims of the Festival was to promote local talent and this remains true today. However under normal conditions, performers of regional, national and international note supplement this local emphasis. Our events individually have a variety of financial outcomes. There is strict control over costs and our objective is to make a small surplus overall. However, due to the circumstances in which we found ourselves this year, we made a loss due to the fact that our decision to hold at least some events meant we incurred some costs that we were unable to cover from sponsorship and other sources. This meant that we used some of our reserves but, nevertheless, our bank balance remains healthy. We benefitted from a legacy of £10,000 from a ‘Friend’ of the Festival. In addition to the Festival Committee, we are fortunate to have a team of Volunteers who assist with stewarding, the Box Office and ticket sales. Their commitment typifies the spirit of the Festival and how it has become an essential part of the life of Lymm village. The Festival is not allowed to donate money to other charities but we positively encourage other organisations to raise money for a variety of causes. Local businesses, hotels, restaurants, pubs, church halls, sports clubs, schools and community organisations have all benefited from Festival events. At the time of writing this report we do not know what course the pandemic will take. We very much hope that normality will return and that in 2022 we can put on another exciting Festival with live performances and events. Ian Marks Chairman October, 2021 LYMM FESTIVAL ACCOUNTS YEAR ENDED 31 AUGUST 2021 Registered Charity 1154232 Pagel Lymm Festival 2021 Income and Expenditure Account Yr 2021 Yr 2020 Income Ticket sales- Festival Ticket sales- Winter Wamiers Third Party Income Lymm Parish Council Funding Sponsorship Merchandise Income Registration Fees Gift Aid Event Participation Fees Friends of Lymm Festival Donations received Paypal Cofflmission- Received Other income 220 515 2,068 3.125 li 204 366 760 169 995 540 37 4,993 4,017 Expenditure Professional Fees Performers Fees Ticket sale5 returned to performers Venue Hire Equipment Hire Programme publication Printing and Stationery Postage Publicity Insurance PRS Fees Website costs Purchase of equipment Travel expenses Refreshments Paypal ftomancart Fees Paypal Processing Fee Administrntive expenses General Expenses Licence fees Income returned to Third Parties Competition Prizes Bank and Card Heritage Centre Funding 890 1,038 867 406 50 681 146 26 26 2,317 555 54 96 673 1,573 451 237 93 14 144 159 233 53 96 913 272 41 215 60 60 6,585 6,854 Defictt before Extrptional item -1,592 -2,837 Exception31 Item - Legacy from Friend of the Festival Surplus io,( 8,408 -2,837 Page2 Lymm Festival 2021 Balance Sheet 31 August 2021 Yr 2021 Yr 2020 Current Assets Debtors Payments In Advance Cash at bank- Currerrt Account Cash at bank- Reserve Account Current assets Less Current liabilities Creditors and accrued expenses Income in advan 204 366 2.580 44.814 li 47,609 Note I 40.698 li 41,075 -164 -2.000 38,911 -290 47.319 Reserve Account Balance brought forward I-IDeficit/Surplus forthe year 38,911 8,408 47,319 41,748 -2,837 38,911 NotÈ l. Ind￿e5 pa￿al balanceof E512020f5)and ￿ @elUeba￿Of f244PU20£NIL) Unrestricted Restricted Reserve Reserve Analysis of Reserve Accounts Total 2021 Balance brought forward Deficit for the year Exceptional Item - LegaLry from Friend of the Festival 38.911 -1.592 10.000 47.319 38,911 -1,592 10.000 47.319 Cash Flow Statement Yr 2021 Yr 2020 Operating surplus Ilncreasel / Decrease in Debtors Ilncreasel / Decrease in Payments in Advance Increase I (Decrease) in Creditors Increase I (Decrease) in Iricome in advance Operating cash flow Legacy Opening cash and bank balances aosing cash and bank balances -1,592 162 -2.580 -164 -1,710 -5.884 10.000 40,709 44.825 -2,837 164 171 -1,009 2,000 -1.511 42.220 40,709 The accounts were approved by the Committee on 8th June 2022 Signed on behalf of the Commrttee: Honorary Chalmian: lan George marks_--- Honorary Treasurer. Christine Margaret Hamlin _ Page3 Lymm Festival 2021 Unrestricted Restricted Reserve Reserve TOTAL Analysis of Reserve account Surplus 2001- 2010 Surplus 2011 Deficit 2012 Surplus 2013 Surplus 2014 Surplus 2015 Surplus 2016 less Payment of Reserve to LHTG Surplus 2017 Deficit 2018 Surplus 2019 Deficit 2020 Surplus 2021 5.421 5,421 1.644 -9,OC 14,536 23,052 7,452 -14,447 12,112 -556 1,534 -2,837 8,408 47,319 14.536 10.452 3.061 2.544 12,112 -556 1.534 -2.837 8.408 47,319 12.600 4,391 {16.9911 Cumulative Reserve Balance 50,000 30.000 20,000 10.000 ooilio 2012 2014 2016 2018 2020 2021 -10,000 Notes to the Accounts Basis of The Accounts The accounts are prepared on an accruals basis Income is recognised on each event by the receipts pef the event Page4 Lymm Festival 2021 Independent Examiner's Summary Report In accordance with the examinerfs independent report attached , I confirm that. in my opinion, the above accounts are in agreementwith the records presented to me. Name: F Minaeian Date: Jft*- Z Signature: Page5